ONLINE TRAINING
FOR VIRGINIA BEACH
ELECTION OFFICIALS
General & Special Elections
Tuesday, November 3, 2020
COMPLETE TRAINING BEFORE OCTOBER 25TH
Defending Democracy
Virginia Department of Elections
CLICK ON THIS LINK TO VIEW VIDEO
https://www.facebook.com/watch/?v=1013028325837298
Online Training
Due to social distancing guidelines, we are
unable to train all Election Officials (poll workers)
in person at the Virginia Beach Convention
Center, so we have set up this hybrid training
plan. You have been designated to train online.
Online training will have 3 STEPS. Please read all
information fully so that you can be prepared to
assist voters on Election Day!
TRAINING STEPS
STEP 1
These instructional slides will cover how to prepare yourself
for election day and learn about Virginia’s newest election
laws.
STEP 2
An online training packet has been prepared for your review.
STEP 3
Department of Elections online training course and quizzes.
STEP 1These instructional slides will cover how
to prepare yourself for election day and
learn about Virginia’s newest election
laws.
Welcome & Thank You
This has been an incredible election season already. Virginia
Beach has 312,000 registered voters and 100 election day
polling locations.
Our office began early voting on September 18th with an
average of 950 voters each day.
We need YOU to do your part on Election Day. Be sure to
contact your Chief Election Official to discuss precinct
amenities, computer experience level and the pre-election
meeting. Look on your assignment letter email for the Chief’s
phone number and email address.
How Will You Cast Your Ballot?
You may vote on Election Day in your
precinct, IF you are working in your own
polling location.
OR
Early vote IN-PERSON or BY MAIL
Additional information can be found in the Latest News tab of the web portal
In-Person
Early
Voting
Locations
Dates/Times
Deadlines
How Will You Cast Your Ballot?
Additional information can be found in the Latest News tab of the web portal
Do Absentee/Early Votes Count
Virginia Election Code
All absentee ballots, those sent by mail and those cast in-person, are counted in
Virginia, as if the ballots were cast in a polling place.
Ballots must be postmarked by election day or dropped off at the Office of
Elections no later than 7:00 p.m. on election day.
Election Officials are staffed at the Central Absentee Voter Precinct (#101) to
ascertain and record the total votes given by all absentee/early voted ballots.
§ 24.2-712. Central absentee voter precincts; counting ballots.
Absentee Voting is now Early Voting (no excuse - passed 2020)
Be Prepared for Election Day
DO:
o Be on time at 5:00am
o Business casual attire
o Work as a team
o Follow instructions given by Chief and Assistant Chief
o Adhere to Virginia Election Law
DON’T:
o Be a NO SHOW on Election Day
o Be late
o Wear heavy perfumes or scents
What Is My Job
Election Officials have TWO primary jobs
On Election Day
1. Assist citizens in the voting process
2. Make sure all votes are properly
processed and counted
Election Day Oath
▪ Chief gives the oath to ALL EOs no earlier
than 5:00 a.m. and no later than 6:00
a.m.
▪ ALL EOs must take and sign the oath
▪ Follow the dual rule (two election
officials) when opening and closing
pollbooks and DS200
▪ Each precinct must have equal
representation (Dem & Rep) when dual
rules apply
Election Day Rules
▪ Chief and Assistant Chief in charge
▪ EOs must follow election procedures
▪ Non-partisan voter assistance
▪ NO arguing
▪ NO political discussion or opinions
▪ NO off beat comments
▪ NO second chances
This applies to voters, authorized visitors and fellow election officials
Who Is Allowed Inside The Polling Place
Do’s & Don’ts…Media
Guidelines
Full document can be found in Training Documents on
https://www.vbgov.com/government/departments/voter-
registrar/Pages/election-official-information.aspx
Job Duties
Chief Election Officer
Assistant Chief Election Officer
Information Officer
Pollbook Supervisor
EPB Officer
Ballot Officer
Booth Officer
Machine Officer
Election Day Guide
Full document can be found in Training Documents on
https://www.vbgov.com/government/departments/voter-
registrar/Pages/election-official-information.aspx
Election Guidelines, Emergency
Procedures & Security
Guidelines for Election DayDisruptions, campaigning, prohibited activities, observers,
etc.
In Case of EmergencyFor polling place and registrar’s office
Other Difficulties on Election DayEquipment malfunctions, phone and power failures
Election Day ComplaintsListen and report to office as needed
Election Day OffensesLoitering within the prohibited 40-foot boundary area (most
common)
Full document can be found in Training Documents on
https://www.vbgov.com/government/departments/voter-
registrar/Pages/election-official-information.aspx
July 2020
Look Up Device
• Look Up Device is programmed for
all 100 polling locations
• Ask EVERY voter BEFORE waiting
in line to check to make sure they
are in the correct polling location
• Software is named AskED
Full document can be found in Training Documents on
https://www.vbgov.com/government/departments/voter-
registrar/Pages/election-official-information.aspx
Voter ID
Virginia law requires all voters to provide an acceptable form of identification at the polls. Voters arriving at the polls without an acceptable form of ID will be required to either sign an ID Confirmation Statement or vote a provisional ballot. If a voter votes a provisional ballot, they will have until noon on the Friday following the election to deliver a copy of identification to their locality’s electoral board.
Chief Election Official will process Provisional and ID confirmation statements
ID Chart
NEW Voter ID chart
effective 7/1/2020
AT THE POLLBOOK
If a voter offers an
approved form of ID,
NEVER ask for their
driver’s license as a
back up
* HB 1402 can be found on page 11 of the 2020 Changes to Virginia’s Election
Laws in your training document and the Latest News tab of the web portal
Virginia voter identification VirginiaCode § 24.2-643(B)
Ask voter to provide
name and address
(orally or in writing is
acceptable)
Must repeat voter’s
name when checking
into EPB, not the address
which is a change to
procedure (HB 1402*)
Provisional Voters
What is a Provisional Voter?
Who can vote a Provisional Ballot?
When to offer a Provisional Ballot?
Who processes a Provisional Voter?
How does a voter know if their ballot
was counted?
Chief Election Official will process Provisional Ballots
Voters With Disabilities
➢ Disabilities are not always evident, and some are reluctant to
ask for help.
➢ Provide assistance if requested – have chairs available for those
who cannot stand
➢ Speak directly to voter, not to companion
➢ Ask before you help
➢ Be sensitive about personal contact and contact with assistive
devices – chairs, walkers, canes, guide dogs
➢ Always identify yourself as an Officer of Election
Voter AssistanceAssistance for certain voters;
Virginia Code § 24.2-649(B)
To view this Virginia Election Code go to
https://law.lis.virginia.gov/vacode/title24.2/chapter6/section24.2-649/
Any qualified voter who requires assistance to vote
by reason of physical disability or inability to read
or write may, if he so requests, be assisted in
voting. If he is blind, he may designate an officer of
election or any other person to assist him
Form is REQUIRED to
assist a voter.
If he is unable to read and write or disabled for any cause other than blindness, he may designate an officer of election or some other person to assist him other than the voter's employer or agent of that employer, or officer or agent of the voter's union.
Voter Privacy
▪ Voter Privacy is a PRIORITY
▪ DO NOT look at or touch a voter’s voted ballot
▪ Stand at least 6’ away at the voting booth/DS200
▪ Most instructions can be given at a distance
▪ If needed, ask, “may I read the screen”?
▪ Ask voter to read the DS200 screen to you
▪ DO NOT lean on DS200
▪ Face slightly away from scanner
▪ Never advise on ballot content (candidate,
race, constitutional amendment)
Signature
Reminders
Before you leave on election night, be sure to sign these
documentsIf you forget to
sign, Voter
Registration &
Elections will call
you to come in to
complete your
signature
requirements.
Virginia Department of Health
Emergency Preparedness
https://www.youtube.com/watch?reload=9&v
=nf-7oaflrsw#action=share
Click to watch video
DS200Scanner/Tabulator
Virginia Beach Voting Machines
Voting System
In Virginia Beachhttps://www.vbgov.com/government/departments/
voter-registrar/Pages/voting-system-ds200.aspx
ExpressVoteBallot Marking Device
After The Election – Canvass of Results
The Canvass of Results begins the day after the election
and is overseen by Virginia Beach’s Electoral Board. This is
the process to account for every ballot cast and ensure that
every valid vote cast is included in the election totals.
➢Election Day Votes
➢Early Voting In-Person
➢Early Voting By Mail
➢Provisional Ballots
➢Overseas and Military ballots
STEP 2An online training packet has been
prepared for your review.
STEP 2
Online Training Documents
Document Review
• Check out training documents and sample forms
CLICK ON THE LINK TO BEGIN• https://www.vbgov.com/government/departments/voter-registrar/Pages/election-official-information.aspx
Additional Election Information
30
Voter Registration & Elections Website
• Sample Ballot
• Constitutional Amendments Brochure
• Election Schedule with deadlines
• Candidate List with contact information
• Precinct Polling Location List
https://www.vbgov.com/government/departments/voter-registrar/Pages/default.aspx
STEP 3Department of Elections online training
course and quizzes.
STEP 3
Department of Elections – Officer of Election Training
9 Sessions & 9 Quizzes
INSTRUCTIONS:
• MUST type FIRST and LAST name for each quiz for tracking purposes
• Do NOT need to print receipt
• Do NOT need to submit receipt or proof of completion
• A minimum score of 80% is required to pass each quiz
• Completion of all 9 quizzes will be tracked internally
• Training Pay $20.00
CLICK ON THIS LINK TO BEGIN
https://www.elections.virginia.gov/training/