(b) Minutes of JCC meeting, etc.
• 1st JCC meeting (November 14th, 2013)
• 2nd JCC meeting (November 17th, 2014)
• 3rd JCC meeting (May 28th, 2015)
• 4th JCC meeting (February 18th, 2016)
• Final JCC meeting (January 24th, 2017)
A-277
A-278
A-279
A-280
A-281
Appendix 1
List of Participants
Myanmar Side Relief and Resettlement Department (RRD)
Win Htein Kyaw Director Than Htut Swe Director Win Zaw Htay Assistant Director Thurein Tun Assistant Director Nobuyuki Ichihara JICA Long Term Expert
Department of Meteorology and Hydrology (DMH) Kyaw Moe Oo Deputy Director General Chit Kyaw Director Daw Tin Yi Deputy Director Kyaw Lwin Oo Deputy Director Daw Htay Htay Than Deputy Director U Kyaw Kyaw Lin Assistant Director Dr Yin MyoMin Htue Assistant Director
General Administration Department (GAD) Hla Than Aung Assistant Director ThonHtun Aye Staff Officer
Myanmar Radio and Television (MRTV) Than Lwin Deputy Director
News and Periodicals Enterprise (NPE) Tha Sein Deputy Chief Editor
Information and Public Relations Department (IPRD) Aung Ngwe Myanmar Fire Service Department Kyaw Naing Assistant Director
A-282
Japan Side
JICA Kunio Akatsu Advisor Kai Kikuiri Deputy Director
JICA Myanmar Office Kyosuke Inada Senior Representative Noriko Sakurai PFA Myo Min Program officer
Expert Team Ichiro Kobayashi Chief Advisor / Disaster Management (1) Yoshihiko Uchikura Deputy Chief Advisor / Organizational Stremgthening Susumu Murata Disaster Management (2) Masahiro Satake Procurement Planning Yoshihiro Asano Disaster Management Planning Yoko Ota Community-Based Disaster Risk Management Zayar Win Social Survey Masato Fujimoto Project Coordinator / Assistant for Organizational
Strengthening / Capacity Assessment Su Pyi Son Japanese Interpreter Aung Khaing Disaster Management Planning
A-283
The Project for Establishment of End-to-End
Early Warning System for Natural Disaster
JCC Meeting
Date: November 14, 2013
Place: Amara Hotel
No. Time Agenda Presenter
1 8:30 - 9:00 Registration
2 9:00 - 9:20 Opening Remarks
Mr. Aung Khaing
Deputy Director General, RRD
Mr. Kyosuke Inada (JICA Myanmar Office)
3 9:20 - 9:50 Communication and Information System in Japan
Mr. Kunio Akatsu (JICA Mission Member)
4 9:50 - 10:50 Progress of the Project Mr. Ichiro Kobayashi Mr. Yoshihiko Uchikura (JICA Experts Team)
5 10:50 - 11:20 Tea Break
6 11:20 - 12:00 Discussion
7 12:00 - 12:10 Closing Remarks
Mr. Kunio Akatsu (JICA Mission Member)
Mr. Aung Khaing
Deputy Director General, RRD
Appendix 2
A-284
The Project for Estab
lishm
ent o
f End
‐to‐End
Early
Warning
System fo
r Natural Disa
ster
Joint C
oordinating Co
mmittee
(JCC) M
eetin
g
Novem
ber 1
4, 2013
Nay PyiTaw
JICA Expe
rt Te
am1
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Agen
da
1.Summary of th
e Project
2.Progress of the
Project(Project Formulation)
3.2n
dpilot R
egion/State
4.Im
portant M
eetin
g5.
PDM
6.Sche
dule
7.Co
nfirm
ation
2
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
1.Summary of th
e Project
3
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Project P
urpo
se
End‐to‐end
early warning
system
s for natural disaster a
re expan
ded to
coastline
area ,especially in
Ayeyawad
dyRe
gion
and
Rakhine
State,
expa
nsion plan
based
on the expa
nsion plan
End‐to‐end
early warning
system
s for natural disaster a
re expan
ded to
coastline
area ,especially in
Ayeyawad
dyRe
gion
and
Rakhine
State,
expa
nsion plan
based
on the expa
nsion plan
The im
proved
mod
el of e
nd‐to‐en
d early
warning
system
s for natural
disaster with
an expa
nsion plan
is se
t up in pilo
t areas.
The im
proved
mod
el of e
nd‐to‐en
d early
warning
system
s for natural
disaster with
an expa
nsion plan
is se
t up in pilo
t areas.
Outpu
t 1Inform
ation
man
agem
ent
and em
ergency
commun
ication
system
s for
natural
disasters a
re
improved
.
Outpu
t 1Inform
ation
man
agem
ent
and em
ergency
commun
ication
system
s for
natural
disasters a
re
improved
.
Outpu
t 2Re
spon
se
capa
city fo
r na
tural
disaster at
vario
us levels
is enh
anced
Outpu
t 2Re
spon
se
capa
city fo
r na
tural
disaster at
vario
us levels
is enh
anced
Outpu
t 3Re
spon
se
capa
city of
commun
ity
for n
atural
disasters is
enha
nced
Outpu
t 3Re
spon
se
capa
city of
commun
ity
for n
atural
disasters is
enha
nced
Outpu
t 4Th
e expa
nsion
plan
to other
region
s which
lesson
s learn
through activ
ities
unde
r Outpu
t‐1
toou
tput‐3 is
prep
ared
Outpu
t 4Th
e expa
nsion
plan
to other
region
s which
lesson
s learn
through activ
ities
unde
r Outpu
t‐1
toou
tput‐3 is
prep
ared
Overall
Goal
Project
Purpose
Outpu
t
4
A-285
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Project Image (Pilot A
ctivity
→ Expansio
n Plan)
GAD
RRD
DMH
Ayeyaw
addy
Region
National
Labu
ttaDistrict
Labu
ttaTownship
HlwaSarV
illage Tract
Selected
Three
Villages
Outpu
t 2: Training program will be cond
ucted
for the
officers fo
r the
se organiza
tions
Outpu
t 1: EW sy
stem
includ
ing
equipm
ent for th
ese organizatio
ns
will be im
proved
5Outpu
t 4: Expansio
n Plan
for o
ther
areas w
ill be prep
ared
based
on
the pilot a
ctivity
Outpu
t 3: C
BDRM
Activity
will
be con
ducted
for this v
illage
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Mar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
1st P
hase
2nd Ph
ase
3rd Ph
ase
4th Ph
ase
5th Ph
ase
2013
2014
2015
2016
2017
Ayeyaw
addy
Region
Rakh
ainRe
gion
Expa
nsion Plan
to other areas
Follo
w Up
Follo
w Up
Project
Form
ulation
Sche
dule of P
roject
Overall Sche
dule
6
No
v 2
01
3
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2. Progress of the
Project
(Project Formulation)
2.1 Result o
f Survey
2.2 Im
plem
entatio
n Plan
7
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Project Formulation
Surveys:
Site Survey
Baseline Survey
Capacity Assessm
ent S
urvey
Inform
ation Dissem
ination Survey (M
AHAS
EN)
Interview Survey
Implem
entatio
n Plan
Outpu
t 1:Early
Warning
System Im
provem
ent
Outpu
t 2: C
apacity
Enh
ancement o
f Governm
ent O
fficers
Outpu
t 3: C
apacity
Enh
ancement o
f Com
mun
ity Peo
ple
8
A-286
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2.1 Re
sult of Surveys
1) Site
Survey
2) Baseline Survey
3) Capacity
Assessm
entS
urvey
4) Inform
ation Dissem
ination Survey (M
AHAS
EN)
9
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
1) Site
Survey
10
Date
Place
Objectiv
eMarch
18–21
Pathein,Labu
tta
Interviewto
RRD,
DMHandGA
DVisit
tovillagesinLabu
ttaTownship
April
5–l7
Pyapon
,Bogalay
Interviewto
RRD,
DMHandGA
DVisit
tovillagesinBo
galayTownship
April
8–12
Pathein,Labu
tta
Interviewto
RRD,
DMHandGA
DVisit
tovillagesinLabu
ttaTownship
April
26–28
Pathein,Ha
ingGy
iKyun
Commun
itySurvey,
Survey
onlocatio
nsfortidegaugestation
July7–11
Dedaye,Pathein,
Labu
tta,
HaingGy
iKyun
Commun
itySurvey,
Survey
onlocatio
nsfortidegaugestation
Novem
ber2
–7
Novem
ber8
‐11
Pathein,Labu
tta
Interviewto
RRD,
DMHandGA
DPilotcom
mun
itysurvey
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2) Result o
f Baseline Survey
11
Purp
ose
•To
id
en
tify
ch
ara
cte
ristics o
f vill
ag
es to
co
nd
uct p
ilot stu
dy to
en
ha
nce
ea
rly w
arn
ing
syste
m a
t co
mm
un
ity le
ve
l
•To
exp
an
d le
sso
ns le
arn
t fr
om
th
e p
ilot stu
dy a
t th
e s
ele
cte
d v
illa
ge
s to
oth
er
vill
ag
es
Sele
ctio
n of
Vill
ages
for P
ilot S
tudy
3 v
illa
ge
s fo
r P
ilot S
tud
y.
11
vill
ag
e tra
cts
with
71
vill
ag
es.
10
to
wn
sh
ips w
ith
74
5 v
illa
ge
tra
cts
Aya
rwa
dy R
eg
ion
with
26
to
wn
sh
ips
Exp
an
sio
n to
oth
er
vill
ag
es
Cla
ssific
atio
n o
f V
illa
ge
s
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Disaster Characteristics C
arte
(Village / Ind
ividual Profile)
12
A-287
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Crite
ria fo
r Classificatio
n of Villages
Dis
aste
r
Ma
na
ge
me
nt
Fa
cili
tie
s
Co
mm
un
ity
Ba
se
d D
isa
ste
r
Ma
na
ge
me
nt
Activitie
s
Effe
ctive
Tra
nsm
issio
n o
f
Ea
rly W
arn
ing
Early
War
ning
Evac
uatio
n
Prep
ared
ness
Vill
ag
es r
ece
ive
d
Ea
rly W
arn
ing
fro
m
vill
ag
e tra
ct
or
tow
nsh
ip b
y P
ho
ne
Vill
ag
es h
ave
at le
ast o
ne
facili
ty r
ela
ted
to d
isa
ste
r
ma
na
ge
me
nt.
Vill
ag
es h
ave
exp
erie
nce
d s
om
e
activitie
s r
ela
ted
to
dis
aste
r m
an
ag
em
en
t
aft
er
cyclo
ne
Na
rug
is
Characteristics o
f Villages in
Term
s of
Disaster M
anagem
ent
Type
Chara
cte
ristics o
f V
illages in t
erm
s o
f D
isaste
r M
anagem
ent
AV
illa
ge
s h
ave
ca
pa
citie
s a
nd
exp
erie
nce
of
all
thre
e a
sp
ects
of
dis
aste
r m
an
ag
em
en
t, in
clu
din
g e
ffe
ctive
tra
nsm
issio
n o
f e
arly
wa
rnin
g, D
RR
activitie
s a
nd
eva
cu
atio
n fa
cili
tie
s.
B, C
& D
Vill
ag
es h
ave
ca
pa
citie
s o
f e
ffe
ctive
tra
nsm
issio
n o
f e
arly w
arn
ing
,
bu
t n
ee
d to
en
ha
nce
DR
R a
ctivitie
s a
nd
/or
to e
sta
blis
h e
va
cu
atio
n
facili
tie
s.
E,
F &
GV
illa
ge
s h
ave
no
ca
pa
city o
f e
ffe
ctive
tra
nsm
issio
n o
f e
arly w
arn
ing
,
alth
ou
gh
th
ey h
ave
so
me
ca
pa
citie
s o
f D
RR
activitie
s a
nd
/or
eva
cu
atio
n fa
cili
tie
s
HV
illa
ge
s h
ave
no
ca
pa
city a
nd
exp
erie
nce
of a
ll th
ree
asp
ects
of
dis
aste
r m
anagem
ent. It is n
ecessary
to take fundam
enta
l effort
s in
dis
aste
r m
anagem
ent.
Classification of Villages by Three Crite
ria
Typ
e o
f
Vill
ag
e
Vill
ag
es r
ece
ive
d
ea
rly w
arn
ing
fro
m
vill
ag
e tra
ct
or
tow
nsh
ip b
y P
ho
ne
Vill
ag
es th
at h
ave
exp
eri
en
ce
d D
RR
activitie
s a
fter
cyclo
ne
Na
rug
is
Vill
ag
es w
ith
at
lea
st o
ne
fa
cili
ty
rela
ted
to
dis
aste
r
ma
na
ge
me
nt.
No. of
vill
ages.
A15
B11
C5
D14
E5
F2
G4
H14
Locatio
n of Villages
and Cyclone
She
lters
in Labutta
Township
Acco
rdin
g to
GIS
da
ta fro
m
MIM
U,
•T
he
re a
re 5
4 c
yclo
ne
sh
elte
rs
in L
ab
utt
a T
ow
nsh
ip: 1
5
co
mp
lete
d a
nd
39
on
-go
ing
, a
s
of F
eb
rua
ry 2
01
0.
•T
he
re a
re 4
96
vill
ag
es in
La
bu
tta
To
wn
sh
ip a
s o
f 2
01
2.
A-288
Num
ber o
f Villages by Distance from
Cyclon
e Shelters
Sele
cted
Vi
llage
Tra
ct
in L
abut
ta
Tow
nshi
p
With
in 2
Km
B
etw
een
2-4K
mB
eyon
d 4K
mTo
tal N
umbe
r of
Vill
ages
Hlw
a Za
r 10
40
14
Kon
e G
yi
15
410
Labu
tta
Tow
nshi
p 12
716
120
849
6
Pe
op
le in
th
e
vill
ag
es a
re
difficu
lt to
eva
cu
ate
to
sh
elte
r
Pe
op
le in
the
vill
ag
es
ca
n a
cce
ss
to s
he
lte
r
with
in 1
ho
ur
by w
alk
Pe
op
le in
th
e
vill
ag
es c
an
acce
ss to
sh
elte
r w
ith
in
2 h
ou
rs b
y
wa
lkThe Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Crite
ria to
Select P
ilot V
illage
•Village is includ
ed in
the 11
village tracts which are
selected
for the
baseline survey
•Village was affe
cted
by Cyclon
e Nargis
•Village re
presents th
e area
•Village, w
here Cyclone
She
lter w
as con
structed
by
Japane
se Governm
ent
•Village, w
here effe
ctiven
ess a
nd issues of p
ilot
activ
ities are easily und
erstoo
d (size
, ethnic, re
ligion
and Unity etc.)
•Village, w
here pilot a
ctivities are easily co
nducted
(access, unity and
leadership et c.)
18
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Result of Selectio
n
19
Township
Village
tract
Village
Popu
latio
nAc
cess from
major Tow
nRe
ligious
Grou
p /
Ethn
ic
Grou
p
Type
Labu
tta
Hlwa
Sar
HlwaSar
1,47
62 ho
urs from
Labu
ttaby Boat
Budd
hist
Barm
aA
KwaKw
aLay
602
3.5 ho
urs from
Labu
ttaby Boat
Christia
nKayin
A
Shwe
Kyun
Thar
677
2 ho
urs from
Labu
ttaby Boat
Budd
hist
Barm
aB
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
3) Result o
f Capacity
Assessm
ent
•Capacity assessm
ent w
as con
ducted
in order to
prep
are and im
plem
ent h
uman
resources
developm
ent a
ctivities on EW
S.•Target officers are listed
in th
e next slide.
•The same qu
estio
nnaire was used for a
ll interviews.
20
A-289
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Num
ber o
f officers interviewed
21
Depa
rtmen
tsNo. of O
fficers
National
Governmen
tOfficers
of RRD
and
DMH
10
Officers of M
DPAmem
ber o
rganiza
tions
20
Ayeyarwaddy
Region
Officers of R
RD and
DMH
10
Officers of m
embe
r organiza
tions of D
M com
mittee
5
Labu
tta
District
Officers of R
RD and
GAD
5
Officers of m
embe
r organiza
tions of D
M com
mittee
5
Labu
tta
Township
Administrator a
nd officers of tow
nship
2
Officers of m
embe
r organiza
tions of D
M com
mittee
3
HlwaSar
Village Tract
Administrator
1
Mem
bers of D
M com
mittee
3
Village
Administrator,10
0 ho
useh
olds leader
2
Total
66
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Key fin
dings b
y capacity assessm
ent
22
RRD
DMH
othe
r na
tiona
l agen
cies
Region
Distric
tTownship
Village
Tract/
Village
Know
ledge on
DR
MA
BD
CC
CC
Opp
ortunity to
participate
DRM training
AA
DD
EC
E
Und
erstanding
of Roles on
DRM
AA
EE
EE
E
A (High) E (Low
)
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Key challenges on EW
S (m
ajor answers)
•Im
provem
ent o
f equ
ipment / sy
stem
to transm
it accurate inform
ation to peo
ple
•Aw
aren
ess e
nhancement o
f peo
ple
•Enhancem
ent o
f forecastin
g capacity
•Enhancem
ent o
f collabo
ratio
n with
related
organizatio
ns•Hu
man
resources d
evelop
ment
23
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
4) Survey Re
sult of W
arning
Dissem
ination
(in case of Cyclone
MAH
ASEN
)
•Actual con
ditio
n of warning
dissem
ination was
surveyed
through interviews to;
DMH (NPT, PTN
), RR
D (NPT, PTN
, Labutta),
GAD (NPT, PTN
, Labutta
District/TS, H
lwaSarV
T,some villages)
•Targeted
warnings w
ere the weather con
ditio
ns and
warning
messages issue
d by DMH (NPT) from M
ay 6
to M
ay 16 20
13
24
A-290
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Find
ing 1
25
Agen
cies
Num
ber o
f Fax
Received
DMH (NPT)
(Sent 2
8 Faxes)
RRD (NPT)
3GA
D (NPT)
0DM
H (Pathe
in)
26RR
D (Pathe
in)
7GA
D (Pathe
in)
7RR
D (Labutta
District)
4GA
D(Labutta
District)
14GA
D (Labutta
Township)
8
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Find
ing 2
26
Sent from
DM
H (NPT
)Re
ceived
by
DMH (Pathe
in)
Time
(min)
14:00
15:04
64
14:00
16:09
129
13:00
14:19
79
06:00
07:37
97
13:30
14:42
72
06:00
07:24
84
14:30
15:17
47
19:00
20:19
79
07:00
07:29
29
13:00
16:03
183
18:00
19:55
115
06:00
07:21
81
13:00
16:02
182
Sent from
DM
H (NPT
)Re
ceived
by
DMH (Pathe
in)
Time
(min)
19:00
20:11
71
06:00
10:17
257
10:00
14:12
252
13:00
18:17
317
16:00
18:42
162
19:00
20:03
63
22:00
22:44
44
06:00
09:30
210
10:00
12:57
177
12:00
13:27
87
16:00
18:54
174
20:30
20:57
27
Average Time
123
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Find
ing 3
27
Time of Receipt
Time of
Dissem
ination
DMH(NPT)
‐May 11, 201
36:00
am
DMH (Pathe
in)
7:37
am
??
GAD (Labutta
District)
9:09
am10
:20 am
GAD (Labutta
Township)
9:23
am
1:00
pm
GAD (PyinsaluSub‐
Township)
1:30
pm
2:00
pm
Village Tract
5:00
pm
5:30
pm
Village
5:50
–6:30
pm
‐
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2.2 Im
plem
entatio
n Plan
Outpu
t 1:Early
Warning
System Im
provem
ent
Outpu
t 2: C
apacity
Enh
ancement o
f Governm
ent O
fficers
Outpu
t 3: C
apacity
Enh
ancement o
f Com
mun
ity Peo
ple
28
A-291
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Outpu
t 1: Early W
arning
System Im
provem
ent
1) Role and Re
spon
sibility
2) Con
tents o
f Warning
Message
3) Rou
te of Information Dissem
ination
4) Equ
ipmen
t for Com
mun
ication
29
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
1) Role and Re
spon
sibility
•National N
atural Disa
ster Preparedn
ess C
entral Com
mittee
(NNDP
CC)
•National N
atural Disa
ster Preparedn
ess M
anagem
ent W
ork
Committee
•DM
H, M
inistry of Transpo
rt•
RRD, M
inistry of Social W
elfare, Relief a
nd Resettle
ment
•Ministry of Information
•Ministry of Foreign
Affa
irs•
Region
/State Natural Disa
ster Preparedn
ess C
ommittee
•GA
D at Region/State, District, and Township level
30
Role and
respon
sibility fo
r EW will be furthe
r discussed and clarified
in th
e 2n
dYear.
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2) Con
tents o
f Warning
Message
31
Maxim
um
sto
rm s
urg
e is
6 to 8
feet in
Sittw
eD
istr
ict.
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Recommen
datio
n
Essential Information in th
e Warning
Message
•WHE
RE: A
rea, District, Re
gion
•WHE
N: A
pproximate tim
e du
ratio
n (from
xxh
to xxh)
•HO
W
: Estim
ated
highe
st tide
(m) against M
ean Sea
Level/N
ormal High Tide
Level
•Im
portan
t Information: High tid
e tim
e (Sou
rce: Yam
amoto)
32
Warning
message will be im
proved
through
the project a
ctivity
in th
e 2n
dYear.
A-292
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Tide
Level M
onito
ring
Hai
ngG
yiK
yun 24km
Hai
ngG
yiK
yun
Labu
tta
Path
ein
33
Hlw
aSa
r
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Installatio
n of Tide Ga
uge Station
at Haing
GyiKyun
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Chief M
inister
Office
3) Rou
te of Information Dissem
ination
35
GAD
RRD
DMH
Region
al
National
District
Township
Village
Tract
Village
Line
Ministrie
s / Dep
artm
ents
Med
ia
Presiden
t Office
Ministry of
Defense
Resid
ents
Tel/F
ax/M
obile
Tel/F
ax
/Mobile
/SS
BTel/F
ax/M
obile
Tel/F
ax/M
obile
Tel/F
ax/M
obile
Tel/M
obile
/Messenger
Mobile
/Messenger
Mobile
/Messenger/
Speaker
Tel/F
ax/M
obile
Tel/F
ax
/Mobile
/SS
B
Tel/F
ax/M
obile
/
Messenger
TV
/Radio
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
4) Equ
ipment for Com
mun
ication
36
GAD
RRD
DMH
Region
al
National
District
Township
Village
Tract
Village
MRT
V
Resid
ents
Tel/F
ax/
SS
B/
Sate
llite
Tel/F
ax
SS
B
Tel/F
ax
SS
B
Mobile
SS
BM
obile
Phone
with A
nte
nna
Tel/F
ax/S
SB
Tel/F
ax/S
SB
Tel/F
ax/S
SB
Tel/F
ax/
SS
B/
Sate
llite
Tel/F
ax/S
SB
/Sate
llite
Tel/F
ax/S
SB
/Sate
llite
Optical
Fib
er
Optical
Fib
er
Dedic
ate
d
Lin
e
Dedic
ate
d
Lin
e
Dedic
ate
d
Lin
e
Optical F
iber
or
W-L
AN
Laud/H
andy
Speaker
A-293
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
List of Equ
ipment
•Please re
fer to the list o
f equ
ipment
•Equipm
ent is p
urchased
and
installed by Ja
pane
se
side. (Initia
l cost is o
wne
d by Ja
pane
se side
)•Ope
ratio
n/mainten
ance cost is o
wne
d by M
yanm
ar
side
•Po
wer su
pply has to
be secured by M
yanm
ar side
.•Althou
gh th
e solar system is installed for the
eq
uipm
ent a
t village tract a
nd village level, po
wer
supp
ly has to
be secured by M
yanm
ar side
especially
durin
g rainy season
.37
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
List of Equ
ipment
38
Satellite
SSB
Inform
ation
Sharing
RRD (NPT)
IPSTAR
con
tract/
PC/IP‐Fax/IP‐Pho
neO/M
cost
SSB Equipm
ent
Optical fibe
r con
tract
PC/IP‐Fax/IP‐Pho
neO/M
cost
RRD (PTN
)IPSTAR
con
tract/
PC/IP‐Fax/IP‐Pho
neO/M
cost
SSB Equipm
ent
Dedicatedteleph
one
line contract
O/M
cost
RRD (Labutta)
‐SSB Equipm
ent
Dedicatedteleph
one
line contract
O/M
cost
DMH (NPT)
‐‐
Optical fibe
r con
tract
PC/IP‐Fax/IP‐Pho
neO/M
cost
DMH (PTN
)‐
‐De
dicatedteleph
one
line contract
O/M
cost
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
39
Satellite
SSB
Inform
ation
Sharing
GAD (NPT)
IPSTAR
con
tract/
PC/IP‐Fax/IP‐Pho
neO/M
cost
SSB Equipm
ent
Optical fibe
r con
tract
PC/IP‐Fax/IP‐Pho
neO/M
cost
GAD(PTN
)IPSTAR
con
tract/
PC/IP‐Fax/IP‐Pho
neO/M
cost
SSB Equipm
ent
Dedicatedteleph
one
line contract
O/M
cost
GAD (Labutta
District)
‐SSB Equipm
ent
Dedicatedteleph
one
line contract
O/M
cost
GAD (Labutta
Township)
‐SSBEquipm
ent
‐
Village
Tract
‐SSBEquipm
ent
Solar S
ystem
Electricity
supp
ly
‐
3 Villages
‐‐
Mob
ile Pho
neLoud
/Handy
Spe
aker
Solar S
ystem
O/M
cost
Electricity
supp
lyThe Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
DMH (O/M
cost, Electricity
supp
ly)
•Co
mmun
ication with
MRT
V•Tide
Gauge at H
aing
GyiKyun(w
ith Solar System)
40
A-294
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Outpu
t 2: C
apacity
Enh
ancement o
f Go
vernment O
fficers
1) Target o
f Hum
an Resou
rces Develop
men
t (HR
D)
Activ
ity2) On the Job Training
of W
orking
Group
Mem
bers
3) HRD
Sem
inar
4) Inform
ation Transm
ission Exercise
5) Sched
ule
41
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
1) Ta
rget of H
uman
Resou
rces
Developm
ent (HR
D) Activity
•Capacity Enh
ancement o
f officers from
National G
ov.,
Ayeyarwaddy
Region
al Gov. and
Pilot A
rea on
Early
Warning
System
•Hu
man
Resou
rces Develop
ment o
n DR
M at
Ayeyarwaddy
Region
al level.
42
1.On the Job Training
of W
orking
Group
Mem
bers
2.HR
D Seminar
3.Inform
ation Transm
ission Exercise
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2) OJT of W
orking
Group
Mem
bers
Mem
ber o
f Working
Group
(5 –10
mem
bers)
•RR
D: Pathe
in, Labutta
District
•DM
H: Pathe
in•GA
D: Pathe
in, Labutta
District / To
wnship
•Other officers
Gene
ral
•OJT of o
fficers to
be in charge for D
RM•Work / d
iscuss c
losely with
JICA
expert team
•Involve officers from national gov.agencies a
nd
pilot a
rea
43
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Working
Group
Activities
Activ
ities
•Establish
/ op
erate Early
Warning
System (R
RD)
•Prep
are manual / m
odule for E
WS (RRD
)•Im
prove warning
message (D
MH)
•Install / familiarize
com
mun
ication eq
uipm
ent
(RRD
)•Install / m
aintain tid
e gauge station (DMH)
•Im
plem
ent H
RD se
minar / exercise (R
RD)
•Prep
are expansion (promotion) plan (RRD
)
44
A-295
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
3) HRD
Sem
inar
Gene
ral
•2 seminars in July 201
4•Seminar at N
ay PyiTaw: 50 participants
•Seminar at P
athe
in: 50 participants
Contents
•Mechanism
of m
ajor disa
sters
•Lesson
s learned
from
past d
isaster experiences on
EWS
•Establish
ed EWS at Ayeyarw
addy
Region
•Progress of activities at p
ilot a
rea
45
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
4) Inform
ation Transm
ission Exercise
Gene
ral
•To evaluate validity
of EWS / skills of o
fficers on
equipm
ent a
nd sy
stem
s•Sche
duled in Octob
er 201
4Co
ntents
•Exercise to
transm
it warning
message issued
by
DMH Nay PyiTaw to
pilot com
mun
ity based
on
EWS manual
•Evaluatio
n meetin
g to im
prove EW
S and its m
anual
46
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
5) Sched
ule of HRD
Activity
47
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Outpu
t 3: C
apacity
Enh
ancement o
f Co
mmun
ity Peo
ple
1) Goal and
Activities on CB
DRM
2) TOT
Worksho
p3) CBD
RM W
orksho
p4) Sched
ule
48
A-296
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
1) Goal and
Activities of C
BDRM
Activity
•Go
al
–To enh
ance th
e capa
city of d
issemination of th
e early
warning
and
respon
se to
the disaster in
the pilot v
illages
–To develop
expan
sion
plan to other villages in
pilo
t area
by creating the mod
el of TOT an
d CB
DRM activities
•Project A
ctivities
1.TO
T Worksho
p for V
illage Tract D
isaster M
anagem
ent
Committee
2.CB
DRM W
orksho
ps fo
r pilot villages (5
times×3villages)
3.Prep
aration and revisio
n CB
DRM M
aterial for TOT
and
CB
DRM
worksho
ps
4.De
velopm
ent o
f expansio
n plan
49
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Desig
n of Activities of C
BDRM
50
JICA Team
and
Subcon
tractor(CD
A )
Village Tract Disa
ster
Managem
ent C
ommittee
Pilot V
illage
Pilot V
illage
Pilot V
illage
・RR
D Labu
ttaDistrict
・Township
GAD
2. C
BD
RM
W
ork
sh
op
sCo
ord
ina
tio
n
3. P
rep
ara
tio
n a
nd
Re
vis
ion
of C
BD
RM
Ma
teria
ls1
. T
OT
W
ork
sh
op
Village
Village
4. E
xp
an
sio
n P
lan
Pilo
t A
rea
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2) TOT
Worksho
p
•Target: Village Tract Disa
ster M
anagem
ent C
ommittee
(VTD
MC) m
embe
rs Facilitator o
f CBD
RM
Program of T
OT Worksho
p
51
Main Co
nten
ts1s
tda
y・Ba
sic kno
wledge of disa
ster and
disaster in
Ay
eyarwaddy
region
・Outline of CBD
RM
2ndda
y・Participatory disaster m
anagem
ent p
lann
ing
(evacuationplan
etc.)
3rdda
y ・Evacuatio
n exercise
・Mainstreaming of disa
ster m
anagem
ent
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
3) CBD
RM W
orksho
ps
•CB
DRM worksho
ps are designe
d to enh
ance th
e capacity of the
resid
ent o
n DR
M
•Five times CBD
RM worksho
ps are con
ducted
in each
pilot v
illage
•Target of C
BDRM
activities: 50 pe
rson
s at e
ach village
•Re
visio
n of CBD
RM m
aterial
•Prep
aration of expansio
n plan
through Stud
y Visit
52
A-297
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Program of C
BDRM
Worksho
ps
Conten
ts
1st
・Ba
sic Kno
wledgeof disa
ster and
disa
ster in
Ay
eyarwaddy
region
・Introd
uctio
n of CBD
RM activities
2nd・Participatory commun
ity risk assessm
ent
・Participatory disaster risk m
anagem
ent p
lann
ing
3rd・Prep
aration of the
evacuation exercise
・Co
mmun
ity‐based
infrastructure plann
ing
4th・Training
for e
vacuation exercise
(First A
id, SAR
, food
aid)
5th・Evacuatio
n exercise
・Evaluatio
n of evacuation exercise
53
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
4) Sched
ule of CBD
RM Activities
2014
Overall sche
dule
PilotV
illages
Feb.
★TO
TWorksho
pMar.
CBDR
M W
orksho
psCB
DRM W
S for 1
stVillage
Apr.
(Oncea mon
th )
May
Jun.
Jul.
Aug.
Sep.
Oct.
★
Nov.
54
CBDR
M W
S for 2
nd& 3
rdVillage
(Once a mon
th)
Inform
ation Transm
ission
Exercise/Study
visit
Commun
ityActiv
ity based
on
DRM plan
*Expansio
n and Dissem
ination plan
will be de
velope
d from
201
5
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
3. 2
ndPilot R
egion/State
55
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
2ndPilot R
egion/State
•Ra
khineState will be 2n
dpilot state.
•The activ
ities of R
akhine
state will start in February
2014
.
•Security cond
ition
will be mon
itored.
A-298
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
4. Im
portant M
eetin
g
57
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Meetin
g Re
cord (1
)
Nam
e of
Meetin
gDa
tePlace
Conten
tsRe
marks
Kickoff
meetin
g12
Mar
NPT
Discussio
n of
the Inception
repo
rtICR was accep
ted
by JC
Cmeetin
g
PIC
Meetin
g26
Jul
NPT
Selection of Pilot v
illage
Commun
icationeq
uipm
ent
Tidal gauge station
JICA team
discussed with
JIC
A HQ
PIC
Meetin
g29
Jul
PTN
Selection of Pilot v
illage
Commun
icationeq
uipm
ent
Tidal gauge station
58
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Meetin
g Re
cord (2
)
Nam
e of
meetin
gDa
tePlace
Conten
tsRe
marks
PIC
meetin
g10
Oct
PTN
Progress of w
ork
PICin NPT
was
done
RRD
and
DM
H separately.
PIC
meetin
g31
Oct
NPT
Discussio
n of equ
ipmen
t, pilot
village and
activities
PCI
meetin
g1 Nov
PTN
Discussio
n of equ
ipmen
t, pilot
village and
activities
2ndJCC
meetin
g14
Nov
NPT
Discussio
n of activities
of 1
styear
Approval of activities of 2
ndyear
59
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
5. PDM
60
A-299
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Revisio
n PD
M
•Cu
rrent P
DM is agreed be
tween Myanm
ar and
Japane
se side
s on De
cembe
r 10t
h, 201
2.•Some of indicators and
a te
rm sh
all be de
term
ined
by JC
C.
61
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Overa
ll G
oal
Pro
ject P
urp
ose
Ou
tpu
ts
Activitie
s
Ind
ica
tors In
pu
ts
Means
of
Verifica
tio
n
Import
ant
Assu
mp
tio
n
Pre
-
Conditio
n
Project D
esign Matrix
(PDM
)
62
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Indicators
Outpu
t 2
More than
x%of governm
ent a
gencies related
to disa
ster
managem
ent p
articipates in
training
/drill on early
warning
system
for n
atural disa
ster organize
d by th
e project
Outpu
t3More than
x%of com
mun
ities in th
e pilot a
reas participate in
training
/drills of evacuation for com
mun
ityEvacuatio
n centers a
nd ro
utes in
more than
y%of th
e pilot a
reas
are de
signe
d and inform
ed m
ore than
Z%of th
e commun
ities
63
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Change th
e Term
s
•Myanm
ar Disa
ster Preparedn
ess A
gency (M
DPA)
May 201
3•National D
isaster Preparedn
ess C
entral Com
mittee
•National D
isaster Preparedn
ess M
anagem
ent
Working
Com
mittee
•10
sub‐committee
64
A-300
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
6. Sched
ule
65
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Sche
dule of P
roject
Mar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
AprMay
Jun
JulAu
gSepOct
Nov
DecJan
FebMar
1st P
hase
2nd Ph
ase
3rd Ph
ase
4th Ph
ase
5th Ph
ase
2013
2014
2015
2016
2017
Ayeyaw
addy
Region
Rakh
ainRe
gion
Expa
nsion Plan
to other areas
Follo
w Up
Follo
w Up
Project
Form
ulation
JICA Team
will re
start w
ork in Feb
ruary 20
14
66
Fe
b 2
01
4
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
7. Con
firmation
67
The Project for Estab
lishm
ent o
f End
‐to‐End
Early W
arning
System fo
r Natural Disa
ster
Confirm
ation
•Selection of Pilot C
ommun
ityThree villages
•Co
mmun
ication Equipm
ent / System
List of e
quipmen
tOpe
ratio
n and mainten
ance
•Tidal G
auge Statio
n in Haing
GyiKyun
Installatio
n of tidal gauge
Ope
ratio
n and mainten
ance
•2n
dyear’s activates
68
A-301
Lis
t o
f In
itia
l C
ost
an
d O
&M
Co
st
for
Ea
rly W
arn
ing
Dis
se
min
atio
n a
nd
Tid
e G
au
ge
Sta
tio
n
Unit C
ost
Unit
Q'ty
Cost
Curr
ency
Unit C
ost
Unit
Q'ty
Cost
Curr
ency
Unit C
ost
Unit
Q'ty
Cost
Unit
1.1
SS
B S
hort
Wave R
adio
Syste
m
8 S
ets
(G
AD
:5、
RR
D:3
)3,5
06
US
$/s
et
828,0
48
US
$
Ele
ctr
icity s
upply
cost
especia
lly for
vill
age tra
ct
is n
ecessary
1.2
Sate
llite
Com
munic
ation S
yste
m
4 S
ets
(G
AD
:2, R
RD
:2)
1,4
50
US
$/s
et
45,8
00
US
$6,0
00
US
$/s
et
424,0
00
US
$3,1
80
US
$/y
ear
412,7
20
US
$/y
ear
2.1
Str
ength
ein
g o
f C
om
munic
ation
at N
ayP
yiT
aw
3 S
ets
(G
AD
, R
RD
, D
MH)
1,4
50
US
$/s
et
34,3
50
US
$600
US
$/y
ear
31,8
00
US
$/y
ear
2.2
Str
ength
enin
g o
f C
om
munic
ation
at P
ahte
in a
nd L
abtta
2 A
reas (
Path
ein
, Labutta)
3,0
00
US
$/a
rea
26,0
00
US
$1,2
00
US
$/y
ear
22,4
00
US
$/y
ear
1)
Insta
llation o
f O
ptical F
iber
Cable
20,0
00
US
$/s
et
120,0
00
US
$5,0
00
US
$/tim
e2
10,0
00
US
$/y
ear
2 tim
es/y
ear
(in c
ase o
f
failu
re)
2)
Media
Convert
er
10,5
53
US
$/s
et
110,5
53
US
$
4.1
MP
T M
obile
Phone N
etw
ork
6 S
ets
(3 v
illages *
2)
404
US
$/s
et
62,4
22
US
$600
US
$/y
ear
63,6
00
US
$/y
ear
4.2
Info
rmation D
issem
ination to
Resid
ents
(3 v
illages *
2)
2,7
99
US
$/s
et
616,7
91
US
$
1.1
Insta
llation
88,4
23
US
$/s
et
188,4
23
US
$25,0
00
US
$/s
et
125,0
00
US
$
1.2
O&
ME
lectr
icity s
upply
cost is
necessary
US$
US$
Yen
Yen
US$
US$
Yen
Yen
-
179,
846
17,9
97,1
48
- -
2. T
ide G
auge S
tation
1. T
ide G
auge
Sta
tion
-
-
Tota
l (w
ith 1
5% fo
r set
up)
75,0
00
7,50
5,25
0
-
3. C
om
munic
ation
with M
edia
(O
ptical
Fib
er)
--
4. C
om
munic
ation
with V
illage P
eople
- --
1. B
ackbone
Com
munic
ation L
ine
--
2. In
form
ation
Sharing a
t E
ach
Level
-
1. E
arly W
arn
ing D
issem
ination
Initia
l C
ost (e
quip
ment)
Item
Conte
nts
Initia
l C
ost (e
xcept fo
r equip
ment)
O&
M C
ost
Rem
ark
s
Tota
l15
6,38
751
,000
15,6
49,6
945,
103,
570
A-302
Equipment List1 US$ = 1090 kyat
1. Early Warning Dissemination System 1 US$ = 100.07 yenNo. Name of Equipment Currency Q'ty Unit Price Total US$1 Backbone Communication Line
1.1 SSB Shortwave Radio SystemImmovable HF Radio (IC-7000) JPY 8 176,400 1,411,200 14,102Outdoor Antena (1/2 wavelength dipople) JPY 8 41,700 333,600 3,334Outdoor Coaxial Cable (30m length) JPY 8 6,600 52,800 528Stabilized DC power supply JPY 8 26,040 208,320 2,082Solar power generation system JPY 1 500,000 500,000 4,99715% for import 3,007Total 28,048
1.2 Satellite Communication System1) IPSTAR Satellite Equipment
Antenna ANT MountIDU(ATA)ODU
2) Satellite Communication DeviceSwitch USD 4 150 600 600IP Telephone/Fax USD 4 300 1,200 1,200PC USD 4 1,000 4,000 4,000Total 5,800
2 Information Sharing at Each Level2.1 Strengthening of Communication at NPT
Router USD 3 150 450 450IP Telephon/Fax USD 3 300 900 900PC USD 3 1,000 3,000 3,000Total 4,350
3 Communication with Media3.1 Optical Fiber Network (DMH-MRTV)2) Equipment for Media Converter
(DMH)7801 FR 1R Multi-Frame JPY 1 242,000 242,000 2,418Redundance Power Supply for 7801 FR JPY 1 87,000 87,000 869SD Elec to Opti JPY 1 251,000 251,000 2,508(MRTV: ReBroadcast station)7801 FR 1R Multi-Frame JPY 1 242,000 242,000 2,418Redundance Power Supply for 7801 FR JPY 1 87,000 87,000 869SD Opti to Elec JPY 1 147,000 147,000 1,469Total 10,553
4 Communication with Village People4.1 MPT Mobile Phone Network
CDMA450 High gain antena kyat 6 80,000 480,000 440CDMA450 Immovable Phone kyat 6 60,000 360,000 330CDMA450 Sim Card kyat 6 300,000 1,800,000 1,651Total 2,422
4.2 Information Dissemination to Residents1) Loud Speaker / Handy Speaker
Trumpet Speaker for outside installation JPY 12 18,900 226,800 2,268Amplifier for Speaker JPY 6 33,600 201,600 2,016Microphone JPY 6 26,250 157,500 1,575Handy Speaker JPY 6 18,900 113,400 1,1343m Pole JPY 6 20,000 120,000 1200Total 8,193
2) Solar System Power SupplySolar Panel (100w) with stand JPY 6 60,000 360,000 3600Solar Power contraller (Inverter) JPY 6 80,000 480,000 4800Battery (12V 120AH) JPY 6 33,000 198,000 198Total 8,598Total 67,964Total (with 15% for setup) 78,159
Rental
A-303
Equipment List1 US$ = 1090 kyat
2. Tide Gauge Station 1 US$ = 100.07 yenNo. Name of Equipment Currency Q'ty Unit Price Total US$1 Tide Gauge Station
Radiowave Tide Gauge (KRG-10) JPY 1 1,080,000 1,080,000 10,792Data Logger (BL-5153) JPY 1 990,000 990,000 9,893DCP Transmitter / Antena (GX-1.0J) JPY 1 900,000 900,000 8,994Solar Power Generation System JPY 1 1,800,000 1,800,000 17,987Installation Pole / Steel Case JPY 1 1,620,000 1,620,000 16,18915% for import 9,578Supervisor from Japan JPY 1 1,500,000 1,500,000 14,990Total 88,423Total 88,423Total (with 15% for setup) 101,687
A-304
Comparativ
e Ch
art o
f Com
mun
ication Metho
d
Item
Tel/Fax
Mob
ile Pho
neIP‐SAT
Ku
-Ba
ndSatellite com
mun
ications
IP‐SAT
C‐Ba
ndSatellite com
mun
ications
SSB Shortw
ave Ra
dio
System
VHF Ra
dio System
Reliability
High
High
‐ Med
ium
Med
ium
High
High
‐ Med
ium
High
Initial cost
Low Cost:
Network by
MPT
only
term
inal cost
Low Cost:
Network by
MPT
High
Cost:
USD
4,500
/set
High
Cost:
USD
6,500
/set
High
‐ Med
ium Cost:
USD
3,00
0/set
Very High Co
st:
more than
USD
50,000
Mainten
ance
cost /year
Low Cost:
** kyat/min (C
all charge)
Low Cost:
** kyat/min (C
all charge)
High
Cost:
USD
600
(Con
tract fee)
50 kyat/min (C
all charge)
High
Cost:
USD
200
(Activation)
USD
240
x12m
onths =
USD
2,88
0 (Ded
icated
,un
limite
d)
not n
ecessary
(Electricity
supp
ly is
necessary)
not n
ecessary
(Electricity
supp
ly is
necessary)
Installatio
nInstalled by
MPT
Installed by
MPT
Installed by
MPT
Agent
Installed by
MPT
Agent
Installed by
User
Installed by
User /
Constructio
n work is
necessary includ
ing relay
station.
O&M
not n
ecessary
not n
ecessary
Ope
rated by
User /
Mainten
ance su
pport b
yMPT
Ope
rated by
User /
Mainten
ance su
pport b
yMPT
O&M by User /
Training
is necessary
O&M by User (Difficult) /
Mainten
ance of h
igh steel
tower is necessary
Scalab
ility
Easy
Easy
Easy but costly
Easy but con
stly
Med
ium (n
eed technical
know
‐how
)Difficult
Means of
Tran
smission
Voice, Fax
Voice, Text
Voice, Fax, D
ata
(192
kbps)
Voice, Fax, D
ata
(128
kbps)
Voice
Voice
Merit
High
Reliability / E
asy /
Low Cost (initial and
O&M)
/ used as m
ain line
Easy / Low Cost (initial and
O&M)
used
as m
ain line
High
reliability /
used
as m
ain line
Low Cost (O&M) /
used
as sup
port line
High
reliability /
used
as sup
port line
Demerit
unstable during
emergency situaion du
e to
congestio
n
unstable during
emergency situatio
n du
eto con
gestion
/ unstable at Ayeyarw
addy
unstable during he
avy
rainfall / H
igh Co
st (initia
land O&M)
High
Cost (initial and
O&M)
noisy
and
unstable
depe
nding on
state of
space / n
eed technical
know
‐how
High
Cost (initial and
O&M) / need technical
know
‐how
A-305
A-306
A-307
A-308
A-309
A-310
A-311
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November 2014Mar 2013 Mar 2017
Pilot 1
Pilot 2
Expansion
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�����"��� � ����&�8������� --�
�����-�//������&�)���%��)����� 9%�"� ��
=
Appendix 2
A-312
��������������� ���� ���������������������������������� ���������������� � ��
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����� �������"��� ��' ��������� --� �&���-�����
-%�� ���-�)��������-������/��/�-�-�'� �� ��
)��%)� �&���.�2��&&�) �-#
>
�����"��� � ����&�8������� --�
��������������� ���� ���������������������������������� ���������������� � ��
X
XX
XX
X
X
X; Target Points
X
�����"��� � ����&�8������� --�
��������������� ���� ���������������������������������� ���������������� � ��
Verification of Suggested Estimation Method of Tide Level
�����"��� � ����&�8������� --�
��������������� ���� ���������������������������������� ���������������� � ��
�����"��� � ����&�8������� --�
���� ��-��&���)/�� ��$�����-%�� ��2 ���*�����-%����
�������� � ��-)%-- ������#��?�-% ���������-������
.�2�2@-#
��
���"�- �"����-
• �'�����&�����������)/�� �
��)?�����-������ � �)#�
• .�-���)����- �)%�����/ � /
• �' �)��)� � �)��������� �
�? �����"%�/�)
Discussion about warning message
at DMH HQs from July 1st – 9th
��������������� ���� ���������������������������������� ���������������� � ��
�,
Information Number
�����"��� � ����&�8������� --�
��������������� ���� ���������������������������������� ���������������� � ��
�����"��� � ����&�8������� --�
Movement andStorm wind area
Landfall point(Where, When)
Storm wind area(How)
Squally weather forAffect Coast
Storm Surge
General caution
Advisory
��������������� ���� ���������������������������������� ���������������� � ��
�:
Cause and Effect
Where, When, How
Latest ObservedRainfall data
Warning Number
�����"��� � ����&�8������� --�
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-.�
/0.12
3�� ����������
/(�02
8 �' �
��&�������
• 8���-" ����
/ � /�� �)#
• �/ ����
• �/ ���" ���
�/ �� / � /
• � �� �)� ������
• 8�����
• ���-���
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• �)%������� �
• �)%���� ��-���
• �)%���� "� "������
��&�������
• Role of DHM Clarification of alert level
• Role of GAD Clarification of actions to be taken
• Role of RRD Clarification of actions to be taken
It is necessary for DMH and RRD to define the alert level by which GAD
can judge to issue evacuation information.
�����"��� � ����&�8������� --�
���� ���&&�) �
�**.�
A-313
��������������� ���� ���������������������������������� ���������������� � ��
�� �3 � /�����������
HaingGyiKyun
24km
Haing Gyi Kyun
Labutta
Pathein
��
Hlwa Sar
�����"��� � ����&�8������� --�
��������������� ���� ���������������������������������� ���������������� � ��
P-4
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Labutta District
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Yellow Code
9:00
9:159:17
9:119:18
9:25 9:329:15
9:20
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Hlwa Sar Village
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10:00
10:1210:10
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10:41 10:10(?)10:14
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Labutta Township
Hlwa Sar Village
Tract
Pilot Village
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12:37 12:20
Labutta Township
Hlwa Sar Village
Tract
Pilot Village
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11:4612:15
12:4713:03
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2015
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Population
No. of
Village
Kyaukpyu KyaukpyuThea Tan 1,010 4
Thea Chaung 2,456 5
Kin Myauk 1,473 7
Sittwe MyebonAh Lei Kyun 835 1
Kyet Yae Gyi 2,430 1
Nga Man Ye Gyi 754 3
Thandwe ThandweSin Gaung 7,492 5
Kha Maung Tone 1,879 3
Zee Hpyu Kone 5,025 4
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(c) Reference documents on CBDRM activities
Table AN 2.5.1 Major comments from the participants during the evaluation session
Item Comment
Hlwa Zar Village
Early warning • Since there is only one hand speaker in the village, it took time to disseminate the warning messages
• Roles and responsibilities within the information transmission team were not clearly discussed and the team could not transmit the message effectively
SAR • Life jackets are necessary for water rescue • It is necessary to secure the safety of the volunteers who conduct SAR • Assistance in the evacuation of elderly persons was not efficient. It would be better to use
stretchers rather than having several persons supporting them.
First aid • A village midwife who is the only medical specialist is dispatched from another village and she will be evacuated first during a disaster, so no one with medical knowledge will be left during the disaster.
Shelter and evacuation
• It turned out that the capacity of the shelter was absolutely insufficient. One more shelter is necessary.
• If more than expected villagers from other villages came to our facilities, there would not be adequate space to accommodate our villagers.
• The damage and loss form for reporting to the township was not fully shared within the evacuation team
Kwa Kw a Lay Village
Early warning • The group should consider the situation that the message delivery from the government could be delayed
• The area of the village is so large that the loud speakers installed by JICA cannot cover the entire village. The group could coordinate with the facilities which have speakers and disseminate the message efficiently
• The timing of the warning message in the scenario and actual time of the warning message was different, so the instruction to the villagers became confused
SAR • It is better to list the persons who need assistance in the evacuation
First aid • There are no medical professionals in the village, so everyone feels anxious about their medical condition in case of emergency
Shelter and evacuation
• It is necessary to investigate the measures to protect properties such as furniture and boats • Even though the VDPC only invited 150 villagers, more than 250 villagers participated in the
drill, so it is confirmed that awareness of villagers regarding DRR activities is high.
Report of evacuation
• The way of counting the evacuees was inefficient so that it took approximately 40 minutes to count 250 persons (Observation from JICA Expert Team)
Shwe Kyun Thar Village
Early warning • Since it is necessary to disseminate the message to the other side of the river by boat, more manpower than expected is required for the task of the team.
SAR • Since the communities are divided by a river, efficient allocation of team members is essential.
First aid • Medical equipment, especially medicine for injury, is insufficient. • Team members are interested in advanced skills for first aid.
Shelter and evacuation
• Six persons are not enough to collect food and emergency supplies from all over the village and bring them to the shelter.
• Storage of water and food is not adequate for an emergency
A-357
Item Comment
• Participation of children and students is good for conveying the knowledge and experience to the next generations.
Report of evacuation
• The way of counting the evacuees was inefficient so that it took approximately one hour to count 250 persons (Observation from JICA Expert Team)
Thea Tan Village
Early warning • In case mobile phone connection is not available, EW group should walk to Kon Baung Village. It takes 25 minutes to get there, so the bridge should be completed as soon as possible.
SAR • Villagers were not cooperative with SAR activities. In particular, many villagers did not want to engage with mock-injured persons.
First aid • During the drill, all of them could handle the care, but members are anxious whether they can do the same thing in case of a real injury.
Shelter and evacuation
• Villagers were not cooperative during head counting. Some villagers insisted on going home and that made head counting difficult.
Kon Baung Village
Early warning • In case mobile phone connection is not available, it is better to send a messenger to Thea Tan Village to collect information.
• When the communication is cut off, the EW team needs to pay closer attention to the condition of the rain, wind and waves. If danger is felt, it is necessary to evacuate.
First aid • There are no medical professionals in the village, so everyone feels anxious about their medical condition in case of an emergency. The team needs more practical training.
Shelter and evacuation
• When we actually evacuated to the hill, it turned out that evacuating to the hill is dangerous. The evacuation route to get to the hill is inundated during the rainy season, and no buildings are built on the hill, which means there is nothing to protect evacuees from strong winds and rain. A temporary building on the hill is necessary.
• This time, the villagers evacuated to two places. It turned out that three persons were not enough to conduct the headcount and report to the village leader. We need to reconsider the number of the committee members.
Than Kha Yae Village
Early warning • The hand speakers were not functioning properly, so it was uncertain that villagers could understand the message. 【JICA Expert Team instructed that it is the responsibility of the early warning team to check the condition of the equipment before the drill】
SAR • The team recognized the necessity of helmets, life jackets, and safe shoes. During the water rescue, it is necessary to secure the safety of the SAR team.
First aid • The three-hour first aid training session was not long enough and further training will be necessary. The team recognized that the medicine was insufficient.
Shelter and evacuation
• Children started to cry while they were staying the shelter and the villagers decided to distribute the food and drink earlier than according to the original schedule. In case of an actual disaster, the same thing should be considered.
• The total population of the village is 193 persons, and 121 persons participated in the drill. By conducting the drill, it turned out not all of the villagers could evacuate to the monastery. Therefore, pregnant women, children and elderly persons should evacuate to the monastery and young people should evacuate to the hill. We understand it is necessary to prioritize evacuees in case of an actual disaster.
• The team miscalculated the number of evacuees and ended up counting twice. Head-counting of evacuees has room for improvement.
Let Nyot Ngon Village
Early warning • It is more understandable for village to use different colored flags based on the color code
A-358
Item Comment
than just using red flags to show the intensity of cyclone. • The phone connection to Thea Tan Village Tract was cut off. The mobile phone of the village
tract administrator was also out of service. To be prepared for such cases, additional emergency contact numbers should be prepared.
SAR • SAR team should share the information about evacuees with the shelter management team.
First aid • Further training for treating injured persons is necessary such as how to use bandages.
Shelter and evacuation
• Since the members consisted of only women, it took a long time to carry the emergency stockpile to the hill. Assistance from the young men from SAR is necessary.
Source: JICA Expert Team
Table AN 2.5.2 Workshop Program for Township Officers
Time Description Lecturer
9:30 - 10:30 Introduction of Project JICA Expert Team
10:40 - 11:40 Introduction of disaster management RRD District
13:00 - 14:00 Disaster in Ayeyarwaddy Region DMH District
14:10 - 15:40 Introduction of CBDRM Local NGO (CDA)
15:50 - 16:20 CBDRM in Japan GAD Labutta Township
Source: JICA Expert Team
A-359
Table AN 2.5.3 Workshop for Village Tract Administrator
Topic Lecturer
March Disaster at the Village level DMH
April Introduction of CBDRM RRD
May Creation of evacuation map Hlwa VTDC
June Information transmission during disaster GAD
July Group activities regarding CBDRM Hlwa VTDC
August Community evacuation exercise RRD
Source: JICA Expert Team
A-360
Table AN 2.5.4 Training Program for Zin Phyu Gone Village
Time Description Lecturers
1st day 09:00 09:30 Opening the Training Ceremony Village Administrator 09:30 09:45 Rule at the training for the trainers All Trainers 10:00 10:30 Explain about occur the disaster risk in Labutta District. U Than Htike 10:30 11:30 To explain and scoring disaster risk in Zin Phyu Gone Village U Sein Win 11:30 12:00 Basic glossary of DRR management U Sein Win 01:30 03:30 Disaster Risk (DMH)
- Before cyclone condition - During cyclone condition - After cyclone condition - Color sign of early warning relates the cyclone
U Sein Win, U Than Htike and U Po Po
03:45 04:45 Analyze the risk for participatory of various ways (Divided by 6 Groups) - Historical background of village - Village Map - Evaluation Map. - Venn Diagram - Problem Tree
U Than Htike
04:45 05:00 Review of the training U Sein Win 2nd Day 09:00 10:00 Explain the homework for each group and refill by necessary from
other groups. (20 minutes for each groups) U Than Htike
10:15 11:15 Continues to explain left 3 groups for homework U Than Htike 11:15 12:00 Explain the theory of First Aid U Thein Htwe 01:30 02:30 Cycle of disaster risk management. (RRD) U Sein Win 02:30 03:15 Transect walk in the village. (Divided into 2 groups) 3:30 04:15 Find out to input the map at Transect walk in the village. U Po Po 04:15 04:45 Drawing the Evaluation Map U Sein Win 04:45 05:00 Review of the training U Than Htike 3rd day 09:00 09:30 Founded by the disaster risk management group
(11 sub-committees) U Po Po
09:30 10:30 Explain the name of the disaster risk management group, its duties and responsibility - News and Information Sub-Committee - First Aid Sub-Committee - Search and rescue Sub-Committee - Shelter Management Sub-Committee - Loss and Damage Management Sub-Committee Explain the action of Before, During, After of these 5 groups.
U Than Htike Department of Health
10:45 12:00 Review of 5 Sub-Committees U Sein Win 01:30 02:00 Explain the risk of fire knowledge U Than Htike 02:00 03:00 Review of 3 days training U Po Po, U Than Htike
and U Sein Win 03:15 03:30 Review training for trainers All Trainers 03:30 04:00 Closing the Training Ceremony
Source :Original program was prepared by Hlwa Zar VTDPB and the JICA Expert Team translated it into English.
Note: Names shown in the program are members of Hlwa Zar VTDPB.
A-361
Table AN 2.5.5 Major Comments from the Participants during the Evaluation Session
Item Comment
Early warning • There is only one loudspeaker, which is installed in the school, so more hand speakers are necessary to transmit the messages to all the villagers. It took 20 minutes from the shelter to the jetty, which is at the end of the village, so it was difficult to transmit the message to the entire village within a short time. (Note: the drill set timing for each color code as 20 minutes for drill)
SAR • This time, the drill targets only humans, but it is also necessary to conduct the drill for cattle. • As the SAR material, life jackets and wheels are necessary.
First aid • Lecture and practical training of DoH officer in Hlwa Zar was very useful. First aid group can utilize the knowledge in other occasions.
Shelter and evacuation
• This season, many villagers go out to fish, so participants were fewer than the capacity of shelter, but in the case of an actual disaster, villagers from other villages will come to our village. We would like to conduct the drill coordinating with other villages.
Source: JICA Expert Team
Table AN 2.5.6 The first and second CBDRM follow up workshop
Date Item of the lecture Lecturer
7/8 • Basic information regarding disasters • Disasters in Rakhine State • Story telling of Cyclone Nargis • Overview of CBDRM • 6 steps of CBDRM (2) Building Rapport and Understanding the
Community
Participants of the TOT workshop
7/9 • 6 steps of CBDRM (3) Participatory Community Risk Assessment (lecture and implementation of town watching, creation of community hazard map)
• 6 steps of CBDRM (4) Participatory Disaster Risk Management Planning
• (Creation of community action plan)
Participants of the TOT workshop
Source: JICA Expert Team
A-362
Table AN 2.5.7 Comments from the participants in Kin Myauk Vvillage
Item Comment
Early warning •Before conducting the drill, there was a concern about information transmission within the village because the area of the village is wide and houses are separate from each other. However, using motorbikes to move around the village effectively worked.
•Since the village is wide, the group decided to locate its members in various places. That effectively worked to assure that information was surely transmitted. .
Search and rescue • Some villagers were not so cooperative to conduct the drill and this should be improved.
First aid • Some members who practiced more than one time could act without any trouble, but other members who could not practice enough was not confident to perform in front of other villagers. The team needs to practice more often.
Shelter management • By conducting the drill, the team could confirm the roles and knowledge about disaster response before actual disaster. Members are satisfied with the result.
Source; JICA Expert Team
Table AN 2.5.8 Program of the workshop for township officers
Time Program Lecturers
8:30 - 9:00 Registration
9:00 - 9:20 Opening ceremony
9:30 - 10:30 Introduction of Project Lesson learned from flood in 2015 for township and village level
JICA Expert Team
10:30 - 10:40 Coffee break
10:40 - 11:40 Disaster in Rakhine State DMH District
11:40 - 12:40 Lunch Time
12:40 - 13:40 Introduction of CBDRM Manual -Roles of township officers for CBDRM-
JICA Expert Team
13:40 - 14:10 Report of pilot activities TBN CDA
14:10 - 14:20 Coffee break
14:20 - 16:20 Discussion All participants
16:20 - 16:40 Closing ceremony
Source : JICA Expert Team
A-363
(d) Dispatch of Experts
Name Belonging Period
(days)
In charge
Ichiro
KOBAYASHI
Oriental Consultant Global Co., Ltd. 267 Chief Advisor/Disaster
Management (1)
Yoshihiko
UCHIKURA
Oriental Consultant Global Co., Ltd. 431 Deputy Chief
Advisor/Organizational
Strengthening
Susumu
MURATA
Pacific Consultant Global Co., Ltd. 200 Disaster Management (2)
Takashi ITO Pacific Consultant Global Co., Ltd. 200 Disaster Information
Communication System
Masahiro
SATAKE
Oriental Consultant Global Co., Ltd.
(Japan Telecommunications Engineering and
Consulting Service)
151
Procurement Planning
Yoshihiro
ASANO
Oriental Consultant Global Co., Ltd.
(International Development Initiative, INC)
295 Disaster Management
Planning
Yoko OTA Oriental Consultant Global Co., Ltd. 439 Community-based Disaster
Risk Management
Zayar WIN Oriental Consultant Global Co., Ltd. 302 Social Survey
Tatsuro SAIKI Fukken Co., Ltd. 90 Hazard Map/Vulnerability
Assessment
Azusa OKUNO Oriental Consultant Global Co., Ltd. 30 Project
Coordinator/Organizational
Strengthening/Capacity
Assessment
Masato
FUJIMOTO
Oriental Consultant Global Co., Ltd. 236
14 Disaster Survey
Angelito Ong
ARJINA
Oriental Consultant Global Co., Ltd. 30 GIS/Database
Hiroshi Pacific Consultant Global Co., Ltd. 82 Installation of Tide Gauge
A-364
SHIMADA
Daiki TSUJIO Pacific Consultant Global Co., Ltd. 15 Tide Data Analysis
Koji
MURAYAMA
Oriental Consultant Global Co., Ltd.
(Japan Meteorological Business Support Center)
5 Disaster Information
Dissemination
Hiromasa AOKI Oriental Consultant Global Co., Ltd. 14 Flood Analysis
Hiroichi
KURIHARA
Oriental Consultant Global Co., Ltd.
(Japan Meteorological Business Support Center)
8
Weather Analysis
Tatsuya NIWA Pacific Consultant Global Co., Ltd. 9 Tide Date Analysis
A-365
2013
2014
2015
2016
2017
34
Nam
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First
year
Sec
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year
Thi
rd y
ear
Fou
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year
56
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56
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1112
12
34
56
78
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1112
12
34
56
78
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12
39
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121
2
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lday
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82
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A-366
(e) List of the procure equipment
Type of equipment Installed place Number Total
number
SSB wireless radio
Nay Pyi Taw
RRD 1
15
DMH 1
GAD 1
Pathein RRD 1
GAD 1
Labutta
RRD 1
DMH 1
GAD (District) 1
GAD (Township) 1
Hlwa Zar village 1
Sittwe RRD 1
GAD 1
Kyauk Phyu
RRD 1
GAD (District/Township) 1
Thea Tan village 1
Satellite communication
Nay Pyi Taw RRD 1
3 Pathein RRD 1
Sittwe RRD 1
PC (Communication through optical fiber)
Nay Pyi Taw
RRD 1
3 DMH 1
GAD 1
Loud speaker, Handy speaker
Labutta
Hlwa Zar village 2
13
Kwa Kwa Lay village 2
Shwe Kyun Thar village 2
Kyauk Phyu
Thea Tan village 2
Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village 1
CDMA telephone with strengthened antenna
Labutta
Hlwa Zar village 2
6 Kwa Kwa Lay village 2
Shwe Kyun Thar village 2
GSM telephone with strengthened antenna
Kyauk Phyu
Thea Tan village 2
7 Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village 1
Solar power system
Labutta
Hlwa Zar village 3
15
Kwa Kwa Lay village 2
Shwe Kyun Thar village 2
Kyauk Phyu
Thea Tan village 3
Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village 1
Diesel engine Kyauk Phyu
Thea Tan village 2
7 Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village 1
A-367
Automatic tide gauge Ayeyarwaddy Haing Gyi Kyun 1 1
Manual tide gauge Ayeyarwaddy, Rakhine
Labutta, Pyapon, Gwa 3 3
Optical fiber connection between DMH and MRTV
Nay Pyi Taw DMH, MRTV 1 1
Source; JICA Expert Team
A-368
(f) The Project related information
List of subcontract
Title of contract 「Baseline survey and CBDRM activities」
「Capacity Assessment and HRD Activity」
Contractor Community Development Association
Contents of contract Implementation of baseline survey and capacity assessment in
Ayeyarwaddy Region
Planned amount and
Contract amount
Planned amount:8,915,504 yen
Contract amount: 90,974,000 Kyat (8,915,452 yen)
Contract procedure Selective bidding
Contract period May 7th 2013 to November 30th 2013
Date of payment and
amount
May 16th 2013(27,292,200 Kyat)、September 2nd 2013(27,292,200 Kyat)、
November 11th 2013(36,389,600 Kyat):Total 90,974,000 Kyat
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in the Republic of the Union
of Myanmar (2nd Year)”
Contractor Community Development Association
Contents of contract CBDRM activity and HRD activity in Ayeyarwaddy Region
Planned amount and
Contract amount
Planned amount:13,520,618 yen
Contract amount:107,150 USD(10,978,000 yen)
Contract procedure Negotiated contract
Contract period February 28th 2014 to November 30th 2014
Date of payment and
amount
March 4th 2014(32,145 USD)、September 26th 2014(32,145 USD)、December 12th
2014(42,860 USD):Total 107,150 USD
A-369
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in The Republic of The Union
of Myanmar” Activity in Rakhine State (1st Year)
Contractor Community Development Association
Contents of contract Implementation of baseline survey and capacity assessment in Rakhine State
Planned amount and
Contract amount
Planned amount:11,595,790 yen
Contract amount:97,276 USD(9,978,552 yen)
Contract procedure Selective bidding
Contract period May 21st 2014 to October 31st 2014
Date of payment and
amount
June 23rd 2014(29,183 USD)、December 5th 2014(29,183 USD)、December 5th 2014
(38,910 USD)Total:97,276 USD
Title of contract Installation of Stage for Tide Gauge Station
Contractor Saramayri Fuji Construction Co., Ltd.
Contents of contract Installation of Stage for Tide Gauge Station at Haing Gyi Kyun
Planned amount and
Contract amount
Planned amount:2,474,224 yen
Contract amount:18,165 USD(1,884,982 yen)
Contract procedure Negotiation with estimates
Contract period September 1st 2014 to October 31st 2014
Date of payment and
amount
September 26th 2014(7,266 USD)、November 18th 2014(10,899 USD):Total 18,165
USD
Title of contract Installation of tide gauge
Contractor Tec International Inc.
Contents of contract Installation of tide gauge
Planned amount and
Contract amount
Planned amount: 10,175,809 yen
Contract amount:10,135,000 yen
Contract procedure General public bidding
Contract period August 18th 2014 to November 10th 2014
Date of payment and
amount
October 24th 2014(8,605,000 yen)、December 10th 2014(1,530,000 yen):Total
10,135,000 yen
A-370
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in the Republic of the Union
of Myanmar” Activity in Rakhine State (2nd Year)
Contractor Community Development Association
Contents of contract CBDRM activity and HRD activity in Rakhine State
Planned amount and
Contract amount
Planned amount: 14,052,440 yen
Contract amount:116,219 USD(13,705,795 yen)
Contract procedure Negotiated contract
Contract period Before amendment: February 12 2015 to November 27th 2015
After amendment: February 12 2015 to February 29th 2016
Date of payment and
amount
February 20th 2015(34,866 USD)、July 24th 2015(34,866 USD)、March 11th 2016
(46,487 USD):Total 116,219 USD
Title of contract Installation of Lightning Rod for Tide Gauge Station
Contractor CIVIL SOLUTION CONSULTANTS LTD.
Contents of contract Installation of Lightning Rod for Tide Gauge Station
Planned amount and
Contract amount
Planned amount:833,450 yen
Contract amount:6,947 USD(819,259 yen)
Contract procedure Negotiation with estimates
Contract period February 24th 2015 to March 31st 2015
Date of payment and
amount
March 20th 2015(6,947 USD)
Title of contract SALES CONTRACT OF THE PROJECT FOR ESTABLISHMENT OF
END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE
REPUBLIC OF THE UNION OF MYANMAR
Contractor Demo Trade International Ltd.,
Contents of contract Procure SSB equipment to be installed in Sittwe and Kayuk Phyu
Planned amount and
Contract amount
Planned amount:2,924,050 yen
Contract amount:23,940 USD(2,967,602 yen)
Contract procedure Selective bidding
Contract period June 18th 2015 to September 30th 2015
Date of payment and
amount
October 21st 2015(23,940 USD)
A-371
Title of contract SALES CONTRACT OF THE PROJECT FOR ESTABLISHMENT OF
END-TO-END EARLY WARNING SYSTEM FOR NATURAL DISASTER IN THE
REPUBLIC OF THE UNION OF MYANMAR
Contractor Tun Electronic Trading Co., Ltd.,
Contents of contract Procure loud speaker etc to be installed in Kayuk Phyu
Planned amount and
Contract amount
Planned amount:1,092,980 yen
Contract amount:4,597 USD(569,844 yen)
Contract procedure Negotiation with estimates
Contract period June 18th 2015 to July 31st 2015
Date of payment and
amount
August 21st 2015(4,597 USD)
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in The Republic of The Union
of Myanmar” Interview Survey
Contractor MYANMA CHAYYAR CO., LTD. (MMCY)
Contents of contract Interview survey for 2015 floods
Planned amount and
Contract amount
Planned amount: 2,891,520 yen
Contract amount:22,000 USD(2,702,700 yen)
Contract procedure Selective bidding
Contract period December 11th 2015 to February 29th 2016
Date of payment and
amount
December 18th 2015(8,800 USD)、March 11th 2016(13,200 USD):Total 22,000 USD
A-372
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in the Republic of the Union
of Myanmar (4th Year)”
Contractor Community Development Association
Contents of contract HRD and CBDRM follow up activity in Rakhine State
Planned amount and
Contract amount
Planned amount:49,742,310 kyat
Contract amount:49,322,820 kyat(42,347 USD)
Contract procedure Selective bidding
Contract period June 17th 2016 to January 31st 2017
Date of payment and
amount
July 1st 2016(16,939 USD)、February 11th 2017(25,408 USD):Total 42,347 USD
Title of contract Establishment of communication network system between DMH and MRTV
Contractor Linn IT Solution Co., LTD
Contents of contract Establishment of communication network system between DMH and MRTV
Planned amount and
Contract amount
Planned amount:1,979,748 yen
Contract amount:16,570 USD(1,694,779 yen)
Contract procedure Selective bidding
Contract period August 1st 2016 to September 30th 2016
Date of payment and
amount
August 5th 2016(4,971 USD)、October 21st 2016(11,559 USD):Total 16,570 USD
A-373
Amendment of subcontract
Title of contract Sub-Consulting Agreement for JICA aided “The Project on Establishment of
End-to-End Early Warning System for Natural Disaster in the Republic of the Union
of Myanmar” Activity in Rakhine State (2nd Year)
Contractor Community Development Association
Contents of contract CBDRM activity and HRD activity in Rakhine State
Amendment day November 27th 2015
Amendment contents Extension of subcontract period (No amendment of contract contents)
Before amendment: February 12 2015 to November 27th 2015
After amendment: February 12 2015 to February 29th 2016
Reason The Project period was extended to conduct additional survey for 2015 floods. So it
was necessary for this subcontract also to extend the contract period from the view
point of supervision.
A-374
Procured equipment
Type of equipment
Installed place Number Procured country
Operation start date
Working condition
(frequency)
SSB wireless radio
Nay Pyi Taw
RRD 1
Myanmar
2015/4/7
Every day
DMH 1 2015/4/8
GAD 1 2015/4/6
Pathein RRD 1
2014/12/1 GAD 1
Labutta
RRD 1 2015/4/1
DMH 1 2016/1/15
GAD (District) 1
2015/4/1 GAD (Township) 1
Hlwa Zar village 1
Sittwe RRD 1
2016/1/15
GAD 1
Kyauk Phyu
RRD 1
GAD (District/Township)
1
Thea Tan village 1
Satellite communication
Nay Pyi Taw RRD 1
Myanmar
2014/10/1
Every week Pathein RRD 1 2014/10/8
Sittwe RRD 1 2016/2/22
PC (Communication through optical fiber)
Nay Pyi Taw
RRD 1
Myanmar 2014/10/1 Every week DMH 1
GAD 1
Loud speaker, Handy speaker
Labutta
Hlwa Zar village 2
Myanmar
2014/9/18
During disaster
Kwa Kwa Lay village 2 2014/9/20
Shwe Kyun Thar village
2 2014/9/19
Kyauk Phyu
Thea Tan village 2
2016/1/15 Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village
1
CDMA telephone with strengthened antenna
Labutta
Hlwa Zar village 2
Myanmar
2014/9/18
Kwa Kwa Lay village 2 2014/9/20
Shwe Kyun Thar village
2 2014/9/19
GSM telephone with strengthened antenna
Kyauk Phyu
Thea Tan village 2
Myanmar 2016/1/15 Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village
1
Solar power system
Labutta
Hlwa Zar village 3
Myanmar
2014/9/18
Kwa Kwa Lay village 2 2014/9/20
Shwe Kyun Thar village
2 2014/9/19
Kyauk Phyu Thea Tan village 3 2016/1/15
A-375
Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village
1
Diesel engine Kyauk Phyu
Thea Tan village 2
Myanmar 2016/1/15 Kon Baung village 2
Tan Kha Yae village 2
Let Nyot Ngon village
1
Automatic tide gauge
Ayeyarwaddy Haing Gyi Kyun 1 Japan 2014/10/17 Observation at all time
Manual tide gauge Ayeyarwaddy, Rakhine
Labutta, Pyapon, Gwa
3 Myanmar 2016/1/25 Observation at all time
Optical fiber connection between DMH and MRTV
Nay Pyi Taw DMH, MRTV 1 Myanmar 2016/12/16 Every day
Troubles in the procured equipment
Equipment Automatic tide gauge
Trouble
contents
The observed data by the automatic tide gauge was not recorded properly.
Causes of
troubles
There was a fissure on conduit pipe for antenna cable.
There was a possibility to have some troubles inside DCP transmitter or logger.
Trouble period Irregular from 2014 to 2016
Repaired period 2015/11/1, 2016/11/10
Repair agent Service by Oriental Electronics, Inc.
Cost Labor cost ant its transportation, etc.
A-376
(g)
Cou
nter
part
list
No
Out
put
Org
aniz
atio
n Po
sitio
n(A
s of
Nov
. 201
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As
of F
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As
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A-378
Myanmar is experiencing a number of
natural disasters every year in various regions
that cause casualties, and damage has occurred
accordingly. Cyclone Nargis in 2008 struck in
the south western edge of Ayeyawaddy delta
and crossed the delta to Yangon. Nar
around 13.8 thousand deaths and missing
people and destroyed people’s lives. The
ASEAN Secretariat reported that the total
financial damage was more than 40 billion
dollars. Additionally, “Giri”, the cyclone that
hit Rakhine State in western
1.
JICA PROJECT BRIEF NOTE
The Project on Establishment of End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
Myanmar is experiencing a number of
natural disasters every year in various regions
that cause casualties, and damage has occurred
accordingly. Cyclone Nargis in 2008 struck in
the south western edge of Ayeyawaddy delta
and crossed the delta to Yangon. Nar
around 13.8 thousand deaths and missing
people and destroyed people’s lives. The
ASEAN Secretariat reported that the total
financial damage was more than 40 billion
dollars. Additionally, “Giri”, the cyclone that
hit Rakhine State in western
Background and Challenge of
the Project
JICA PROJECT BRIEF NOTE
The Project on Establishment of End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
Myanmar is experiencing a number of
natural disasters every year in various regions
that cause casualties, and damage has occurred
accordingly. Cyclone Nargis in 2008 struck in
the south western edge of Ayeyawaddy delta
and crossed the delta to Yangon. Nar
around 13.8 thousand deaths and missing
people and destroyed people’s lives. The
ASEAN Secretariat reported that the total
financial damage was more than 40 billion
dollars. Additionally, “Giri”, the cyclone that
hit Rakhine State in western Myanmar, caused
Background and Challenge of
the Project
JICA PROJECT BRIEF NOTE
The Project on Establishment of End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
Myanmar is experiencing a number of
natural disasters every year in various regions
that cause casualties, and damage has occurred
accordingly. Cyclone Nargis in 2008 struck in
the south western edge of Ayeyawaddy delta
and crossed the delta to Yangon. Nargis caused
around 13.8 thousand deaths and missing
people and destroyed people’s lives. The
ASEAN Secretariat reported that the total
financial damage was more than 40 billion
dollars. Additionally, “Giri”, the cyclone that
Myanmar, caused
Background and Challenge of
The Project on Establishment of End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
Page-1
Myanmar is experiencing a number of
natural disasters every year in various regions
that cause casualties, and damage has occurred
accordingly. Cyclone Nargis in 2008 struck in
the south western edge of Ayeyawaddy delta
gis caused
around 13.8 thousand deaths and missing
people and destroyed people’s lives. The
ASEAN Secretariat reported that the total
financial damage was more than 40 billion US
dollars. Additionally, “Giri”, the cyclone that
Myanmar, caused
45 deaths and 10 million refugees. Its financial
damage is calculated at 5.7 million
After Nargis, JICA conducted a project
formulation survey in August 2008. As a result
of the survey, it was found that information
regarding
people in the affected area because of
insufficient communication systems. It is
recognized that
natural disaster early warning system is urgent.
Weather warning messages are issued by the
Department of Meteorology and Hydrology,
Ministry of Transport (DMH). Information
transfer to the community level is under the
responsibility of the Relief and Resettlement
Background and Challenge of
The Project on Establishment of End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
45 deaths and 10 million refugees. Its financial
damage is calculated at 5.7 million
After Nargis, JICA conducted a project
formulation survey in August 2008. As a result
of the survey, it was found that information
regarding the cyclone had not been provided to
people in the affected area because of
insufficient communication systems. It is
recognized that
natural disaster early warning system is urgent.
Weather warning messages are issued by the
Department of Meteorology and Hydrology,
Ministry of Transport (DMH). Information
transfer to the community level is under the
responsibility of the Relief and Resettlement
The Project on Establishment of End-to
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
February, 201
45 deaths and 10 million refugees. Its financial
damage is calculated at 5.7 million
After Nargis, JICA conducted a project
formulation survey in August 2008. As a result
of the survey, it was found that information
e cyclone had not been provided to
people in the affected area because of
insufficient communication systems. It is
recognized that the need for
natural disaster early warning system is urgent.
Weather warning messages are issued by the
Department of Meteorology and Hydrology,
Ministry of Transport (DMH). Information
transfer to the community level is under the
responsibility of the Relief and Resettlement
to-End
Early Warning System for Natural Disaster
In the Republic of the Union of Myanmar
Rakhine State
February, 2017
45 deaths and 10 million refugees. Its financial
damage is calculated at 5.7 million US dollars.
After Nargis, JICA conducted a project
formulation survey in August 2008. As a result
of the survey, it was found that information
e cyclone had not been provided to
people in the affected area because of
insufficient communication systems. It is
the need for establishment of a
natural disaster early warning system is urgent.
Weather warning messages are issued by the
Department of Meteorology and Hydrology,
Ministry of Transport (DMH). Information
transfer to the community level is under the
responsibility of the Relief and Resettlement
Ayeyarwaddy Region
Rakhine State
Vol.4
45 deaths and 10 million refugees. Its financial
dollars.
After Nargis, JICA conducted a project
formulation survey in August 2008. As a result
of the survey, it was found that information
e cyclone had not been provided to
people in the affected area because of
insufficient communication systems. It is
establishment of a
natural disaster early warning system is urgent.
Weather warning messages are issued by the
Department of Meteorology and Hydrology,
Ministry of Transport (DMH). Information
transfer to the community level is under the
responsibility of the Relief and Resettlement
Ayeyarwaddy Region
Annex (h)
A-379
February, 2017 Vol.4
Page-2
Department, Ministry of Social Welfare, Relief
and Resettlement (RRD). Preparation and
enhancement of the cooperation system by both
agencies is essential.
As mentioned above, the appropriate
warning issuance and end-to-end early warning
system for natural disasters is an urgent issue.
The Myanmar government requested assistance
from the Japanese Government on the capacity
enhancement for weather forecasts and warning
issuance, community based disaster
management etc. In response to the official
request of the GOM, JICA conducted a
Detailed Planning Survey for the Project and
confirmed and signed the minutes of meetings
(M/M) and held a meeting on the Project
Description on the 23rd of August 2012, and
signed the Record of Discussion (R/D) on the
10th of December 2012. The JICA Expert
Team contracted with JICA on the 1st of March
2013 and agreed on the content of an IC/R and
activity plan with the Myanmar side on the 12th
of March.
(1) Project Period
4 years: March 2013 to March 2017
(2) Target Areas
Ayeyarwady Region and Rakhine State of
Myanmar
(3) Counterparts
Implementing Agencies
• Relief and Resettlement Department,
Ministry of Social Welfare, Relief and
Resettlement (RRD).
• Department of Meteorology and
Hydrology, Ministry of Transport
(DMH)
Relevant Agencies
• Local Disaster Management
Committee members at each level
(local government level, district level,
township level and community level)
(4) Target Disasters
• The Project basically targets all
disasters caused by climatic
phenomena (mainly cyclones, high
tides and floods) and tsunami.
• Pilot projects target those that occur in
the target areas from among the
disasters mentioned above.
(5) The Project Framework
The improved model of end-to-end early
warning systems for natural disaster with an
expansion plan is set up in pilot areas.
Output 1: Information management and
emergency communication systems
for natural disaster are improved.
Output 2: Response capacity for natural
disasters at various levels (central
level including NDMC)), local
government level and township level
is enhanced.
Output 3: Response capacity for natural
disasters of the community is
enhanced.
Output 4: The expansion plan to other regions,
which includes lessons learned
through activities under Output-1 to
Output-3, is prepared.
The Project framework is shown in Figure 1.
2. Approach to problem solving
A-380
The overall schedule is shown
The pilot activityRegionthe pilot activitconducted. prepared.
The summary of shown below.
[Output1: Improvement of Early WarningSystem(1) Clarification of Role Allocation
The disaster management
3.
The overall schedule is shown
Figure 2
he pilot activityRegion and Rakhine Statethe pilot activities and follow up activities wereconducted. Finally, the expansion plans were prepared.
The summary of shown below.
Output1: Improvement of Early WarningSystem]
Clarification of Role AllocationThe disaster management
Practice result of the
approach
The overall schedule is shown
The Project
he pilot activity plans in Ayeyarwaddy and Rakhine State were
ies and follow up activities wereFinally, the expansion plans were
The summary of each output
Output1: Improvement of Early Warning
Clarification of Role AllocationThe disaster management
Practice result of the
The overall schedule is shown as below.
The Project schedule
in Ayeyarwaddy were prepared. Then,
ies and follow up activities wereFinally, the expansion plans were
each output activity
Output1: Improvement of Early Warning
Clarification of Role Allocation The disaster management activities which
Practice result of the
Figure 1
Page-3
schedule
in Ayeyarwaddy . Then,
ies and follow up activities were Finally, the expansion plans were
y is
Output1: Improvement of Early Warning
activities which
require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact, and the TIMshow the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.
(2)
Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.
•
•
•
Practice result of the
Figure 1 The Project Framework
require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact, and the TIMELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.
(2) Capacity Enhancement of Tide Monitoring
and AnalysisAutomatic tide gauge was installed at Haing
Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.
Installation and maintenance of the real time radio wtide gauge
Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and 60 constituent)
Clarification of the storm surge and an astronomical tide level every day, and recognitiontime of a cyclone.
The Project Framework
February, 201
require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact,
ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and emergency response stages.
Capacity Enhancement of Tide Monitoring and Analysis
Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.
Installation and maintenance of the real time radio wave tide gauge and simple tide gauge Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and 60 constituent) Clarification of the storm surge and an astronomical tide level every day, and recognition of the storm surge at the time of a cyclone.
The Project Framework
February, 2017
require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact,
ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and
Capacity Enhancement of Tide Monitoring
Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced through the project activities.
Installation and maintenance of the real ave tide gauge and simple
Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and
Clarification of the storm surge and an astronomical tide level every day, and
of the storm surge at the
Vol.4
require close coordination among disaster management organizations both at national and local (state/region as well as district and township) levels are subdivided into concrete actions to take in the event of a cyclone impact,
ELINE is prepared so that it will show the differentiation of responsible and supporting organizations for those actions in a time series both in the preparedness and
Capacity Enhancement of Tide Monitoring
Automatic tide gauge was installed at Haing Gyi Kyun and three simple tide gauges were installed at Labutta, Pyapon and Gwa. The following capacities of DMH were enhanced
Installation and maintenance of the real ave tide gauge and simple
Prediction of the astronomical tide level using observed tide data by the harmonic analysis (10 constituent and
Clarification of the storm surge and an astronomical tide level every day, and
of the storm surge at the
A-381
•
(3) Improvement of Warning Messages
Since the messages issued by DMH dmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with the officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooalso discussed.
(4) Improvement of information
dissemination systemThe system to
issued by DMH HQs to residents was proposed and established in the pilot arethe equipment.
Type of equipment
SSB wireless radio
Satellite communication
PC (Communication
Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above actions
Photo 1
gauge
Improvement of Warning MessagesSince the previo
messages issued by DMH dmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with
e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooalso discussed.
Improvement of information dissemination system
The system to issued by DMH HQs to residents was proposed and established in the pilot arethe equipment.
Table 1 Installed information
transmission equipment
Type of equipment
SSB wireless
Nay Pyi
Satellite communication
Nay Pyi Taw,
(Communication Nay Pyi Taw
Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above
Installed a
gauge
Improvement of Warning Messagesprevious contents of warning
messages issued by DMH didmention when and where to give a warning and its danger level, the information useful for the recipients. Improvement of the contents of cyclone warning was discussed with
e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD, DMH and GAD will cooperate each other were
Improvement of information dissemination system
The system to disseminate the information issued by DMH HQs to residents was proposed and established in the pilot are
Installed information
transmission equipment
Installed place
Nay Pyi Taw, Pathein, Labutta, Sittwe, Kyauk Phyu Nay Pyi Taw, Pathein, Sittwe Nay Pyi Taw
Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above
Installed automatic tide
Improvement of Warning Messages contents of warning
id not specifically mention when and where to give a warning and its danger level, the information was not always useful for the recipients. Improvement of the contents of cyclone warning was discussed with
e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD,
erate each other were
Improvement of information
disseminate the information issued by DMH HQs to residents was proposed and established in the pilot areas by installing
Installed information
transmission equipment
Installed place
Taw,
Sittwe, Kyauk
RRD, DMH, GAD, Pilot villages
Nay Pyi Taw, RRD
RRD, DMH,
Page-4
Understanding of the necessary actions to be taken to improve storm surge forecast and relation with the above
utomatic tide
contents of warning not specifically
mention when and where to give a warning and not always
useful for the recipients. Improvement of the contents of cyclone warning was discussed with
e officers of DMH HQs in this project. The procedure to improve the warning message continuously and the system in which RRD,
erate each other were
Improvement of information
disseminate the information issued by DMH HQs to residents was proposed
as by installing
Installed information
transmission equipment
#
15
3
3
through optical fiber)Equipment for village level (Loud speaker, Handy speaker, telephone with strengthened antenna, etc.)Optical fiber connection between DMH and MRTV
Figure
The installed equipment is operated and
maintained properly by using the operation and maintenance manual prepared by this project.
President Office
through optical fiber) Equipment for village level (Loud speaker, Handy speaker, telephone with strengthened antenna, etc.) Optical fiber connection between DMH and MRTV
Figure 3
Photo 2
(Left),
Photo 3
The installed equipment is operated and
maintained properly by using the operation and maintenance manual prepared by this project.
RRD
Regional
National
District
Township
Village
Tract
Village
Line Ministries / Departments
President Office
Tel/Fax/Mobile
Tel/Fax/Mobile
Tel/Fax/Mobile
Tel/Mobile/Messenger
Mobile/Messenger
Mobile/Messenger/Speaker
February, 201
Labutta, Kyauk Phyu
Nay Pyi Taw
Information Dissemination
System
Satellite communication
(Left), SSB wireless radio
Equipment for village level
The installed equipment is operated and maintained properly by using the operation and maintenance manual prepared by this project.
Chief MinisterOffice
GAD
Line Ministries / Departments
Residents
Tel/Fax/Mobile
Tel/Fax/Mobile
Tel/Fax/Mobile
Tel/Fax/Mobile
Tel/Mobile/Messenger
Mobile/Messenger
Mobile/Messenger/Speaker
February, 2017
GAD
Pilot villages
Nay Pyi Taw DMH MRTV
Information Dissemination
Satellite communication
SSB wireless radio (Right)
Equipment for village
The installed equipment is operated and maintained properly by using the operation and maintenance manual prepared by this project.
Chief Minister
DMH
Ministry of Defense
Residents
Tel/Fax/Mobile/SSB
Tel/Fax/Mobile
Vol.4
13
1
Information Dissemination
Satellite communication
(Right)
Equipment for village
The installed equipment is operated and maintained properly by using the operation and maintenance manual prepared by this project.
MediaTel/Fax/Mobile/SSB
Tel/Fax/Mobile/SSB
Tel/Fax/Mobile/Messenger
TV/Radio
A-382
Responsible officers could get used to use equipment through the information transmission exercises.
(5) Utilization of mass media for DRR
Awareness for DRR of officers of MRTV and Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through ththe meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the on-going “MRTV CapacitProject” conducted by JICA.
(6) Implementation of Storm Surge
SimulationIn order to improve the awareness of people
in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the villages.
It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of people, and thchanges to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been increased
Responsible officers could get used to use equipment through the information transmission exercises.
Utilization of mass media for DRRAwareness for DRR of officers of MRTV and
Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through th
meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the
going “MRTV CapacitProject” conducted by JICA.
Implementation of Storm Surge Simulation
In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the villages.
Figure 4
It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of people, and the effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been increased.
Responsible officers could get used to use equipment through the information transmission exercises.
Utilization of mass media for DRRAwareness for DRR of officers of MRTV and
Pyinsawadi FM, especially the officers who had participated in the training program in Japan, was enhanced through the project activities.
meeting held after the training program in Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, aenhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the
going “MRTV Capacity Enhancement Project” conducted by JICA.
Implementation of Storm Surge
In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the
Plan View of Storm Surge
Anomaly
It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of
e effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been
Responsible officers could get used to use equipment through the information
Utilization of mass media for DRR Awareness for DRR of officers of MRTV and
Pyinsawadi FM, especially the officers who had participated in the training program in Japan,
e project activities. meeting held after the training program in
Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to be understood easily, and awareness enhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the
y Enhancement
Implementation of Storm Surge
In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the
Plan View of Storm Surge
It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of
e effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been
Page-5
Responsible officers could get used to use the equipment through the information
Awareness for DRR of officers of MRTV and Pyinsawadi FM, especially the officers who had participated in the training program in Japan,
e project activities. In meeting held after the training program in
Japan, some ideas to improve their activities were raised such as the real time broadcasting from the affected areas by disasters, interviews to affected people, improvement of programs to
nd awareness enhancement program during normal period etc. Some of the officers presented their ideas actively in the PIC and JCC meetings and “Improvement of Disaster Broadcasting” was selected as one of the major activities in the
y Enhancement
Implementation of Storm Surge
In order to improve the awareness of people in the pilot areas in Rakhine State, a storm surge simulation was implemented to make people understand what will happen in the villages if a strong cyclone like Nargis hits the
Plan View of Storm Surge
It has been understood very well by the DMH officers that the scientific based risk assessment is very effective for the education of
e effects of the normal tidal changes to the inundation by the storm surge are very big. Therefore, the understanding of the importance of tide monitoring has been
(7)Survey report on 2015 floods was prepared
conand the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.
[Output 2government officer(8)
In the 2nd and 3rd year, the human resource deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)
By preparing the Early Warning manual, the
Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning System.
Figure 5
(7) Implementation of Flood Survey 2015Survey report on 2015 floods was prepared
consisting of “Hydroand the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.
Output 2 :
government officer(8) Human Resource Development activity
In the 2nd and 3rd year, the human resource deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)
By preparing the Early Warning manual, the
Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning System.
Figure 5 Contents of Early Warning
manual
Contents
1. Purpose of Early warning manual
2. Information transmission route and equipment
2.1 Information transmissi
2.2 Contact list
2.3 Manual of equipment
3. Actions to be done by each organization
3.1 Decision and implementation of actions
3.2 Consideration of actions to be taken
4. Send / Receive Format of EW information
4.1 Warning message from DMH
4.2 Instruction of action
4.3 Local situa
February, 201
Implementation of Flood Survey 2015Survey report on 2015 floods was prepared sisting of “Hydro-Meteorological Survey”
and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through thparticipated by related agencies.
: Capacity enhancement of government officer]
Human Resource Development activityIn the 2nd and 3rd year, the human resource
deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine Rakhine State from RRD, DMH, and GAD)
By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning
Contents of Early Warning
manual
Purpose of Early warning manual
Information transmission route and equipment
Information transmissi
Contact list
Manual of equipment
Actions to be done by each organization
Decision and implementation of actions
Consideration of actions to be taken
Send / Receive Format of EW information
Warning message from DMH
Instruction of action
Local situation
February, 2017
Implementation of Flood Survey 2015Survey report on 2015 floods was prepared
Meteorological Survey” and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the participants very well through the workshop participated by related agencies.
Capacity enhancement of
Human Resource Development activityIn the 2nd and 3rd year, the human resource
deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers in the Ayeyarwaddy Region and nine officers in Rakhine State from RRD, DMH, and GAD)
By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stabefore a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning
Contents of Early Warning
Purpose of Early warning manual
Information transmission route and equipment
Information transmission route
Manual of equipment
Actions to be done by each organization
Decision and implementation of actions
Consideration of actions to be taken
Send / Receive Format of EW information
Warning message from DMH
Instruction of action
Vol.4
Implementation of Flood Survey 2015 Survey report on 2015 floods was prepared
Meteorological Survey” and the “Interview Survey”. The importance to prepare and accumulate the disaster reports after the disasters, and to utilize the reports to the next disasters was understood by the
e workshop
Capacity enhancement of
Human Resource Development activity In the 2nd and 3rd year, the human resource
deployment activities related to early warning including some meetings, seminars, and exercises were conducted as pilot activities targeting Working Group members (ten officers
officers in Rakhine State from RRD, DMH, and GAD).
By preparing the Early Warning manual, the Working Group members received the necessary knowledge on the information transmission route and equipment for early warning, and actions to be taken at each stage before a cyclone approaches. Also, it is expected that the related organizations have the common understanding for the Early Warning
Contents of Early Warning
Information transmission route and equipment
Actions to be done by each organization
Decision and implementation of actions
Consideration of actions to be taken
Send / Receive Format of EW information
A-383
February, 2017 Vol.4
Page-6
By preparing the HRD Program, the Working Group members received the general knowledge on DRM, Early Warning System, and lessons learned from recent huge disasters in Japan, the Philippines, and Myanmar. Also, through the implementation of the follow up activity, they came to be able to work as the lecturer of the HRD Program.
Table 2 Contents of HRD Program
Time Contents of program 15min Introduction of HRD Program 15min IEC Material-1: Cyclone Nargis 20min Program 1: General overview of Disaster Risk
Reduction 15min IEC Material-2: Interviews with Victims 20min Program 2: General overview of Early
Warning System 15min IEC Material-3: Typhoon Yolanda 10min (Coffee break) 15min IEC Material-4: Great Indian Ocean Tsunami 20min Program 3: Lessons Learned from Recent
Disasters 15min IEC Material-5: Great East Japan Earthquake 20min Program 4: Simulation for Inundation due to
Storm Surge, and Tsunami simulation
(9) Implementation of information
transmission exercise The information transmission exercise was
conducted with the following objectives. • Confirmation of information
transmission routes and processes • Familiarization with the installed
communication equipment • Utilization and improvement of Early
Warning manual prepared by HRD activity
• (Evacuation Drill) Community people understand the meaning of warning messages and take proper actions
Table 3 Results of information
transmission exercise
Year Average time
(from Nay Pyi Taw to village level)
Second 49 minutes
Third 36 minutes
Fourth 31 minutes
It is observed that the average time from Nay Pyi Taw to village level is getting shorter year by year. Also, it was confirmed that the information could be disseminated promptly by SSB since it was taking about ten minutes to disseminate the information from Nay Pyi Taw to the village level by SSB in the information transmission exercise.
[Output 3 : Capacity enhancement of community people] (10) CBDRM activity
In the 2nd and 3rd year, the CBDRM activity in Ayeyarwaddy Region and Rakhine State was conducted as follows: • TOT Workshop (3 days/5days) targeting
VTDPC members • CBDRM Workshop by trained VTDPC
members (5 days*3 villages)(In Rakhine State a sub-contracted NGO mainly conducted)
• Implementation of Community Infrastructure Support Project
• Implementation of Evacuation Drill with the information transmission exercise.
Photo 4 CBDRM Workshop
Photo 5 Evacuation route constructed
by Community Infrastructure Support
Project (Before: Left, After: Right)
A-384
The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational workshops and evacuation drills for residents.
[Output (11)
By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities f1, Output 2 and Output 3.
The expansion plans were prepared for
Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity,disaster risk management activity were described, and the five years plan to cover
Photo 6 Evacuation drill
The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational workshops and evacuation drills for residents.
Figure 6 E
[Output 4 :Expansion Plan Preparation of Expansion plan
By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities f1, Output 2 and Output 3.
The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity,disaster risk management activity were described, and the five years plan to cover
Evacuation drill
The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages which include evacuation map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas and an educational DVD of the CBDRM workshops and evacuation drills for residents.
Educational material for
villagers for cyclones
Expansion PlanPreparation of Expansion plan
By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities f1, Output 2 and Output 3.
The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources development activity, and community based disaster risk management activity were described, and the five years plan to cover
Evacuation drill
The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages
map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas
DVD of the CBDRM workshops and evacuation drills for residents.
ducational material for
villagers for cyclones
Expansion Plan] Preparation of Expansion plan
By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based on the experiences of pilot activities for Output
The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources
and community based disaster risk management activity were described, and the five years plan to cover
Page-7
The outputs of the CBDRM activities of the Project are the DM plan of the pilot villages
map, information transmission flow and actions to be taken during a disaster. Considering the expansion to other regions, the Project developed a manual which includes the methodology of the CBDRM activities conducted in the pilot areas
DVD of the CBDRM workshops and evacuation drills for residents.
By the activities for Output 4, the model of early warning system was established and the expansion plan was prepared to disseminate the established model to other areas in Ayeyarwaddy Region and Rakhine State based
or Output
The expansion plans were prepared for Ayeyarwaddy Region and Rakhine State respectively. Three kinds of model activities such as installation of information dissemination equipment, human resources
and community based disaster risk management activity were described, and the five years plan to cover
whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 millionRegion and 214 million Kyat for Rakhine State.
The effects by the implementation of
expansion plan Installation of Information Dissemination
Equipment•
•
Implementation of HRD Activity•
•
Implementation of CBDRM Activity•
•
[Other activities](12)
On July 8th 201424th
by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.
(13)
The ProjJapan in 2013, 2014, and 2015. Total 33 CPs participated in the training.
whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 millionRegion and 214 million Kyat for Rakhine State.
The effects by the implementation of
expansion plan areInstallation of Information Dissemination
Equipment All GAD / RRD local offices in Rakhine
(16 offices) and Ayeyarwadoffices) will be able to communicate simultaneously through SSB radio network.
16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with speakers and telephones.
Implementation of HRD Activity Government officers at State/Region,
Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD program.)
10 times of information transmission exercises will
Implementation of CBDRM Activity 3,200 village people in Rakhine and
5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one
42 times of evacuation drills will be conducted.
Other activities](12) Holding the Annual Seminar
On July 8th 2014th 2017, the Project held the annual seminar
by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.
(13) Holding the Counterpart Training in
Japan The Project conducted counterpart training in
Japan in 2013, 2014, and 2015. Total 33 CPs participated in the training.
February, 201
whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan.budget is 294 million Kyat for Ayeyarwaddy Region and 214 million Kyat for Rakhine State.
The effects by the implementation of are shown below.
Installation of Information Dissemination
All GAD / RRD local offices in Rakhine (16 offices) and Ayeyarwadoffices) will be able to communicate simultaneously through SSB radio
16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with speakers and telephones.
Implementation of HRD ActivityGovernment officers at State/Region, Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD program.) 10 times of information transmission exercises will be conducted.
Implementation of CBDRM Activity3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one42 times of evacuation drills will be conducted.
Other activities] Holding the Annual Seminar
On July 8th 2014, July 7th 2015,the Project held the annual seminar
by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.
Holding the Counterpart Training in
ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs participated in the training.
February, 2017
whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were described in the expansion plan. Necessary
Kyat for Ayeyarwaddy Region and 214 million Kyat for Rakhine State.
The effects by the implementation of shown below.
Installation of Information Dissemination
All GAD / RRD local offices in Rakhine (16 offices) and Ayeyarwaddy (34 offices) will be able to communicate simultaneously through SSB radio
16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with speakers and telephones.
Implementation of HRD Activity Government officers at State/Region, Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD
10 times of information transmission be conducted.
Implementation of CBDRM Activity 3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the CBDRM activity in one village.) 42 times of evacuation drills will be
Holding the Annual Seminar July 7th 2015, and January
the Project held the annual seminar by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the capacity of the related officers.
Holding the Counterpart Training in
ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs
Vol.4
whole townships in Ayeyarwaddy Region and Rakhine State and their necessary budget were
Necessary Kyat for Ayeyarwaddy
Region and 214 million Kyat for Rakhine State.
The effects by the implementation of
Installation of Information Dissemination
All GAD / RRD local offices in Rakhine dy (34
offices) will be able to communicate simultaneously through SSB radio
16 villages in Rakhine and 26 villages in Ayeyarwaddy will be equipped with
Government officers at State/Region, all Districts and Townships in Rakhine (1,200 officers) and Ayeyarwaddy (1,700 officers) will have basic knowledge on DRR and Early Warning. (50 officers are supposed to participate in one HRD
10 times of information transmission
3,200 village people in Rakhine and 5,200 village people in Ayeyarwaddy will be trained for CBDRM activity including preemptive evacuation. (200 people are supposed to participate in the
42 times of evacuation drills will be
and January the Project held the annual seminar
by inviting 100 officers from disaster management related organization targeting to share the Project progress, and to strengthen the
Holding the Counterpart Training in
ect conducted counterpart training in Japan in 2013, 2014, and 2015. Total 33 CPs
A-385
February, 2017 Vol.4
Page-8
They learned information transmission during disaster, roles and responsibilities of early waring at national level, prefecture level and municipality level, and disaster management drill in Japan.
Further Improvement of Early Warning System
The early warning system was improved in this project by conducting mainly the improvement of information dissemination system, capacity enhancement of related government officers, and capacity enhancement of community people. In other words, the system was improved to disseminate the information issued by DMH to the village level by union and local level government officers, and the resident people evacuate to the safe locations. The project prepared the expansion plan to disseminate the improved early warning system to other areas. Although there is a financial issue, the implementation of expansion plan will lead to improve the early warning system.
On the other hand, although the contents of expansion plan are the important items on the early warning system, the study or the analysis to know the risk areas and safe locations to evacuate are not included in the plan. The science based risk assessment is emphasized in the Sendai Framework. The issuance of warning message and establishment of evacuation centers etc. based on the risk assessment are also indispensable items for improvement of early warning system, and are to be promoted.
Project Implementation in Cooperation with Related Agencies
RRD and DMH are the main counterpart agencies which signed on the Record of Discussion of the project. However, the JICA Expert Team tried to establish and strengthen the cooperative relationship with GAD by recognizing the importance to have a good relation with GAD, since the GAD has an institutional system from union level to village level, and GAD has a practical authorizations for decision making on project activities. And
the JICA Expert Team tried to establish the framework to implement the DRR activities efficiently and in cooperation with related agencies through the discussion on the roles on DRR of related agencies. And the JICA Expert Team also tried to enhance the relationship with related agencies by inviting the related agencies to discussions, workshops, seminars, and trainings etc. It was appreciated by the other donors that the networks among related agencies strengthened by this project were effective for their future support for Myanmar government on DRR.
Effective Input of Project Fund and Equipment
The policy of this project was that the financial support was provided for the pilot activities by the project, but the followed expansion plan would be implemented by the Myanmar side. In the project, the draft expansion plan was prepared at the end of third year activity, and the finalization of expansion plan and discussion to secure the budget for implementing the expansion plan were conducted in the fourth year activity. It can be said that the sustainability of the project activity would be higher if the new ministers and related officers could understand the contents of expansion plan and could have more realistic images on the implementation of expansion plan such by providing financial support for a part of expansion plan under the difficult situations such as the replaces of related officers during the third year and fourth year activities.
Project implementation period
March, 2013 – March, 2017
4 . Issues, Initiatives and
Lessons Learned for Project
Implementation
A-386
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pare
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ernm
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2014
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yanm
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atio
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ram
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mun
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isas
ter
RR
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nmen
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2016
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helte
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2011
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nge,
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rm &
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arth
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nal
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amph
let
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opy
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know
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essm
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dditi
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11
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ly W
arni
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ldre
nM
yan
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mun
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120
11
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usiv
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CR
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15
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ram
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yanm
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BD
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pow
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Aid
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yan
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PT
2013
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inin
g O
f Tra
iner
s "I
nclu
sive
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mun
ity-b
ased
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isk
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Tra
inin
g P
ack
MC
CR
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ING
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over
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128
2013
5-5
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mun
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ased
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aste
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isk
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agem
ent D
RR
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dP
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ices
in M
yanm
arU
ND
P, R
RD
Eng
/Mya
nC
omm
unity
Lev
el, F
ield
Fac
ilita
tor
, Vol
unte
erS
oft
111
2011
5-6
Sch
ool S
afet
y M
anua
lU
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nT
each
ers,
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catio
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rIN
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Gov
ernm
ent
Sof
t61
-
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Man
ual o
n C
omm
unity
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t Aid
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opea
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omm
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on,
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ID, A
DP
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UN
DP
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nIN
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Gov
ernm
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Sof
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-
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ual B
ook
for
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mun
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ased
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rch
and
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cue
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DP
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ID,
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mar
k &
AD
PC
Eng
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nC
omm
unity
Vol
unte
ers,
NG
O,
ING
OS
oft
78-
5-9
Dis
aste
r P
repa
redn
ess
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Gui
delin
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or C
omm
unity
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elA
ctio
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id &
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opea
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issi
onM
yan
Com
mun
ity L
evel
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ldF
acili
tato
rS
oft/H
ard
Cop
y41
2011
5-10
Man
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omm
unity
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ed D
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ter
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k M
anag
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DP
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over
nmen
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oft
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011
5-11
VC
A G
uide
lines
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t &
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mun
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opy
6020
10
5-12
Par
ticip
ator
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ulne
rabi
lity
Ana
lysi
sA
t Com
mun
ity L
evel
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delin
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or F
ield
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ffA
ctio
n A
idE
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GO
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over
nmen
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oft
42-
5-13
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inin
g M
anua
l on
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ater
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k R
educ
tion
Pro
gram
min
g in
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ate
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nge
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text
in M
yanm
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n A
idE
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oft
5820
11
5-14
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k R
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ract
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deS
ave
the
Chi
ldre
nE
ngIN
GO
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O &
Gov
ernm
ent
Sof
t Cop
y59
2009
5-15
How
To
Mob
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Coa
stal
Com
mun
ities
In L
abut
ta T
owns
hip
To
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ld S
afer
And
Mor
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esili
ent V
illag
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alte
ser
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iona
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ernm
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Sof
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uide
Fac
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Gui
debo
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SE
ng/M
yan
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over
nmen
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oft
6620
145-
17M
anua
l on
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mun
ity-B
ased
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ater
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k R
educ
tion
MR
CS
Eng
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nIN
GO
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Gov
ernm
ent
Sof
t11
820
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unity
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isk
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tep
by S
tep
MR
CS
Eng
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nIN
GO
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O &
Gov
ernm
ent
Sof
t76
2014
5-19
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il S
ocie
ty o
n D
RR
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d bo
ok (
Firs
t Aid
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RC
S
Mya
nal
l lev
el
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delin
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pare
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s on
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age
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lA
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naid
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Com
mis
sion
Mya
nC
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unity
Lev
el &
Vill
age
DR
M C
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ittee
Har
d C
opy
3820
11
5-21
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hini
cal W
orks
hop
on C
BD
RM
UN
DP
Eng
ING
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GO
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over
nmen
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oft
4820
08
5-22
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tudy
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ndP
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or D
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ter
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k R
educ
tion
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orth
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hine
Sta
teU
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IDE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t50
2015
5-23
A s
tudy
rep
ort o
n th
e ex
istin
g po
licie
s an
d pr
actic
es o
n di
sate
r ris
kre
duct
ion
rela
ting
to M
yanm
ar c
oast
al fi
shin
g co
mm
unite
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n A
idE
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yan
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GO
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over
nmen
tS
oft
4420
11
5-24
Stu
dy o
n di
sast
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rabi
lity
and
prep
ared
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of s
mal
l and
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ium
sca
le fi
sher
folk
s in
coa
stal
reg
ion
of M
yanm
arA
ctio
n A
idE
ng/M
yan
ING
O, N
GO
& G
over
nmen
tS
oft
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5. C
BD
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A-389
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t Civ
il S
ocie
ty F
orum
on
CB
DR
M In
stitu
tiona
lisat
ion
Act
ion
Aid
, AD
PC
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CS
,S
ave
the
Chi
ldre
n U
ND
PE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t66
2009
5-26
Com
mun
ity-D
riven
Rec
over
y: C
yclo
ne N
argi
s O
ne Y
ear
On
UN
DP
Eng
ING
O, N
GO
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over
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tS
oft
7620
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27C
onsu
ltatio
n on
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ergi
ng D
RR
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ngin
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onte
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RC
SE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t16
2012
5-28
Par
tner
ship
for
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aste
r R
isk
Red
uctio
n D
RR
Goo
d P
ract
ices
inM
yanm
arU
ND
PE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t93
2011
5-29
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TC
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T C
BD
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UN
DP
Mya
nN
GO
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over
nmen
tP
PT
2016
5-30
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mun
ity-b
ased
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aste
r R
isk
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uctio
n P
roje
ct M
anua
lA
yeya
rwad
y R
egio
n, M
yanm
arC
WS
Eng
/Mya
nC
omm
unity
, NG
O,
Gov
ernm
ent
Sof
t 60
2016
6-1
Dis
aste
r M
anag
emen
t Cou
rses
Fac
ilita
tor
guid
eR
RD
Mya
n/E
ngG
over
nmen
t &
NG
O, I
NG
OS
oft
190
2012
6-2
Dis
aste
r M
anag
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t Cou
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ticip
ant g
uide
book
RR
DM
yan/
Eng
ING
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GO
& G
over
nmen
tS
oft C
opy
178
2012
6-3
Man
ual B
ook
on M
yanm
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limat
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hang
e to
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isk
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nE
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ean
Com
mis
sion
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ctio
naid
Eng
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nIN
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Gov
ernm
ent
Har
d C
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r a
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ool b
ased
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k R
educ
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over
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oft
9620
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yanm
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asic
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yan
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file
20
16
7-1
Less
ons
Lear
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ay F
orw
ard
for
Res
ilien
t She
lter
Inte
rvie
ws
in R
ural
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weg
ian
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eign
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irsE
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ernm
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Har
d C
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146
2011
7-2
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ld A
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helte
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gui
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hou
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lds
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build
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gain
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atur
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rces
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wei
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mitt
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mun
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opy
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delin
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etro
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ouse
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nmar
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inee
ring
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AT
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GO
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omm
unity
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elS
oft/H
ard
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y43
2010
7-4
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ort o
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pact
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lter
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BIT
AT
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oft
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t26
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7-6
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age
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lter
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mitt
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uide
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or V
illag
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helte
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uild
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com
mitt
ee(c
arpe
nter
) &
Com
mun
ity
Sof
t/Har
dC
opy
3120
10
7-7
Vill
ager
on
Hou
sing
Com
mitt
ee G
uide
Lin
eU
NH
AB
ITA
T &
US
AID
Mya
nIN
GO
, NG
O, G
over
nmen
t,vi
llage
she
lter
com
mitt
ee(c
arpe
nter
) &
Com
mun
ityH
ard
Cop
y 31
2010
8-1
DR
R G
loss
ary
UN
HA
BIT
AT
Mya
nal
l lev
el8-
2S
tand
ardi
zatio
n of
DR
R T
erm
sU
NH
AB
ITA
TM
yan
all l
evel
soft
41
8-3
Rep
ort o
f Wor
ksho
p on
Sta
ndar
diza
tion
of D
isas
ter
Ris
kR
educ
tion
Ter
min
olog
y in
Mya
nmar
Lan
guag
e (C
hatr
ium
Hot
el)
UN
DP
, RR
D &
UN
-H
AB
ITA
TE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t Cop
y4
Dec
-10
6. D
RR
Tra
inin
g M
ater
ial
7. S
hel
ter
and
Ho
usi
ng
8. D
RR
Ter
ms
A-390
9-1
Pos
t Nar
gis
Rec
over
y an
d P
repa
redn
ess
Pla
nE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t Cop
y26
Nov
-08
9-2
Pos
t Nar
gis
Join
t Ass
essm
ent
AS
EA
NE
ngU
N, I
NG
O, N
GO
&S
oft
213
2008
9-3
Dis
aste
r M
anag
emen
t Ref
eren
ce H
andb
ook
Cen
ter
for
exce
llenc
e in
DM
and
HA
Eng
ING
O, N
GO
& G
over
nmen
tS
oft C
opy
2014
9-4
Lear
ning
from
Cyc
lone
Nar
gis
UN
EP
Eng
ING
O, N
GO
& G
over
nmen
tS
oft C
opy
3220
09
9-5
Mya
nmar
Pos
t-di
sast
er N
eeds
Ass
essm
ent
Of F
lood
s A
nd L
ands
lides
Jul
y-se
ptem
ber
2015
Gov
ernm
ent o
f Mya
nmar
Eng
ING
O, N
GO
& G
over
nmen
tS
oft
322
2015
9-6
Pos
t Nar
gis
Soc
ial I
mpa
cts
Mon
itorin
g A
pril
2010
AS
EA
NE
ngIN
GO
, NG
O &
Gov
ernm
ent
Sof
t72
2010
1C
ompr
ehen
sive
Dis
aste
r R
isk
Red
uctio
n P
rogr
amm
e (C
DR
RP
)U
N-H
AB
ITM
yan
ING
O, N
GO
& G
over
nmen
tS
oft C
opy
41un
know
n
2N
atur
al H
azar
d to
Dev
elop
men
t Pla
n S
mal
l Org
aniz
atio
n (B
ook-
2)E
urop
ean
Com
mis
sion
&A
ctio
naid
Mya
nC
omm
unity
Lev
elS
oft/H
ard
Cop
y31
520
11
3N
atur
al H
azar
d to
Dev
elop
men
t Pla
n S
mal
l Org
aniz
atio
n (B
ook-
1)E
urop
ean
Com
mis
sion
&A
ctio
naid
Mya
nC
omm
unity
Lev
elS
oft/H
ard
Cop
y20
320
11
4S
mal
l Bus
ines
s D
evel
opm
ent a
nd R
ecov
ery
Boo
kC
DA
, EC
CD
I, G
olde
n P
lain
(GP
) &
UN
DP
Mya
nC
omm
uniti
esH
ard
Cop
y14
2010
5A
ll V
illag
ers
had
to c
o-op
erat
e fo
r R
egio
nal D
evel
opm
ent
Act
iona
id &
UN
DP
Mya
nG
over
nmen
t &
Com
mun
ityH
ard
Cop
y6
-
6F
or V
illag
er h
ad to
Co-
oper
ate
and
Mon
itorin
g &
Eva
luat
ion
(Sta
ffG
uide
line)
Eur
opea
n C
omm
issi
on &
Act
iona
idM
yan
Fie
ld s
taffs
/Fac
ilita
tor,
NG
Os,
CS
Os
Sof
t/Har
dC
opy
4720
10
7S
elf S
tudy
Pro
gram
by
Ow
n D
RR
LP (
1)S
ave
the
Chi
ldre
nM
yan
NG
O, C
SO
, Fie
ld F
acili
tato
rS
oft/H
ard
Cop
y25
020
11
8S
elf S
tudy
Pro
gram
by
Ow
n D
RR
LP (
2)S
ave
the
Chi
ldre
nM
yan
NG
O, C
SO
, Fie
ld F
acili
tato
rS
oft/H
ard
Cop
y25
020
119
GA
D F
unct
ion
for
Dis
aste
rM
yan
all l
evel
Sof
t7
-
10D
isas
ter
to d
evel
opm
ent p
lan
orga
niza
tion
pam
phle
tE
urop
ean
Com
mis
sion
&A
ctio
n ai
dM
yna
ING
O,N
GO
,& C
omm
unity
Har
d C
opy
620
11
0. M
ater
ial i
n M
yan
mar
Lan
gu
age
9. D
RR
Rep
ort
s
A-391
Pr
ojec
t Des
ign
Mat
rix (v
er. 3
)
Nar
rativ
e Su
mm
ary
Obj
ectiv
ely
Verif
iabl
e In
dica
tors
M
eans
of V
erifi
catio
n Im
porta
nt A
ssum
ptio
n [O
vera
ll G
oal]
En
d-to
-end
ear
ly w
arni
ng s
yste
ms
for
natu
ral d
isas
ter a
re e
xpan
ded
to
coas
tal l
ined
are
as, e
spec
ially
in
Ayey
arw
addy
Reg
ion
and
Rak
hine
St
ate,
bas
ed o
n th
e ex
pans
ion
plan
.
a. Im
prov
ed e
nd-to
-end
ear
ly w
arni
ng s
yste
ms
are
intro
duce
d to
Aye
yarw
addy
Reg
ion
and
Rak
hine
St
ate.
a. D
ata
from
NN
DM
C
[Pro
ject
Pur
pose
] Th
e im
prov
ed m
odel
of e
nd-to
-end
ea
rly w
arni
ng s
yste
ms
for n
atur
al
disa
ster
with
the
expa
nsio
n pl
an is
set
up
in p
ilot a
reas
.
a. E
arly
war
ning
is d
eliv
ered
sur
ely
to c
omm
unity
in
the
pilo
t are
as th
roug
h m
ore
than
two
rout
es in
a
drill
to b
e co
nduc
ted
befo
re th
e Te
rmin
al E
valu
atio
n.b.
App
ropr
iate
eva
cuat
ion
war
ning
is d
eliv
ered
to
com
mun
ity in
the
drill.
c.
The
exp
ansi
on p
lans
to A
yeya
rwad
dy R
egio
n an
d R
akhi
ne S
tate
are
app
rove
d by
JC
C.
a. D
rill r
epor
t b.
Rec
ord
of J
CC
mee
tings
- N
eces
sary
bud
get o
f RR
D fo
r est
ablis
hing
the
Early
War
ning
Sys
tem
is s
ecur
ed.
- Gov
ernm
ent p
olic
y on
dis
aste
r man
agem
ent
does
not
cha
nge
sign
ifica
ntly.
[Out
puts
] 1.
In
form
atio
n m
anag
emen
t an
d em
erge
ncy
com
mun
icat
ion
syst
em
for n
atur
al d
isas
ter i
s im
prov
ed.
a.
Sim
ulta
neou
s in
form
atio
n di
strib
utio
n sy
stem
in
stal
led
is c
onfir
med
to w
ork
norm
ally.
b
A m
odel
of
in
form
atio
n di
strib
utio
n sy
stem
fo
r co
mm
unity
in a
tow
nshi
p or
in a
low
er le
vel a
reas
is
pro
pose
d.
c. T
ide
data
is m
onito
red
by in
stal
led
tide
gaug
e an
d an
alyz
ed fo
r im
prov
ing
early
war
ning
sys
tem
. d.
Im
prov
emen
t m
odel
of
in
form
atio
n di
strib
utio
n th
roug
h m
ass
med
ia is
pro
pose
d.
a-c
Proj
ect d
ocum
ents
- Em
ploy
ees
who
par
ticip
ated
in tr
aini
ngs
by th
e Pr
ojec
t will
cont
inuo
usly
wor
k fo
r RR
D a
nd
DM
H.
Targ
et G
roup
: (1)
Sta
ff of
RR
D;
(2) S
taff
of D
MH
; (3
) Loc
al D
isas
ter M
anag
emen
t Com
mitt
ee m
embe
rs a
t eac
h le
vel (
loca
l gov
ernm
ent l
evel
, dis
trict
leve
l, to
wns
hip
leve
l and
com
mun
ity le
vel);
(4
) Dis
trict
, tow
nshi
p of
ficer
s w
here
the
pilo
t site
is lo
cate
d; a
nd
(5) C
omm
unity
(ies)
in th
e ta
rget
are
a.
Nov
embe
r 3, 2
016
Proj
ect T
itle:
Pro
ject
on
Esta
blis
hmen
t of E
nd-to
-End
Ear
ly W
arni
ng S
yste
m fo
r Nat
ural
Dis
aste
r Pr
ojec
t Dur
atio
n: M
arch
201
3 to
Feb
ruar
y 20
17 (4
yea
rs)
Pr
ojec
t Site
: Aye
yarw
addy
Reg
ion
and
Rak
hine
Sta
te
(j) T
he la
test
PD
M
A-392
2.
Res
pons
e ca
paci
ty
for
natu
ral
disa
ster
s fro
m c
entra
l go
vern
men
t le
vel
to l
ocal
gov
ernm
ent
leve
l is
en
hanc
ed.
a M
ore
than
80%
of
gove
rnm
ent a
genc
ies
rela
ted
to
disa
ster
m
anag
emen
t pa
rtici
pate
s in
se
min
ar/tr
aini
ng/d
rill
on e
arly
war
ning
sys
tem
for
na
tura
l dis
aste
r org
aniz
ed b
y th
e pr
ojec
t.
b M
anua
ls f
or e
arly
war
ning
sys
tem
at
vario
us le
vel
are
deve
lope
d.
a. T
rain
ing/
drill
repo
rts
b M
anua
ls
3. R
espo
nse
capa
city
of
com
mun
ity
for n
atur
al d
isas
ter i
s en
hanc
ed.
a Vi
llage
rs f
rom
all
villa
ges
in t
he p
ilot
villa
ge t
ract
pa
rtici
pate
in tr
aini
ng/e
vacu
atio
n dr
ills
b Ev
acua
tion
cent
ers
and
rout
es
of
all
the
pilo
t vi
llage
s ar
e de
sign
ated
an
d pr
esen
ted
to
the
villa
gers
a. T
rain
ing
repo
rts
b Pr
ojec
t doc
umen
ts
c Pr
ojec
t doc
umen
ts
4. T
he e
xpan
sion
pla
n to
coa
stal
line
d ar
eas
whi
ch in
clud
e le
sson
s le
arnt
th
roug
h ac
tiviti
es u
nder
Out
put-1
to
Out
put-3
is p
repa
red.
a Th
e ex
pans
ion
plan
s to
Aye
yarw
addy
Reg
ion
and
Rak
hine
Sta
te a
re a
ppro
ved
by J
CC
. a.
Exp
ansi
on p
lan
docu
men
ts
Activ
ities
In
put
- N
eces
sary
bud
get
for t
he P
roje
ct is
al
loca
ted
with
out a
ny
sign
ifica
nt d
elay
.
<Out
put1
> 1-
1 E
arly
war
ning
info
rmat
ion
dist
ribut
ion
thro
ugh
an a
dmin
istra
tive
line
is im
prov
ed.
1-1-
1 Id
entif
y th
e re
spon
sibi
litie
s an
d ro
les
of e
ach
orga
niza
tion
rela
ted
with
ear
ly w
arni
ng
diss
emin
atio
n in
Mya
nmar
and
thei
r pro
blem
s.
1-1-
2 C
larif
y ap
prop
riate
man
date
s/re
spon
sibi
lity
for
each
org
aniz
atio
n re
late
d w
ith e
arly
w
arni
ng s
yste
m in
Mya
nmar
bas
ed o
n th
e Ac
tivity
1-1
-1.
1-1-
3 R
evie
w th
e cu
rrent
con
tent
s of
ear
ly w
arni
ng fo
r nat
ural
dis
aste
r suc
h as
sta
ndar
ds fo
r is
suin
g/cl
earin
g ea
rly w
arni
ng, a
nd id
entif
y th
e bo
ttlen
eck.
1-
1-4
Impr
ove
the
curre
nt c
onte
nts
of e
arly
war
ning
for n
atur
al d
isas
ter s
uch
as s
tand
ards
for
issu
ing/
clea
ring
early
war
ning
bas
ed o
n th
e Ac
tivity
1-1
-3.
1-1-
5 M
ake
clea
r th
e ea
rly w
arni
ng in
form
atio
n di
strib
utio
n ro
ute
for
natu
ral d
isas
ter
to t
he
mem
bers
of d
isas
ter
man
agem
ent r
elat
ed o
rgan
izat
ions
from
nat
iona
l and
loca
l lev
el
(regi
on/s
tate
gov
ernm
ent l
evel
, dis
trict
leve
l and
tow
nshi
p le
vel)
1-1-
6 In
stal
l com
mun
icat
ion
equi
pmen
t inc
ludi
ng s
imul
tane
ous
syst
em th
roug
h ad
min
istra
tive
lines
. 1-
1-7
In
stal
l tid
e ga
uge
for i
mpr
ovin
g ea
rly w
arni
ng s
yste
m.
1-1-
8
Con
duct
floo
d an
alys
is a
nd in
terv
iew
sur
vey
of th
e flo
od d
isas
ter
in 2
015
and
com
pile
its
less
ons
lear
ned.
【Ja
pane
se s
ide】
(1
) Dis
patc
h of
Exp
erts
Sh
ort-t
erm
Exp
erts
(6):
-C
hief
Adv
isor
/Dis
aste
r M
anag
emen
t Stru
ctur
e -E
arly
War
ning
Sys
tem
(EW
S)
Ope
ratio
n Pl
anni
ng
-Wire
less
Com
mun
icat
ion
Syst
em
-Com
mun
ity-b
ased
Dis
aste
r R
isk
Man
agem
ent
-Dis
aste
r Man
agem
ent
Plan
ning
-P
roje
ct C
oord
inat
or
Lect
urer
(s):
-D
isas
ter M
anag
emen
t Sys
tem
of
Loc
al G
over
nmen
t -D
isas
ter M
anag
emen
t Sys
tem
on
Tsu
nam
i
【M
yanm
ar s
ide】
(1
) Ass
ignm
ent o
f cou
nter
part
pers
onne
l(C/P
) -P
roje
ct D
irect
or
-Co-
Proj
ect D
irect
or
-Pro
ject
Man
ager
-R
egio
nal P
roje
ct M
anag
er
-Reg
iona
l Pro
ject
C
oord
inat
or
-Nec
essa
ry n
umbe
r of C
/P
(2) O
ffice
spa
ce a
nd fa
cilit
ies
for t
he P
roje
ct
-in th
e bu
ildin
gs o
f RD
D in
N
ay P
yi T
aw
-in th
e bu
ildin
gs o
f DM
H in
Ya
ngon
-R
egio
nal A
dmin
istra
tion
Offi
ce in
targ
et a
rea
(the
deta
il w
ill be
dec
ided
afte
r
A-393
1-2
Info
rmat
ion
dist
ribut
ion
syst
em fo
r com
mun
ity in
a to
wns
hip
or in
a lo
wer
leve
l are
as is
de
velo
ped.
1-
2-1
Sele
ct t
arge
t to
wns
hip(
s) a
nd c
omm
unity
(ies)
as
pilo
t pr
ojec
t si
tes,
villa
ge t
ract
s an
d vi
llage
s, in
ord
er to
con
duct
the
pilo
t pro
ject
. 1-
2-2
Prov
ide
com
mun
icat
ion
equi
pmen
t to
the
com
mun
ity(ie
s).
1-2-
3 C
onsi
der
or s
tudy
the
mea
ns o
f ele
ctric
ity g
ener
atio
n at
com
mun
ity le
vel f
or s
ecur
ing
the
sust
aina
bilit
y of
ear
ly w
arni
ng s
yste
m fo
r nat
ural
dis
aste
r. 1-
2-4
Con
duct
dril
ls o
n in
form
atio
n di
strib
utio
n in
pilo
t pro
ject
site
s.
1-3
Info
rmat
ion
dist
ribut
ion
thro
ugh
mas
s m
edia
from
DM
H is
impr
oved
. 1-
3-1
Rev
iew
the
curre
nt in
form
atio
n di
strib
utio
n sy
stem
to c
omm
unity
thro
ugh
mas
s m
edia
fro
m D
MH
and
the
cont
ents
of i
nfor
mat
ion,
and
iden
tify
and
impr
ove
the
bottl
enec
k.
1-3-
2 C
oope
rate
s w
ith a
FM
sta
tion
whi
ch h
as b
een
join
tly e
stab
lishe
d by
the
Gov
ernm
ent o
f M
yanm
ar a
nd p
rivat
e co
mpa
nies
for e
arly
war
ning
. 1-
3-3
Prop
ose
a ce
rtain
line
for b
road
cast
ing
real
-tim
e di
sast
er in
form
atio
n.
<O
utpu
t2>
2-1
Iden
tify
need
s of
trai
ning
bas
ed o
n ac
tiviti
es th
roug
h 1-
1-1
to 1
-1-4
. 2-
2 C
ondu
ct tr
aini
ngs
on n
atur
al d
isas
ter a
nd e
nd-to
-end
ear
ly w
arni
ng s
yste
m, i
nclu
ding
a
sim
ulat
ion
exer
cise
, fo
r th
e st
aff
of R
RD
, D
MH
and
GAD
fro
m c
entra
l, st
ate/
regi
on,
dist
rict a
nd to
wns
hip
leve
l. 2-
3 D
evel
op
man
uals
an
d ot
her
Info
rmat
ion,
Ed
ucat
ion
and
Com
mun
icat
ion
(IEC
) m
ater
ials
on
en
d-to
-end
ea
rly
war
ning
sy
stem
at
al
l le
vels
(c
entra
l le
vel,
loca
l go
vern
men
t lev
el, d
istri
ct le
vel,
tow
nshi
p le
vel a
nd c
omm
unity
leve
l) 2-
4 R
efle
ct l
esso
ns l
earn
ed f
rom
2-2
int
o m
anua
ls a
nd o
ther
IEC
mat
eria
ls t
hrou
gh
cond
uctin
g Pi
lot a
ctiv
ities
and
Fol
low
up
activ
ities
. <O
utpu
t3>
3-1
Prep
are/
revi
se th
e co
mm
unity
-bas
ed d
isas
ter m
anag
emen
t pla
n in
clud
ing
guid
ance
on
how
to u
tiliz
e ea
rly w
arni
ng s
uch
as w
hen,
whe
re, h
ow to
eva
cuat
e, w
hat i
tem
s sh
ould
be
bro
ught
with
in p
ilot p
roje
ct s
ites
sele
cted
1-2
-1.
3-2
Prep
are
a m
anua
l fo
r dr
aftin
g a
com
mun
ity-b
ased
dis
aste
r m
anag
emen
t ac
tivity
in
clud
ing
deve
lopi
ng c
omm
unity
dis
aste
r man
agem
ent p
lan.
3-
3 Se
lect
and
sec
ure
evac
uatio
n ce
nter
s an
d ro
utes
. 3-
4 C
ondu
ct c
omm
unity
-bas
ed d
isas
ter
man
agem
ent
activ
ities
suc
h as
eva
cuat
ion
drills
ba
sed
on th
e co
mm
unity
-bas
ed d
isas
ter m
anag
emen
t pla
n.
3-5
Impl
emen
t tra
inin
g of
tow
nshi
p of
ficer
s fo
r ins
truct
ing
villa
ge tr
act a
dmin
istra
tors
abo
ut
com
mun
ity-b
ased
dis
aste
r ris
k m
anag
emen
t as
follo
w u
p ac
tiviti
es.
(2) P
rovi
sion
of e
quip
men
t *D
etai
led
cont
ents
will
be
dete
rmin
ed th
roug
h th
e im
plem
enta
tion
of th
e Pr
ojec
t. Fo
llow
ing
equi
pmen
t are
und
er
cons
ider
atio
n:
-Ear
ly W
arni
ng s
yste
m (S
SB,
Wire
less
LAN
, I-c
om,
spea
ker,
etc.
) -T
ide
gage
-S
olar
pan
el
(3) C
/P T
rain
ing
in J
apan
Com
preh
ensi
ve D
isas
ter
Man
agem
ent i
nclu
ding
; - D
isas
ter M
anag
emen
t in
Loca
l G
over
nmen
ts
- Ear
ly W
arni
ng S
yste
m
Ope
ratio
n - C
omm
unity
-Bas
ed D
isas
ter
Ris
k M
anag
emen
t (4
) Loc
al c
ost s
hare
d by
Ja
pane
se s
ide
- Cos
ts fo
r enl
ight
enm
ent
prog
ram
s an
d im
plem
enta
tion
of
evac
uatio
n dr
ills.
- Cos
ts fo
r soc
ial s
urve
ys.
the
Com
men
cem
ent o
f the
Pr
ojec
t.)
(3) E
xpen
ses
for c
ondu
ctin
g aw
aren
ess
prog
ram
, em
erge
ncy
sim
ulat
ion
exer
cise
s an
d ev
acua
tion
drills
(4) P
rovi
sion
of n
eces
sary
da
ta
(5) E
xpen
ses
for o
pera
tion
and
mai
nten
ance
of t
he P
roje
ct
offic
e (6
) Oth
ers,
if a
ny
[Pre
-con
ditio
n]
Polit
ical
situ
atio
n of
M
yanm
ar is
sta
ble.
A-394
<Out
put4
> 4-
1 Su
mm
ariz
e an
d co
mpi
le a
mod
el o
n in
form
atio
n di
strib
utio
n sy
stem
thr
ough
the
ad
min
istra
tive
line
into
the
expa
nsio
n pl
an to
coa
stal
line
d ar
eas,
thro
ugh
1-1-
1 to
1-1
-6.
4-
2 Su
mm
ariz
e an
d co
mpi
le a
mod
el o
n in
form
atio
n di
strib
utio
n sy
stem
at t
owns
hip/
villa
ge
leve
l int
o th
e ex
pans
ion
plan
to c
oast
al li
ned
area
s, th
roug
h 1-
2-1
to 1
-2-4
. 4-
3 C
ompi
le th
e m
anua
ls d
rafte
d in
the
activ
ities
of 2
-3 a
nd 2
-4 in
to th
e ex
pans
ion
plan
to
coas
tal l
ined
are
as.
4-4
Sum
mar
ize
and
com
pile
les
sons
lea
rned
in
the
activ
ities
of
3-1
and
3-4
into
the
ex
pans
ion
plan
to c
oast
al li
ned
area
s.
4-5
Fina
lize
the
expa
nsio
n pl
an.
A-395