Download - Online Retail Accounting System
The future of retail accounting is here now
An introductionKey Features and Benefits
For a demo go to www.cvretail.com
The future of retail accounting is here now
Executive Overview • CounterBooks is a leading online retail accounting system.
• Founded by Chantrey Vellacott DFK, a Top 20 UK accounting firm
• Is the only UK accounting system designed specifically for retail and franchise operations.
• Available in multiple languages.
• Currently used by 1000’s retailers in Europe and Africa which ranges from multinational oil companies to single site retailers.
• Recommended by industry experts.
For a demo go to www.cvretail.com
The future of retail accounting is here now
An introduction to CounterBooks• Cloud based – accessed via a web browser – no hardware required.
• CounterBooks delivers the following benefits:-
• Reduction of the cost and time associated with retail accounting.
• Improves accuracy and quality of management information.
• Tailored management reports are available online and can be accessed from anywhere 24/7.
• Extensive management reporting allows the Retail Franchisors to improve business performance and manage risk.
• One SQL central database, with data mining options, provides retail groups with a wide range of management information.
For a demo go to www.cvretail.com
The future of retail accounting is here now
For a demo go to www.cvretail.com
Companies which are already seeing the benefits
The future of retail accounting is here now
General Architecture
Corporate / Franchisor
Retailer/
Franchisee
Utilities etc.
Paper
Invoices
Data Import 95%
Manual Input 5%
AccountantDelivery Notes
Data for analysis
Invoice data
Small local suppliers
Deliveries
reconciled
with invoices
by site manager
Electronic
invoicing
including
Preferred
Suppliers,
Utilities etc.
Data Export File Advice
and
special
bookings
Reporting
POS
Preferred
Suppliers
For a demo go to www.cvretail.com
The future of retail accounting is here now
General Architecture – ReportingInterim Reports
Always up to date
Statutory/Audit Reports
Month End reports
Formatted pdf documents
Territory Manager reports
Head office reports
Site User
Accountant
Data mining
Reporting is customised for the end user
Corporate/
franchisor
For a demo go to www.cvretail.com
The future of retail accounting is here now
Case Study 165 store franchise group
From the daily sales by department data, entered at store level, variable commission rates were applied, and monthly franchise fees calculated automatically. These were produced within 2 or 3 days of the month end.
Case Study 2100+ company owned petrol convenience network
In 2010 the group analysed drive offs in the previous year, by forecourt and by territory. Time taken to produce the analysis – 20 minutes.
Case Study 3All corporate customers
A database search facility allows reports to be produced of purchases by sales department and approved supplier or by sales department and unapproved supplier.
Case study 4250 + franchise group
The group expects their franchisees to complete their data entry within 15 days of the month end and for their accountant to have reviewed the financial statements within a further 15 days.Head office staff can access a real time report showing progress against these targets and exception reports showing those that missed.
Case Studies
For a demo go to www.cvretail.com
The future of retail accounting is here nowThe future of retail accounting is here now
Operating and financial reports for single sites and small groups
Management reporting packages for larger
corporations
No waiting for reports - Instant reporting and analysis available 24 / 7 from anywhere
Real time reporting......
For a demo go to www.cvretail.com
The future of retail accounting is here nowThe future of retail accounting is here now
Significantly reduced fees from not having to rely on accountants to enter data
Automatic data entry Imports available from POS
/ BOS and invoice files in xml, csv and excel
Reduced costs...
Online systems reduce travel costs. Site results available to head office and
territory management.
Paper forms, books and sending off invoices for data entry are methods of the past. Cut transmission costs
For a demo go to www.cvretail.com
The future of retail accounting is here nowThe future of retail accounting is here now
Management issues - As data is processed online issues can be
identified in time to prevent problems
No waiting for meetings - An integrated message- and helpdesk system provides efficent communication and service
Reducing operational risk...
Security - server is located in a purpose built data run by a
professional hosting company; data centre backed up daily and taken off site to secure storage
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Daily Reconciliation - Credit sales
Credit sales screen used to record daily credit card totals and local account sales
The order and default selection of companies/persons listed is completely customisable
Non-regular credit accounts can be set up via the drop down menu
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Daily Reconciliation - Cash payments
Entries are recorded for cash paid invoices, sundry cash receipts and cash payments without invoice
Entries are made by type and displayed together for easy reference
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Daily Reconciliation - Cash/Float
CounterBooks calculates the closing cash float and displays any variance to the actual
Multiple bank accounts can be recorded as cash transferred to and from required
Cash / Float screen provides easy to view summary of reconciliation entries for each day
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Daily Reconciliation - Report
Final report screen displays all daily entries for review
Daily reconciliation reports can also be viewed for any day via the reporting menu
The cash difference must be accepted prior to advancing to the next day
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
TransactionsThe transaction screen is used to record invoice entries, pre-payments, accruals and journals
Automatic invoice entry importing flat files.Each entry is saved with a
unique transaction number and can be easily located at a later time
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Payments
All invoices & credit notes requiring payment are automatically displayed
Can be sorted by due date, Company/Person or invoice datePayments can be made from any
bank. Cash payments recorded will automatically update the daily reconciliation
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Bank TransfersRecord receipts directly into the bank from credit card companies and trade debtors
Notes can be entered if required against each transfer
Also records sundry payments, such as non-cash private drawings, and VAT payments and refunds
For a demo go to www.cvretail.com
The future of retail accounting is here now
Single Site Operation
Bank Reconciliation Allows all the movements of funds into and out of the banks to be viewed as entered on the system
Items are checked against actual bank statement
Can hide cleared items to help reconcile the bank
For a demo go to www.cvretail.com
The future of retail accounting is here now
Reports Single Site
Interim Reports
Interim reports provide full analysis of all data entered
Key operating reports such as wet stock reconciliation, profit and loss, gross profit per category and balance sheet are all available immediately the data is entered
Access to each report can be controlled
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The future of retail accounting is here now
Reports Single Site
Gross Profit per Category
This report shows the gross profit per sales category. Using target margins an estimate of the closing stock is made
The user can drill down on each category to purchase invoice level
Reports Single Site
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The future of retail accounting is here now
Reports Single Site
Audit Reports
Trial balance together with detailed and summary general ledgers. Other search facilities make it easy to find individual transactions and banking entries
Reports Single Site
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The future of retail accounting is here now
Month End Reports
End of month reports following r review of data by accountant
Reports published in pdf format and viewed using Adobe Acrobat Reader (see attached pdf)
Turnaround time of 24 hours from completion of accounting review to production of reports
Reports Single Site
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The future of retail accounting is here now
Head Office Reports
Reporting Tools
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The future of retail accounting is here now
Data Analysis Tool• For Head Office or Territory Manager
• Site comparisons
• Easy to create your own reports
• Export to excel
• Exception reporting
• Early warning reports
HO-Reports MultiSites
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The future of retail accounting is here now
Head Office Reports
Data Analysis – selection of site
For a demo go to www.cvretail.com
The future of retail accounting is here now
Head Office Reports
Data Analysis – selection of category
Head Office Reports
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The future of retail accounting is here now
Data Analysis – metric selection
Head Office Reports
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The future of retail accounting is here now
Data Analysis – balance sheet
Head Office Reports
For a demo go to www.cvretail.com
The future of retail accounting is here now
Head Office Reports
Data Analysis – site versus category
The data analysis can be displayed in different layouts
For a demo go to www.cvretail.com
The future of retail accounting is here now
Head Office Reports
Data Analysis – category versus siteData can also be exported to excel and be used for graphics etc.
Head Office Reports
For a demo go to www.cvretail.com
The future of retail accounting is here now
Head Office Reports
Data Analysis – category versus metric selection
Head Office Reports
For a demo go to www.cvretail.com
The future of retail accounting is here now
• If you are interested in finding out more about how Counterbooks could empower you and your stakeholders by reducing costs, improving accuracy and making more informed business decisions - Please visit www.cvretail.com
Or call (44) 020 7099 1050
For a demo go to www.cvretail.com