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NetDMR Training
Permittees and Data
Providers
Permit Compliance Unit
Water Enforcement Division
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Permit Compliance Unit (PCU)
• Receive and track all DMRs
• Collect and maintain data
• Conduct compliance monitoring
• Initiate informal enforcement action
• Generate enforcement referrals
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Current DMR Data Flow
DMR Data
Facility
ICIS
EPA
National Database
Paper DMRs
PCU:
Manual Data Entry
Compliance Monitoring
Compliance
Data
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DMR Data Flow with
NetDMR
Compliance
Data
NetDMR
Facility
ICIS
EPA: National Database.
DM
R D
ata
DMR Data
Limits Template
Pe
rmit L
imits
PCU:
Compliance
Monitoring
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Benefits of NetDMR
Application
• Eliminates paper DMR data entry
• Improves data quality
• Improves data availability
• Encourages proper reporting
• Provides email confirmation of
DMR submission
• Compatible with current state
business practices
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EPA’s e-Reporting Rule
• Requires electronic submission of data
– Includes NetDMR, permit applications, NOIs,
NOTs, other permit-required reports
• Rule signed September 21, 2015 and
effective December 21, 2015
• NetDMR is required to be used as of
December 21, 2016
• NetDMR accounts migrated to CDX/NetDMR
May 22, 2017
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Common Questions Regarding
EPA’s e-Reporting Rule
• Is everyone required to use NetDMR?
Yes.
• Can permittees continue to submit
paper DMRs?
No, as of December 20, 2016.
• Is there a waiver process?
Strict waiver qualifications are being
developed.
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How Does NetDMR Work?
In CDX
1. User registration
In NetDMR
2. Request/receive access to permit
3. Search/View DMR templates
4. Enter data (using online forms or
importing feature)
5. Sign and Submit DMRs
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CDX/NetDMR Access
• All users must have their own account
• NetDMR recognizes that not all users
need the same level of access
• Different levels of access are granted
through the use of CDX user types
and NetDMR user roles
– A student worker should not have the
same level of access as a Responsible
Official
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CDX User Types
• Internal Users – State and Federal Agency Users
• Read-only access to all signed and submitted reports
• Partially completed DMRs only able to be viewed when specifically requested and authorized by facility
• Permittees (signature)- • Facility users
• Can sign and submit DMRs
• Permittees (no signature)- • Facility users
• Can edit and view DMRs
• Data providers • Contractors and labs
• Cannot sign or submit DMRs
• Data entry ONLY
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NetDMR User Roles
• Signatory
– allowed to view, enter DMR data, and sign
DMRs
• Edit
– allowed to view and enter DMR data
• View
– can only view previously submitted DMRs
• Permit Administrator
– approve/deny Edit, View and other Permit
Administrator users
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Where to Find NetDMR
• Production
https://netdmr.epa.gov/
• Test
https://netdmrtest.epacdx.net/
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Things to Consider
• Before creating your account, decide
the following:
– Who will be involved in NetDMR?
– What type of CDX and NetDMR roles do
they require?
– Who will be electronically signing and
submitting using NetDMR (signatory)?
– Will a new signatory need to be chosen
or delegated?
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Who Will Be Involved With
NetDMR?
• Signatory: can be an individual who
currently signs paper DMRs, or may
be someone new
– Signatories can have outright authority to sign
DMRs (ex. facility owner; mayor; plant manager)
or may be delegated by a Responsible Official
– Common delegated signatories include
wastewater superintendents; environmental
managers; or others who have proper
operational and financial controls (LAC
33:IX.2503.B)
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Who Will Be Involved With
NetDMR?
• Will there be someone else to enter
DMR data?
– Signatories may enter DMR data
themselves, but often a different “Edit”
user completes this task.
– Edit users can be someone directly
employed with the facility, or may be a
third-party lab representative or
contractor.
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Who Will Be Involved With
NetDMR?
• Does anyone need view only access?
– Secretaries, student workers, clerks, or
other front desk representatives may
need view access to help maintain DMR
Records.
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Who Will Be Involved With
NetDMR?
• There is no limit to the number or type
of users associated with a permit.
– Example:
• a permittee may have one main signatory
and one backup signatory;
• two data providers and one edit user at the
facility who reviews DMR data;
• and one view-only user who can access
DMR records.
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Getting Started
• To begin using NetDMR, you are
required to complete a two step
process:
– Step 1: Create a CDX account
– Step 2: Request access in NetDMR
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Creating an Account
• Navigate to the
NetDMR website
– NetDMR Test or
NetDMR Production
• Click “create a new
account”
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Choosing Your NetDMR
State Agency or EPA Region
• Choose NetDMR: Louisiana DEQ if
you are required to submit DMRs to
LDEQ (most users)
• Choose NetDMR: EPA Region 6 if you
are required to submit DMRs to EPA
Region 6 (example: LALXXXXXX
permits)
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Selecting the Correct User
Type • Internal Users
– DO NOT CHOOSE (LDEQ and EPA staff only)
• Permittees (signature)- • Facility users
• Can sign and submit DMRs
• Permittees (no signature)- • Facility users
• Can edit and view DMRs
• Data providers • Contractors and labs
• Cannot sign or submit DMRs
• Data entry ONLY
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Creating an Account
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Personal Information
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Selecting Security Questions
• Select and provide unique answers for
security questions
• Answers are case-sensitive
– Example: “What is your favorite city?”
Answer: Baton Rouge vs baton rouge
• Security questions and answers do
not expire; can be reset upon request
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CDX User ID, Password,
& Security Questions Password must be:
- 8-20 characters
long
- Contain letters
and numbers
- Contain upper
and lower case
letters
• Case sensitive
• Expires every 90
days
• Last 10 cannot
match
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NetDMR Security Questions
• Only Permittee (signature) users will be required to complete this set of questions
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Search for Your Organization (company you work for)
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Search for Your Organization (cont’d)
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Contact Information and
Verification Code
Verification code
will be sent to the
email address
listed
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Identity Proofing (electronic)
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Identity Proofing (via paper)
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Identity Proofing (via paper- cont’d)
• Print and Mail to LDEQ/PCU (P.O. Box 4312, Baton Rouge, LA 70821)
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Account Created
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Follow Along in Test (use personal information)
• Navigate to NetDMR Test
• Create an Account
– Choose Louisiana DEQ as the State
Agency
– Choose Permittee (signature) as User
Type
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Time for a Break!
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Getting Started
• To begin using NetDMR, you are
required to complete a two step
process:
– Step 1: Create a CDX account
– Step 2: Request access in NetDMR
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Requesting Access
• After you’ve established your CDX
account, click on your role on the
MyCDX page
• Click Continue to NetDMR
• Next, you need to Request Access to
your permits
– Lets NetDMR know which permits you
should be associated with
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Requesting Access
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Requesting Access
• You will need to request access to
each permit you are associated with
• Requesting access should only take
place once for each user, with some
exceptions
– If your facility’s permit number changes,
you must request access to that new
permit number; example: facility upgrade
– If your role changes; example: promotion
that allows you to sign off on DMRs
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Requesting Access: 4 Steps
• Type in your permit number
– Don’t know your permit number? Check
your last DMR. The permit number
begins with LA.
• Click Update button
• Choose Role from dropdown menu
• Click Add Request
– If needed, can request access to multiple
permits at the same time; repeat above
steps until all permits are added
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Requesting Access: 4 Steps
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Selecting a Role
The first person to request
access to a permit must be a
signatory.
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Selecting a Role Once a signatory has been established
for a permit, other roles become
available.
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Requesting Access: Signatory
Signatories are required to answer
two additional questions.
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Requesting Access: Signatory
• Confirm information and then choose to sign via paper or electronically
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Requesting Access: Signatory
• Confirm information and before choosing to sign via paper or electronically:
– Consult with the Responsible Official (RO) to determine if RO will sign
electronically or via paper
– If RO will sign electronically, RO will be required to have Permittee (signature)
rights in CDX
– If RO does not want a CDX account, a paper Subscriber Agreement must be
submitted
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Requesting Access: Signatory
• Sign via Paper- Signatories must print,
sign, and mail their entire subscriber
agreement to LDEQ for approval.
• Signatures must be original, wet ink
signatures.
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Subscriber Agreement: For
Signatories Only
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Requesting Access: Signatory
• Sign Electronically- Signatories must
review the subscriber agreement before
the “Sign Subscriber Agreement(s)” button
is activated
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Requesting Access: Signatory
• Sign Electronically- Signatories must enter
their password, answer a security question
and click sign to finish signing electronically
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Requesting Access: Signatory
• Sign Electronically- if you do not electronically
sign as above, you can go under “my account/
my permits” and click sign
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Requesting Access: Edit,
View, or Permit Administrator
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Requesting Access: Edit,
View, or Permit Administrator
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Getting Approved:
Signatories • Subscriber agreements are received (through
email or the mail), reviewed, and processed
by the Permit Compliance Unit (PCU)
• Subscriber agreement is reviewed for the
following: – Can the person have signatory rights?
– Should the signatory be delegated?
– Did the right person delegate signatory authority?
– If signed via paper:
• Is the subscriber agreement complete?
• Is the signature an original signature?
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Getting Approved:
Signatories
• PCU staff prepares the permit for
NetDMR reporting
• After the signatory has been
approved, a PCU staff member will
send an approval email to the
signatory
– Electronically = estimate up to 1 week
– Via paper = estimate up to 4 weeks for
approval
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Getting Approved: All Other
User Roles
• Edit, View, and Permit Administrator
users do not have subscriber
agreements
• These users may be approved by a
Permit Administrator
• Once approved, Edit, View, and
Permit Administrator users gain
access by the next business day
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Getting Approved: All Other
User Roles
• What is a Permit Administrator?
– Sole function is to approve NetDMR
access requests
– All signatories are Permit Administrators
– Other users may request Permit
Administrator access
• A Permit Administrator can approve a
pending Permit Administrator request.
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Follow Along in Test
• Use the log-in information from the
cover of your card
• You are already approved as
signatory and permit administrator on
the permit on your card
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Request Access in Test
• Request “Signatory” to permit #
LATEST001
• Request “Edit or View” to your
neighbor’s card permit #
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Time for a Break!
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Entering DMR Data
• Things to consider:
– Who currently fills out my DMRs?
Yourself, a lab, or a consultant?
• Whomever is responsible for entering the
DMR data will need their own account, and
will need to request access to your permit(s)
as an Edit user
– Backup Edit users are recommended
– Some permittees designate Edit users to
review DMR data
– There is no limit to the number of Edit
users
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Entering DMR Data
• Before you begin:
– Gather your sample data, and make all
necessary calculations prior to data entry
• NetDMR will not make calculations for you
– Permit limits, sample type, and frequency
of analysis are hard coded to permit
specifications
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Entering DMR Data
1. Search for DMRs
Recommended:
Search by
Permit ID and
Monitoring
Period End Date
Range
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Entering DMR Data
2. Select Edit DMR; Click Go
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Entering DMR Data 3. Begin entering DMR
data
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Entering DMR Data
• Three types of lists:
– Frequency of Analysis
– Sample Type
– Units
• All are coded to permit specifications,
but may be changed to reflect what
actually occurred during the
monitoring period
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Frequency of Analysis
• Common Frequency of Analysis
codes:
– 01/30, 01/07, 01/90, etc.
– Can’t find a code that applies? Use 999;
stands for “See Comments” and write the
frequency of analysis in the comment
section.
• Example: sample pulled 5 times in a quarter;
there is no 05/90 code. Use 999 and write in
the comment section “Frequency of Analysis
for this monitoring period was five times per
quarter.”
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Sample Type
• Common Sample Type codes:
– GR, 24, RC, ES, etc.
grab, 24 hr composite, recorder, estimate
– Can’t find a code that applies? Use 999;
stands for “See Comments” and write the
sample type in the comment section.
• Example: Permit requires continuous
monitoring but the flow meter goes down;
personnel might need to report estimated or
measured flow values. Use 999 and
document in comment section if can’t find
appropriate code.
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Units of Measurement
• Common Unit codes:
– 19, 12, 03, etc.
Stands for: mg/l, Standard Units (pH),
Million Gallons per Day (MGD)
• Typically, unit codes won’t change
– Exception: permit requires flow to be
reported in Gallons Per Day; flow meter
records in MGD.
– You can either make the conversion or
type in the data as is and change unit
code.
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Entering DMR Data
4. Click Save & Continue; address
Edit Check Errors (if any)
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Edit Check Errors
• Two types of Edit Check Errors:
– Hard errors: must be fixed before DMR
data can be saved.
– Soft errors: must be fixed or
acknowledged before DMR data can be
saved.
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Edit Check Errors
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Edit Check Errors
• Hard Error
– Example: Typing in 2/312 instead of 2.312
– How to fix it: Correct the typo and click Save &
Continue
• Soft Error
– Examples: violations exceeding the permit limit;
leaving a data entry field blank
– How to fix it: Verify that the data was entered
correctly; click Acknowledge checkbox; click
Save & Continue
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No Data Indicator (NODI) • Indicates a reason for no sample results
• 3 Options: – Form Level (#1): applies to entire DMR
– Parameter Level (#2): applies to entire parameter
– Individual Value Field (#3): applies only to an individual field for that parameter
#1
#2
#3
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No Data Indicator (NODI)
• Common NODI codes:
– NODI C: No Discharge; form level
– NODI E: Analysis Not Conducted/No
Sample Taken; form level or parameter
level
– NODI G: Sampling Equipment Failure
(applies if flow meter is down); parameter
level or individual value level
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No Data Indicator (NODI)
• Common NODI codes, continued:
– NODI D: Lost Sample/Data Not
Available (applies if lab exceeded holding
time); parameter level or individual value
level
– NODI 9: Conditional Monitoring/Not
Required This Period (applies for
biomonitoring retests when no retest was
needed, etc.); parameter level or
individual value level
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Comments Field
• Can be used to provide additional
information using the comments field
(>2000 characters)
• Examples:
– Non-Compliance Report information, in
paragraph form
– Additional information to know about a
particular DMR
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Attachments
• Attachments work similarly to email
attachments
• Click Add Attachment, browse
computer files
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Attachments
• PDF format is required
– NetDMR will accept other file formats,
but LDEQ requires PDF format for proper
transfer to EDMS
• Recommendations:
– short, simple file names
– no spaces/ special characters in file
name
– no zip files
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Review Your DMR
Data has been entered
Edit Check Errors have been
addressed and acknowledged
Comments and/or attachments have
been added
Review the DMR data before signing
and submitting
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DMR Statuses
• Every DMR has a status
• Common DMR Statuses:
– Blank DMR Status: Ready for Data
Entry
– DMR with saved data, ready to be signed
and submitted: NetDMR Validated
– DMR with saved data, but contains
errors: NetDMR Validation Errors
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DMR Statuses
• In order to be signed, the DMR Status
must be “NetDMR Validated”
• A DMR with “NetDMR Validation
Errors” must be addressed before
being signed and submitted
– Examples that could cause errors:
unaddressed hard errors or
unacknowledged soft errors
– How to fix it: address or acknowledge
errors and click Save & Continue
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COR Statuses
• A DMR that has been signed and
submitted is considered a Copy of
Record (COR)
• Common COR Statuses:
– DMR that has been signed, but data has
not been transferred to EPA’s national
database: Signed & Submitted
– DMR that has been signed, and data has
been transferred to EPA’s national
database: Completed
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Signing and Submitting DMRs
Data has been entered
Edit Check Errors have been
addressed and acknowledged
Comments and/or attachments have
been added
Review the DMR data before signing
and submitting
Signatory: Sign and Submit DMR
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Signing and Submitting DMRs
• Before you begin:
– Edit user should notify Signatory that
there are DMRs ready to be signed and
submitted; NetDMR will not do this for
you
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Signing and Submitting DMRs
• The Signatory should log in to his
account
• Click on the “DMRs Ready to Submit”
tab
• Submit DMRs through a batch sign &
submit process
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Signing and Submitting DMRs
1. Click on the “DMRs Ready to Submit” tab
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Signing and Submitting DMRs
2. Click Search under All DMRs
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Signing and Submitting DMRs 3. Click the “Check All on Page” button under
“Include in Batch Submit” header
4. Click “Sign & Submit Checked DMRs”
Do you see
all of the
DMRs that
you expect
to submit?
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Signing and Submitting DMRs
• Required: click checkbox for “Include
in Submission”
• Optional: click checkbox for “Add COR
and attachments to Email notification”
• Provide password and click Submit
• Answer security question and click
Submit
• Unique Submission Confirmation
number is given once DMRs are
submitted
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Signing and Submitting DMRs • Screen contains a DMR summary
• Attachments and limited violation information is shown
• Click magnifying glass to display complete DMR in a new
tab or window
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Signing and Submitting DMRs • Signatory can click magnifying glass to open DMR in a new window;
Data entry fields cannot be edited from this screen.
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Signing and Submitting DMRs Required:
• Click checkboxes in “Include in Submission” column
• Provide password and click submit
Certification
Statement
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Signing and Submitting DMRs Required:
• Answer security question and click Submit
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Signing and Submitting DMRs
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Signing and Submitting DMRs
• Submitted DMRs are now CORs
(Copies of Record)
– Status changes from “NetDMR
Validated” to “Signed and Submitted”
(temporary) then to “Completed”
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Signing and Submitting DMRs
• COR Status will remain as
“Completed” unless user opens DMR
and clicks Save & Continue
– Data does not have to change for a
status to change
– DMR will need to be signed and
submitted again to change the status
back to “Completed”
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Signing and Submitting DMRs
• Signatory will receive three
confirmation emails:
1. NetDMR confirmation: received on the
same day as submittal
2. Proper transfer to EPA’s national
database: received by the next
business day after submittal
3. Proper transfer to LDEQ’s Electronic
Document Management System
(EDMS): received once document is
available in EDMS
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Follow Along in Test (use permit from folder)
• Search for DMRs
• Enter Data and Save
• Sign and Submit
• View Submittal Confirmation
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Time for a Break!
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Common Questions
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Maintaining Records
• Question: How should I maintain my
records? Do I need to print my
NetDMR Submittal?
• Answer: You may maintain your
records electronically, beginning with
your first NetDMR submittal.
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Maintaining Records
• Two options for maintaining records
electronically:
1. Download CORs from NetDMR
2. Download documents from EDMS
(preferred)
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Maintaining Records –
Download from NetDMR
• Search for CORs you wish to
download
• Click checkbox under “Include in
Batch COR Download” (check all is
available)
• Click “Download Checked CORs in
PDF”
• Open zip folder and save files to a
dedicated folder on your computer
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Maintaining Records –
Download from EDMS
• Wait to receive EDMS email
confirmation
• Follow the link within the email
or
• Go to www.edms.deq.louisiana.gov
– Search by your Agency Interest (AI)
Number
– Select Media > Surface Water and
Function > Enforcement
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Maintaining Records –
Download from EDMS
• Each DMR will be listed as its own
document; click checkbox and then
click double arrow
• A new window will open; click “Pickup
Documents Here”; click Save As
• Save in designated folder on your
computer
– Note: At this time, EDMS does not work
with Google Chrome internet browser.
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Maintaining Records –
Download from EDMS
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Revising DMRs
• Question: A DMR that was previously
submitted contains an incorrect value.
How do I correct this?
• Answer: Revise your DMR.
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Revising DMRs
• Search for your DMR
• Locate your DMR in the search results
• Select “Correct DMR” on drop down
menu; Click Go
• Make changes, and click Save &
Continue
– Make sure status is NetDMR Validated
• Contact signatory to sign & submit
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Revising DMRs 1. Search for your DMR; locate in the search results
2. Select Correct DMR and click Go
![Page 111: NetDMR Training · NetDMR Training Permittees and Data Providers Permit Compliance Unit ... • Rule signed September 21, 2015 and effective December 21, 2015 • NetDMR is required](https://reader033.vdocument.in/reader033/viewer/2022060217/5f06528a7e708231d41769c3/html5/thumbnails/111.jpg)
Revising DMRs 3. Make changes; click Save and Continue
• Verify status changed from Signed & Submitted
to NetDMR Validated
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Revising DMRs 4. Have signatory resubmit the DMR
• Now you will see two COR Received Dates
• Status is Signed & Submitted (or Completed) again
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Adding Additional Email
Addresses for Confirmation
• Question: I am not the signatory, but I
would like to receive email
confirmation that my facility’s DMRs
have been submitted.
• Answer: Have a permit administrator
(signatory) add your email address to
DMR Submission Notifications.
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Adding Additional Email
Addresses for Confirmation • Under Search > Permits, type in Permit Number
• Add addresses one at a time; click Add
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Additional Resources
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Additional Resources
• LDEQ’s public website
– www.deq.louisiana.gov
– Water> Enforcement> NetDMR
• Training Information & Materials
– Step by step guides
– Presentation
• FAQs
– Frequently asked questions
– EDMS
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Additional Resources
• EPA’s NetDMR Zendesk website
– https://netdmr.zendesk.com
– Search the knowledge base
– NetDMR Login
– Helpful Information Categories
• Assist (includes user guides)
• Maintain (clearing internet history)
• Learn (includes training information)
• Announcements (includes training schedule)
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Contact Information [email protected]
• Kathy Huddle 225-219-3752 [email protected]
• Christine Mayeux 225-219-3767 [email protected]
• Jinghua Wei 225-219-3810
• Ereene Barry 225-219-3073
• Kristin Shaffer 225-219-3786