Tangible AssetsManagement of Physical
Library Resources
August 10, 2011
Speakers: Valerie Horton, Timothy Cherubini, and David Borycz
http://www.niso.org/news/events/2011/nisowebinars/storage/
Valerie Horton
Executive Director
Colorado Library Consortium (CLiC)
Process
1. Discovery
2. Selection/Request
3. Delivery
“The end user’s experience of
DELIVERY … is as important, if not
more important, than his or her
DISCOVERY experience.”
OCLC Report 2009
DELIVERY GROWTH
• MA: 500% in 10 year
• CO: 211% in 5 years
Delivery is Locally-Based
60- 65%
5-7%
19 -20%
6-10%1.30% 0.50%
Books* Audio Books* VHS/DVDs* Music CDs* Paper, etc Packages
*Data from Colorado, Florida, and Wisconsin
Mini-Survey* Per Piece Pricing (snapshot)
$0.00
$2.00
$4.00
$6.00
$8.00
$10.00
$12.00
$14.00
$16.00
Colorado Library
Courier
UPS Federal Express USPS
Average:
$.47
Prediction: Gas prices are
THE GOAL:
improve delivery
performance and
reduce costs
Sections:
1. Introduction
2. Management
3. Automation
4. The Physical Move
5. Taking the next step
6. Bibliography
• Coordination between separate providers
• Governance
• Role of delivery coordinator
• Record keeping guidelines
• Contracting with suppliers
• Delivery policies
• Reducing deliveries
• Home & distance education delivery
• International delivery
• Floating collections
• Closest available copy • Overrides hold queue order
• Delivery sort on route
• Clustering requests• Single container between 2
libraries
Best manual sort is
600-700 items/hr
› Norm: 400-500
items/hr
Machines can sort
7,500 items/hr
› Less staff
Label sticking out from topUsing rubberbands to secure label
Paper Banding Removable adhesive label
Order of Preference
Label Product ExamplesDirect Cost per
UnitWorkflow
ImpactEnviron-mental
Impact
Most
recommended
Least
recommended
Label sticking out
of the top of the
item
Any paper Low Minimal Low
Label sticking out
the top of the itemThermal paper Medium Medium
Poor
(paper is not
recyclable)
Rubber banded
Any heavier/wider
rubber band:
size 64 (3 1/2 x
1/4 ) or 117B (7
x 1/8 )
Low Low Low
Paper bandedAny paper; regular
adhesive tapeLow High Medium
Sticky notes
3M brand
Post-It® notes
1.5 x 2.5
Low Minimal Low
Adhesive
removable labels
Avery 5164
(4 x 3.3 ) or
similar generic
label
Medium Minimal High
No packaging
Rubberband
With Bin
One time or reusable
paper bags
Tote Lift Assist
Cart with
handle for
bins
Based on an OCLC study by Dennis Massey
by August 21
http://www.niso.org/workrooms/physdel
The
End
Collaborative Retention of
Monographs: Early Thoughts for
Future Action
Timothy Cherubini
Director of Regional Services
LYRASIS
Remarks prepared for the NISO Webinar:
Tangible Assets - Management of Physical
Library Resources
August 10, 2011
“Developing a North American
Strategy to Cooperatively Manage
& Retain Print Collections of
Monographs”
Grant to LYRASIS
from the
Institute of Museum and
Library Services (IMLS)
LYRASIS Grant Partners
• California Digital Library
• Center for Research Libraries
• Committee for Institutional Cooperation
• Occidental College
“Think Tank”
27-28 October, 2010
• 30 library leaders
• Sought to define characteristics of a
collaborative model
• Identified themes
• Possible implementations scenarios
• Issues that require testing or research to
confirm framework for future action
Major Themes & Issues
• Libraries of all sizes are seeking strategies
• Overlap – can it be measured, leveraged?
• “Bibliographic indeterminacy”
• Monographs – more politically difficult,
costly than journals?
• Monographs – disproportionately affect
humanities faculty & students
• User behaviors
“Affinity Groups”
• University Librarians
• Collection Development Officers
• Interested parties from consortia and
professional organizations
University Librarians -
Discussion
• Copyright
• Costs and cost savings
• Subject expertise: How to deploy?
• Over promising what can be accomplished
• Increasing knowledge of the “collective
collection,” including integrity of data
• Engaging faculty and scholarly societies
• Developing a positive vision for shared
collections and services
Collection Officers -
Discussion
• Developing a positive vision – preserving
the scholarly record
• Developing better data
• Access
• Press on copyright issues
• Notion of acceptable loss
Consortium Leaders -
Discussion
• How much duplication of holdings is
there?
• What is the role of consortia?
• Who can provide the infrastructure for
collection management at network scale?
Topical Discussions
• Digital surrogates
• Bibliographic information
• Service models and business models
Topical Discussion: Digital
Surrogates
• Needs to collectively manage print?
– Open standards-based formats
– Accurate information about quality
– Guidelines for use
– Discoverability
– Reliability
Topical Discussion: Digital
Surrogates
• Topics for further exploration
– Who will retain print copies?
– What are incentives to do so?
– Titles represented in e- now top priority?
– Studies relating online discoverability to print
use
– Balancing reliance of mass digitization and
publisher digitization
Topical Discussion: Bibliographic
Information
• Issues & approaches
– Build on plans, projects underway for journal
archiving
– Linkages between print copies in storage,
print copies in circulation, and digital copies
– Maintaining representatives of all editions
– Agreement needed on cataloging as a
requirement for print archiving
Topical Discussion: Service &
Business Models
• Questions, issues & approaches
– What are the incentives to keep print?
– How can consortia facilitate commitments?
– What services are required?
– What agreements are necessary?
– What kind(s) of organizations are necessary
to manage these efforts?
Implementation Scenarios
• Already in storage
• In Hathi Trust and also in public domain or
published through 1963 or 1976
• Domain-based approach (by LC class
range, subject or discipline)
Grant Conclusion
Continuing Discussion
Ongoing LYRASIS role -TBD
Collaborative Retention of Print Monographs
on the LYRASIS website:
http://tinyurl.com/3p929qb
LYRASIS Collection Development &
Management Advisory Group:
http://tinyurl.com/4x5p2b6
Timothy Cherubini
LYRASIS
Director, Regional Services
Williamstown, MA
800 999 8558 x4992
Storage at The Joe and Rika Mansueto Library
University of Chicago
David BoryczSpecial Projects LibrarianThe University of Chicago Library
Campus Libraries are “functionally full” Print collection continues to grow
Inadequate space for new Library programs and services Collaborative spaces
Technology-equipped spaces
Training and workshop spaces
The Case
Digitization: making print collections obsolete?
Service: delayed vs. real-time collection access?
Impact on existing library buildings
…and Cost?
The Mansueto Library: Considerations
On-site addition or off-site building?
If on-site, importance of harmony with campus aesthetic?
Book storage: open or closed stacks?
Preservation and conservation of collections
The Mansueto Library: Considerations
OR
Above-ground facility with compact shelving
Hybrid construct: above-ground compact shelving
underground high-density shelving
Underground high-density shelving
If On-Site…
Designer of Shanghai International Expo Center, Munich Airport Center, Sony Center (Berlin), EU Headquarters (Brussels)
Helmut Jahn
University alumni: Joe Mansueto: A.B., 1978 & M.B.A., 1980
Rika Mansueto: A.B., 1991
Founder of Morningstar, Inc.
“This library combines three of our passions: great design, the free exchange of information and the University of Chicago. That’s why Rika and I couldn’t be more thrilled to be a part of this project.”
Joe and Rika Mansueto
240 ft x 120 ft x 3.5 stories high
The Joe and Rika Mansueto Library
Reading Room, Circulation Service Center, Preservation & Conservation
Grand Reading Room
184 seats with task lighting, electrical power, and laptop lock points3 study carrels for intensive useMulti-function printer/copier/scanner in roomWireless throughout buildingGlass has high-performance low-E coating to reduce heatGlass higher than 18 feet shaded with ceramic frit pattern to reduce glare, heat
The Reading Room at night
12 first floor pick stations 3 Special Collections
9 General Collections
Expected 5-minute retrieval time
Material can be requested from any computer at any time
Circulation Service Center
Below Ground Storage Facility
3.5 million volume capacity in high-density automated shelvingTotal campus capacity: 10+ million volumesHumidity and temperature controlled for optimal preservation environmentSlurry wall construction and pumps with emergency backup to prevent water damage
Bin and Shelf Rack Storage
24,000 bins: 10”, 12” and 15” heights 1,200 shelf racks: 3’x5’x6’
Loading 1 Million volumes June – September 2011
Approximately 70 student staff working 1,000-1,200 hrs/wk
Utilizing 12 workstations with a goal of 20,000 items per day
Materials coming from numerous different locations requiring: Record changes in the catalog
Cleaning
Sorting
Preservation review
Currently at 640,000 items loaded
Loading the System
Thank you!
Questions?
mansueto.lib.uchicago.eduDavid BoryczSpecial Projects Librarian