Introducing Collection Services
Collection Management Cycle
Organisational goals, client needs
Collection Development Policy (CDP)
Evaluation Selection
Storage & Access Acquisition
Description
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Main Focus
– Documenting life in NSW in published and unpublished formats
– LEGAL DEPOSIT (material published in NSW)
– NSW GOVERNMENT material
– Material of significance for AUSTRALIA
Introducing Collection Services
Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/ Viewed 23 January 2013 10:35 am
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Other collecting areas
– NSW PUBLISHED MATERIAL 2nd copy for lending (e-preferred) *
– OVERSEAS reference/research material (e-preferred) *
– MULTICULTURAL, DISABILITY support etc. *
Introducing Collection Services
Other policy information
– ORIGINAL MATERIALS details about collecting scope
– DIGITAL collecting is increasing
– EPHEMERA is selectively collected
– RETROSPECTIVE material about NSW or Australia is actively acquired
* Material in this category is available for loan to Public Libraries
CDP – Selection – Acquisition – Description – Storage & Access - Evaluation
Selection Focus
– NSW material is collected across ALL subject areas
– Australian material of NATIONAL INTEREST is selected
– Overseas material ABOUT NSW or AUSTRALIA is extensively collected
Introducing Collection Services
Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /Viewed 23 January 2013 10:58 am
CDP – Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Overseas Material
– REFERENCE material *
– RESEARCH material as a representative of world publishing output *
– LIMITED AWARD WINNING FICTION to place Australian fiction in context *
– UN, EC, ASIA DEVELOPMENT BANK deposit Library
Additional Focus
– MULTICULTURAL and DISABILITY material is selected in consultation with Public Libraries *
– ANTARCTICA, the BOOK, CERVANTES and SHAKESPEARE are the Library’s special focus areas
Limited Focus
– Non-NSW SELF-PUBLISHED is rarely selected
– Non-NSW FAMILY HISTORY is rarely selected
– HAND-HELD media is generally not selected (e.g. USB)
– RECREATIONAL reading is out of scope
* Material in this category is available for loan to Public Libraries
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Acquisitions for 2011-2012
Mitchell Library
– 4,342 LEGAL DEPOSIT & NSW Government DEPOSIT– 3,253 PURCHASE– 819 DONATIONS
State Reference Library– 9,097 SRL PURCHASE *– 491 LEGAL DEPOSIT – 309 DONATIONS *
Total– 18,011
Introducing Collection Services
* Material in this category is available for loan to Public Libraries
Donations10%
Legal Deposit52%
Purchases39%
Mitchell Library 2011-2012 Acquisitions
Donations3%
Legal Deposit5%
Purchases92%
SRL 2011-2012 Acquisitions
CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Introducing Collection Services
2006-07 2007-08 2008-09 2009-10 2010-11 2011-120
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
Serials
E-resources
Changing collection expenditure priorities
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Published Material
– 60,000+ NEWSPAPER volumes
– 1,243,700+ MICROFORMS
– 25,100+ RARE books
– 61,600+ MUTLICULTURAL service items *
– 19,800+ DISABILITY access service items *
Original Material
– 11+ kms MANUSCRIPTS
– 104,130+ individual or series sheet MAPS
– 11+ hours of ORAL HISTORY
– 1,227,700+ PHOTOS or negatives
– 132,100+ PRINTS and drawings
Digital Material
– 297 unique DATABASES *
– 350,700+ EBOOKS *
– 49,200+ Full text E-JOURNALS *
– 9,000+ items archived in PANDORA *
Source for this page:http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf
* Material in this category is available for loan/use to Public Libraries or registered borrowers
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Collection as an asset
– Collection valued at $2,142,000,000 (2010)
– Budget expenditure $5,800,000+ (2011-2012)
– CATALOGUE is the asset register
– Material is DEPRECIATED
Photo: http://collegeconcourse.com/ Viewed 31 January 2013 1:09 pm
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Published material
– NSW GOVERNMENT material *
– NSW LEGAL DEPOSIT material *
– Create and edit records on LIBRARIES AUSTRALIA *
– METADATA quality framework
– TRAINING in Libraries Australia and RDA
Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.htmlViewed 31 January 2013 1:36 pm
* Records are available for Public Libraries use
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Original Material
– ACMS – Archival Collection Management System
– Interlinking records in a HIERARCHY
– Uses RAD not RDA
– Pictures, Manuscripts, Maps, Photographs, Realia
Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830Viewed 4 February 2013 4:45 pm
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
eRecords Project
– ~95% of SL printed materials now have electronic records
– ~75% maps and manuscripts materials now have electronic records
– 1,100,000+ Records CREATED since the start of the project
– 2012 target EXCEEDED by 110%
Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-withinViewed 31 January 2013 5:01 pm
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Macquarie St Storage
– 85 Linear km ONSITE capacity
– Current space will be full by 2016
Moorebank Repository
– 60 linear km CAPACITY
– 32+ linear km now USED
Digital Storage
– 100 TERABYTES of storage to support the Library’s digital collecting
– 1 terabyte can hold about 100,000 copies of the ENCYCLOPEDIA BRITANNICA
– 10 terabytes can hold the entire collection of the LIBRARY OF CONGRESS
Photo: http://www.barcodelabels.com.au/Viewed 1 February 2013 9:23 amPhoto:
http://acms.sl.nsw.gov.au/item/itemDetailPaged.aspx?itemID=31350Sam HoodLibrary Confusion 23 December 1952Viewed 1 February 2013 9:23 am
Data from: http://www.whatsabyte.com/Viewed 6 February 2013 10:36 am
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
Digitising Our Collections
– $22,400,000 funding over the next FOUR YEARS then subsequent funding
– 12,000,000 images or page views over the next DECADE
– In-demand, fragile and valuable items digitised FIRST
Manuscripts – 150,000+ key historical documents
Photographs, negatives – 500,000+ images
Newspapers - 6,000,000+ pages
Maps – 40,000+ including subdivision plans
Books, posters ephemera – including 40,000+ David Scott Mitchell collection items
Artworks, portraits, landscapes – 100,000+ works
Oral history – 10,000+ hours
Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011 Viewed 1 February 2013 2:55 pm Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/ Viewed 1 February 2013 2:55 pm
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
DSM
– 4,500 DAVID SCOTT MICHELL books to be digitised in the pilot project in 2013
– Books will be available to DOWNLOAD and borrow
Digital Excellence Project
WWI Diaries
– 900 WWI DIARIES to be digitised in the pilot project in 2013
– Diaries and TRANSCRIPTS will be available to download
Digital Excellence Project
Newspapers
– 59 NSW newspaper titles accessible via TROVE
– 1,500,000+ pages scheduled for digitisation this year
CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Collection Policies
– Collection Development Policy
– Collection Acquisitions Policy
– Collection Donations Policy
– Collection Retention and Withdrawal Policy
Collection Management
– Collection Records Metadata Framework
– Collection Stock take Policy
– Collection Storage Master Plan
– Collection Valuation Framework
– Collection Depreciation Policy
Projects
– State Library Collection Management Review
– NSLA Collaborative Collections
– NSLA Digital Collecting
– ANPLAN
– Digital Excellence Project
– eRecords Project
Jerelynn BrownManager, Collection Services
Susanne MoirCoordinator, Bibliographic Access
Alexander SussmanCoordinator, Collection Development & Acquisitions
Introducing……