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May 21, 2008
Lessons Learned
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GC’07 Conference Committee
General Chair: Jorome (Jerry) T. Gibbon, J&BG Consultants, USA
General Vice Chair:Karl Rauscher, Bell Labs, Alcatel-Lucent, USA
Technical Program Chair:Xuemin (Sherman) Shen, Univ. of Waterloo, Canada
Tutorial Co-Chairs:Thomas Hou, Virginia Tech., USA Qiang Zhang, Univ. of Sci. and Tech., HK, China
Workshop Co-Chairs:Ness B. Shroff, Purdue University, USA Xiaojun Lin, Purdue University, USA
EXPO Chair:Adam Drobot, Telcordia Technologies, USA
Design & Developers Forum Chair:Jeff Friedhoffer, MIT Lincoln Laboratory, USA
Access’07 Business Forum Co-Chairs:David Waring, Telcordia and WTC Liaison, USA Dilip Krishnaswamy, Qualcomm, USA
Student Travel Grant Chair:Lin Cai, Univ. of Victoria, USA
Nov. 30, 2007 2
GITC Advisor:Paul Hartmann
Local Arrangements Chair:Donald Rickerson, Personal Satellite Network, Inc., USA
Patronage Chairman:Tim Weil, Booz Allen Hamilton
Exposition Operations Manager:Stephanie Houck, Spargo
Exhibits Sales Representative:Connie Shaw, Spargo
Marketing Chair:Denny Moen
Finance Chair:Douglas H. Holly, JDSU, USA
Treasurer:Bruce Worthman, IEEE Communications Society
Conference Secretary and Local Administrative SupportDebra Meale, IEEE National Capital Area
Meetings Managers:June Leach-Barnaby, IEEE Communications SocietyGayle Weisman, IEEE Communications Society
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Listen to and Utilize ComSoc Staff We started out wanting to do our own thing.
We lacked the experience We lacked the staff
About a year into the bid we changed and let ComSoc set the overall direction
They provided great advice They helped us avoid many pitfalls Their guidance provided great results
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Marketing is a Good Investment
Patron program to secure investors Find a contact in a company Network at events Comsoc member connections
Targeted Advertising in the local Area to drive attendance Radio, Web, Papers Local companies
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Coordinate and Clarify Expo
The role, The role, purpose and relationship and relationship of Expo was unclearof Expo was unclear
Patrons are a critical source of Patrons are a critical source of income (10% of GC07)income (10% of GC07)
Establishing ground rules and Establishing ground rules and coordinating Expo and Patron coordinating Expo and Patron programs is key to avoid confusionprograms is key to avoid confusion
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Set-up a Volunteer Capture-Coordinator
Over the years we had many people volunteer that we did not effectively follow-up with.
We should have assigned someone to: Capture contact info and build a database Captured their interest for later reference Send out updates to let them know what was
happening Ask them to take specific roles
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It Takes A Great Team
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One Last Thought
The GLOBECOM 2007 Team would particularly like to thank:
June Leach-Barnaby Gayle Weisman Bruce Worthman
Although many people contributed it was their guidance, vision, hard work and faith in us that made this conference a success