© Herts for Learning 2019
Contents
New Ledger Code......................................................................................................................2
To create the new Ledger Code:..................................................................................................2
Mapping the new Ledger Code to Cost Centres........................................................................5
Mapping the new Ledger Code to CFR.......................................................................................7
New CFR I08 Split.....................................................................................................................8Setting up a new Ledger Group....................................................................................................9
To edit the existing I08 Ledger Group........................................................................................10
1
FMS6
November 2019
Bulletin 227
Included in this bulletin:
New Ledger Code 700432 for TPECG(Teachers’ Pension Employers Contribution Grant)
New CFR I08 Split into I08a and I08b
Financial Services HelpdeskTel No: 01992 555753
Email: [email protected]
© Herts for Learning 2019
Mapping the Ledger Code to the new Ledger Group...............................................................10
2
© Herts for Learning 2019
New Ledger Code (Teachers’ Pension Grant)
The new Ledger Code is:
700432 Teachers’ Pension Employers Contribution Grant (TPECG)
To create the new Ledger Code:
Tools General Ledger Setup Tab 5 Ledger Codes
Click on the Add icon
Select Income from the drop down menu and click Next
3
© Herts for Learning 2019
Click on the browser
In the Ledger Definition field highlight I01and click on Select
Click on Next
4
© Herts for Learning 2019
At this screen the selection will default to Fund Code 01 School Budget Share if there is only one Fund (this will apply to most Hertfordshire Maintained schools). Click on Next unless you have more than one Fund, in which case you will need to click on the browser and select the required Fund.
At this screen, enter the details of the Ledger Code and click on Finish
5
© Herts for Learning 2019
Click on the Normal VAT browser and select Out of Scope Output VAT
Click on Save and Save again
Mapping the new Ledger Code to Cost Centres
Tools General Ledger Setup Tab 6 Cost Centre/Ledger Links
Click on the Add icon
6
© Herts for Learning 2019
In the Available Cost Centres field, scroll down to find or type in the required Cost Centre; highlight this and click on the small right-facing arrow to move the Cost Centre to the Chose Cost Centres field.
In the Available Ledger Codes field, scroll down to find or type in the required Ledger Code; highlight this and click on the small right-facing arrow to move the Ledger Code to the Chosen Ledger Codes field.
Click on Create Links
Click on Save
7
© Herts for Learning 2019
Mapping the new Ledger Code to CFR
Tools General Ledger Setup Tab 8 CFR Mappings
Click on the CFR Heading Table browser
Highlight Income and click Select
Highlight CFR Code I01, then click on the browser in the Mapped Ledger Code Field.
8
© Herts for Learning 2019
The new Ledger Code will appear in the left hand Available Codes column (these are codes which are NOT mapped to CFR). Click on the small right-facing arrow to move the new Ledger Code to the Chosen Codes column on the right.
Once done click on Update, then click on Save.
New CFR I08 Split to I08a and I08b
The Department for Education (DfE) have changed the Consistent Financial Reporting (CFR) format ready for the Financial Year 2019 Year End.
I08 (Income from Facilities and Services) is to be split into two new CFR Groups:
I08a Income from Letting of Premises (Hirings). I08b Other Income from Facilities and Services
The information below will help you create a new Ledger Group and map the Ledger Codes.
At this stage you will not be able to map the Ledger Code for Lettings/Hirings to the new I08a CFR Group; the ability to do this will be included in the FMS Spring 2020 upgrade, which will be released in late February/early March 2020 in time for Year End.
In the meantime, you will be able to create a new Ledger Group, and map the Lettings/Hirings Ledger Code to it, as detailed below:
9
© Herts for Learning 2019
Setting up a new Ledger Group
Tools General Ledger Setup Tab 4 Ledger Groups.
Click on the plus icon to add a Ledger Group
Enter the new Ledger Group I08a and click Save, and the Save again.
10
© Herts for Learning 2019
To edit the existing I08 Ledger Group
Tools General Ledger Setup Tab 4 Ledger Groups.
Scroll down to I08 and highlight this
Click on the Edit Icon
Change the Group Name from I08 to I08b and click Save, and then click Save again.
Mapping the Ledger Code to the new Ledger Group
Tools General Ledger Setup Tab 5 Ledger Codes
Scroll down and find the Ledger Code for Lettings/Hirings
11
© Herts for Learning 2019
Highlight the Ledger Code and click on the Edit icon
Click on the Ledger Group browser
Highlight I08a Income from Letting Premises and click Select
Click on Save
Click on Save again
12
© Herts for Learning 201913