![Page 1: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/1.jpg)
Open access policies: An overviewIryna KuchmaOpen Access Programme Manager
www.eifl.netAttribution 3.0 Unported
![Page 2: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/2.jpg)
OA policy
Universities & research funding agencies have been implementing OA policies since 2004.
Institutional OA policy may be voluntary (e.g. requesting that researchers make their work OA in the institutional repository) or mandatory (e.g. requiring that researchers make their work OA in the institutional repository).
Mandatory policies do result in a high level of self-archiving which in turn provides a university with the increased visibility and impact.
![Page 3: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/3.jpg)
![Page 4: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/4.jpg)
![Page 5: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/5.jpg)
![Page 6: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/6.jpg)
![Page 7: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/7.jpg)
500 000 unique users daily 99% articles have been downloaded at least
once
25% of users from univrsity domains; 40% general public; 17% companies, governmental
organizations
![Page 8: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/8.jpg)
“Heidi Williams (MIT) has shown, in her study of the competition between Celera Corporation and the
Human Genome Project (HGP) to decode the human genome, that providing increased public access to
research results--as practiced by the HGP--not only resulted in more follow on research but in
faster commercialization of the research through new products and services. (The 30% gains in
follow-on research and commercialization attributed to the openness of the HGP process persists even
today.) More follow-on research and faster commercialization increases economic growth and
creates new jobs.”
TESTIMONY OF ELLIOT E. MAXWELL BEFORE THE SUBCOMMITTEE ON INVESTIGATIONS AND OVERSIGHT OF THE COMMITTEE ON SCIENCE,
SPACE AND TECHNOLOGY THE UNITED STATES HOUSE OF REPRESENTATIVES MARCH 29, 2012
![Page 9: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/9.jpg)
World Bank OA Policy
Requires that manuscripts published through the Bank, be both free to access online through the Bank’s Open Knowledge
Repository and free of restrictions on their use (libre OA) from the time of deposition of
the content. These manuscripts shall be published under the CC BY license
![Page 10: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/10.jpg)
World Bank OA Policy (2)
Requires that manuscripts published through external publishers be free to access online (be
published under the CC BY-NC-ND license unless the publisher accepts that the manuscript be
published under the more liberal CC BY license), through the Bank’s Open Knowledge Repository, preferably without delay. If an external publisher
requires an embargo period, the Bank will respect the requirement, but every effort should be made
to limit the duration of the embargo (ideally, no more than 18 months)
![Page 11: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/11.jpg)
“Open access to research is a must for the
competitiveness of Europe”Neelie Kroes, the EU Commissioner for Digital
Agenda
![Page 12: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/12.jpg)
OA in the European Union
Chapter 2.5.2 of the Digital Agenda for Europe – Driving ICT innovation by exploiting the single market – refers to effectively managed knowledge transfer activities & states that publicly funded research should be widely disseminated through Open Access publication of scientific data & papers
![Page 13: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/13.jpg)
OA in the European Union (2)
Europe 2020 Flagship Initiative Innovation Union: the Commission will promote open access to the results of publicly funded research; & it will aim to make open access to publications the general principle for projects funded by the EU research Framework Programmes
![Page 14: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/14.jpg)
OA in the European Union (3)
Since August 2008 the European Commission (EC) is conducting a pilot initiative on OA to peer reviewed research articles in its Seventh Research Framework Programme (FP7). The EC requires grant recipients in 7 areas to "deposit peer reviewed research articles or final manuscripts resulting from their FP7 projects into an online repository & make their best efforts to ensure OA to these articles".
![Page 15: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/15.jpg)
![Page 16: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/16.jpg)
UN High Commissioner for Human Rights
Consultation on the right to enjoy benefits of scientific progress & its applications
The rights of scientists & collaborative work
![Page 17: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/17.jpg)
![Page 18: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/18.jpg)
Open access policy options
Request or require?
If you are serious about achieving OA for the research you fund, you must require it.
(Peter Suber’s Open access policy options for funding agencies and universities
http://bit.ly/1Tp1KV)
![Page 19: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/19.jpg)
Green or gold?
If you decide to request & encourage OA, rather than a mandate it, then you can encourage submission to an OA journal & encourage deposit in an OA repository as well, especially when researchers publish in a toll access journal.
![Page 20: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/20.jpg)
Green or gold? (2)
But if you decide to mandate OA, then you should require deposit in an OA repository & not require submission to an OA journal, even if it also encourages submission to an OA journal.
![Page 21: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/21.jpg)
Deposit what?
The final version of the author's peer-reviewed manuscript
Data
A citation and link to the published edition
![Page 22: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/22.jpg)
Deposit what? (2)
Allow the deposit of unrefereed preprints, previous journal articles, conference presentations, book manuscripts, the journals edited or published on campus, open courseware, administrative records, digitization projects from the library, theses & dissertations
![Page 23: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/23.jpg)
Scope of policy
For simplicity & enforceability, follow the example of most funding agencies: apply your OA policy to research you fund "in whole or in part"
![Page 24: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/24.jpg)
What embargo?
No more than six months.
Any embargo is a compromise with the public interest; even when they are justified compromises, the shorter they are, the better.
![Page 25: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/25.jpg)
What exceptions?
Private notes, records not intended for publication, classified research
Patentable discoveries
Royalty-producing books
![Page 26: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/26.jpg)
Legal basis: Two options
1. Seek permission from publishers, and only distribute OA copies when succeed in obtaining it.
2. Ask faculty to retain the right to provide OA on the university's terms (and grant the university non-exclusive permission to provide that OA), even if faculty transfer all their other rights to publishers.
![Page 27: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/27.jpg)
Legal basis
To help faculty who may not understand copyright law, or who do not want to negotiate with publishers, the university should adopt an author addendum which allows the author to retain the rights needed to implement the university policy.
![Page 28: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/28.jpg)
Harvard approach
Self-imposition by faculty of an open-access policy according to which faculty grant a license to the university to distribute scholarly articles and commit to providing copies of manuscript articles for such distribution
![Page 29: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/29.jpg)
Harvard approach (2)
In order to guarantee the freedom of faculty authors to choose the rights situation for their articles, the license is waivable at the sole discretion of the author, so faculty retain control over whether the university is granted this license. But the policy has the effect that by default, the university holds a license to articles, which can therefore be distributed from a repository.
![Page 30: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/30.jpg)
![Page 31: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/31.jpg)
Harvard-style OA policies in Kenya
Strathmore University
Jomo Kenyatta University of Agriculture and Technology
![Page 32: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/32.jpg)
Immediate Deposit with immediate OA
Requires authors to deposit their articles upon acceptance for publication, once the final corrections have been made, and to make their articles openly available immediately through the repository.
However, because some journals do not permit immediate OA, this type of policy has the disadvantage that it restricts the choice of journals in which an author can publish.
![Page 33: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/33.jpg)
Later deposit after the embargo period
Requires authors to deposit their articles after publication, at the end of the publisher's embargo period.
The advantage is that this complies with the publisher requirements but the disadvantage is that it delays OA and runs the risk that the author forgets to deposit the article so long after publication.
![Page 34: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/34.jpg)
Immediate deposit with optional access
Requires immediate deposit, but if the article is submitted to a journal with an embargo, then the policy permits access to be open only at the end of the embargo period.
The advantage is that the policy complies with publisher embargoes but at the same time ensures that all the required research outputs are compiled in the repository at the earliest opportunity that is, when the article has been accepted for publication and is in its final form.
![Page 35: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/35.jpg)
Best practices & lessons learnt
Draft an open access policy based on the models set by others: roarmap.eprints.org;
Implementation should be part of the policy;
Collaborations are important.
![Page 36: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/36.jpg)
Best practices
When universities need to see a list of a faculty member's recent journal publications (e.g. for
promotion, tenure, or post-tenure review), they should either draw up the list from the institutional
repository or request the list in digital form with live links to OA copies in the institutional
repository (Katholieke Universiteit Leuven, Labortoire de Psychologie et Neurosciences Cognitives (at the University of Paris -
Descartes), Charles Sturt University, and the National Research Council Canada)
![Page 37: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/37.jpg)
![Page 38: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/38.jpg)
![Page 39: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/39.jpg)
Berlin Declaration on OA to Knowledge in the Sciences & Humanities
To encourage researchers to make their materials available in OA;
To develop means and ways to evaluate OA contributions to maintain the standards of quality assurance and good scientific practice;
To advocate that OA publications be recognised in promotion and tenure evaluation;
![Page 40: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/40.jpg)
Berlin Declaration signatories in Uganda
Makerere University (2011);
Mbarara University of Science and Technology (2012).
![Page 41: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/41.jpg)
![Page 42: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/42.jpg)
![Page 43: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/43.jpg)
![Page 44: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/44.jpg)
UP Open Scholarship Programme
1. Theses and dissertations are available online and OA based on a policy of mandatory submission
2. Research and conference papers are available online and OA and researchers actively contribute based on a policy of mandatory submission
3. Researchers and students actively use OA material
![Page 45: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/45.jpg)
UP Open Scholarship Programme (2)
4. Researchers publish in available OA journals and the institution has policy and financial support in place for that5. Researchers actively manage the copyright of their publications, inter alia with addenda to their contracts or using Creative Commons contracts, and the necessary policy exists6. Publications from the institution's press/publishing house are available in OA based on policy
![Page 46: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/46.jpg)
UP Open Scholarship Programme (3)
7. The institution publishes its own online OA journals OR provides infrastructure and support for members of its community who are involved with society publishing
8. Dissemination forms part of its publication strategies.
![Page 47: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/47.jpg)
Open licenses
International Livestock Research Institute (ILRI) adopted a proposal for the institute to use an ‘open’ license for its published outputs. The aim is to encourage maximum uptake and re-use of ILRI’s research. Under this proposal, ILRI retains copyright over each output. It also explicitly encourages wide non-commercial re-use of each output, subject to full attribution of ILRI and the author(s), and use of an equally open license for any derivative output.
![Page 48: Open access policies: An overview Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported](https://reader036.vdocument.in/reader036/viewer/2022062712/56649ca15503460f94960a0b/html5/thumbnails/48.jpg)
Thank you! [email protected]