New Features and Benefits
Prophet 21 Acclaim 13
This class is designed for Acclaim users that are upgrading to Acclaim 13
System administrators
Order processors
Accounting personnel
Purchasing agents
Overview� Acclaim 13 New Features added to help in
your business procedures
Objectives
• Order Ledger
• Report Purchasing
• Sales Tax Changes
• Job Control (JC) Check
• System Wide Changes
• Order Processing
• Purchasing
• Accounting
• Workflows
• Identify the uses and benefits of the Acclaim 13 new features:
This course will NOT cover…
� Basic Acclaim functionality
� Acclaim navigation
Order Ledger
� Tracks orders� Generation of new orders
� Modifications of existing orders
� Follows the history of an order
� Provide better customer service
� Internal Audit Trail
Order Ledger
� Powerdrill from order browse
Order Ledger
� Browse Order History
Order Ledger
�Order header history
Order Ledger� Powerdrill from order line item view
�Order line item history
Order Ledger
� Purge order history in Sales history
� Recommend to analyze your system for how often you should purge
Order Ledger
� XL Files� TK001B – DATA
� TKDAT0 – XR
� TKDAT1 – XR
� TKDATD – DATA
Order Ledger Files
Report Purchasing
� Not just for commodity purchasing any more!
� Easier navigation
� Additional information to help make more informed purchasing decisions
Report Purchasing prior to A13
Report Purchasing
� Report description now saved
� Acclaim browse added to select report files
Report Purchasing
� Additional parameters for restricting items in a report purchasing session
Report Purchasing prior to A13
Report Purchasing – Selection Screen
Sales Tax� Create sales tax schedules on a company-
wide basis
�Greater flexibilityin maintainingsales taxschedules
Sales Tax�Moving from branch specific to company-
wide schedules� Must run hidden option
� Delete old branch specific information or they will still be used during invoicing
Sales Tax
� Detailed Sales Tax Reporting� Master Sales Tax List
� Sales tax maintenance information
� Sales Tax Audit Report
� Each invoice that contributed to particular schedule is listed
� Includes sales tax write-offs, swaps and edits to schedules
Sales Tax Audit Report
Sales Tax Swaps�Order 1001095� Total $1,090.97
� Sales Amount $1,029.22
� Tax $61.75
� Accumulated under Tax Schedule 1 for Branch 1
� Needs to be under Tax Schedule 6
Schedule 6 BEFORE invoice
Schedule 1 BEFORE invoice
Schedule 1 AFTER invoice
Increased by Invoice Amounts
Payment Entry Screen
Detail Allocation Screen
Detail Allocation Screen
Schedule 6 AFTER swap
Schedule 1 AFTER swap
Sales Tax Audit Report
Company Options� Alphabetical order in an Acclaim browse
� Options can be easily located
Company Options� Re-indexing allows you to search by Keyword
Ship/Invoice Message at Branch Level� Display different messages per branch� Special Promotions
� Holiday Schedule
� Change in Policies
Ship/Invoice Message at Branch Level
Ship/Invoice Message at Branch Level
Job Control Check
� Alerts users to possible changes in JCMs and macros (JCs)
� Reports any changes made to menus or screens after an update
� Prevents any failures in running JCs
Job Control Check
� Utilities/Job/Job Control/Check and Restore
� Disable JCMs/Macros until editing is complete
JC Check Report
This report will not only list the JCs
that may be impacted, but also why.
Job Control Notification
� Job/Job Control/Auxiliary
� Call beeper number and/or send email if job control fails or does not finish before specified time
� Helps to Prevent down system the next morning
Job Control Notification
Job Control Notification
Fax/Email
�Orders and purchase orders will default to the fax number or email address of the contact
� If no contact is specified, the fax number and email will default from the customer or vendor record
� Provides tighter integration of the fax and email features with the contact database
Order Processing� Tax can now be included on quotes
�Order acknowledgments for customer returns
Order Processing
� Create vendor return or temp items during non-stock cancellation at SHIP-EDIT
Enter charges during Order Entry
• Clippership users can import std methods
• Select default Instruction 1 and/or Instruction 2 in customer record
Shipping Instructions� Allows you to enter
standard shippingmethods
� Browse duringorder entry andchoose from list
Shipping Instructions� Here are some examples…
Purchase Line Required Date
� Prior to Acclaim 13
…you had to manually edit the line item required date if different from PO header.
�With Acclaim 13
…you can enter defaults to fit your business needs!
Purchase Line Required Date
Purchase Pricing Override Tables
� Data Entry/Pricing Schedules/ Purchase/Override…
�Good for special/promotional costing
�More flexibility when setting up vendor pricing
� Highest level on the purchase pricing hierarchy
Examples of Overrides
Purchase Pricing Override Tables
Purchase Pricing
Override
Purchase Pricing Schedules
List Price in Item Record
PO-PRINT� Prior to Acclaim 13
…you could print a range of POs by:� Vendor
� POs
� PO Date
� Acclaim 13 parameters now includeVENDOR CLASS
PO-PRINT
� This will allow you to send purchase orders to your vendors in“groups”� Fax
� Printed
PO-PRINT
Vendor Return Summary Screen� Add, edit, cancel, accept or print the
vendor return
Purchase Requirement Report
� PTD Usage now included on the report
Purchase Requirement Report
Paying a Vendor with a Credit Card
Paying a Vendor with a Credit Card Overview� Accounts for credit card transaction used to
pay vendor invoice� Does NOT make actual credit card transaction
� Provides procedure to pay credit card company� System tracks open invoices paid by credit card
� Compares open invoices to credit card bill
� Cuts check to credit card vendor
Vendor invoice received
Call vendor to give credit card information for payment
Enter payable with Payable Type: Credit Card
Receive credit card bill
Enter payable to credit card company
Cut check to credit card company
Paying a Vendor with a Credit Card Overview
Credit Card Vendor� Set up credit card vendor
Vendor Credit Card Balance� Balance in Vendor Record
� Set up initially, automatically updates
Payment by Credit Card� Change Vendor Payables Default Ledger
Accounts
Payment by Credit Card� New Payable Type – Credit Card
Payment by Credit Card� If you have more than one credit card
vendor, you will be prompted to choose one
Payment by Credit Card� Payable amount NOT to A/P as before but
to a “Holding Account”
Payment by Credit Card
� Credit card bill arrives, you enter payable
� Then cut check to vendor
Payment Flow
Holding Inventory A/P Cash
-10,000 +10,000
+10,000 -10,000
+10,000 -10,000
0 +10,000 0 -10,000
Cut check to credit card vendor
Enter payable for credit card vendor when you
receive the bill
Enter payable for ITEM/SERV vendor with
payable type of Credit Card
Credit Card Balance Report� Tracks open balance for credit card vendors
� Reflects payments made by credit card and payables entered for credit card vendors
Credit Card Detail Report� Displays any credit card transactions
Miscellaneous Accounting
� Scan all financial reports for a specific account
� Good for deleting accounts
Miscellaneous Accounting
� Ending date parameter defaults to the Starting date
� Less keystrokes when editing parameter range fields
� Scan all financial reports for a specific account
� Good for deleting accounts
Aged Receivables Report� Only show subaccounts on Aged Receivables
reports when within corresponding master accounts
AR Invoice View� See payment entry ID on payment details
section of view invoices screen
AR Invoice View� Prior to Acclaim 13
AR Invoice View� Acclaim 13
AR Revenue (Sales) Autobatch� Handling charge can now be put into a
separate Ledger account with AR Revenue (Sales) Autobatch
� Invoice Registers have been modified to not include Handling charges with sales amount
AR Sales Autobatch
AR Sales Autobatch
Catalog/Item Description 3 and 4� Provides more space for descriptive
information
Catalog/Item Description 3 and 4
� Purchase orders and vendor returns will have descriptions 3 and 4 come from item record
Catalog/Item Description 3 and 4� Integrated with pricing service
Item Cost Change Register
� Displays the time and user ID on each transaction
� Aids in tracking changes in inventory value by user ID
� Included on the Stock and Non-stock Cost Change register and the FIFO Cost Change Register
Workflow Events�Moving average cost� Changes by a specified percent� Material receipt for $0 cost
Workflow Events� Customer on credit hold� Added for quotation entry
Workflow Events� Profit %� Include quotes on workflow
QREBITEM
� Now updates Item Ledger with changes to On PO, In Transit, Allocated and Backorders
QREBITEM
Printing Transfers
Now you can print a single transfer,instead of all of them!
Import/Export
� Available Modules – performed in maintenance screens� Customer
� Item
� Vendor
� Catalog
�Must go through a validation process
Import/Export� Types of files that can be used:� XML
� Flat file (columnar or positional)
� dBase
� A template must be set up
Benefits of Import/Export
Export data, manipulate it and then import back in to your system…
� Area code change – extract necessary customers/vendors and edit in Excel, then import changes back in
� Export customer database to use for mailings
Summary
� Reviewed many of the new features of Acclaim 13, including:
� Discussed their benefit to you and your business
Order Ledger Report PurchasingSales Tax Changes Job Control (JC) CheckSystem Wide Changes Order ProcessingPurchasing AccountingWorkflows
• Acclaim Help Files
• Visit Prophet 21 on the web: www.p21.com
• View P21 University course offerings
• Browse Documentation
• Search the Solutions database
• Submit a web case
• Email Consulting Services: [email protected]
• Email Professional Services Sales: [email protected]
For More Information…