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Managing OPACs :Approaches to the process of OPAC change and development
Del ShiersManager, Collection Services
Murdoch University LibrarySeptember 18th 2006
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Outline
• Shared bibliographic database• Approaches to ongoing management
of change• OPAC redesign project (4th quarter
2005)• Future directions?
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Shared bibliographic database• Murdoch University (5 libraries on 3
campuses)• Murdoch, Veterinary, Curriculum Resource Centre, Rockingham
Regional Campus Community Library, Peel public, university, TAFE and high school
• City of Rockingham Public Libraries (3 libraries)
• Safety Bay, Warnbro Community, Rockingham Regional Campus Community
public, university, TAFE and high school
• Peel Education Campus• Mandurah Senior College
university, TAFE and high school
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Shared bibliographic database Ongoing management includes:
• Public library data: circulating State Library of Western Australia collection
weekly loads of ‘Advance Order’ and ‘Exchange’ data files
• Schools Catalogue Information Services subject headings for high school use
indexed separately from LC headings
• Annual CAUL statistics returnsAccurately report on changes to the University component of the databaseand similarly report to SLWA for the public library circulating stock
• Quality control
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Shared bibliographic database• Before any change to the OPAC all
stakeholders must be involved in decisions
• Data presentation must suit a range of users, from pre-schoolers to post-doctoral research fellows
Use ‘scopes’ to control OPAC views of the underlying bibliographic data, appropriate to each user group.
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Managing OPAC change
• Murdoch Millennium User Group meets every two months. Membership drawn from all levels of library staff plus stakeholder representatives
• Reports (at Murdoch) to the Strategic Quality Improvement Forum
• Role includes the assessment of new software releases, timing of software upgrades and assessment of new products
• Joint agreement on changes affecting user populations
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OPAC redesign project 4th quarter 2005Basic principles:• Align OPAC page design with Library
web pages • Use standard III web page templates
and amend them• Main search options on initial OPAC
screen • Consideration of diverse user
populations
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Search options
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Scopes
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Issues addressed during the project• Radio buttons vs drop down menu boxes• Guided searches• Colour (so as to remain distinct yet not
conflict with the City of Rockingham OPAC pages)
• Short time frame (few face to face meetings, many decisions made via email consensus)
• Book cover images
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City of Rockingham
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Search options
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Scope menu
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KidsOnline interface start screen
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Issues addressed (continued)• Short time frame (few face to face
meetings, many decisions made via email consensus)
• Book cover images
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Future directions
• RSS feeds for new books• How do we communicate with our
users? Blogs and/or wikis for the IGen users?
• Loading a new set of bibliographic data from Department of Agriculture and Food WA library