Transcript
Page 1: National Library of  Finland - long term preservation

Long term preservation at The National Library of Finland

Esa-pekka Keskitalo, Chief Analyst

esa-pekka.keskitalo[at]helsinki.fiEx Libris Rosetta Charter Customer Advisory Group Kickoff Meeting

München, 9 – 10 June, 2010

Page 2: National Library of  Finland - long term preservation

The National Library of Finland

• Established 1640• Legal deposit library since 1707• Budget: circa 26 million euros• Staff: circa 280• The largest scientific library in Finland (mainly

philosophy, history, art, Eastern European studies)• National-level services for Finnish libraries• Part of the University of Helsinki• http://www.nationallibrary.fi

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Digital Preservation needs at the NLF- Born Digital

• Born-digital legal deposits– Web Archive – In smaller amounts, other legal deposit materials

• Born-digital quasi-legal deposits – Based on contract, deposited at the NLF with the

purpose of preservation• E.g. sound recordings from Warner Finland• Digital copies of printed newspapers are being discussed

• Born-digital regular collections– Contingency plans for licenced collections

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• Newspapers• Periodicals• Monographs• Ephemera

Digital Preservation needs at the NLF- Digitized Materials

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What we have got

+ We have got policies concerning collections development collections preservation digitization principles of electronic legal depositing

+ Our systems are reliable on the daily basis

+ There is general awareness of and commitment to preservation

+ We have improved processes for better trustworthiness

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What we still need

• Deep understanding of our need to change• A working risk management regime• Smooth processes over organization and system

junctures

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The National Digital Library

• http://www.kdk2011.fi/en • A common user interface for the information resources of

libraries, archives and museums (in operation in 2011).• Digitization of the most essential cultural heritage

materials of libraries, archives and museums • Development of a long-term preservation solution

for electronic cultural heritage materials (a detailed plan ready in 2010)

• Increasing awareness and competence

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National Digital Library –

around 700 organizations

Regional Museums

National Library of Finland

Special Libraries

Libraries in HE institutions

Finnish Museum of Natural History

Regional Art Museums

Finnish National Gallery

Other MuseumsNational Specialized Museums

National Museum of FinlandNational Board of Antiquities

National Archive Service

Private Archives

National Audiovisual Archive

Municipal Archives

Governmental Archives

Public Libraries

School Libraries

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National Digital Library – National Preservation System

• There will be a common preservation system for digital cultural heritage materials in archives, libraries, and museums

• It is known as the PAS system (from pitkäaikaissäilytys)• Materilas may be documents, photos, audiovisual

materials, multimedia, metadata sets, publications, etc.• Pas system is intended to keep digital information usable

over long periods of time, and over obsolesence of hardware, software and file formats.

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PAS services

• PAS services is the ensemble of preservation services provided to archives, museums, and libraries.

• At the core, there will be a system of software and hardware

• PAS services are to be customer-oriented. Even smaller organizations must be able to benefit.

• PAS services include

1. Ingest of materials

2. Preservation of them

3. Making them available again

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Who can participate?

• PAS services will be aimed primarily to organizations in the field of the Ministry of Education and Culture.

• Organizations will own and be in control of the materials, but they outsource the storing and preservation.

• Digital materials must be produced, managed, and exploited using accepted policies and methods

• Need for PAS services may vary according to the resources and readiness of organizations

• Organizations will cover the costs of preservation.

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Timeline

• Long-term preservation Report: June, 2010• Pre-Implementation project: 2011-2014• Implememtation project: 2015-2016 earliest

• Pre-implementation project will be run by CSC – IT Centre for Science (http://www.csc.fi)

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Why common PAS services?

• Supported by risk analysis• Supported by cost and benefit analysis• Is in accordance with general principles of government-

level ICT architecture strategies

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