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GETTING DIGITALLY ORGANIZED
2-Part Series for NEFLINPresenter: Diana Silveira
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Agenda
Delete What You Don’t Need
Organize Your FilesOrganize Incoming
Knowledge
Image Source: https://goo.gl/jmlvvn
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Which Operating System are you running?
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How do you rate your
digitalorganization?
Image: http://goo.gl/oZoALN
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Image: http://goo.gl/k6ndPI
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Organize
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DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
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Deleting = Good Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
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Recycle Bin
• Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
• Shift + Delete to bypass Recycle Bin• Clean out regularly
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Delete Duplicate Fileshttp://goo.gl/Tc3E0w CNET: http://goo.gl/Cqyr96
Duplicate Cleaner
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Duplicate Cleaner
Tip: To Preview Image Click on Image Name
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DupeGuru
http://www.hardcoded.net/dupeguru/
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CCleaner
https://www.piriform.com/CCLEANER
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Review/Delete
Installed Programs
• Control Panel > Programs > Uninstall Programs• Windows 10: Right click on program in start, and
choose “uninstall” • Settings > System > Apps & Features OR use control
panel
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Do you really need it?
Picture Source http://goo.gl/3z1HBa
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Organize Your Files
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Create Folders• Right Click on Desktop (or within
folder)• New > Folder• Name Meaningfully
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Everything Has a Place Decide on an organizational
methodology Create as many folders as
needed Folders Need Meaningful
Names Turn on preview (View >
Extra Large Icons) to see Drag items to folders in
sidebar
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Moving FilesPC:
• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
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Rename Files• Image003 v.
2011JulyGabrielPoolParty100
• F2 or Right Click > Rename
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Rename multiple Files
>
Shift or Ctrl to select multiple files
Rename all at once!
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Change Default Save Destination• Save to Desktop
• Not My Documents or Downloads (where things will just gather)
• In Chrome > Settings > “Show advanced settings”
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Never Let it Happen Again• When downloading, rename pictures and documents. Give a meaningful
name:– Date– Event– Person– Tag if possible
• Check EXIT data if unsure (Right click > properties)
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What is your organizationa
l system? tips?
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The Key: Clear Your Desktop Regularly
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Organize incoming knowledgeMaximize the time you have
Avoid becoming overwhelmed
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Consider an Information Diet
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Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE
SYNDROME
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Consider Dumping
Redundant News Sources Those you are “saving” for
later Topics no longer of interest
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Social Media Follow in ONE place Why are you
following them? If you skim or skip
them 70% of the time – delete, hide or unfollow
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Cleaning Up Facebook Delete your “likes” “Unfollow” annoying family “Unfriend” a few people Create lists of close
friends/family
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Clean Up Facebook
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CustomizeYour Feed
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Look through Likes & Following
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Email Management
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Unroll.me
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Boomerang
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Additional Tips • Schedule times to read email
• Delete without opening• Action: Reply, Do, Delete• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!
Image http://goo.gl/lcBDnu
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Challenge• Try out one of the tips mentioned in this
presentation• E-mail me ([email protected]) which tool
and your experienceEx: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
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GETTING DIGITALLY ORGANIZED: PART 2
2-Part Series for NEFLINPresenter: Diana Silveira
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QUESTIONS & FOLLOW-UP FOR
WEEK 1
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What did you try & what was your biggest
surprise?
• Ccleaner• Duplicate Files• Unroll.me
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CLOUD COMPUTING
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What cloud services do you use?
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Remote File
Storage
Dropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
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Syncing Different Devices
o Desktop Version of Dropbox and keep all documents/folders stored there.
o Download the Appo Web-based access
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Auto-Sync Mobile Phone Pictures and Desktop Uploads
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Sync Your Ebooks
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
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ALTERNATIVES TO DROPBOX/
PRODUCTIVITY TOOLS
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Evernote
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IFTTT
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RSS READERS
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FEEDLY
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Organize your technology to ensure data security, back-ups, & other important
processes are running at full efficiency.
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Analyze Your Settings
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Browser ExtensionsEssentialsGoog.gl (Chrome)/To.ly (Firefox)LastPassPinterestGetPocket/EvernoteLinky
Firefox – Privacy EssentialsLightbeamTerms of Service
ad block plus https://friendsplus.me/
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Uninstall Programs
• Located in: • Windows: Control
Panel/Settings• Mac: Go > Applications >
Click & Drag to Trash
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Turn off items on start
• Windows: Found in Task Manager• Mac: System Preferences > Users & Groups > Login Items
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What tools do you use?What are your organizational Tips?
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Staying Safe
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Spyware/Antivirus
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GetPocket
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Microsoft
Don’t have Windows Defender? Download Security Essentials.
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SpybotAVGPanda Free
http://www.safer-networking.org/More at: http://goo.gl/xNqFG
Free Malware Scanners
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Pay Options
o Avira Antiviruso Norton
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Security Tipso Complex & Different Passwords
o Phishingo Hacked/Spoofing
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Beware of “Add-ons”
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Passwords
• Change Everything Regularly! • One word is not enough – words, symbols,
numbers, capitalization• Longer the better• 2-Step Authentication when possible Great infographic:
http://goo.gl/zadn2M
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Look into Password Managers
• Features:– Multi-browser– Multi-device– Password Generators
LastPass, Norton, Browsers
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Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
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Backing Up and Syncing
Data
Image source: http://goo.gl/PK7f8L
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Backups
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DISCUSSION & QUESTIONS
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DTSEARCHWIKI
Class Recommended