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EVENTS
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Group members
Manish chandra sharma 90
Nilesh pawar 86
Jawed saikh Amol
Jyoti
sophiya
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Events
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Corporate Events
Seminars Conferences Launches
Exhibitions
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Requirement
Agenda
Program Manager
Marketing Executive
IT team for marketing tools and support
Trusted vendors for collaterals
Expert Speakers
Funds
Event Registration/ Desk Manpower
Arranging Sponsors
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Overview
ResponseManagement
Arrangement of Eventlogistics
Onsite Eventmanagement
Integrated Approach
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Response management
Final Database to drive attendance
Send Emails
Follow up- Phone calls
Reminders
Final confirmation by phone
Final list of delegates
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EventMicrosite
Registration
MailCampaigns
Multiplier
Organisations(Chambersand
Associations)
OnlineMarketing
Social Media
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Event Logistics
Venue
Food and Beverage Arrangement
Stage- Design, fabrication and set up
Branding
o Stage Backdropo Banners
o Podium
o Registration Desk
Audio and Visual arrangements Preparation of Delegate Kits and Badges
Sample Venue Setup
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Onsite Management
Registration desk management
Distribution of delegate kits & badges
Coordination with Hotel and Vendors Event Photography
Interaction with delegates/ exchange business
cards
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Event Management is the process by
which an event is
Planned
Prepared
produced
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Process Followed: Plan
Research and analyze the need and scope of the service
and business growth opportunity in the region.
Independent: Organized by BSI wholly.
Joint: Organized by BSI jointly with any organization.
Type of event: Seminar, Conference and Delegate meet.
Decide which type of organizations are to be invited
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Prepare
Data from different sources for inviting participants:
o External database- Directories, CDs
o Data of any event conducted in past
o Data from BSI executives of existing or new clients,future prospects
o Data provided by the organization conducting theevent jointly
Sending e-invite: On final list of filtered data
In case of joint event invites can be sent by both BSIand the joint organization on individually owneddatabase.
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Spreading Awareness:
Web presence
Information on social networking accounts of
BSI (Facebook,Twitter)
Google add words
Brochures/Leaflets with the invite
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Follow ups for confirmations:
Tele-calling, event queries and receiving payments for
paid event.
Meet target number of participants with
confirmations.
Making final list of registrations and tentative
participants and guests.
Get copy of speakers presentation
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Post Event Activity:
Send note of thanks for participation throughmail, hard copies
Share presentations of speakers on demand, add
details of a point of contact for any query Compile dataof Questionnaires
Add the attendee list of the event on SFDC
Put them on circulation of E-mailers of theproducts of their interest
Sales team to follow up withleads
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Conclusion
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