Download - Opticon Accelerator Product FactSheet V2.5
1 Opticon Accelerator : Product Fact Sheet
Opticon Accelerator is a ready-to-
implement business suite for the
construction industry that speaks the
language of your business.
It is made specifically for construction
businesses, by experts who have spent
more than 15 years in the industry.
The solution has built-in industry best
practices that address all the financial,
functional, and compliance
requirements of the construction
industry. This enables optimal process
integration and provides seamless
collaboration between the various
functions of the enterprise.
Opticon is a fully modular, construction enterprise
suite which is organized around for key outcome areas
viz.:
Being integrated, it helps organizations such as yours
accelerate the most important dimensions of your
business. It also provides you the flexibility of
prioritizing the area most important to you.
The solution has built-in industry best practices
that address all the financial, functional, and
compliance requirements of the construction
industry. This enables optimal process
integration and seamless collaboration.
Opticon connects sites and head office through
internet and thus provides up-to-date
information and resultant agility on all areas of
your operations. No more local spreadsheets or
separate applications for managing your
projects, tracking your sales, optimizing your
materials or boosting your sales.
Opticon enables, integrates and accelerates the
most vital aspects of your organization at one
place.
Opticon Accelerator is a
ready- to- use business suite
for the construction industry
engineered by experts from
the industry
Opticon Accelerator is
organized around four
outcome areas viz. Projects,
Materials, Sales and Finance –
those that really make all the
difference
COMPLETE
The Opticon Accelerator
completely maps all the vital
processes specific to your
construction business. It
enables, integrates and
accelerates the most vital
aspects of your organization
at one place.
2 Opticon Accelerator : Product Fact Sheet
An integrated suite of modules mapped around the
key business functions and processes of a
construction enterprise
Estimation and mapping of quantities to schedules
of rates, creation of activity schedule and
generation of resource and cash flow requirements
Full project monitoring and control from a central
console
Procurement and inventory fully integrated with
finance
Covers the entire Enquiry-Sales-Society
Management processes
Provides extensive reporting and analytics for
management control including finance and assets
From tendering to
estimation, from planning to
execution including
subcontracting, Opticon can
help your enterprise
accelerate in all dimensions.
Materials constitute almost
60-65% of total project costs.
Having uniform procurement
processes and visibility of its
consumption and
replenishment is the key to
superior business
performance.
SALES
There is no room for missed
enquiries, delayed payments
or ill-managed societies. They
are the key levers of your
business health.
FINANCE
Business performance
monitoring has to be in real
time. That is only possible
when your projects, materials
and sales are in sync with
your finance.
Opticon seamlessly covers the key aspects of the Engineer-Construct-Contract-Sell-Operate Life cycle and
therefore caters to most of Engineering, Contracting and Realty companies. It addresses the for key outcome
areas of Projects, Materials, Sales and Finance. The way the functional areas of the solution interact to
integrate the vital processes can be depicted as under:
3 Opticon Accelerator : Product Fact Sheet
Tender Management The Tender Management module enables successful bidding against tenders floated by client organizations.
Quick preparation of bids, and quicker refinements of the same based on negotiations is an important feature of
this module. TBM module determines the price and profit margins the organization charges from its client for
executing the project. The rate analysis for preparing bids provide clarity on profitability levels, which helps the
organization find common ground with the client. Some of the key features are as under:
• Maintains all details of tender at single point for tender submission.
• Import BOQ from excel sheet.
• BOQ items interlinked to required Schedule of Rate (SOR) or rate analysis generated as per
requirement.
• Provisions to keep escalation and wastage Factors separate for resources while working on rates of
item.
• Tender cost finalization by applying profit and/or discount factors at various levels of BOQ
• Awarded tender is integrated further execution & subcontracting module and regretted tenders are
blocked for further view.
Project Cost Management The Project Cost Management module helps define the cost of the project for planning, and controlling the
project internal to the organization. Beginning with estimating, actual historical data is used to accurately plan
all aspects of the project. PCM involves managing the cost dimension of the project from initiation through
closure
• Supports multiple project, sectors (phases), building units.
• Generates BOQ floor wise as per process of construction.
• Facility to select Schedule of Rate (SOR) and generation of BOQ.
• Facility to revise estimate for addition of items, deletion of items, quantity revision, rate revision.
• Facility to copy estimate from one building to the other and from one floor to another.
• Measurements detailing of Items in systematic way supported with copy paste facility and
trigonometric formulae.
Projects are enabled through the following 6 modules:
1. Tender Management
2. Project Cost Management
3. Project Schedule Management
4. Subcontractor Management
5. Project Monitoring & Control
6. Client Sales Billing
4 Opticon Accelerator : Product Fact Sheet
Project Schedule Management The Project Schedule Management module involves managing the time dimension of a project from initiation
though closure. In PSM, the time-scale relations between various project activities are identified at different levels
of detailing, and then logically project the schedule of the project through a network diagram. The PSM module
uses a built-in charting tool which displays the Gantt chart as well as the schedule information. Some of the key
features are:
• Integrated scheduling and networking tool that eliminates Primavera or Microsoft Project
• Scheduling of activities in project WBS and defining dependencies
• Updated progress reflected in MIS
• Calculation of float and critical path
• MIS reports on schedule variance and delays
• Integrated to Primavera & Microsoft Project
Subcontractor Management In Subcontractor Management module, subcontractors are identified for executing specific project activities at
time, cost, & quality constraints defined by the organization. Operational processes like work order generation,
advance, and retention are seamlessly woven into the module’s process sequence
• Generation of various types of work orders, amendment to work orders, Request for quotations,
Engineering analysis of quotations, Measurement books for Bills, Certificate of payment with respect to
financial year.
• Provision for creating Interim or Final Certificate of Payment.
• Payment tracking at site level.
• Supports various types of Contracts like Item Rate Basis, Built-up Area Basis, Lump sum with or excluding
material contracts or labor contract.
5 Opticon Accelerator : Product Fact Sheet
Project Monitoring and Control (PMC) The Project Monitoring and Control module involves capturing project execution and progress, proceeding with
business transactions, as well as identifying problems. Work progress is captured in Measurement Book (M-
Book) which forms the basis for analyzing progress, certifying work completion, detecting actual and impending
cost & time slippage, etc. Some of the key features are:
• Project schedule at micro level can be prepared phase wise, building wise, floor wise
• Project progress can be monitored on day basis, item wise & from resource consumption
• Single point platform forecasting budgets on day, week, month, building, phase, entire project basis.
• Material requisitions resource wise, item wise, floor wise, building wise can be generated.
• Tracks resource consumption by item, floor, building, project
Client Sales Billing (CB)
The Client Sales Billing module involves tracking the projects executed for external clients and billing them
based on mutually agreed contracts. Also, the payments from client are tracked to make sure that project’s
working capital requirements are being met as planned. Some of the key features are:
• Project Status: Values of; Billed, Pending to Bill, Approved Invoices, and Receipts.
• Provision creating Interim or Final Invoice.
• Invoice tracking.
• Supports various (all) Types of Bills;
• Advance; Mobilization, Ad-hoc.
• On Account (Advance against Work Done).
• Work Done Bills linked with Measurement Books (MB).
• Automatic calculation of Retention Money and management of Advance adjustments.
• Integrated with Execution and Finance Modules.
6 Opticon Accelerator : Product Fact Sheet
The Materials area is enabled by 2 modules:
1. Materials Procurement
2. Inventory and Warehousing
Materials Procurement The Materials Procurement module deals with procuring the materials required for executing the project
as per requirement from site offices. The material requirements thus obtained are verified against the
pre-defined project cost estimate, and made sure that only planned materials and quantities are
purchased at the planned time. The module manages entire procurement process chain from intend
through purchase order. Some of the key features are:
• Facility to add different Taxes (VAT as required in India) and Other Charges and Advances.
• Advance Payment Certificate and Purchase Certificate along with Advance Adjustments.
• Facility to Generate Transporter Purchase Order and Purchase Certificate.
• Purchase Order can be Direct for Sundry Purchases or based On Purchase Requisition (from
Inventory).
• Supports Central Procurement - for Sites, from Site to Central Stores, Delivery Schedule linked
to Material Receipt note.
Inventory Management The Inventory Management module involves managing the materials received through procurement, and
transfer. The main business objective here is to make sure that project does not get delayed due to lack
of material. And at the same time, limit the consumption of material to what is practically required, and
control wastage of material
• Purchase Requisition (Indent), Material Receipt (MRN), Good Receipt note (GRN), Stock
Transfer, Stock Tracking and Adjustment and Material Issues, Site Return.
• Warehouses at Central Store and Site.
• Online and Browser based Stock in Hand, Stock Register and Stock Valuation.
• Online and Browser based Stock Valuation by FIFO/LIFO.
• Web interfaces for Material Requisition, MRN, GRN, Issues and Site Return from remote sites.
• Site Return for reusable or scrap.
7 Opticon Accelerator : Product Fact Sheet
The Sales area is enabled by 3 modules:
1. Enquiry Management
2. Sales Management
3. Society Management
Enquiry Management In the Enquiry Management module, pre-sales processes in real estate development till property booking are
managed. Enquiries received from various sources are compiled and systematic follow-up is facilitated to
maximize the conversion to sales. Some of the key features are:
• Processes; Enquiries, Follow ups, Booking, Possession, Cancellation, Transfer, Payment and
Maintenance Receipts, Interest Calculation.
• Generates Dwelling Units and Parking Details Rates, Payment Plans.
• Parking can be attached to Unit or sold separately.
Sales Management The Sales Management module manages the post-sales processes after booking till offering possession of the
property to the customer. Receivables collection is streamlined and absolute visibility is available on account
position for each sale transaction. Some of the key features are:
• Supports Cash and Installment Plans.
• Generates Status and Demand Letters and supports Payment Plan based on Mile-Stones.
• Maintain Additional Heads and their management; Electricity, One time Maintenance, Stamp
duty/Registration and Extra Work.
• Maintains history and Manages; Payment Receipts, Payment Status, Payment Schedule, Loan Details,
Joint-Owners, Nominees, etc.
Society Management The Society Management Module captures the details of the housing society formed on the real estate property
developed by the organization. Some of the key features are:
• Maintains the details of the Society or Association, Authorized Share Capital and Share Value.
• Maintains the details of the Share Holder, their members, Nominees, Number of Shares and
Share Transfer details if any.
• Maintain the Auditor Remarks.
• Maintains the information of the Directors of the Association or Society
8 Opticon Accelerator : Product Fact Sheet
The Finance area is enabled by 3 modules:
1. Financial Accounting
2. Payroll Management
3. Land & Legal Management
Financial Accounting The Financial Accounting module involves keeping the account books in line with project activities, while
managing the regular payables, receivables, banking, and taxation management. Some of the key features are:
• Contractor/Purchase Payment Certificate Bookings, Adjustment/Bookings Journal Vouchers.
• Multi-Entry Bank and Cash Vouchers; against Contractor/Purchase Payment Certificate, Journal Vouchers
or direct.
• Manages Letter Of Credit for Import Purchases.
• Multi-Currency and Site level Accounting.
• TDS/VAT and Service Tax calculation and Automatic Cheque generation.
• Default and user defined Cost Centers, and Job Cost Accounting.
Payroll Management The Payroll Management module manages the salary and payroll activities for the organization. The employee and
payment details are integrated with finance and other modules. Some of the key features are:
• Processes are: Attendance, Salary Processing, Print Slips and Reports.
• Definable Grades, Level, configurable Job Types, Earnings, Deductions.
• Supports definable Payroll Period and Overtime, Bonuses, Appreciations and Alerts.
• Manages leaves and Loans and is integrated with Attendance.
• Supports; Monthly, Daily Payroll and Regular and Contract Employment.
• Supports Carried-Forward/Lapsing Reimbursements.
• Support to Indian PF, ESI, and Professional Tax calculation.
9 Opticon Accelerator : Product Fact Sheet
Land & Legal Management The LLM module captures the land bank details and the legal information of properties for easy reference to
relevant stakeholders within the organization. Some of the key features are:
• Maintains the details of lands purchased for executing the project
• Maintains the land information, owner details, areas information, and payment schedule
• Maintains the sale deed and other legal documents
• Maintains the history of litigations if ant associated with the land
Services IT Consulting and Engineering Support:
Advisory on technical, project management aspects of ERP roll-out and adoption.
Business Process Analysis and Optimization, Onsite Project Management, Offshore Support.
Data Management:
Facilitate sourcing and consolidation of master and transactional data.
Migration of master data
Software Training:
Classroom Training for different types of user groups
Computer Based Training (CBT) material - facilitating ongoing training programs
Integration & Customization:
Integration with Legacy Systems and 3rd Party Software
Localization, Solution Enhancement, Customized Components Development
Key Benefits
Covers all construction business processes comprehensively
Tight integration between modules leading to increased efficiency
Variety of MIS reports that enable closer monitoring of business
Improved operational efficiency & faster decision making
Designed on the basis of best practices accepted by industry
Improves bottom-line through cost and schedule management, precise planning, and resource
utilization.
Built-in industry best practices that address all the financial, & operational requirements
Connect sites & head office through internet & thus provides up-to-date data information system.
Proven solution implemented at 15+ clients in India, Middle East Asia, and North Africa
Designed by construction professionals, exclusively for construction business
10 Opticon Accelerator : Product Fact Sheet
System Requirements Software Requirements Server Windows 2003 Enterprise Server MS SQL 2003 Client- Windows XP, Vista
Hardware Requirements Server Application/Production Server Pentium Xeon Dual Core Dual Processor (Upgradeable to 8 processors) 8 GB Memory (Upgradeable up to 32 GB) 146 GB*2 for Operating system, Oracle and Database logs (RAID 1) 300 GB*4 for Data (RAID 5) Redundant power supply 256 MB RAID card supporting RAID 0, 1, 5 Dual port Gigabit Ethernet card Keyboard Mouse 17” TFT Monitor Client Pentium Dual Core Processor 256 MB RAM Minimum 250 MB free space on HDD Keyboard Mouse 15” Color monitor
SoftTech Engineers Private Limited The Pentagon, 5-A, 5th Floor, Shahu College Road Pune - 411 009 Maharashtra, India Phone: +91 20 32670349 www.softtech-engr.com