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The Ohio PTA Voice
Table of Contents:
Pg. 1- Note from the President
Pg. 2 - Planning Your Year
Pg. 4 - Being a PTA Treasurer
Pg. 5 - Ohio PTA Needs You
Pg. 6-
Education
Pg. 7 - New Year, New Members
Pg. 8 - How a Bill Becomes Law
Pg. 9 - Family School Partnership
Pg. 11 - Marketing
Pg. 12 - Bylaws Info
Pg. 13 - Board Members
Page 1 December 2015
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Note from the President...
Ohio PTA
40 Northwoods Blvd Ste A
Columbus, OH 43235-4718
(614) 781-6344
Fax: (614) 781-6349
A powerful voice for all children A relevant resource for families and communities
A strong advocate for the education and well-being of every child
Greengs Family,
Happy Holidays!!!!!!!! During the holiday season I hope that you nd me for
your family. Spend me talking and listening to one another. Singing is a great
way to spend family me. Telling stories is another. I intend to take me for my
family but I have been very busy as your President. I have been travelling a great
deal.
In my travels I visited Winton Woods Community PTA in Cincinna. I was veryimpressed by the message on their PTA t-shirts. I thought I would take me to
share their message with you. The front of the shirt says I choose to be a member
of Winton Woods Community PTA to…
The message on the back of the shirt is:
Support my community
Advocate for my children
Help my child’s school
Be part of a decision making process
Support my children’s teachers
Use my skills and talents
Be a role model
Spend more me with my children
Be a change maker
Be a resource for other families
Support academic improvement
Get beer programs for my children
Have a voice
Support our teachers
Support our sta
Help ensure ALL
Winton Woods Community PTA
Every Child, One Voice
Continued...
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It amazed me how they were able to list so many items on the back of a shirt. But
the shirt says it all, “I choose.” I choose to be a part of one voice for all children.
This was a decision that inuenced my life greatly. Become engaged with PTA. Let
your choice make a dierence in you and your family.
Happy Holidays,
Sheila
Planning for the 2016-2017 School Year NOW!
Across America and abroad, PTAs will start forming nominating
committees soon so slates can be brought forward for 2016-2017 PTA
Officers. Check your bylaws for when you should elect your
nominating committee. Is it in January or February? Is your electionof officers held in March or April? Your bylaws will provide the
answers to those questions, too. The nominating committee is the
lifeblood of your PTA.
Would you like an Ohio PTA Board Member to present a nominating
committee workshop for your council/unit? We would love to come
out and provide valuable resources to your unit/council. This is a
FREE service for being an Ohio PTA member. In addition, Ohio PTA
has several guides to lead you through this important task. http://
www.ohiopta.org/PTARESOURCESRunningYourPTA.aspx
Venezuela Robinson
Nominating Committee Chairperson
http://www.ohiopta.org/PTARESOURCESRunningYourPTA.aspxhttp://www.ohiopta.org/PTARESOURCESRunningYourPTA.aspxhttp://www.ohiopta.org/PTARESOURCESRunningYourPTA.aspxmailto:[email protected]:[email protected]:[email protected]://www.ohiopta.org/PTARESOURCESRunningYourPTA.aspxhttp://www.ohiopta.org/PTARESOURCESRunningYourPTA.aspxhttp://www.ohioamblyoperegistry.com/http://www.theschoolnewslettercompany.com/
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Being a PTA Treasurer in an Electronic Age
(Part 1)
I’ve noticed a particular theme in questions from Treasurers around the state
of Ohio since I have taken office as Secretary/Treasurer for Ohio PTA. PTAsare inquiring about new laws or new procedures when transforming theirTreasurer records to digital software or electronic banking. PTAs have been abit slower in making these transitions, but over the years, have been evolvinglike the rest of American companies from paper or word documents and paperchecks to online banking and automatic payments. The questions I hear rangefrom, “Is it appropriate for our unit to use a debit or credit card?” to “What is thebest accounting software for a PTA or nonprofit to use if we wish to startmoving away from Excel spreadsheets?”
These are all valid issues that we have to deal with in this new electronic agewith computers and other electronic devices being so prevalent in our society
today. You will be happy to know that PTA believes in staying in tune and up-to-date with best practices associated with using technology as it pertains to
banking, accounting, receiving donations, and online storage opportunities.We are very aware that the speed and transparency of using these new toolscan be tremendous assets to your PTA and volunteers. Here are a few thingsyou should consider when using any of these electronic applications.
Be sure to use good internal controls for all your financial transactions.
Be sure that your board is committed to good and proper management of
these tools.
Use sound policies and procedures in segregation of duties.
Stay in compliance and review all policies and procedures currently in
place.
Have all policies and procedures in writing concerning using these tools.
Make sure that the workflow enforces your written procedures.
(For more information regarding internal controls, please refer to the NationalPTA booklet entitled “Money Matters in an Electronic Environment.”)
Continued...
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Let’s begin by talking about the all important question, “Credit Card or DebitCard?” “Are either of these an option for our PTA?” This is one of the mostcommon questions asked in almost every Treasurer workshop. The answeris Credit Card, YES (if you are willing to accept the risks involved with usingone) and Debit Card, NO (unless it is a deposit only debit card).
So, for either of these options, we must warn you that your PTA always runsa risk of fraud or misuse when allowing employees or volunteers to use aPTA-issued card. However, with good internal controls, the credit card canbe a useful and convenient tool if managed well. Within your written
procedures, you should state by whom and for what the credit card can beused as well as the cardholder responsibilities assumed by the persons au-thorized to use the card. Have new cardholders sign a statement saying theyhave received the card and have read and agree to the terms and conditionsof your PTA and credit card policies. Make sure to acquire a credit card thatwill allow limits by user.
Those limits will be set by your board. Set up an approval process ensuring
all credit card receipts are received and all charges have been approved.Make sure the cards of all former employees or volunteers are destroyed anddeactivated immediately upon the end of their term or the termination of theirposition within your PTA. Make sure to assign a person who does not havecard privileges to review receipts and reconcile them to the credit card state-ment. A sample credit card policy is available in the National PTA publicationnoted above.
The ability to accept credit and debit cards as payments from members is in-creasing in demand and becoming more widely available through use of mo-bile devices such as smartphones or tablets. And again, internal controls arethe key in being able to successfully provide these types of services. Makesure to never transmit cardholder’s data by e-mail, mail or fax and never storecredit card data of members on paper or electronically in an unsecured area.Do not store PIN or CVV2/CVC2/CID numbers. Do not share user IDs forsystems access. Do store all physical documents containing credit card datain a locked drawer, file cabinet or locked office which the PTA solely controls.
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Debit cards are a different story. If you lose a debit card, or if it is stolenfrom you, your PTA bank account could essentially be drained of all fundsbefore you even realize the card is missing. Another reason for your PTAnot to acquire a debit card is that when multiple volunteers have access toa debit card, it can be difficult to track purchases made. Accounting be-comes difficult because individual receipts are the only record for your pur-chases. The use of gift cards to pay PTA bills is also discouraged, for thesame reasons above, and they are not traceable once purchased.
In Part II of this article coming out next month, we will go into other elec-tronic opportunities for your PTA, such as Non-profit Services and soft-ware, cloud computing and storage, and electronic banking.
If you have further questions about any financial matters, you can reachme at [email protected].
Suzie Smith-Rios Secretary / Treasurer
Ohio PTA Needs YOU! Ohio’s Children Need YOU!
A District Advisor for District 6 is needed. District 6 comprises Southern Ohio – the Cincinnati area.
What is a District Advisor? The District Advisor has the responsibility of providing field service to OhioPTA units and councils and serving as the direct link between the local leveland state association. Field service encompasses those activities that further
the purpose of the PTA and lead local PTA units and councils to becomemore effective. For a complete job description click here
Venezuela Robinson Nominating Committee Chair [email protected]
mailto:[email protected]:[email protected]:[email protected]://www.scribd.com/doc/288093087/Ohio-PTA-Needs-YOU-Ohio-s-Children-Need-YOUhttps://www.scribd.com/doc/288093087/Ohio-PTA-Needs-YOU-Ohio-s-Children-Need-YOUmailto:[email protected]:[email protected]:[email protected]://www.scribd.com/doc/288093087/Ohio-PTA-Needs-YOU-Ohio-s-Children-Need-YOUmailto:[email protected]
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The Ohio PTA Voice Page 6 December 2015
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Inspirational Educator Column
OK for this month, I need you to do something before you continue reading.READY? Grab a mirror. Are you looking at it? See that person looking at you? Yes,
that is the inspirational educator we are featuring this month! YOU!!
As the first educator of your child, YOU chose the pathway for your child. YOUdecided that education involves not just the hours of instruction, but the relationships
built, investments made, and information gathered from various local, state and
national agencies. You realized that your child is part of a system that is only strongwhen the individuals work as a team. Therefore, you joined PTA! What YOU do goes
way beyond the parties and room parent activities.
As a PTA member, YOU have chosen not to just advocate for your child, but for allchildren. PTA is the premiere parent and teacher group. YOU and all PTA members
actively support youth in their educational development through membership funds,training, programs, and advocacy. YOU know that the work for students in yourschool reaches far beyond the doorsteps of the building. YOU continue to foster
relationships with district personnel to inspire educational opportunities for allchildren. YOU train and advocate with OHIO PTA because you know policies
affecting your child are not just developed by local school boards, but also inColumbus and Washington D.C. YOU contribute to our membership efforts andcoffers so others can continue the excellent work being done and to find others to helpin PTA goals and objectives. YOU believe in public education as an equal opportunitysource for ALL children. So keep looking in that mirror and smile for all the reasons
that make YOU Ohio PTA’s inspirational educator. Thank YOU!
Education Updates
Recently on the Ohio Department of Education website, technology practice items for
ELA and math are now available on the Ohio Test Portal. Students and families can practice items in social studies, science, math and English language arts. There arealso student practice resources (tutorials, online calculator, rubrics, answer keys and
guides). The link to it ishttp://oh.portal.airast.org/ocba/students -and-families/
At the end of October, 2014-15 scores from state tests were released. Districts will be
sharing these soon with parents and students (if they haven’t already). It is a giantspreadsheet and may require sorting for the district before it reaches parents.
Please check the recently renovated Education tab on Ohio PTA’s website. We have provided various links to valuable resources for parents.
From Pre-
K to high school, there are resources for parentsand caregivers on a variety of topics from 3rd grade
reading guarantee to college credit plus. If you know ofany other resources and would like us to feature them onthe website, please contact Ohio PTA or me [email protected].
Jackie Arendt
Director of Education
http://oh.portal.airast.org/ocba/students-and-families/http://oh.portal.airast.org/ocba/students-and-families/http://oh.portal.airast.org/ocba/students-and-families/http://oh.portal.airast.org/ocba/students-and-families/http://oh.portal.airast.org/ocba/students-and-families/http://oh.portal.airast.org/ocba/students-and-families/mailto:[email protected]:[email protected]:[email protected]://oh.portal.airast.org/ocba/students-and-families/
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NEW YEAR=
NEW MEMBERS
The time has come to rejuvenate or even reinvent your Membership Campaign!
Please spend the month of December with your committee, planning how to wow people and capture those members that have yet to join when school resumes inJanuary. We say it over and over…Membership is a Year -Long Event! We truly meanthat and we want to see every unit take that statement seriously. Even if you havereached the goal that Ohio PTA set for Membership this year, you should still be
pursuing new members. If you have not yet met your goal, please keep trying!UNDER NO CIRCUMSTANCES is anyone to give up at any point in the year. Takea lesson from many Early Childhood PTAs that never stop recruiting for even amoment. As soon as one Membership year ends for these units, they are alreadygathering families for events to renew for next year! In the middle of the summer,
Early Childhood and Pre-School units are having swim parties, picnics and family-centered events that draw people to their organization to see what it’s all about. Please
do not think of your committee as a bother to people because you have reached outconsistently! Instead, the Membership Committee should be made up of the biggest
cheerleaders in the unit; always willing to have a Pep Rally to get the team fired up
again! Below are some tips for gaining new members in the second half of the year:
Start with a new theme or build off of the original. ASK PEOPLE TO JOIN RIGHT NOW! Do not make it a yes or no question that
allows for rejection. You are asking for a good cause, so be confident. Make the request personal. Pick up the phone to call people that still have not
renewed or invite someone you just met to the next meeting.
Tell people how the value your PTA provides makes a difference in the lives ofeach child you represent.
Point out to people that when we advocate, we ask all of our members to speak forall children.
Make a Membership incentive specific to recruiting male members. Ask the female members of your PTA to invite the men in their lives to join.
Visit local businesses and stores personally to showcase what your PTA provides
and invite them to join and form a partnership with your organization.
We want to recognize your unit at our annual convention, so please, THINK BIGwhen it comes to Membership! As always, feel free to email with any questions at
Angela Revay
Director of Membership
mailto:[email protected]:[email protected]:[email protected]
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How a Bill Becomes Law
Growing up in the 1970’s, I can recall watching the Saturday morning cartoons series,
Schoolhouse Rock . It taught important educaonal informaon that was coupled
with excing animaon and catchy music. One of my favorite songs was “Just a Bill”
and I can easily recall the words of that song today. It explained the process of how a
bill becomes a law.
There are approximately 25,000 bills introduced in each term of Congress, but only 10
percent become law. The legislave process can be complicated; however, there are
basic steps in the law-making process. Any member of Congress may introduce
legislaon. Each bill that is introduced by a member of Congress is assigned a number
- H.R. # for bills originang in the House of Representaves and S. # for bills
originang in the Senate. Aer a bill has been introduced and assigned a number, it is
referred to the commiee that has jurisdicon over the issue. For example, an
educaon bill would be referred to the U.S. House Commiee on Educaon and the
Workforce or the U.S. Senate Commiee on Health Educaon Labor and Pensions.
Most bills die in commiee. The commiee may pigeonhole, table, amend, or vote on
the bill. If the bill passes, it goes to Rules Commiee. The Rules Commiee decides
the rules for debate, and when the bill will come up for debate. In the House of
Representaves, the Speaker of the House determines if and when a bill will come
before the full body for a vote.
The House debates the bill, and may add amendments. Aer proponents and
opponents debate a bill, the bill is reported back to the House for a vote. If a majority
votes in favor of the bill, it goes to the Senate.
If a Senator introduces the bill, it is sent to a commiee. The same procedure as in
the House is followed. If the commiee majority votes for the bill, it goes to the
whole Senate. In the Senate, the Majority Leader determines if and when a bill willcome before the full body for a vote. The bill is debated, and amendments may be
added. If a majority votes in favor of the bill, it is returned to the House.
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If the House and Senate versions of a bill vary aer passing both chambers, a
conference commiee is created to reconcile the two dierent versions of the
bill. If no agreement can be reached, the bill dies. If the conference commiee is
able to come to a consensus, both the House and Senate must pass the new
version of the bill. If either house does not pass this version, the bill dies. Oen,
the House and the Senate commiees of jurisdicon will negoate provisions ofnon-controversial bills to avoid conference.
Both houses must approve changes made by the conference commiee. If
approved, the bill goes to the president. The president may sign (approve) the
bill or veto (reject) it. If approved, it becomes law. If the president vetoes the bill,
it can sll become law if two thirds of both houses vote to override the veto. For
more informaon about the legislave process, go to www.pta.org/advocacy or
email me, [email protected].
Tandra Rutledge
Director of Advocacy
Family-School Partnership –
Promoting StudentSuccess
How can you help your child succeed in school?
Parents are important partners in a child’s educaon. There are as many dierent
approaches to helping our children to succeed as there are resources to promote
these approaches. Most of this we somemes view as “common sense” or
experience if we have raised other children. How do we as parents pick THE best
ways to ensure that our children are happy, healthy, and well-prepared to go into
the world? Here are some best pracces:
Talk to your child- Start the conversaon and encourage quesons and
conversaons. Create an atmosphere of openness that it is okay to talk about any
subject. Turn everyday situaons into opportunies to talk. Bring up a topic you
want to discuss in the car. Start the conversaon.
Listen to your child - It is important to be a great listener! Listen with your ears,
eyes and heart.
Set high but realisc expectaons - Help your child explore possibilies and plan
ahead for the future.
Build your child’s self -esteem and condence - Let them know they are special.
Help them look at what they do well. Look for your child’s unique qualies andprovide guidance.
Keep your child healthy - Promote a healthy lifestyle with proper nutrion, rest
and exercise. Maintain a healthy balance between school work and home life. Keep
stress to a minimum.
Support learning at home - Emphasize eort, not just results. Celebrate small
improvements in any area. Create a home that nurtures learning and provide
support if needed.
Contnued...
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Communicate with your child’s school - Talk regularly with your child’s teachers
about what is expected at school and how you can help at home.
Encourage exploraton and discovery - Help your child discover the world around
them, promote curiosity. Share your hobbies and talents.
Help your child develop good relaonships - Get to know your child’s friends and
their families. Find out how your child’s friends feel about certain issues. Engage in
daily conversaons with your child about interests, concerns and what is
happening with their peers.
Keep your child safe - Set up their world for safety. Provide structure and
consistency. Prepare your child without causing fear.
Parcipate in community service - Interacng with people with dierent
backgrounds teaches a child tolerance. Giving up recreaon me to help others
teaches a child the importance of volunteering and allows them to dierenate
between needs and wants.
Pam BonnettDirector of Family-School [email protected]
mailto:[email protected]:[email protected]:[email protected]
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INCREASE PTA MEMBERSHIP BY EXPANDING
YOUR MARKETING TOOLBOX
A press release is a written, formal statement to the media on behalf of
an organization. It typically announces a range of news items, includingevents, awards, new products, or programs. A press release is useful whenthere is a milestone event, program launch or other “big” news comingfrom your PTA that is intended for a broad media audience. It follows astandard format, contains the appropriate contact information and allowsa reporter the chance to follow up with you, should he/she be interestedin pursuing a story.
All PTAs should send out press releases. How well a press release is
written is almost as important as the information it contains. In general,
the most important information comes first, with less important details in
later paragraphs.
Components of an Effective Press Release
* Deliver key information quickly: who, what, where, when, why and how
should be found near the top of the release.
* Keep it short. Use action words and simple sentences with common
language.
* Report the facts, not opinions. Avoid editorializing and using adjectives
such as “outstanding” or “interesting” when describing programs,
events, etc.
* Don’t use titles like Mr., Mrs., Ms., or Miss. Refer to people by their full
name on first reference.
* On second mention, refer to people by their last names only.
* Verify your facts. Your credibility depends on the accuracy of the
information.
* Check—and then double check—spelling, grammar, and punctuation.
Save the date – Sunday, February 7th, 7 pm. Statewide
Communications Committee Conference Call featuring LaWanda
Toney, Director, Strategic Communications for National PTA.
Dial-in # (712) 775-7031 / Access Code: 276-129
Venezuela Robinson
Director of Communications
Source: National PTA Press Releases
mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.ptakit.org/Communications/Marketing/Working-with-the-Media.aspxhttp://www.ptakit.org/Communications/Marketing/Working-with-the-Media.aspxhttp://www.ptakit.org/Communications/Marketing/Working-with-the-Media.aspxmailto:[email protected]:[email protected]:[email protected]
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Information for Local Bylaws Chairs
Bylaws of the PTA determine its structure, define members’ rights andprovide regulations for operating units and councils. They protect the
group from error and guide it to efficient service.
Bylaws are required by the IRS to be a 501(c)(3) entity.
Local unit and council bylaws must be reviewed every three (3)years.
If you are ready to review or update your bylaws, contact the OhioPTA Bylaws Director at [email protected] to get acopy of the Sample Unit or Council Bylaws. This will guide you step bystep on how to update your bylaws.
KEEP YOUR BYLAWS SIMPLE.
You do not want to have them be sospecific that they keep you from operating. Standing Rules are thedetails of your daily PTA work.
Amendments to local PTA bylaws require a 2/3 vote of the memberspresent and voting at a general meeting provided a quorum is presentand a 30-day notice has been given to members of the proposedchanges.
Once your membership has approved the changes to your bylaws, thebylaws chair should email a copy of the new amended bylaws in aword document to Cindy Schanz, Ohio PTA Bylaws Director forapproval at [email protected].
Upon Ohio PTA approval, you will receive an email with your approvedbylaws and then bylaws chairs should distribute copies of yourapproved local unit bylaws to each board member. The Ohio PTA willkeep an electronic copy of the approved bylaws.
Cindy Schanz Director of Bylaws and Standing Rules
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]
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Your PTA Board of DirectorsEXECUTIVE BOARD
President
Sheila Ragland
614-351-8083
President-elect
Susan Hans
440-243-8776
VP Leadership
Ana Chapman
440-234-2504
VP Field Service
Lisa Weaver
330-825-8252
Secretary/Treasurer
Suzie Smith-Rios
614-878-3596
DIRECTORS
Advocacy
Tandra Rutledge 216-860-4575
Diversity
Jeanne Groetz-Shockling
330-313-1544
FSP
Pam Bonnett 440-781-2927
Bylaws & SRules Cindy Schanz 330– 329-6335
bylawsandstand-
Education Jackie Arendt 440-230-1567
HWS Lisa Catalano 440-498-9545
Communications Venezuela Robinson 440-786-9855
communica-
Events Linda Read 330-923-7248
Membership Angela Revay 216-328-9668
DISTRICT ADVISORS
District 3
Lois Monroe 937-653-8741
District 11
Debbie Tidwell 440-779-7141
District 17
Carol Beasley 216-383-1963
District 7
Dana Paul 440-843-6951
District 12
Maria Lang 440-289-9696
District 18
Shannon Weber 440-781-0036
District 10
Terry Hickey 614-870-9570
District 13
Rebecca Gawsyszawski 440-315-9097
OFFICE
Sue Owen [email protected] Jeri Gookin
Immediate Past President
Lisa Mack 216-691-2990
Vacant Advisor Positions: 1, 2, 4, 6, 8, 9, 19. If anyone is interested in serving on the Ohio PTA Board of Directors, contact Venezuela Robinson at communica-
[email protected]. Job descriptions and an application are posted on the Ohio PTA website.