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Agenda
• DigitalSubmissionRequirement• Openaccesspublication• CopyrightandFairUse• Delaysofpublication
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Digital Submission Requirement“Dissertationsmustbemadeavailabletothepublic.[*]AlistofwaysofdoingthisisavailablefromtheOfficeofGraduateStudies.Thestudentmayrequestpermissionfromthegraduatedeantotemporarilydelaymakingthedissertationavailabletothepublicinordertoprotectpatentorotherrights.Thisrequestmustbesupportedbyawrittenrecommendationfromthedissertationsupervisor.Thegraduatedeanmakesthefinaldecisionregardingdelayedpublication.”
*Appliesalsotomaster’sthesesandreports
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ETD Submission and Publication timeline• Studentuploadselectronicthesisordissertation(ETD)toTexasDigitalLibrary(TDL)and
bringsrequiredpaperworktoMAI101bysubmissiondeadline.– Deadlinepublishedathttp://gradschool.utexas.edu/academics/graduation/deadlines-and-
submission-instructions– Signaturepagewithsignatureofallcommitteemembers,StatementonResearchwithHuman
Subjects,StatementonTravelinRestrictedRegions,Copyrighttutorial(doctoralstudents)• Ifyouusedhumansubjects,youmustattachIRBapprovalshowingyouwerePIorCoPI.Ifyouuseddatafromastudyyouwerenot
attachedto,youmustgetaletterfromthePIstatingyouwereauthorizedtousethatdata.
• OfficeofGraduateStudies(OGS)checksinthedocument.– Ifthereareformatcorrectionsneeded,youhave1semestertomakethem.– Ifrequestedchangesnotmadeafter1semester,adisclaimerpagewillbeattachedtotheETDandit
willbepublishedasis.• Aftergradesarerun,OGScertifiesdegrees.• Afterdegreesarecertified,allapprovedETDs*areputintothepublicationqueueand
publishedOpenAccesstoTexasScholarWorks bylibrarians.• Theentireprocessfromtimeofsubmissiontopublicationistypically2-4months.
– Iftherearerequiredformatchanges,thatcandelaythepublicationprocess.
*DoesnotincludeETDsthatareembargoed.
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Open Access publication• OpenAccess(OA)=theentiretextofyourETDismadefullyavailableto
thepublicforfreeviaTexasScholarWorks.• https://repositories.lib.utexas.edu/• CannotoptoutofOApublicationofETD.Itisarequirementfor
graduation.
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Texas ScholarWorksEstablishedtoprovideopen,onlineaccesstoUniversityresearchandotherscholarlyoutput.
Preservationoftheseworksforfuturegenerations.
Severalcollections:Conferenceproceedingsandjournals,studentworks,facultyworks,electronicthesesanddissertations.
ETDcollectionathttps://repositories.lib.utexas.edu/handle/2152/4
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Your rights as copyright owner• YoumustagreetoTDLlicenseagreementwhenuploadingyourETD.• “IgranttheTexasDigitalLibrary…myhomeinstitution…andmyacademic
department…thenon-exclusiverightstocopy,display,perform,distributeandpublishthecontentIsubmittothisrepository…andtomaketheWorkavailableinanyformatinperpetuityaspartofaTDL,InstitutionorDepartmentrepositorycommunicationordistributioneffort.”
• Non-exclusiverightsmeansyouaregivingusalicensetopublishyourwork,butyouarefreealsotouseyourworkinanywaythatyouwish.
– “IunderstandthattheWork'scopyrightowner(s)willcontinuetoowncopyrightoutsidethesenon-exclusivegrantedrights.”
– Ifyouwishtopublishjournalarticlesorturnyourbookintoamonograph,youarefreetodoso.
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Copyright and Fair Use• TDLlicenseagreementalsostates
– TheWorkdoesnotinfringeanycopyright,patent,ortradesecretsofanythirdparty– TheWorkdoesnotcontainanylibelousmatter,norinvadetheprivacyofanypersonor
thirdparty– ThatnorightintheWorkhasbeensold,mortgaged,orotherwisedisposedof,andis
freefromallclaims.
• Ifyourworkinanywayviolatesoneoftheabove,UTandTDLareheldharmlessshouldtherebeaclaim.
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Fair Use• Permitsuseofcopyrightedworksincertaincircumstances.• Noabsolutestandard,buta“weighingandbalancing”test.
– Natureofwork:commercialv.nonprofit/educational– Typeofwork:factualv.creative– Howmuchofworkused– Effectofuseonmarketfororvalueofthework
• FairUseGuidelinesonourwebsiteathttp://gradschool.utexas.edu/academics/theses-and-dissertations/doctoral-candidacy/copyright-tutorial/fair-use-guidelines.
• Seealsohttp://guides.lib.utexas.edu/copyright.• ProofofcompletionofCopyrightTutorialrequiredaspartofETDsubmission.
https://utexas.instructure.com/enroll/F6HD7M/.• Forotherquestions,contactColleenLyon,UT’sScholarlyCommunications
Librarian [email protected].
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Wait, don’t publish your ETD yet!
https://pixabay.com/en/cat-red-cute-mackerel-tiger-sweet-1044750/
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Temporary delay of publication• CannotoptoutofOApublicationofyourETD,butwecantemporarily
delaypublication.– Musthaveapprovalofsupervisor.– Commonreasonsforembargoesincludependingpatentapplications,publicationofETD
eitherasjournalarticle(s)and/ormonograph.• “Thestudentmayrequestpermissionfromthegraduatedeanto
temporarilydelaymakingthedissertationavailabletothepublicinordertoprotectpatentorotherrights.Thisrequestmustbesupportedbyawrittenrecommendationfromthedissertationsupervisor.Thegraduatedeanmakesthefinaldecisionregardingdelayedpublication.”*
• WilldelaypublicationofETDforupto2years.
*2015-2017GraduateCatalog
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How to request an embargo• WhenuploadingETDtoTDL,youmustselectanembargooption.
– Ifanembargooptionisnotselected,yourETDwillbepublished.
• YoumustsubmitRequestforInitialDelayofPublicationform.Availableonourwebsiteathttps://gradschool.utexas.edu/academics/forms.
– SignedbybothyouandyourSupervisor.– WewillnotdelaypublicationofyourETDwithoutreceiptofthisform.
• Initialembargoperiodis2yearsfromgraduationmonth.• Afterapprovalofembargorequest,youandyoursupervisorwillreceive
anemailverification.• YoumustprovideapermanentemailaddressinTDLthatwillbevalidfor
theentire2yearperiod.– ManyUTemailaddressesexpireupongraduation.Youmayclaiman@utexas.edu
permanentemailaddress,orusegmail orotherpermanentemail.
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Requesting extension of embargo• Whenembargoperiodexpires,youandyoursupervisorwillreceiveanemail
fromOGS.• Ifnofurtherembargoisneeded,thereisnorequiredactiononyourpart.Your
ETDwillbeputintothepublicationqueuewhentheembargoexpires.• Ifyouneedanextension,yoursupervisormustrequestitinwritingbythe
deadlineprovided.– Extensionsaregrantedrarely,sothelettermustexplainindetailwhyafurther1yearperiodis
needed.Itshoulddetailwhatactionshavebeentakensofar,andwhyafurtherembargoperiodisneeded.Anydocumentationsupportingtherequestshouldbeattachedtotheletter.Extensionsareonlygrantedfor1additionalyear.
– LettersshouldbeaddressedtoDeanNeikirk,[email protected].
• Ifextensionnotgranted,youandyoursupervisorwillreceiveanemailandtheETDwillbeputintothepublicationqueue.
• Iftheextensionisgranted,youandyoursupervisorwillreceivenotification.
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Questions?
http://memegenerator.net/instance/57968364