Download - ORDINARY MEETING AGENDA 11 NOVEMBER 2014

Maitland City Council I Ordinary Meeting Agenda

Notice is hereby given, in accordance with the provisions of the Local Government Act

1993 that a Meeting of Maitland City Council will be held in the Council Chambers,

Town Hall, High Street, Maitland, commencing at 5.30pm.

ORDINARY MEETING

AGENDA

11 NOVEMBER 2014

DAVID EVANS

GENERAL MANAGER

Please note:

In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that

all discussion held during the Open Council meeting is recorded for the purpose of verifying the

minutes. This will include any discussion involving a Councillor, Staff member or a member of the

public.

11 NOVEMBER 2014

Maitland City Council | Ordinary Meeting Agenda Pi

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 INVOCATION ........................................................................... 1

2 APOLOGIES AND LEAVE OF ABSENCE ................................... 1

3 DECLARATIONS OF INTEREST ................................................ 1

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....... 1

5 BUSINESS ARISING FROM MINUTES ..................................... 1

6 MAYORAL MINUTE ................................................................. 1

7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE

ITEMS OF BUSINESS ................................................................ 1

8 PUBLIC ACCESS ....................................................................... 1

9 GENERAL MANAGER'S REPORTS ........................................... 1

NIL

10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS ....... 2

10.1 DA 14-1899 CHANGE OF USE - HEALTH CONSULTING

ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY,

RUTHERFORD RECOMMENDATION: APPROVAL ......................... 2

10.2 DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA

SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT

METFORD RECOMMENDATION: APPROVAL .............................. 24

10.3 DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN ........... 56

10.4 ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF

MANAGEMENT AND MASTERPLAN ............................................ 64

10.5 RUTHERFORD COMMUNITY CENTRE - REVISED

CONSTITUTION ........................................................................... 73

10.6 PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2

DP1133081 LAWES STREET, EAST MAITLAND ............................ 87

10.7 LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB

INC. .............................................................................................. 99

10.8 LIVE LIFE GET ACTIVE PARTNERSHIP ........................................ 102

11 NOVEMBER 2014

Maitland City Council | Ordinary Meeting Agenda Pii

10.9 SECTION 356 COMMUNITY GRANTS ........................................ 107

10.10 MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY ....... 110

11 APPEARANCE AND INFRASTRUCTURE REPORTS .............. 113

11.1 ROAD SAFETY PROJECT ACTIVITIES 2013-14 ............................ 113

11.2 NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM -

THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-

15. .............................................................................................. 121

11.3 NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD

CLOSURES .................................................................................. 168

11.4 PETITION FOR FOOTPATH CONSTRUCTION ALONG THE

BOULEVARDE, EAST MAITLAND ............................................... 175

12 CORPORATE SERVICES REPORTS ....................................... 182

NIL

13 CORPORATE PLANNING AND ENGAGEMENT REPORTS .. 183

13.1 PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX

MONTHLY REPORT .................................................................... 183

14 STRATEGIC PROJECTS REPORTS ......................................... 191

NIL

15 PEOPLE AND PERFORMANCE REPORTS............................. 191

NIL

16 ITEMS FOR INFORMATION ................................................. 192

16.1 INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY

(IDPWD) PARTY IN THE PARK AND 'GREASE IS STILL THE

WORD' MUSICAL ....................................................................... 192

16.2 LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014

MINUTES .................................................................................... 194

16.3 GRANTS COMMISSION VISIT .................................................... 201

17 NOTICES OF MOTION/RESCISSION ................................... 203

17.1 BOUNDARIES COMMISSION REVIEW ....................................... 203

18 QUESTIONS WITH NOTICE ................................................. 207

11 NOVEMBER 2014

Maitland City Council | Ordinary Meeting Agenda Piii

19 URGENT BUSINESS ............................................................. 207

20 COMMITTEE OF THE WHOLE .............................................. 208

20.1 RECOVERY OF COSTS - 324 HIGH STREET MAITLAND .............. 208

20.2 NEW ROAD CONSTRUCTION AT EAST MAITLAND BY

DEVELOPER IN ASSOCIATION WITH DEVELOPMENT

CONSENT CONDITIONS. ........................................................... 209

20.3 EXPRESSIONS OF INTEREST - CONSTRUCTION WORKS FOR

THE UPGRADE OF MAITLAND TRANSPORT INTERCHANGE

AND ATHEL D'OMBRAIN DRIVE................................................ 210

21 COMMITTEE OF THE WHOLE RECOMMENDATIONS ......... 211

22 CLOSURE .............................................................................. 211

11 NOVEMBER 2014

Maitland City Council | Ordinary Meeting Agenda P1

PRESENT

1 INVOCATION

2 APOLOGIES AND LEAVE OF ABSENCE

3 DECLARATIONS OF INTEREST

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

● The Minutes of the Ordinary Meeting held 28 October 2014 be confirmed.

5 BUSINESS ARISING FROM MINUTES

6 MAYORAL MINUTE

7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS

OF BUSINESS

8 PUBLIC ACCESS

9 GENERAL MANAGER'S REPORTS

Nil

11 NOVEMBER 2014


10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS

10.1 DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1

DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD

RECOMMENDATION: APPROVAL

File No: DA 14-1899

Attachments: 1. Locality Plan

2. Development Plans

3. Submission

Responsible Officer: Bernie Mortomore - Executive Manager Planning,

Environment and Lifestyle

David Simm - Manager Development & Environment

Leanne Harris - Development Assessment

Coordinator

Author: Amanda Wells - Town Planner

Applicant: Loris Avril Chahl

Owner: Jaswant Chahl & Thari Williamson

Proposal: Change of Use – Health Consulting Rooms

Location: 271 New England Highway, Lot 1 DP21143

Zone: R1

EXECUTIVE SUMMARY

The proposal seeks consent for a change of use from an existing residential dwelling to

health consulting rooms at Lot 1, DP21143, 271 New England Highway, Rutherford. The

application is referred to Council for determination as one (1) objection was received as a

result of Council’s advertising and notification process.

The subject site is located on the intersection of Arthur Street and the New England

Highway and has existing driveway access to Arthur Street. The subject site is zoned R1

General Residential under the Maitland Local Environmental Plan 2011 (MLEP 2011) and

has a land size of 594.4m2. The change of use to health consulting rooms is permissible in

the R1 zone and pursuant to Clause 57 in State Environmental Planning Policy

(Infrastructure) 2007.

The proposal is for three consult rooms and includes the demolition of the existing

carport and shed, minor internal refurbishments of the dwelling, construction for the

provision of off-street car parking for four vehicles, including a disabled parking space

and disabled access ramp to the entrance of the dwelling.

The proposal was advertised for a period of 14 days from 21 August 2014 to 4 September

2014 and as a result of this process one (1) submission was received. The submission

raised issues in relation to :

11 NOVEMBER 2014

DA 14-1899 CHANGE OF USE - HEALTH CONSULTING ROOMS - LOT 1 DP21143, 271 NEW ENGLAND HIGHWAY, RUTHERFORD RECOMMENDATION: APPROVAL (Cont.)


Car parking;

Traffic flow and pedestrian use ;

Zoning and existing infrastructure;

Additional vacant commercial spaces; and

Fragmentation of the area.

These issues are not considered significant enough to warrant refusal of the proposal.

An assessment of the proposal has been undertaken against Section 79C (1) of the

Environmental Planning and Assessment Act 1979 (NSW) and is considered to be

appropriate for the following reasons:

The proposal is permitted with consent within the R1 General Residential zone and

State Environmental Planning Policy (Infrastructure) 2007;

The proposed change of use will provide additional health facilities in the area; and

The proposal has been assessed against the requirements of the Maitland City Wide

Development Control Plan 2011 (MDCP 2011), specifically Part C – Design Guidelines,

C.11 ‘Vehicular Access and Car Parking’, and is determined to be consistent with the

objectives set out in the MDCP 2011.

Accordingly, it is recommended that the application for change of use – health consulting

rooms be approved by Council subject to conditions.

OFFICER’S RECOMMENDATION

THAT DA14-1899, for Change of Use – Health Consulting Rooms at Lot 1, DP21143,

271 New England Highway, Rutherford, be approved subject to conditions of

consent set out in the attached schedule.

INTRODUCTION

The purpose of this report is to provide Council with an assessment of the proposal

to enable determination of the development application. This report is provided to

Council on the basis that one (1) objection was received during the notification

timeframe.

BACKGROUND / SITE DESCRIPTION

The subject site is located at 271 New England Highway, Rutherford, and is legally

described as Lot 1, DP21143. The subject site is zoned R1 General Residential under

the Maitland Local Environmental Plan 2011. The site is well positioned in terms of

access to local facilities and public transport and is sited within an existing

established area of Rutherford. The subject site has a land area of 594.4m2 and is not

located on Council’s mapping as subject to bush fire or flooding, nor is the site

11 NOVEMBER 2014



located within a Heritage Conservation Area. The surrounding land uses comprise of

detached residential dwellings to the north, south and west, and business and

commercial premises to the east. The subject site and surrounding land is shown in

Figure 1 below.

11 NOVEMBER 2014



11 NOVEMBER 2014



PROPOSAL

The proposal seeks consent for a change of use from a residential dwelling to health

consulting rooms, comprising of three (3) consulting rooms, an office, reception and

waiting room, staff lunch room, disabled washroom and two additional bathroom

facilities, and makes provisions for four (4) car parking spaces, including one (1)

disabled space. Plans of the proposal are included as attachment No. 2.

The proposal included the demolition of standalone shed in the rear of the property

and a small portion of the external wall on the north-western elevation to facilitate

car parking. The proposal also includes the use of the current driveway as well as the

construction of a new driveway, allowing for separate forward entry and exit from

the site.

The premises will operate during normal business hours being 8:30am to 5:30pm

Monday to Friday.

PLANNING ASSESSMENT

The proposal has been assessed under the relevant matters for consideration

detailed in Section79C (1) of the Environmental Planning and Assessment Act 1979

(NSW) as follows:

Section 79C(1)(a)(i) provisions of any environmental planning instrument

Local Environmental Plan

The Maitland Local Environmental Plan 2011 (MLEP2011) applies to the proposal. The

subject site is zoned R1 General Residential pursuant to the provisions of the MLEP

2011. The change of use to health consulting rooms is permissible within the R1 zone

with Council consent and is considered to meet the objectives of the zone as it

provides a facility and service which will meet the day to day needs of residents.

State Environmental Planning Policies

As per State Environmental Planning Policy (Infrastructure) 2007, Division 10 ‘Health

Service Facilities’, the development for the purpose of health service facilities may be

carried out with consent on land is a prescribed zone. The R1 General Residential

zone is listed as a prescribed zone under this SEPP. Health services facility

incorporates any facility used to provide medical or other services relating to the

maintenance or improvement of the health, or the restoration of health, of persons or the

prevention of diseases in or treatment of injury to persons. This includes Health

Consulting Rooms.

11 NOVEMBER 2014



Section 79C(1)(a)(ii) any draft environmental planning instrument that is or has been

placed on public exhibition

No draft environmental planning instruments are relevant to this proposal.

Section 79C(1)(a)(iii) any development control plan

Maitland City Wide Development Control Plan (DCP) applies to the subject site and

contains provisions which relate to development in a residential area. The

considerations and specific criteria under the relevant chapters are addressed

below:

Maitland City Wide Development Control Plan: Part C, Chapter 1 ‘Accessible Living’

The proposal includes provisions to meet the requirements of the Accessible Living

Chapter of the DCP with the construction of an access ramp, disabled washroom

facilities and a disabled parking space and associated shared area – nominated as a

No Parking space with bollard.

Maitland City Wide Development Control Plan: Part C, Chapter 11 ‘Vehicular Access

and Car Parking’

In accordance with the DCP, the proposal is defined as business premises, which

includes offices and doctors surgeries. As such, car parking is to be provided at the

rate of one (1) space per 40m2 of floor area. The approximate floor area of the

premises is 135m2 which equates to 3.375 (say 4) spaces. The proposal provides four

(4) car spaces on site, including a disabled parking space. All car parking dimensions

meet Council’s standards and forward entry and exit is available to and from the site.

Section 79C(1)(a)(iv) the regulations (to the extent that they prescribe matters for the

purposes of this paragraph)

The Environmental Planning and Assessment Regulation 2000 (NSW) does not trigger

any additional issues to be considered.

Section 79C(1)(b) the likely impacts of that development, including environmental

impacts on both the natural and built environments, and social and economic impacts

in the locality

Traffic Generation, Access and Car Parking

The proposal will result in increased vehicle movements to and from the subject site.

An off-street car park is to be constructed providing four (4) vehicle parking spaces

including one disabled car parking space. Vehicles will have a separate entrance and

exit from the site to enable forward movement to and from the facility via Arthur

Street. Whilst it is expected that movements to and from the site will be higher than

that of a typical residential dwelling, the proposal is considered acceptable given the

location of the site to the New England Highway, the existing traffic volumes on the

11 NOVEMBER 2014



local street network, and the availability of on street parking in the surrounds As

such, while some impacts on traffic generation, access and car parking are expected,

they are not expected to be significant.

Stormwater and Drainage

An existing drainage system is present onsite, however the proposal seeks to

increase the amount of hard surface on site. A drainage concept plan has been

submitted with this application. Should Council approve the application, a condition

of consent is recommended for a detailed stormwater drainage plan to be submitted

to and approved by Council, prior to the issue of a Construction Certificate.

Landscaping

Landscaping is to be incorporated into the proposal with a landscaping strip along

the northern elevation of the site (Arthur Street) to soften the proposed access

ramp. A landscaping strip is also to be used behind the car parking area, to reduce

the amount of hardstand. As the subject site is an existing residential dwelling, there

is some existing landscaping on site, which will be retained.

Residential Amenity

The proposal will result in a change of use from a residential land use to a small scale

commercial use. Notwithstanding, it is not expected that the proposal would have a

significant impact on the residential amenity of the locality. The locality already

experiences a higher than standard level of noise due to the proximity to the New

England Highway. Further, as the operation is limited to business hours, it is not

expected that there will be significant after hours noise impacts from the

development. The proposal will still maintain the residential character, bulk and

scale of the existing dwelling and as such, it is unlikely that the proposal would have

any significant impact on the residential amenity within the locality.

Social and Economic Impact

The proposal would result in a positive social and economic impact within the

locality through the provision of additional medical services to service the local

community.

Cumulative Impact

The proposal is unlikely to result in a significant cumulative impact. The surrounding

land use is a mixture of residential and non-residential land uses. The proposal is

considered appropriate given the surrounding locality. The impacts identified above

can be managed on site, and as such are unlikely to result in significant impacts.

Section 79C(1)(c) the suitability of the site for the development

11 NOVEMBER 2014



The proposal is compliant with the relevant planning policies. The site is zoned R1

General Residential and the proposal is permissible in the zone. The subject site is

identified as suitable for the proposal.

Section 79C(1)(d) any submissions made in accordance with this act or the regulations

The proposal was advertised for a period of 14 days from 21 August 2014 to 4

September 2014 and as a result of this process one (1) submission was received and

is included as attachment No. 3. Issues raised in the submissions are discussed

below.

Issue Comment

Car parking would appear to be

inadequate for a facility with 3 consulting

rooms. Any overflow parking would then

be relegated to the side street where

there is only minimal distance to the

cross street, Neville St. This would result

in clients parking in the vicinity of other

residential properties, with the obvious

reduction in their private amenity.

The provisions for car parking meet the

current requirements under the

Maitland City Wide Development Control

Plan. As stated above, the development

requires 3.375 car parking spaces, in

which 4 spaces are provided.

Multiple site visits have shown that for

the majority of time there is sufficient

availability of parking within the locality

and minimal traffic movements along

Arthur Street and Neville Street.

As the development is to operate during

normal business hours of 8:30am to

5:30pm Monday to Friday, is it not

expected that the surrounding

residential properties will be adversely

impacted in terms of private amenity.

Clients attending this facility who then

chose to continue business in the

commercial zones opposite, while leaving

their vehicles parked on this side of the

highway, would interfere with the traffic

flow from the new Arthur St upgrade. ie

the increased use of the pedestrian lights

prevents the egress of vehicles existing

left from Arthur st in the commercial

precent onto the highway.

It is not considered likely that clients of

the health care facilities would leave

their vehicles at the premises and walk

to the commercial precinct. There are

adequate provisions for car parking

closer to the shops which would allow

people to use shopping trollies/carts

without having to push them across the

New England Highway.

The crossing of New England Highway

and Arthur Street is already a signalised

traffic light with provisions for

pedestrian access. It is not expected that

11 NOVEMBER 2014



Issue Comment

any additional crossings at this point due

to the development would have

significant impacts upon the traffic flow

of the New England Highway.

While the proposed change of use may

currently fit with Council’s current

zonings, there is already an abundance

of land within the commercial zone, in

Arthur St adjacent to the Community

Centre and immediately opposite 271

New England Highway, where DA’s for

Health Facilities are still in place but have

been undeveloped owning to lack of

interest from other health professionals.

These DA’s provide good off-street

parking for clients, as was a requirement

by Council at the time. They are also in

the commercial area and do not

fragment the business centre as such.

The proposal is consistent with current

legislation and complies at both Local

and State level.

The current development application is

before Council and other applications are

not relevant to the determination of this

proposal.

There is also vacant commercial space in

the new McKeachie’s centre.

Council can only assess the application

lodged. The development is permissible

with consent in the zone and meets the

requirements of Local and State

legislation.

Houses in Weblands St are now zoned in

the Local Centre and would be suitable

for a similar development as this

proposal, without fragmenting the

centre.

As above, Council can only assess the

application as it has been lodged.

Is it not expected that there will be any

significant impacts to the residential

amenity of the locality.

The proposal will still maintain the

residential character, bulk and scale of

the existing dwelling and as such, it is

unlikely that the proposal would have

any significant impact on the residential

amenity within the locality.

11 NOVEMBER 2014



Section 79C(1)(e) the public interest

It is considered that the proposal is consistent with the character of the locality and

compliant with the objectives of the zone. It is considered that the proposal is not in

conflict with the greater public interest.

Issue Comment

FINANCIAL IMPLICATIONS

This matter has no direct financial impact upon Council’s adopted budget or forward

estimates.

POLICY IMPLICATIONS

This matter has no specific policy implications for Council.

STATUTORY IMPLICATIONS

Statutory implications relating to assessment of the subject application have been

addressed in the body of the report

CONCLUSION

An assessment of the application has been undertaken against Section 79C(1) of the

Environmental Planning and Assessment Act, 1979 as amended. The proposed

development is considered acceptable in terms of the relevant matters for

consideration under the Act and the development application is recommended for

approval.

11 NOVEMBER 2014



SCHEDULE OF CONDITIONS

Reason for Condition(s)

The following condition(s) have been applied to the development, subject of this consent, to

ensure that the development meets the requirements of the NSW Environmental Planning and

Assessment Act 1979, the NSW Environmental Planning and Assessment Regulation 2000, and

the various policies and development controls of Maitland City Council and other government

agencies relevant to the development being undertaken.

APPROVED PLANS AND DOCUMENTATION

1. The development shall be carried out in accordance with the stamped approved

plans and documentation as detailed in the following schedule and any amendments

arising through conditions to this consent or as shown in red colour on the plans:

Plan Ref No. Sheet

No.

Revn

No.

Revision

Date

Prepared by:

(consultant)

98049 1 1 27.10.14 P & A Home Plans

CERTIFICATES

2. The applicant shall submit to Council a “Notice of Commencement” form at least two

(2) days prior to the commencement of construction works.

3. Prior to the commencement of works an application for a Construction Certificate

shall be submitted to, and be approved by, the Accredited Certifier.

4. Prior to the issue of an Occupation Certificate all conditions of development consent

shall be complied with.

BUILDING CONSTRUCTION

5. All building work shall be carried out in accordance with the provisions of the Building

Code of Australia.

6. Upon completion of the building BUT prior to its occupation, a Final Fire Safety

Certificate with respect to each critical and essential fire safety measure installed in

the building shall be submitted to Council. Such certificates shall be prepared in

accordance with Division 4 of Part 9 of the Environmental Planning and Assessment

Regulation, 2000.

11 NOVEMBER 2014



7. A copy of the Fire Safety Schedule and Fire Safety Certificate shall be prominently

displayed in the building in accordance with Division 4 of Part 9 of the Environmental

Planning and Assessment Regulation 2000.

8. A Fire Safety Statement in respect of each required essential and/or critical fire safety

measure installed within the building shall be submitted to Council and the NSW Fire

Commissioner annually (or at a more frequent interval for supplementary

statements).

Statements shall be prepared and issued in accordance with Division 5 of Part 9 of

the Environmental Planning and Assessment Regulation, 2000. Note that monetary

penalties may apply for failure to lodge a fire safety statement within the prescribed

timeframe.

Statements to the NSW Fire Commissioner are to be submitted electronically to

[email protected].

Standard forms and further information for lodging Fire Safety Statements may be

downloaded from Councils website.

CARPARKING

9. Car parking for the development shall be provided in accordance with the approved

plans, with a minimum allocation for the development of 4 spaces.

10. All driveways, parking areas and vehicles turning areas shall be constructed with a

segmental paver surface (on a concrete sub-base), or as reinforced concrete.

11. All parking bays shall be delineated with line-marking and/or signposting.

LANDSCAPING 12. Prior to the issue of a Construction Certificate a detailed landscape plan is to be

prepared and submitted to Council for approval. This plan is to indicate the location

of all paved and landscaped areas, type of species to be planted, and is to state the

mature height and spread of all proposed trees, shrubs and ground covers. The plan

is to include additional landscaping between the car parking bays and the southern

boundary as shown in red on the plans.

VEHICLE ACCESS

13. Prior to commencement of construction of the driveway crossing on the public

footway verge, the works shall have been approved by Council. An application form,

“Application to Construct Private Works on Footway” shall be submitted to Council,

together with the appropriate fee (for each driveway).

mailto:[email protected]

11 NOVEMBER 2014



14. Prior to issue of the Occupation Certificate the driveway layout and profile shall be

constructed in concrete (heavy duty), in accordance with Council’s Manual of

Engineering Standards, which include the retention of (or if damaged reconstruction

as plain concrete of) any existing footpath, and with reference to Council’s

information document “Footway Crossings (Driveways)”.

PATHS

15. Prior to the issue of the Occupation Certificate a pedestrian path 1.5m wide, along

Arthur St for the full length of the development, shall be provided in accordance with

Council’s Manual of Engineering Standards.

16. Prior to commencement of works within an existing public road reserve;

an engineering design, in accordance with Council’s Manual of Engineering

Standards, shall be submitted to Council for approval,

consent under the Roads Act for the approved works, shall be issued by

Council,

all relevant Council fees shall be paid,

a traffic control plan in accordance with the RMS publication “Traffic control at

Worksites” shall be submitted to, and be approved by, Council.

STORMWATER DRAINAGE

17. Prior to issue of the Construction Certificate, a detailed stormwater drainage plan,

providing:

i) On-Site Detention (OSD) of stormwater, and

ii) an emergency overland flow path for major storm events, that is directed to

the public drainage system, and

iii) entrapment of gross pollutants, nutrients and hydrocarbons generated from

the contributing ground-surface catchment areas,

iv) conveyance where necessary, of stormwater through the site from

upstream catchments, (including roads and adjoining properties),

v) detailed pavement finished surface levels, to ensure stormwater runoff

catchment and its direction into the detention system.

shall be designed in accordance with Council’s Manual of Engineering Standards.

The design shall be based on the concept plan number 239165 Sheet 1 dated

15/07/2014

11 NOVEMBER 2014



18. Prior to Occupation or Operation of the development, a Stormwater System

Maintenance Procedure Plan shall be prepared by an engineer, detailing a regular

maintenance programme for pollution control devices, covering inspection, cleaning

and waste disposal, a copy of which shall be supplied to the owner/operator.

19. Prior to issue of the Occupation Certificate, the stormwater-control system shall be

constructed in accordance with the approved stormwater drainage plan.

GENERAL PROVISIONS

20. Rubbish generated from the development is to be suitably contained on site at all

times. No rubbish shall be stockpiled in a manner which facilitates the rubbish to be

blown off site.

21. A sign must be erected in a prominent position on the work:

i) stating that unauthorised entry to work site is prohibited, and

ii) showing the name of the person in charge of the work site and a telephone

number at which that person may be contacted during work hours.

Any such sign is to be removed when the work has been completed.

Note: This condition does not apply to:

i) building work carried out inside an existing building, or

ii) building work carried out on premises that are to be occupied continuously

(both during and outside working hours) while the work is being carried out.

22. No building materials, refuse or spoil is to be deposited on or be allowed to remain

on Council's footpath.

23. Suitable and adequate measures are to be applied to restrict public access to the site

and building works, materials and equipment.

24. Disabled Access and Sanitary Facilities shall comply with Part D3 and F2.4 of the

Building Code of Australia.

25. Light and Ventilation to rooms is to comply with Part F4 of the Building Code of

Australia.

26. Door furniture to egress doors is to comply with Part D2.21 of the Building Code of

Australia.

ADVICES

The following advice is limited in scope and should not be understood to encompass all areas of

responsibility of the consent holder, relating to the development.

11 NOVEMBER 2014



A. You are advised that where underground works within the road reserve are

required for necessary for supply of services (such as water, sewer, electricity, gas),

further consent for a “Road Opening” must be obtained from Council.

Refer to Council’s form: “Application for Registration to Open Roads/Footpaths”.

B You are advised that in regard to potential soil erosion from the construction site,

such pollution of the environment is an offence under the Protection of the

Environment & Operations (POEO) Act and may incur infringement fines.

C You (or the owner) are advised to notify Council in writing, of any existing damage to

the street infrastructure (including landscaping) along the frontage of the property,

prior to commencement of construction. The absence of such notification signifies

that no damage exists. Where necessary repairs are carried out by Council, the

owner of the property shall be held liable for the cost of those repairs.

D You are advised that there may be design matters in relation to the drainage concept

plan that warrant further attention prior to the issue of the Construction Certificate.

E You are advised that, prior to pouring of internal concrete driveways and kerbs,

which act as surface depression storage for the stormwater detention, (and/or

surfaces which divert runoff to those storage areas), levels should be confirmed, by

survey, on formwork and control marks.

F You are advised that further consent for a driveway across the footway verge must

be obtained. Inspections of works (eg formwork & reinforcement MUST be carried

out by Council. (See Council’s “Application To Construct Private Works On Footway”).

You should contact Council (ph. 49 34 9700), giving at least 24 hours notice for

inspections.

G You are advised that the issue of this development consent does not amount to a

release, variation or modification by Council of any covenant or easement applicable

to this property and that Council will not be held responsible when action on this

consent results in any loss or damage by way of breach of matters relating to title of

the property.

H You are advised that compliance with the requirements of the Disability

Discrimination Act, (DDA) applies to works on this site. It should be noted that

compliance with the Building Code of Australia does not necessarily meet the

requirements of the DDA.

I You are advised that any proposed advertising signs are subject to a separate

Development Application to Council.

ORDINARY MEETING AGENDA 11 NOVEMBER 2014



Planning, Environment and Lifestyle

Reports

DA 14-1899 CHANGE OF USE - HEALTH

CONSULTING ROOMS - LOT 1

DP21143, 271 NEW ENGLAND

HIGHWAY, RUTHERFORD


Locality Plan

Meeting Date: 11 November 2014

Attachment No: 1

Number of Pages: 0





Reports


CONSULTING ROOMS - LOT 1 DP21143, 271

NEW ENGLAND HIGHWAY, RUTHERFORD


Development Plans


Attachment No: 2

Number of Pages: 1





Reports


CONSULTING ROOMS - LOT 1 DP21143, 271

NEW ENGLAND HIGHWAY, RUTHERFORD


Submission


Attachment No: 3

Number of Pages: 0

11 NOVEMBER 2014


10.2 DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION -

LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD


FILE NO: DA 14-1978

ATTACHMENTS: 1. Locality Plan

2. Development Plans

3. Submission

RESPONSIBLE OFFICER: Bernie Mortomore - Executive Manager Planning,


David Simm - Manager Development & Environment

Leanne Harris - Development Assessment Coordinator

AUTHOR: Amanda Wells - Town Planner

APPLICANT: Toner Design P/L

OWNER: Anthony Van De Mortel

PROPOSAL: Two (2) Three Bedroom Attached Dual Occupancy and

Strata Subdivision

LOCATION: Lot 8830 DP1076205, 7 Conder Crescent, Metford

ZONE: R1

EXECUTIVE SUMMARY

The proposal seeks consent for the construction of a dual occupancy (attached) and two

lot Strata subdivision at Lot 8830 DP1076205, 7 Conder Crescent, Metford. The application

is referred to Council for determination as one (1) objection was received as a result of

Council’s advertising and notification process.

The subject site is zoned R1 General Residential under the Maitland Local Environment

Plan 2001 (MLEP 2011) and has a land size of 521.59m2. The subdivision of land and

erection of a Dual Occupancy (attached) is a permissible form of development in the R1

zone subject to Council consent. The proposal seeks consent to Strata subdivide the land

into Unit 1 (238.6m2) and Unit 2 (237.08m2) with the driveway (45.91m2) as common

property. The proposal includes the construction of a two (2) three bedroom attached dual

occupancy.

The proposal is Integrated Development under the Environmental Planning and

Assessment Act 1979 (NSW) for the purposes of authorisation under section 100B of the

Rural Fires Act 1997 in respect of bush fire safety of subdivision of land and General Terms

of Approvals have been provided. The proposal was advertised and notified for a period of

14 days from 11 September 2014 to 24 September 2014. As a result of this process, one (1)

submission was received. The submission raised issues in relation to:

Overshadowing;

11 NOVEMBER 2014

DA 14-1978 DUAL OCCUPANCY (ATTACHED) AND STRATA SUBDIVSION - LOT 8830 DP1076205, 7 CONDER CRESCENT METFORD RECOMMENDATION: APPROVAL (Cont.)


Traffic concerns;

Parking and access;

Open space and safety; and

Overdevelopment.

These issues are not considered significant enough to warrant refusal of the proposal.

An assessment of the proposal has been undertaken against Section 79C (1) of the

Environmental Planning and Assessment Act 1979 (NSW). The proposal is considered to

the appropriate for the following reasons:

The proposal will result in additional dwellings to be erected within the locality;

The proposal is permitted with consent with the R1 General Residential zone and is

consistent with the relevant objectives of the zone; and

The proposal has been assessed against the requirements of the Maitland City

Wide Development Control Plan 2011 (MDCP 2011), specifically Part C – Design

Guidelines, C.8 ‘Residential Design’, C.10 ‘Subdivision’ and C.11 ‘Vehicular Access

and Car Parking’ and is determined to be consistent with the MDCP 2011.

Accordingly, it is recommended that the application for a two (2) three bedroom attached

dual occupancy and strata subdivision be approved by Council subject to conditions.


THAT DA14-1978, for Dual Occupancy (Attached) and Strata Subdivision at Lot 8830

DP1076205, 7 Conder Crescent, Metford, be approved subject to conditions of

consent set out in the attached schedule.

INTRODUCTION

The purpose of this report is to provide Council with an assessment of the proposal

to enable determination of the development application. This report is provided to

Council on the basis that one (1) objection was received during the notification

timeframe.

BACKGROUND / SITE DESCRIPTION

The subject site is located at 7 Conder Crescent, Metford, legally described as Lot

8830 DP1076205. The subject site is zoned R1 General Residential under the Maitland

Local Environmental Plan 2011 (MLEP 2011). The subject site has a land area of

521.6m2 and is a regular shaped allotment. The site is mapped as bush fire prone and

the proposal is for integrated development. The surrounding land uses comprise of

detached residential dwellings and dual occupancies. The subject site and

surrounding land is shown in the Figure 1 below.

11 NOVEMBER 2014



Figure 1: Aerial of Subject Site in Locality.

11 NOVEMBER 2014



PROPOSAL

The proposal seeks consent to construct attached dual occupancy and strata

subdivision. Each unit will contain three (3) bedrooms, a bathroom, laundry, kitchen,

meals, family and lounge room, a patio and a single garage.

The proposal includes the strata subdivision of one lot into two. The 521.6m2 lot will

be subdivided to create:

Proposed Unit 1 – 238.6m2;

Proposed Unit 2 – 237.08m2; and

Common Property (driveway) – 45.91m2

Access to the units is via a shared driveway off Conder Crescent.

PLANNING ASSESSMENT

The proposal has been assessed under the relevant matters for consideration

detailed in Section 79C (1) of the Environmental Planning and Assessment Act 1979

(NSW) as follows:

Section 79C(1)(a)(i) provisions of any environmental planning instrument

Local Environmental Plan

The Maitland Local Environmental Plan 2011 (MLEP 2001) applies to the proposal. The

subject site is zoned R1 General Residential pursuant to the MLEP 2011. The

proposed development is defined under the MLEP 2011 as “dual occupancy” and

“subdivision” which are permissible land uses in the zone with Council consent. The

proposal is considered to be consistent with the zone objectives, as follows:

To provide for the housing needs of the community.

To provide for a variety of housing types and densities.

To enable other land uses that provide facilities or services to meet the day to day

needs of residents.

The proposal will provide increased housing stock in the area to cater for the housing

needs of the community and will assist in the delivery of a variety of housing types

and densities within the locality.

State Environmental Planning Policies

State Environmental Planning Policy Building Sustainability Index (BASIX) 2004 is

applicable to the subject application. BASIX Certificates were submitted with the

11 NOVEMBER 2014



proposal. The submitted plans are consistent with the requirements as outlined in

the BASIX Certificates.

Section 79C(1)(a)(ii) any draft environmental planning instrument that is or has been

placed on public exhibition

No draft environmental planning instruments are relevant to this proposal.

Section 79C(1)(a)(iii) any development control plan

Maitland City Wide Development Control Plan (DCP) applies to the subject site and

contains provisions which relate to residential design and subdivision. The

considerations and specific criteria under the relevant chapter are addressed below.

Maitland City Wide Development Control Plan Chapter C.8 ‘Residential Design ’

The proposal has been assessed in accordance with the relevant clauses of the

Residential Design section of the DCP, as outlined in the following table.

Section Requirement Comment Compliance

(Yes/No)

2. Site Analysis and

Site Context

Site analysis to be

undertaken outlining existing

opportunities and

constraints.

A site analysis plan has been

submitted with the

application, identifying

potential characteristics of

the site that need to be

incorporated into the design.

Yes

3. Development

Incorporating Existing

Dwellings

To ensure that existing

buildings are retained for

ongoing residential use.

There are no existing

dwellings on site.

N/A

4. Bulk Earthworks

and Retaining Walls

Bulk earthworks plan to be

submitted with application.

Extent of cut and fill

restricted to 600mm for the

purposes of retaining fill and

900mm for the purposes of

retaining cut.

Retaining walls will be

constructed along the

northern boundary of the

site. The heights of the

retaining wall vary up to

400mm which complies with

Council’s policy.

Yes

5. Street Building

Setbacks

Minimum building line to the

principle street frontage is

5m. No garage less than 6m

to street boundary.

Unit 1 has a minimum

building setback of 5.026m to

the building and Unit 2 has a

minimum of 5.305m. The

minimum setback for the

garage is 6.999m.

Yes

6. Side and Rear

Setbacks

Side and rear setbacks should

be a minimum of 1m.

Both units have a minimum

side setback of 901mm, which

is under the DCP

requirements, however this is

appropriate under the

Building Code of Australia

(BCA) and no significant

impacts are expected.

No, but

justified

11 NOVEMBER 2014




(Yes/No)

Minimum rear setback is

6.231m.

7. Site Coverage and

Unbuilt Areas

Maximum site coverage

should be 60%.

Site coverage (including

driveway and patios) for the

site is 262.82. This is 50% of

the site and meets the

requirements for unbuilt

areas.

Yes

8. Building Height, Bulk

and Scale

Maximum building height of

8m.

The dwelling is of a single

storey nature and under the

maximum height.

Yes

9. External Appearance Ensure good design in

character with surrounding

development while

encouraging high

architectural standards.

Articulated roof and facades

provide visual interest to the

street elevations of the

proposed dwelling. Front

entry porticos highlight

building entrances and

further enhance visual

character of the buildings.

Yes

10. Open Space To ensure sufficient and

accessible open space with

adequate solar access

depending on orientation.

Both units exceed the

requirements for open space

and for private open space,

with the inclusion of

courtyards. Unit 1 has a

minimum space of 53.92m2

and Unit 2 has a minimum

space of 58.78m2.

Yes

11. Sites having a

Boundary to a

Laneway

To ensure that new

developments are provided

with a street address.

There are no laneways

adjoining to subject site.

N/A

12. Accessibility and

Adaptable Housing

To provide adaptable housing

sustainably when building

multiple dwellings (10 or

more).

Only two units are to be

constructed.

N/A

13. Landscape Design Landscape plan to be

submitted with the proposal.

A Landscaping plan has been

submitted showing details of

plant species and locations.

Species have been chosen to

response to the character of

the area.

Yes

14. Fencing and Walls To provide fencing

compatible with the character

of the area to maintain

privacy.

The site is currently fenced on

the northern, eastern and

western elevations.

Yes

15. Driveway Access

and Car Parking

The driveway is to be a

minimum of 2.7m wide and

minimum grade 4:1 (H:V). To

comply with Council’s Manual

of Engineering Standards.

Two (2) car parking spaces

provided for each 3 bedroom

dwelling,

Car parking has been

provided at the rate of two (2)

spaces for each three (3)

bedroom unit in the form of a

single garage and space for

stacked parking.

Yes

11 NOVEMBER 2014




(Yes/No)

16. Visual and Acoustic

Privacy

Visual and acoustic privacy of

adjoining properties should

be maintained.

The development is single

storey and of a residential

nature and the 1.8 metre

colorbond dividing fence are

considered acceptable in

terms of visual and acoustic

privacy.

Yes

17. Water and Energy

Conservation

BASIX Certificate to be lodged

complying with SEPP BASIX

requirements.

The development complies

with the BASIX Certificate

submitted with the proposal.

Yes

18. Stormwater

Management

Stormwater plan is to be

submitted that complies with

Council’s Manual of

Engineering Standards.

Stormwater plans incorporate

BASIX requirements and

Council’s Manual of

Engineering Standards

requirements.

Yes

19. Security, Site

Facilities and Services

Dwellings provided with entry

to street boundary, obscured

garbage storage areas and

clothes lines and mail boxed

in appropriate locations.

Each unit has an entry to the

street frontage for casual

surveillance. Mail boxes,

clotheslines and garbage bins

are nominated on plans in

appropriate locations

Yes

Maitland City Wide Development Control Plan Chapter C.10 ‘Subdivisions’

The proposal seeks consent for a two lot Strata Title subdivision. The proposed

development is situated on a vacant lot with no significant vegetation. The site is

currently covered in grass. The site is mapped as bush fire prone land. The proposal

has been referred to the NSW Rural Fire Service who provided conditions to be

implemented to reduce risk to an acceptable level. Lot size and dimensions for the

proposed subdivision are consistent with the DCP requirements and considered

satisfactory. Unit 1 comprises (238.6m2) and Unit 2 comprises (237.08m2) with the

driveway (45.91m2) as common property.

Maitland City Wide Development Control Plan Chapter C.11 ‘Vehicular Access and Car

Parking’

Each three (3) bedroom unit is provided with two (2) car parking spaces, comprising

of a single garage as well as space for stack car parking. This is consistent with the

requirements of the DCP.

The proposal will utilise the existing 3.0m wide concrete access with a proposed

driveway extension perpendicular to the existing access. Due to the nominal garage

setbacks and existing road corridor widths, sight distances can be easily achieved for

the proposed development. A reverse out vehicle movement from the site is

11 NOVEMBER 2014



considered acceptable given the low speed and low volume environment of the

surrounding road network.

There are no additional management plans, policies or strategies applicable to this

proposal.

Section 79C(1)(a)(iv) the regulations (to the extent that they prescribe matters for the

purposes of this paragraph)

The Environmental Planning and Assessment Regulation 2000 (NSW) does not trigger

any additional issues to be considered.

Section 79C(1)(b) the likely impacts of that development, including environmental

impacts on both the natural and built environments, and social and economic impacts

in the locality

The proposed development is sited within an established residential area and is not

anticipated to have any negative impacts on the locality or surrounding

developments. The site has adequate street frontage to Conder Crescent and it is

expected that vehicle movements during construction will be within be within traffic

patterns for the locality. It is not anticipated that the development will have any

significant impacts on public open space or pedestrian linkages.

Utilities (reticulated water, sewerage, electricity and telecommunications) are

available on site. The subject site is not located within or near to a listed heritage

conservation area. The subject lot is residential in nature and will not have a

significant impact on any valuable land resources. It is not anticipated that the

proposed development will have any significant impacts on local water resources,

soil quality, air quality or flora and fauna.

A waste management plan has been submitted which details satisfactory methods of

waste disposal for both the construction phase and ongoing waste. It is expected that

an acceptable level of noise and potentially vibrations will occur through the

construction phase. There are no anticipated noise impacts after construction. There

are no anticipated risks to people, property or the biophysical environment. It is

expected that throughout the design stage, suitable security measures have been

included. The economic impacts of the proposed development will be beneficial for

the local building industry. The proposed development is considered to be

appropriate for the intended use. The proposal will not create any cumulative

impacts upon the area.

11 NOVEMBER 2014



Section 79C(1)(c) the suitability of the site for the development

The proposed Dual Occupancy (Attached) and Strata Title subdivision will not have

any significant impacts on the locality as it is consistent with the scale and density of

the R1 General Residential zone. The proposal is complimentary to the surrounding

dwellings and will fit well in the streetscape. The subject site is considered conducive

to the proposed development.

Section 79C(1)(d) any submissions made in accordance with this act or the regulations

This application was notified for a period of 14 days from 11 September 2014 until 24

September 2014. As a result of this process, one (1) submission was received. The

issues raised from the submission are detailed below.

Issue Comment

It [the development] disadvantages our

property by the fact that the shadow

drawing indicates a severe blockage of

sunshine and light to our property and

thus it deprives us of morning winter sun

to our kitchen window and also to our

back patio and patio garden and limits

our right to quiet enjoyment of an

integral part of our home.

Shadow diagrams shows that the single

storey development will shadow the

adjoining dwelling for approximately one

hour in the morning (from 9am) while the

rest of the day has no impact. This meets

the requirement under C.8 ‘Residential

Design’ of the DCP, which states

“development shall not reduce the

sunlight available to the windows of

living areas that face north to less than 3

hours sunlight between 9am and 3pm”

It creates potential traffic problems in

that the positions of the buildings

garages is too close to the bend of the

road and the entrance to the stencilled

concrete access road so as to make

negotiation from the road to the

building’s garage hazardous.

The garages exceed the minimum

requirement for setback from street

boundaries. As stated above, sight

distances can be easily achieved for the

proposed development which and vehicle

movements from the side are considered

acceptable in terms of safety.

Should the occupants of the two units

have more than one vehicle each (which

it likely) then parking becomes a real

problem as there is nowhere to park the

extra vehicles without blocking the

access to the stencilled concrete

driveway to our property thus severely

limiting our right of access to our home.

To our minds this is a serious

infringement.

Each unit has provisions for two (2) car

parking spaces which meets the

requirements under the Maitland City

Wide Development Control Plan 2011

(MDCP 2011). It is noted that the

“stencilled concrete driveway” is a

designated public road. The proposal will

utilise the existing 3.0m wide concrete

access with a proposed driveway

extension perpendicular to the existing

11 NOVEMBER 2014



Issue Comment

access.

Another concern that we have is that

with potential of upwards of four

children living in the units where do they

play with minimal back yard space except

on the road at a dangerous corner.

The private open space detailed on the

proposal plans, as mentioned above,

exceeds the requirements set out in the

MDCP 2011.

Finally, taking into consideration the

small size of the block would council

consider approving a six bedroom house

on such a small block? I would hazard a

guess that probably not but here is

effectively two three bedroom

residencies being considered on a

dangerous corner, this does not seem

logical to say the least.

A dwelling house is permissible on the

site. Council do not restrict the amount

of bedrooms in a development. Any

application for development is

considered on its merit under the

relevant Environmental Planning

Instruments (EPI’s)

Section 79C(1)(e) the public interest

It is considered that the proposal is consistent with the desired future character of

the locality and compliant with the objectives of the zone. Furthermore, the proposal

will provide an additional lot for a future development within the locality. Overall, it

is considered that the proposal is not in conflict with the greater public interest.


This matter has no direct financial impact upon Council’s adopted budget or forward

estimates.

POLICY IMPLICATIONS



Statutory implications relating to assessment of the subject application have been

addressed in the body of the report

CONCLUSION

An assessment of the proposal has been carried out under Section 79C of the

Environmental Planning and Assessment Act 1979 (NSW). The proposed development is

11 NOVEMBER 2014



considered satisfactory in terms of the relevant matters for consideration under the

Act and development is recommended for approval.

11 NOVEMBER 2014



SCHEDULE OF CONDITIONS

ATTACHED DUAL OCCUPANCY & STRATA SUBDIVISION

Reason for Conditions

The following conditions are applied to:

Confirm and clarify the terms of Council’s Approval;

Identify minor modifications and additional requirements that will result in

improved compliance, development and environmental outcomes; and

Draw to the attention of the applicant and owner their responsibility to comply with

the requirements of various legislation including but not limited to the

Environmental Planning and Assessment Act, 1979, Local Government Act 1993;

relevant Regulations; Building Code of Australia, Australian Standards and Local

Policies relating to development works, building construction and protection and

enhancement of public health and the environment.

APPROVED PLANS AND DOCUMENTATION

1. The development shall be carried out in accordance with the stamped

approved plans and documentation as detailed in the following schedule and

any amendments arising through conditions to this consent or as shown in

red colour on the plans.

Plan Ref No. Sheet

No.

Revn

No.

Revision

Date

Prepared by:

(consultant)

MCC 14-046-0 1 - 21/10/2014 Toner Design

TD_14/082 DA_03-DA05, DA07 B 26/09/2014 Toner Design

CONTRIBUTIONS & FEES

2. Pursuant to Section 80A(1) of the Environmental Planning and Assessment Act

1979, and the Maitland S94 Contributions Plan (City Wide) 2006, a contribution

of $13,436 shall be paid to the Council.

The contribution is calculated from Council's adopted Section 94 Contributions

Plan in the following manner:

3 bedroom Total

2006(A) Citywide Rec & Open Space 1 x $5,196 $5,196

2006(A) Citywide Road & Traffic Facilities 1 x $4,827 $4,827

11 NOVEMBER 2014



2006(A) Citywide Cultural Facilities 1 x $932 $932

2006(A) Citywide Community Facilities 1 x $2,070 $2,070

2006(A) Citywide Cycleways/Shared Paths 1 x $213 $213

2006(A) Citywide Management/Admin 1 x $198 $198

_____

$13,436

The above contributions rates are indexed, at least annually, with reviewed rates to apply

from 1st February each year in accordance with the provisions ofthe Maitland Section 94

Contributions Plan (Citywide) 2006. Please refer to Council's web page for the current rates

applicable.

Payment of the above amount shall apply to Development Applications as follows:

- Subdivision only - prior to issue of the Subdivision Certificate.

- Building work only - prior to issue of the Construction Certificate.

- Subdivision and building work - prior to the issue of the Construction Certificate, or

Subdivision Certificate, whichever occurs first.

- Where no construction certificate is required - prior to issue of an Occupation

Certificate.

- For extractive industries - annually from the date of issue of development consent.

The above "contribution" condition has been applied to ensure that:

i) Where the proposed development results in an increased demand for public amenities

and services, payment towards the cost of providing these facilities/services is made in

accordance with Council's adopted contributions plan prepared in accordance with the

provisions of section 94 of the Environmental Planning and Assessment Act, 1979.

ii) Council's administration expenses are met with respect to the processing of the

application.

2. Prior to issue of the Strata Certificate, by Council, an original

administration sheet and four copies of the survey plans, shall be submitted

to Council, together with the payment of the applicable Subdivision

Certificate fee current at the date of issue.

CERTIFICATES

3. Prior to the commencement of works an application for a Construction

Certificate shall be submitted to, and be approved by, the Accredited Certifier.

4. Prior to issue of the Construction Certificate and/or Subdivision

Certificate a Compliance Certificate under Section 50 of the Hunter Water

Act 1991, for this development, shall be submitted to the Accredited Certifier.

11 NOVEMBER 2014



5. Prior to the issue of an Occupation Certificate all conditions of

development consent shall be complied with.

6. Prior to occupation of the building an Occupation Certificate shall be issued

by the Principal Certifying Authority.

7. Prior to issue of the Strata Certificate, all conditions relating to

Development Consent DA14-1978 shall be completed and/or satisfied and a

Final Occupation Certificate issued.

8. The applicant shall submit to Council, “Notice of Appointment of the Principal

Certifying Authority” at least two (2) days prior to the commencement of

construction works.

9. (1) Building work that involves residential building works (within the meaning

of the Home Building Act, 1989) must not be carried out unless the

principal certifying authority for the development to which the work

relates:

(a) in the case of work to be done by a licensee under that Act:

(i) has been informed in writing of the licensee’s name and

contractor licence number, and

(ii) is satisfied that the licence has complied with the requirements

of Part 6 of that Act, or

(b) in the case of work to be done by any other person:

(i) has been informed in writing of the person’s name and owner-

builder permit, or

(ii) has been given a declaration, signed by the owner of the land,

that states that the reasonable market cost of the labour and

materials involved in the work is less than the amount

prescribed for the purposes of the definition of owner-builder

work in Section 29 of that Act, and is given appropriate

information and declarations under paragraphs (a) and (b)

whenever arrangements for the doing of the work are changed

in such a manner as to render out of date any information or

declaration previously given under either of those paragraphs.

(2) A certificate purporting to be issued by an approved insurer under Part 6

of the Home Building Act, 1989, that states that a person is the holder of

an insurance policy issued for the purposes of this clause, is sufficient

evidence that the person has complied with the requirements of that part.

11 NOVEMBER 2014



LANDSCAPING

10. All landscaped areas of the development shall be maintained in accordance

with the approved landscape plan. The landscaped areas shall be kept free of

parked vehicles, stored goods, garbage or waste material and the like.

CARPARKING

11. All driveways, parking areas and vehicles turning areas shall be constructed

with a segmental paver surface (on a concrete sub-base), or as reinforced

concrete.

VEHICLE ACCESS

12. Prior to commencement of construction of the driveway crossing on the

public footway verge, the works shall have been approved by Council. An

application form, “Application To Construct Private Works On Footway” shall be

submitted to Council, together with the appropriate fee (for each driveway).

13. Prior to issue of the Occupation Certificate the driveway shall be

constructed, in accordance with Council’s Manual of Engineering Standards,

which includes the retention of (or if damaged reconstruction as plain

concrete of) any existing footpath, and with reference to Council’s

information document “Footway Crossings (Driveways)”.

STORMWATER DRAINAGE

14. Prior to issue of the Construction Certificate, a detailed stormwater drainage

plan, providing:

a) On-Site Detention (OSD) of stormwater, and

b) an emergency overland flow path for major storm events,

shall be prepared and designed in accordance with Council’s Manual of

Engineering Standards

The design shall be based on the concept plan number 1, Rev B dated

15/09/14.

15. Prior to issue of the Occupation Certificate, the stormwater-control system

shall be constructed in accordance with the approved stormwater drainage

plan.

16. Final discharge of collected stormwater runoff shall be piped, in accordance

with Council’s Manual of Engineering Standards to the existing site drainage

11 NOVEMBER 2014



system, or the street gutter with a “kerb adaptor” (see Council’s Standard

Drawing), or to an existing street pit (cut flush and mortared) or as approved

by Council. Stormwater pipes across the footway shall be “100mm sewer

grade” and shall be under-bored beneath any existing concrete path, or

alternatively by the removal of one complete slab segment between joints

and replaced in concrete, dowelled to the existing path and finished similar to

the adjoining surface.

EROSION CONTROLS

17. The property shall be protected against soil erosion, such that sediment is not

carried from the construction site by the action of stormwater, wind or

“vehicle tracking”.

BUILDING CONSTRUCTION

18. All building work shall be carried out in accordance with the provisions of the

Building Code of Australia (BCA).

SITE REQUIREMENTS

19. All excavations and backfilling associated with the erection or demolition of a

building must be executed safely and in accordance with appropriate

professional standards and must be properly guarded and protected to

prevent them from being dangerous to life or property.

20. All excavated and/or filled areas are to be retained or battered and suitably

drained so as to prevent any subsidence of the area and constructed so as to

deny any flow of water into or around the building or neighbouring buildings

or onto neighbouring land.

Note: The submission of a separate Development Application is not required for

a retaining wall associated with this approval and indicated on the approved

plans.

A Construction Certificate is required for all retaining walls which exceed 900mm

in height. Construction details for retaining walls may be included with the

Construction Certificate application for the building.

21. If an excavation associated with the erection or demolition of a building

extends below the level of the base of the footings of a building on an

adjoining allotment of land, the person causing the excavation to be made:

(i) Must preserve and protect the building from damage, and

(ii) If necessary, must underpin and support the building in an approved

manner, and

11 NOVEMBER 2014



(iii) Must, at least seven (7) days before excavating below the level of the

base of the footings or a building on an adjoining allotment of land,

give notice of intention to do so to the owner of the adjoining

allotment of land and furnish particulars of the excavation to the

owner of the building being erected or demolished.

The owner of the adjoining allotment of land is not liable for any part of the

cost of work carried out for the purposes of this condition, whether carried

out on the allotment of land being excavated or on the adjoining allotment of

land. (Includes a public road and any other public place).

22. The applicant is required to notify Council in writing prior to commencing

building operations, of any existing damage to kerbing and guttering and/or

footpath paving associated with the subject Lot. The absence of such

notification signifies that no damage exists and the applicant shall therefore

be liable for the cost of the repair of any damage to kerbing and guttering or

footpath paving which may be necessary after completion of the building

operation.

23. A temporary toilet shall be provided on site from the time of commencement

of building work to ensure that adequate sanitary provisions are provided

and maintained on the building site for use by persons engaged in the

building activity. The number of toilets provided shall be 1 toilet per twenty

persons or part thereof employed on the site. The temporary toilet is to be

connected to the sewerage system or an approved septic tank or otherwise

may be a chemical toilet supplied by a licensed contractor.

24. Unless otherwise approved by Council in writing, all general building work

shall be carried out between the hours of:

a. 7.00am to 6.00pm Monday to Friday

b. 7.00am to 5.00pm Saturday

Any work performed on Sunday’s or Public Holidays that may cause offensive

noise, as defined under the Protection of the Environment Operations Act, is

prohibited. Minor works (such as hand sanding, painting, digging and the

like) is permitted between the hours of 9.00am to 5.00pm. Power operated

tools are not permitted to be used.

25. All waste shall be contained within a secure enclosure or bin.

26. Waffle pods, if used in the construction of the building, shall not be delivered

to the site unless wrapped or securely tied. The waffle pods are to be secured

on-site to prevent scattering by wind. Off-cuts and unused pods must be

wrapped in plastic or similar material and removed from the site immediately

upon completion of slab construction.

11 NOVEMBER 2014



Note: Where building materials and/or refuse is found to have caused pollution

beyond the boundaries of the development site (eg. blown off-site by wind), the

Council may issue infringement notices / fines as prescribed under the Protection

of the Environment Operations Act 1997.

27. All building materials, plant and equipment shall be contained wholly within

the development site.

28. The Principal Contractor (or Owner/Builder) shall erect a sign in a prominent

position on the site (not attached to any tree) identifying the name, address

and telephone number of the Principal Certifying Authority (PCA) for the

work. The sign shall also display the name, address and telephone number of

the Principal Contractor for the work (or Owner/Builder) and shall state that

unauthorized entry to the site is prohibited. The sign must be maintained

while the work is being carried out and is to be removed when the work is

completed.

29. The site shall be cleared of all building refuse and spoil immediately upon

completion of the building.

INTEGRATED DEVELOPMENT NSW RURAL FIRE SERVICE – GENERAL TERMS OF

APPROVAL

30. The development shall comply with the General Terms of Approval of the New

South Wales Rural Fire Service dated 17 October 2014 as follows:

Water and Utilities

a) Water, electricity and gas are to comply with the section 4.1.3 of ‘Planning

for Bush Fire Protection 2006’.

Design and Construction

b) Construction of the eastern and southern elevations, including the entire

roof shall comply with Section 3 and 7 (BAL 29) Australian Standard

AS3959-2009 ‘Construction of building in bush-fire prone areas’.

c) Construction of the northern and western elevation shall comply with

Section 3 and 6 (BAL 19) Australian Standard AS3959-2009 ‘Construction of

building in bush-fire prone areas’ and section A3.7 Addendum Appendix 3

of ‘Planning for Bush Fire Protection 2006’.

11 NOVEMBER 2014



Landscaping

d) Landscaping to the site is to comply with the principles of Appendix 5 of

‘Planning for Bush Fire Protection 2006’.

ADVICES

The following advice is limited in scope and should not be understood to encompass all

areas of responsibility of the consent holder, relating to the development.

A. You are advised that where underground works within the road reserve are

required or necessary for supply of services (such as water, sewer, electricity,

gas) further consent for a “Road Opening” must be obtained from Council.

Refer to Council’s form “Application for Registration to Open Roads/Footpaths”.

B. You are advised that a “Drainage Plan Assessment fee for the stormwater

detention system, of $150 must be paid prior to the issue of the Construction

Certificate.

C. You are advised that for the driveway works on the footway verge, inspection

by Council is required (eg formwork & reinforcement). See Council’s “Application

to Construct Private Works on Footway”).

D. You are advised that the issue of this development consent does not negate the

responsibility of the land owner in respect to any restriction, covenant or

easement applicable to this property and that Council will not be held

responsible when action on this consent results in any loss or damage by way of

breach of matters relating to title of the property.

E. You are advised that there may be design matters in relation to the drainage

concept plan that warrant further attention prior to the issue of the

Construction Certificate.

11 NOVEMBER 2014




Reports

DA 14-1978 DUAL OCCUPANCY

(ATTACHED) AND STRATA SUBDIVSION

- LOT 8830 DP1076205, 7 CONDER

CRESCENT METFORD


Locality Plan


Attachment No: 1

Number of Pages: 1

11 NOVEMBER 2014



11 NOVEMBER 2014




Reports

DA 14-1978 DUAL OCCUPANCY (ATTACHED)

AND STRATA SUBDIVSION - LOT 8830

DP1076205, 7 CONDER CRESCENT METFORD


Development Plans


Attachment No: 2

Number of Pages: 7

11 NOVEMBER 2014



11 NOVEMBER 2014




Reports

DA 14-1978 DUAL OCCUPANCY (ATTACHED)

AND STRATA SUBDIVSION - LOT 8830

DP1076205, 7 CONDER CRESCENT METFORD


Submission


Attachment No: 3

Number of Pages: 2

11 NOVEMBER 2014



11 NOVEMBER 2014


10.3 DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN

FILE NO: 103/115

ATTACHMENTS: 1. Draft Waterford County North Precinct Plan



Ian Shillington - Manager Urban Growth

AUTHOR: Mark Roser - Strategic Town Planner

MAITLAND +10 Outcome 7. Diverse and affordable housing

COUNCIL OBJECTIVE: 7.2.1 To ensure land and housing choice is consistent

with forecast demographic demand

EXECUTIVE SUMMARY

At its meeting of 12 August 2014, Council resolved to place on public exhibition the draft

Waterford County North Precinct Plan. The draft Waterford County North Precinct Plan

forms part of the Thornton North Area Plan and enables the assessment and

determination of development applications to progress the delivery of residential housing

and associated public infrastructure in this precinct. The Waterford County North Precinct

Plan is the first precinct plan for stage 2 of the Thornton North Urban Release Area.

The purpose of this report is to inform Council of the public exhibition process and present

to Council the finalised draft Waterford County North Precinct Plan, with a

recommendation that the draft precinct plan as presented be adopted.


THAT

1. Pursuant to Clause 21 of the Environmental Planning and Assessment

Regulations, the draft Waterford County North Precinct Plan be adopted as an

amendment to the Maitland City Wide Development Control Plan 2011 and

public notice be given in the local newspaper within 28 days of the decision

being made.

REPORT

The draft Waterford County North Precinct Plan has been prepared consistent with

the aims and objectives of the Thornton North Area Plan (TNAP). Part A of the TNAP

provides “area wide” development objectives and requirements identifying future

outcomes and directions. Part B – Precinct Plans – addresses precinct specific issues

and provides development objectives and requirements in conjunction with Part A.

11 NOVEMBER 2014

DRAFT WATERFORD COUNTY NORTH PRECINCT PLAN (Cont.)


The draft Waterford County North Precinct Plan includes key urban design elements

addressing objectives and requirements to be achieved in the development of the

precinct. This is supported by a plan identifying a road hierarchy, pedestrian and

cycle network, stormwater management and preferred land use patterns. A copy of

the draft Waterford County North Precinct Plan is appended to this report as

Attachment 1.

The Waterford County North precinct provides for the northern connection of the

Thornton North Urban Release Area from Raymond Terrace Rd through to McFarlens

Rd allowing the extension and continuation of the developing residential area of

Waterford County. The development of the Waterford County North precinct will

utilise and extend existing services and road networks to directly service the

proposed new residential area. The development of this precinct will enable the

delivery of significant active open space facilities to service the existing and growing

population of Chisholm.

The extension of the residential area of Waterford County North to the 1% flood level

has always formed part of the Master Plan for the locality to fully utilise flood

constraint free land in the immediate area. The draft Waterford County North

Precinct Plan acknowledges the sensitivity of development adjoining the rural/flood

fringe interface and interface with the E3 Environmental Management zone and

provides specific objectives and guidelines within the Key Development Sites section of

the precinct plan.

• E3 Environmental Management Interface

The objective of this key development area is to make provision for appropriate

subdivision design and urban development on that part of the precinct adjoining the

E3 Environmental Management zone to provide for appropriate environmental

bushfire management.

• Flood Affected Rural Allotments

The objective of this key development area is to ensure the remaining rural, flood

affected areas are sustainably managed with a limited number of large rural

allotments.

• Rural/Flood Fringe Interface

The objective for this key development site is to ensure that future urban

development does not result in significant detrimental visual impact when viewed in

connection with adjoining rural and flood liable land (wetlands). The precinct plan

provides for urban design features that contribute toward an open pedestrian

environment with shared open space access, appropriate landscaping and rural

views.

11 NOVEMBER 2014



CONSULTATION

At its meeting of 12 August 2014, Council resolved to proceed with the public

exhibition of the draft Waterford County North Precinct Plan. The draft precinct plan

was advertised in the local paper, exhibited at Council’s administration building and

branch libraries and displayed on Council’s web site for a period of 28 days between

Wednesday 27 August 2014 and Wednesday 24 September 2014. In addition, the draft

plan has been assessed by Council staff to ensure compliance and consistency with

adopted policies and operating procedures. As a result of the exhibition process no

submissions were received.

CONCLUSION

The adoption of the Waterford County North Precinct Plan will satisfy those

requirements of the Thornton North Area Plan to allow Council to complete

assessment and determine development applications for residential subdivision in

the Waterford County North precinct. The development of this precinct will also

provide for the extension and delivery of important public infrastructure to support

the existing and growing population of Chisholm.


This matter has no direct financial impact upon Council's adopted budget or forward

estimates and is consistent with the Thornton North Section 94 Contributions Plan.

POLICY IMPLICATIONS

This report recommends adoption of the draft Waterford County North Precinct Plan

which will form part of the Thornton North Area Plan, being a chapter of the Maitland

City Wide Development Control Plan.


There are no statutory implications under the Local Government Act 1993 with this

matter.

11 NOVEMBER 2014




Reports

DRAFT WATERFORD COUNTY NORTH

PRECINCT PLAN

Draft Waterford County North

Precinct Plan


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014


10.4 ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT

AND MASTERPLAN

FILE NO: 101/33/4

ATTACHMENTS: 1. Maitland Park Plan of Management &

Masterplan (under seperate cover)



Lynn Morton - Manager Community and Recreation

Services

AUTHOR: Amanda McMahon - Acting Recreation Planning

Coordinator

MAITLAND +10 Outcome 2. Community and recreation services and

facilities

COUNCIL OBJECTIVE: 2.1.6 To maintain and evolve the City's high quality

and distinctive facilities including Maitland Park,

Walka Water Works and No. 1 Sportsground

EXECUTIVE SUMMARY

At its meeting of 27th May 2014 Council resolved that the Draft Maitland Park Plan of

Management and Masterplan be placed on public exhibition and a further report be

presented to Council detailing any matters raised during the public exhibition period.

The consultation period for the exhibition ran from 4 June – 15 July 2014.

The submissions received during the exhibition period raised several issues which have

resulted in changes to the draft PoM and Masterplan. The changes, which are detailed in

the body of this report, are not considered substantial and it is proposed that the

amended draft be adopted without public exhibition.

Accordingly, the final draft of the Maitland Park Plan of Management and Masterplan is

presented to Council with a recommendation that Council formally adopt and make the

Plans.


THAT

1. Council adopt the Maitland Park Plan of Management and Masterplan with

the changes noted in this report.

2. In accordance with Section 40 of the Local Government Act 1993, Council give

public notice of its decision, as soon as practicable.

11 NOVEMBER 2014

ADOPTION OF THE DRAFT MAITLAND PARK PLAN OF MANAGEMENT AND MASTERPLAN (Cont.)


CONSULTATION

At its meeting 27 May 2014, Council resolved that the draft Maitland Park Plan of

Management (POM) and Masterplan be placed on public exhibition and a further

report be presented to Council detailing any matters raised during the public

exhibition period.

The consultation period for the exhibition ran from 4 June –15 July 2014.

Residents were informed of the opportunity to participate in the consultation

through an advertisement in the Councils news section of the Hunter Post on 4 June,

a media release distributed to media outlets, a letter box drop to residents occupying

households in surrounding streets, a direct email to over 480 Maitland Your Say

registered members, the ‘Planning for Maitland Park’ hub on Maitland Your Say and

posts on the Maitland Your Say Facebook page.

Residents were able to provide comment on the draft plan through a formal

submission to the General Manager, emailing the engagement team directly from the

Maitland Your Say website or through commenting on the Maitland Your Say

Facebook page.

A briefing to the Maitland Park Recreation Board and sporting club users along with

internal stakeholder consultation was held outside the consultation period.

Submissions resulting from this consultation have also been included in this report.

Maitland Your Say Site

A consultation hub ‘Planning for Maitland Park’ was set up on the Maitland Your Say

site dedicated to the exhibition of the Maitland Park POM and Master Plan. The site

facilitated a number ways the community could provide feedback and overall had

686 unique page views and a total of 450 unique visitors during the consultation

period. Of the 450 visitors, 121 were engaged enough to view the planning

documents.

On the 5th July the engagement team sent an email to over 480 registered

participants of the Maitland Your Say site. The email outlined the consultation

period, what Council was seeking feedback on and how the community could

participate.

Two online forums were developed for community feedback. The forums allowed

participants to provide feedback at any time during the consultation period and

posed the following questions:

1. Thinking of the future of Maitland Park and how it will be used by the community,

do you feel there is anything missing from the proposed plan?

11 NOVEMBER 2014



One comment was received in overall support of the plan, however, raised an

issue of accessibility to the park and the lack of shared pathways or cycle ways

that link the park to other parts of Maitland. The participant had concerns that

the park is disconnected from the town centre and proposed that a shared

pathway loop between the Park and either end of the River Walk be

investigated.

Response : The POM and Masterplan propose a new shared pathway to

circumnavigate the perimeter of the Park, connecting with the New England

Highway pedestrian overpasses. Council’s draft Bicycle Plan and Strategy 2013

which presents recommendations of potential improvements to the cycle

network infrastructure was on exhibition concurrently with the POM and

Masterplan and these concerns were forwarded to the relevant Council Officer

for consideration.

2. What are your thoughts on the proposals for Maitland Park?

Four comments were received on this forum topic. Issues raised within the

comments included;

Additional parking on the eastern side of the pool expansion would lead to

the reduction of the parkland. It was the respondent’s perception that the

area would become unusable for what it is used for now, however was in

overall support for the year round aquatic centre.

Response: The expansion of the Aquatic Facility and associated parking

area will reduce the area of parkland on the eastern side of the pool. It is

proposed to utilise the remaining area as a youth recreation area. It is

believed that this location is well suited for youth activities. It is proposed

that additional parkland and an additional playground proposed at the

entrance to the Park will offset the loss of the parkland on the eastern side

of the pool.

The south western corner of the Park goes under during flood and may

require fill to be usable. Extra shade and flat land would make it a

worthwhile picnic or spectator area.

Response: This area contains an open drain which captures water from the

roadway and Park in this vicinity. Filling of this area is not practical and is

not supported. It is acknowledged that the south western corner does

provide an opportunity for additional use as a picnic or spectator area and

the POM and Masterplan currently propose new picnic tables and tree

plantings in this location.

Rear or nose to kerb parking could be continued all around the bend on

the south western corner.

Response: The provision of parking on the bend is not supported due to

safety concerns from restricted vision at this location.

11 NOVEMBER 2014



Loss of natural parkland. The respondent doesn’t want to see the park

limited to a sporting oval and suggested a decent cycleway around the

Park and new equipment be included for kids.

Response: The POM and Masterplan propose a new shared pathway to

circumnavigate the perimeter of the Park, connecting with the New

England Highway pedestrian overpasses. The POM and Masterplan has

been amended to include an additional playground near the entrance to

the Park. (Refer to Item 22 on the Masterplan)

Development should be contingent on availability of funding.

Response: Implementation of the POM and Masterplan will be contingent

on the availability of funding.

One submission was received via the online submission tool and two email

submissions were received directly to the Your Say email address. Issues raised

included;

Safety of the public toilets being a concern that needs addressing.

Response: The POM and Masterplan proposes an upgrade to the existing

public amenities building. Safety issues will be addressed as part of this

upgrade.

Storage and amenities for staff/equipment to maintain Maitland Park and the

location of a ‘bore’ for bore water that needs to be considered in the plan.

Response: Options for provision for storage and amenities for staff/equipment

are currently being investigated. The location of the bore has been considered

in the Masterplan.

Maitland Park lacks a large slide, BBQ’s and concrete pathways.

Response: Some BBQs and concrete pathways are currently located within

Maitland Park. The POM and Masterplan propose a new shared pathway to

circumnavigate the perimeter of the Park, connecting with the New England

Highway pedestrian overpasses, along with additional picnic areas. The POM

and Masterplan are higher order documents and don’t provide detail such as

playground components. Components will be determined in conjunction with

playground design at a later date.

In addition, a question and answer tool was set up on the Maitland Your Say site to

allow participants to ask questions about the plan to which the Engagement Team

could provide responses. A quick poll with the questions “why do you visit Maitland

Park” was also on the Planning for ‘Maitland Park’ page. A total of 16 votes were

received and the results are shown below:

I don’t visit Maitland Park 19%

For events 6%

For exercise or sport 6%

To go to the pool 13%

For the playground 6%

11 NOVEMBER 2014



For relaxation and leisure 6%

All of the above 44%

Survey Monkey

A survey was deployed through the Maitland Your Say site and was promoted on

Facebook. The survey sought views on the draft POM for Maitland Park and asked for

input into the priorities for park improvements and future maintenance. A total of 54

respondents undertook the survey.

Participants represented a cross section of suburbs from the Local Government area

with respondents from East Maitland making up 19%, Maitland 15%, Rutherford 13%,

Aberglasslyn 9%, Gillieston Heights 7%, Tenambit 7%,Largs 4%, Thornton 4%, Lorn

4%, Morpeth 4%, Bolwarra/Bolwarra Heights 4%, Ashtonfield 2%, Lochinvar 2%,

Metford 2%, Telarah 2% and Woodbury 2%.

Those in the 35-54 age group had the highest representation at 41%, followed by the

18-34 group at 37%. The 55+ group represented 20% and under 18, 2%.

Of the respondents 67% were female, 33% were male. (It should be noted that these

demographics are not reflective of Maitland’s population, with the ABS reporting that

females make up 51% and males 49% of Maitland’s population). 52% stated that they

that had children under that age of 18.

Questions within the survey are as follows;

Q5. How often do you visit Maitland Park?

When asked how regular participants visited Maitland Park, 61% stated

occasionally (a couple of times a month), 20% visit frequently (one or more

times a week),15% rarely (once a year) and 4% never.

Q.6 What of the following best describes you?

Participants were asked to identify what best describes their reasons for visiting

Maitland Park. 52% said they mostly visited for the playground, 25% for

relaxation and leisure, 9% for the pool, 7% for organised sport, 5% for exercise

and 2% visit mostly for events such as Australia Day and Anzac Day.

Q7. What is the main reason you don’t use Maitland Park

Participants who answered rarely or never to the previous question were asked

to think about the main reasons they don’t use Maitland Park. Six answer

choices were provided, only one choice could be selected. 32% selected lack of

suitable amenities/toilets, 24% lack of parking, 19% too many people. 11%

selected the option that the sports and leisure facilities are not what they want

and 8% selected getting to the park as the main reason for not using the site.

5% of participants were not sure what is actually at the park.

11 NOVEMBER 2014



Q8. The following proposals are incorporated in the draft master plan for Maitland Park.

Please rank in order of priority.

Sixteen proposals were incorporated in the draft master plan. Participants were

asked to rank the proposals in order of their priority. There were no stand outs

in ranking, the top 5 based on the average ranking are as follows:

• Upgrade of toilets and kiosk near all-abilities playground – 12%

• Upgrade to park furniture and landscaping – 11%

• Upgrades to Aquatic Facility (including indoor pools, kiosks, amenities) – 11%

• Construction of new multi-purpose building with amenities, change rooms,

storage and kiosk in the centre of the park (current site of caretakers cottage) –

10%

• Construction of undercover picnic shelter – 10%

Q9. Are there any other issues you think Council should consider in finalising plans for

Maitland Park?

A total of 14 open end responses were collected. Some quotes include:

“Utilising the Rotunda as it was built for a place for community to enjoy music

and arts a great place for local youth to exhibit talents perhaps”

“Bring back the awesome old horse swings that were iconic for this park and

should have never been removed in the first place!”

“A year round café/kiosk facility and improvements to park access from Louth

Park onto highway”

“Important whilst upgrading to retain natural green element of Maitland Park.”

“Access into & leaving the park - narrow roads in that area of Maitland,

confusion as to whether the internal roads are one way or two way etc.” 8% 5% Maitland Your Say Facebook Page

The Maitland Your Say Facebook page was used to promote the public exhibition

period to the page ‘likers’. Links to the Maitland Your Say site where more

information was available and details on how to make a formal submission. Three

posts were made relating to the exhibition during the consultation period. One of the

posts was ‘boosted’ increasing the reach to ensure all the pages ‘likers’ were aware of

the exhibition.

A total of 16 ‘likes’, 12 comments and 1 ‘share was recorded. It should be noted that

the comments received didn’t relate specifically to the plan and addressed other

issues of concern for the participant. The Facebook posts and comments have been

included as an attachment to this report.

Stakeholder Consultation

A presentation was made to the Maitland Park Recreation Board on Thursday 21st

November 2013 providing details of the POM and Masterplan. The documents were

also provided to the Maitland Sport and Recreation Advisory Board (MSRAB) as well

as relevant Council Officers. No formal submissions were received; however MSRAB

11 NOVEMBER 2014



identified a shortage of amenities within the Park and requested that additional

facilities be investigated.

An information sheet providing details on the PoM and Masterplan was provided to

all residences in close proximity to the Park. Information sheets were also distributed

to casual weekday park users throughout the exhibition period.

AMENDMENTS FOLLOWING EXHIBITION

In response to the concerns raised during the exhibition period, the following

amendments have been made to the Maitland Park POM and Masterplan.

An additional playground has been proposed for the Park in the far north

western corner.

Renovations to the pool kiosk are proposed to allow more direct access to

food services from the playground area.

Additional amenities have been shown adjacent to the proposed central picnic

area.

The proposed central amenities building and associated parking area have

been redesigned to avoid the existing bore and water easement.

These changes are not considered substantial and it is proposed that the amended

draft be adopted without public exhibition. ring your bikes with you) park.”% CONCLUSION

Overall the public exhibition for the Maitland Park draft Plan of Management

received over 215 active participants with 3 people providing a submission through

Maitland Your Say. Given the level of promotion for the consultation and the number

of time the documents were downloaded to view, it can be assumed that the

majority of the plans proposals are supported.

The submissions received during the exhibition period raised several issues. The

issues, that have been addressed and responded to in this report, have resulted in

changes to the draft PoM and Masterplan as detailed above. The changes are not

considered substantial and it is proposed that the amended draft be adopted

without public exhibition.



estimates.

POLICY IMPLICATIONS

This report recommends the adoption of the draft Plan of Management and

Masterplan for the Coronation Oval Sporting Complex. The PoM and Masterplan

provides direction for the future management of the Sporting Complex and provides

11 NOVEMBER 2014



Council staff and the community with management policies, directions and priorities,

whilst identifying responsibilities for implementation.


The draft Plans have been prepared in accordance with the requirements of the Local

Government Act 1993. There are no statutory implications under the Environmental

Planning and Assessment Act 1979 nor the Environmental Planning and Assessment

Regulation 2000.

11 NOVEMBER 2014




Reports

ADOPTION OF THE DRAFT MAITLAND

PARK PLAN OF MANAGEMENT AND

MASTERPLAN

Maitland Park Plan of Management &

Masterplan (under seperate cover)


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014


10.5 RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION

FILE NO: P48455

ATTACHMENTS: 1. Rutherford Community Centre Management

Group Constitution Adopted 28 January 2003

2. Rutherford Community Centre Management

Group Constitution DRAFT




Services

AUTHOR: Kelly Baldwin - Administration and Facilities Officer


facilities

COUNCIL OBJECTIVE: 2.1.1 To provide a broad range of active and passive

recreation services and community facilities that

meet the needs of the growing community

EXECUTIVE SUMMARY

The Management Group for the Rutherford Community Centre have reviewed the current

Constitution for Centre and this report presents Council with the changes recommended.


THAT

1. Council adopt the revised Rutherford Community Centre Management Group

Constitution

REPORT

The Rutherford Community Centre Management Group is a very dedicated and

enthusiastic group of volunteer residents and current tenants that take pride in the

building that is available to various community groups and business sectors. The

Group is constituted with the powers as delegated to it by Maitland City Council in

accordance with Section 377 of the Local Government Act, 1993.

This report presents three (3) changes to the current Constitution for the Rutherford

Community Centre. Listed below are the recommendations by the Management

Group:

4. MEMBERSHIP

Current: Four (4) community representatives from within

11 NOVEMBER 2014

RUTHERFORD COMMUNITY CENTRE - REVISED CONSTITUTION (Cont.)


the Maitland Local Government Area

Recommendation: Up to four (4) community representatives from

within the Maitland Local Government Area

Current: One (1) representative of Maitland

Neighbourhood and Information Centre

Recommendation: One (1) representative of Maitland

Neighbourhood Centre

Current: One (1) representative of Australian

Breastfeeding Association

Recommendation: Remove Membership due to no association to

the facility

Council would like to acknowledge the valuable contribution of the Rutherford

Community Centre Management Group and the current Booking Officers within the

Maitland Neighbourhood office. As the largest Community Hall with the LGA the

Rutherford Community Centre have five (5) areas available for hire with bookings

exceeding over 100 per month.

CONCLUSION

The proposed changes to the Constitution reflect the continued commitment of the

Management Group for future of the Rutherford Community Centre.



estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

RUTHERFORD COMMUNITY CENTRE -

REVISED CONSTITUTION

Rutherford Community Centre

Management Group Constitution

Adopted 28 January 2003


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014



RUTHERFORD COMMUNITY CENTRE

MANAGEMENT

GROUP CONSTITUTION (Adopted 28

th January 2003)

1. NAME

The name of the organisation shall be “Rutherford Community Centre Management Group” and shall be referred to hereafter as the Group.

2. OBJECTS

i) To promote the use of the Rutherford Community Centre in

accordance with determined community needs. ii) To ensure the care, control and management of the Hall (subject to any

requirements of Council) in accordance with the provisions of the Local Government Act 1993, Local Government (Approvals) Regulation 1993 and the Building Code of Australia.

iii) To ensure care, control and management of the Centre (subject to any

requirements by Council) including any areas leased directly by Council.

3. DELEGATED POWERS

The Group is constituted with the powers as set out hereunder, delegated to it by Maitland City Council in accordance with Section 377 of the Local Government Act, 1993. i) To review and collect fees for the use of the Hall subject to such fees

being approved by Council. ii) To waive or reduce fees where, under the circumstances, the Group

believe such action is justified. iii) To ensure all users of the Centre agree to all the regulations stated in

the Hire Agreement and Conditions of Hire. iv) To monitor the Centres condition and inform Council of any damage,

structural or otherwise, for attention. v) All expenditure incurred by the Group shall be expenditure in

connection with care, control and management of the building. In this connection, the Group shall be responsible to meet those maintenance and working expenses for Rutherford Community Centre as agreed from time to time with Council. The Council will arrange annual insurance cover on the building including fixtures and fittings.

11 NOVEMBER 2014



4. MEMBERSHIP

i) The Management of the Hall shall be vested in the Group consisting of the following members:-

a) General Manager of the Maitland City Council or nominee b) One (1) Councillor of Maitland City Council

c) Four (4) community representatives from within the Maitland Local Government Area

d) One (1) representative of Maitland Neighbourhood and

Information Centre e) One (1) representative of Australian Breastfeeding Association

ii) No member of the Group shall be appointed to any salaried/rewarded

officer or receive payments from the groups monies.

iii) Casual vacancies on the Group shall be filled in the following manner:- a) Delegates from nominated organisation to be appointed by the organisation concerned.

b) Community members to be appointed by the Council to fill the vacancy until the Annual General Meeting.

iv) The office of a member of the Group, other than the General Manager

and Councillor of the Maitland City Council becomes vacant:- a) If he/she resigns his/her office by notice in writing to the Group or Council. b) If he/she is absent for more than three (3) meetings without apology and acceptable cause.

5. TERM OF OFFICE All members of the Group shall cease to hold office at the expiration of three months after the general elections of the Council next following upon appointments of the Group but shall be eligible for re-appointment.

6. EXECUTIVE

i) The Executive of the Group shall consist of the Chairperson, Vice Chairperson, Secretary, Treasurer and or Assistant Treasurer.

ii) The Chairperson, Vice Chairperson, Secretary and a Treasurer shall be

appointed annually at the Annual General Meeting. iii) Maitland City Council reserves the right to remove all or any such

officers at any time during such term, after consultation with the Group.

11 NOVEMBER 2014



7. MEETINGS

i) Three (3) members present shall form a quorum.

Should within half an hour of the time set down for a meeting to commence, a quorum be not present, then the meeting shall be adjourned to the same time and place seven days after or to a place and to a time within one month of the date of such meeting to be determined thereat.

ii) All decisions shall be passed by a simple majority of those present and in the case of equality or a tie, the Chairperson shall have a second or casting vote.

iii) Meetings shall be held as frequently as required or as called by the

Chairperson or Secretary; or by a requisition signed by at least three (3) of the members of the Group, with a minimum of six (6) meetings per year.

iv) Meeting procedure shall generally follow the rules contained in

‘Councils’ Code of Meeting Practice” (Section 360(2) Local Government Act 1993).

v) The Group shall cause minutes to be made and kept:-

a) Of all appointments of office-bearers and members of the Group and Council notified forthwith.

b) Of the names of members of the Group present at all meetings

of the Group.

c) Of all proceedings at all meetings of the Group and copies sent to Council.

Such minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting.

vi) Special Meetings of the Group may be summoned by the Secretary on

the authority of the Chairperson or on written requisition signed by not less than three (3) members of the Group.

vii) At all Special Meetings of the Group, business other than that for

which the meeting was convened, shall not be transacted unless all members of the Group are present and they unanimously consent to such other business being dealt with.

viii) At least forty-eight (48) hours notice of Special Meetings shall be

given to all members of the Group, but failure to receive a notice on the part of any members shall not affect the validity of any Special Meeting.

11 NOVEMBER 2014



8. ANNUAL GENERAL MEETING

i) Shall be held in Maitland no later than 1 October in each and every year.

ii) Twenty-one (21) days notice of such Annual General Meeting shall be

given in writing. iii) The business of the Annual General Meeting which shall take

precedence over all other business shall be:- a) Confirm minutes of previous Annual General Meeting. b) Receive the Annual report and audited financial statement. c) And elect Officer Bearers.

9. REVENUE

i) The Council may direct the payments of the Group’s monies shall be made to the General Manager at any time considered necessary.

ii) The Treasurer shall be responsible for the proper keeping of the books and accounts which shall be kept in accordance with the General Manager’s directions and shall be made available to the Council when required by the General Manager. iii) All monies received by the Group shall be banked in the name of

Rutherford Community Centre Management Group. iv) All cheques etc drawn on behalf of the Group shall be signed by the Chairperson or Vice Chairperson and the Secretary, Treasurer or any two of these signatures. v) All revenue shall be managed in such a manner as may be directed by the General Manager.

10. EXPENDITURE

i) The Group must not at any time incur expenditure in excess to the amount at its credit in the bank.

ii) Accounts for expenses incurred shall be confirmed at the next meeting

of the Group. iii) The Group may authorise the transfer of an amount not exceeding the

sum of sixty dollars ($60.00) in any month to a separate account to be known as Petty cash Account, which shall be controlled by the Treasurer subject to any direction, by the Chairperson and the Group.

iv) Once the group’s account reaches $5,000 the money will be transferred

to groups account at Council. Council and the group will discuss options and needs for the improvements to the centre. These works

11 NOVEMBER 2014



will be funded from the group’s monies held at Council. Reports will be supplied to the group regarding the balance of monies held.

11. FINANCIAL YEAR

The financial year shall be the period from the 1st July to the 30th June. All books, cheque books, bank statements will be sent to Councils Finance Department for the financial year Audit.

12. ANNUAL REPORT AND FINANCIAL STATEMENTS

i) Not later than fourteen (14) days after such Annual General Meeting a copy of the Annual Report and Financial Statement duly certified by the Chairperson and Treasurer shall be forwarded to the General Manager.

13. ALTERATION AND AMENDMENTS

i) No amendments shall be made to this Constitution unless notice of the proposed amendment is given in writing to the Group at least fourteen (14) days prior to a meeting.

ii) The amendment must be passed by at least two-thirds of those Group

members present. The amendment will also be subject to the approval of Maitland Council.

11 NOVEMBER 2014



Planning, Environment and

Lifestyle Reports

RUTHERFORD COMMUNITY

CENTRE - REVISED

CONSTITUTION

Rutherford Community Centre

Management Group

Constitution DRAFT


Attachment No: 2

Number of Pages: 0

11 NOVEMBER 2014



RUTHERFORD COMMUNITY CENTRE

MANAGEMENT

GROUP CONSTITUTION (Adopted xx)

1. NAME

The name of the organisation shall be “Rutherford Community Centre Management Group” and shall be referred to hereafter as the Group.

2. OBJECTS

i) To promote the use of the Rutherford Community Centre in

accordance with determined community needs. ii) To ensure the care, control and management of the Hall (subject to any

requirements of Council) in accordance with the provisions of the Local Government Act 1993, Local Government (Approvals) Regulation 1993 and the Building Code of Australia.

iii) To ensure care, control and management of the Centre (subject to any

requirements by Council) including any areas leased directly by Council.

3. DELEGATED POWERS

The Group is constituted with the powers as set out hereunder, delegated to it by Maitland City Council in accordance with Section 377 of the Local Government Act, 1993. i) To review and collect fees for the use of the Hall subject to such fees

being approved by Council. ii) To waive or reduce fees where, under the circumstances, the Group

believe such action is justified. iii) To ensure all users of the Centre agree to all the regulations stated in

the Hire Agreement and Conditions of Hire. iv) To monitor the Centres condition and inform Council of any damage,

structural or otherwise, for attention. v) All expenditure incurred by the Group shall be expenditure in

connection with care, control and management of the building. In this connection, the Group shall be responsible to meet those maintenance and working expenses for Rutherford Community Centre as agreed from time to time with Council. The Council will arrange annual insurance cover on the building including fixtures and fittings.

11 NOVEMBER 2014



4. MEMBERSHIP

i) The Management of the Hall shall be vested in the Group consisting of the following members:-

a) General Manager of the Maitland City Council or nominee b) One (1) Councillor of Maitland City Council

c) Up to four (4) community representatives from within the Maitland Local Government Area

d) One (1) representative of Maitland Neighbourhood Centre

ii) No member of the Group shall be appointed to any salaried/rewarded

officer or receive payments from the groups monies.

iii) Casual vacancies on the Group shall be filled in the following manner:- a) Delegates from nominated organisation to be appointed by the organisation concerned.

b) Community members to be appointed by the Council to fill the vacancy until the Annual General Meeting.

iv) The office of a member of the Group, other than the General Manager

and Councillor of the Maitland City Council becomes vacant:- a) If he/she resigns his/her office by notice in writing to the Group or Council. b) If he/she is absent for more than three (3) meetings without apology and acceptable cause.

5. TERM OF OFFICE All members of the Group shall cease to hold office at the expiration of three months after the general elections of the Council next following upon appointments of the Group but shall be eligible for re-appointment.

6. EXECUTIVE

i) The Executive of the Group shall consist of the Chairperson, Vice Chairperson, Secretary, Treasurer and or Assistant Treasurer.

ii) The Chairperson, Vice Chairperson, Secretary and a Treasurer shall be

appointed annually at the Annual General Meeting. iii) Maitland City Council reserves the right to remove all or any such

officers at any time during such term, after consultation with the Group.

11 NOVEMBER 2014



7. MEETINGS

i) Three (3) members present shall form a quorum.

Should within half an hour of the time set down for a meeting to commence, a quorum be not present, then the meeting shall be adjourned to the same time and place seven days after or to a place and to a time within one month of the date of such meeting to be determined thereat.

ii) All decisions shall be passed by a simple majority of those present and in the case of equality or a tie, the Chairperson shall have a second or casting vote.

iii) Meetings shall be held as frequently as required or as called by the

Chairperson or Secretary; or by a requisition signed by at least three (3) of the members of the Group, with a minimum of six (6) meetings per year.

iv) Meeting procedure shall generally follow the rules contained in

‘Councils’ Code of Meeting Practice” (Section 360(2) Local Government Act 1993).

v) The Group shall cause minutes to be made and kept:-

a) Of all appointments of office-bearers and members of the Group and Council notified forthwith.

b) Of the names of members of the Group present at all meetings

of the Group.

c) Of all proceedings at all meetings of the Group and copies sent to Council.

Such minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting.

vi) Special Meetings of the Group may be summoned by the Secretary on

the authority of the Chairperson or on written requisition signed by not less than three (3) members of the Group.

vii) At all Special Meetings of the Group, business other than that for

which the meeting was convened, shall not be transacted unless all members of the Group are present and they unanimously consent to such other business being dealt with.

viii) At least forty-eight (48) hours notice of Special Meetings shall be

given to all members of the Group, but failure to receive a notice on the part of any members shall not affect the validity of any Special Meeting.

11 NOVEMBER 2014



8. ANNUAL GENERAL MEETING

i) Shall be held in Maitland no later than 1 October in each and every year.

ii) Twenty-one (21) days notice of such Annual General Meeting shall be

given in writing. iii) The business of the Annual General Meeting which shall take

precedence over all other business shall be:- a) Confirm minutes of previous Annual General Meeting. b) Receive the Annual report and audited financial statement. c) And elect Officer Bearers.

9. REVENUE

i) The Council may direct the payments of the Group’s monies shall be made to the General Manager at any time considered necessary.

ii) The Treasurer shall be responsible for the proper keeping of the books and accounts which shall be kept in accordance with the General Manager’s directions and shall be made available to the Council when required by the General Manager. iii) All monies received by the Group shall be banked in the name of

Rutherford Community Centre Management Group. iv) All cheques etc drawn on behalf of the Group shall be signed by the Chairperson or Vice Chairperson and the Secretary, Treasurer or any two of these signatures. v) All revenue shall be managed in such a manner as may be directed by the General Manager.

10. EXPENDITURE

i) The Group must not at any time incur expenditure in excess to the amount at its credit in the bank.

ii) Accounts for expenses incurred shall be confirmed at the next meeting

of the Group. iii) The Group may authorise the transfer of an amount not exceeding the

sum of sixty dollars ($60.00) in any month to a separate account to be known as Petty cash Account, which shall be controlled by the Treasurer subject to any direction, by the Chairperson and the Group.

iv) Once the group’s account reaches $5,000 the money will be transferred

to groups account at Council. Council and the group will discuss options and needs for the improvements to the centre. These works

11 NOVEMBER 2014



will be funded from the group’s monies held at Council. Reports will be supplied to the group regarding the balance of monies held.

11. FINANCIAL YEAR

The financial year shall be the period from the 1st July to the 30th June. All books, cheque books, bank statements will be sent to Councils Finance Department for the financial year Audit.

12. ANNUAL REPORT AND FINANCIAL STATEMENTS

i) Not later than fourteen (14) days after such Annual General Meeting a copy of the Annual Report and Financial Statement duly certified by the Chairperson and Treasurer shall be forwarded to the General Manager.

13. ALTERATION AND AMENDMENTS

i) No amendments shall be made to this Constitution unless notice of the proposed amendment is given in writing to the Group at least fourteen (14) days prior to a meeting.

ii) The amendment must be passed by at least two-thirds of those Group

members present. The amendment will also be subject to the approval of Maitland Council.

11 NOVEMBER 2014


10.6 PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081

LAWES STREET, EAST MAITLAND

FILE NO: DA 14-1646

ATTACHMENTS: 1. Site Plan - Aerial

2. Site Plan

3. Club Room Ground Floor

4. Club Room First Floor



AUTHOR: Lynn Morton - Manager Community and Recreation

Services


facilities

COUNCIL OBJECTIVE: 2.1.1 To provide a broad range of active and passive

recreation services and community facilities that

meet the needs of the growing community

EXECUTIVE SUMMARY

Council has been approached by the East Maitland Parents and Old Boys Association Inc.

seeking approval to lodge a Development Application for the development of a

training/playing field and club house on Council owned land located in Lawes Street, East

Maitland.

Prior to lodging the Development Application owners consent is required. The report

recommends in favour of granting owners consent to enable a Development Application to

be lodged.


THAT

1. Council grant owners consent for a Development Application to be lodged by

East Maitland Parents and Old Boys Association Inc. for the development of a

single training/playing field and club house on Council owned land located at

Lot 2 DP1133081 Lawes Street, East Maitland.

2. The East Maitland Parents and Old Boys Association Inc. be advised of

Council’s decision.

REPORT

East Maitland Parents and Old Boys Association Inc. seek approval to lodge a

Development Application for the future development of a training/playing

11 NOVEMBER 2014

PROPOSED PLAYING FIELDS AND CLUBHOUSE - LOT 2 DP1133081 LAWES STREET, EAST MAITLAND (Cont.)


field and club house on Council owned land Lot 2 DP1133081 Lawes Street, East

Maitland. A location plan appears below:

Location Plan- Lawes Street East Maitland

The proposed development is located on Community Land zoned RE1 Public Recreation

pursuant to the provisions of the Maitland City Council Local Environmental Plan, 2011

and is approximately 2.086ha in size. The land forms part of a passive and active

recreation reserve that comprises floodlit tennis courts (4), tennis clubhouse, pathway

and undeveloped open space.

The proposed development is to include:

A floodlit playing field for both training and competition for juniors under the age of

15 years

Sealed car park – 28 spaces

Upgrade new sealed access to proposed car park

Club House over two levels to include

o Level 1- change rooms, referee room, equipment storage, canteen, canteen

store and cool room, unis sex disabled toilet, male and female toilets, lift and

foyer area

o Level 2- meeting / function room, unisex disabled toilet, lift kiosk and bar.

In seeking to develop this parcel of land the East Maitland Parents and Old Boys Inc.

advise that the Club currently has in excess of 350 playing members. They currently play

and train at Shamrock Hill however with a growing member base they advise that there is

11 NOVEMBER 2014



limited capacity at Shamrock Hill to support the growth, the East Maitland Parents and Old

Boys propose that a second ground will provide an additional training/ playing field to satisfy

the growth in member numbers.

Further to the requirement for additional training / playing field the East Maitland Parents

and Old Boys Association Inc. Committee Members state that they do not have a formal

club house for weekly meetings and the storage of memorabilia. To date, these

functions have been held at a Committee Member's private residence. Given the

continued growth in Members of the club, the club wish to develop a formal club

house inclusive of change room, canteen, storage, meeting / function room, bar facilities

and storage space for club memorabilia.

The East Maitland Parents and Old Boys Association Inc. propose that the facility would

be managed by the East Maitland Parents and Old Boys Association Inc. and would be

seeking a lease agreement with Council for a minimum of 21 years.

In terms of funding sought by the group from Council the East Maitland Parents and Old

Boys Association Inc. advise that no request would be made to Council for funding towards

this project. They propose that the development will be funded through private fund raising

mechanisms. The ongoing operation and maintenance of the facility will also be by way of

private fund raising mechanisms.

CONCLUSION

The following comments are made in response to the request from The East Maitland

Parents and Old Boys Association Inc.:

Demand for a facility in the eastern sector of the city- A shortage of active

open space in the eastern sector of the City servicing Ashtonfield, Green Hills and

Rathluba was identified in the Review of Open Space undertaken by Council

Officers in 2007 with few opportunities to offset this demand other than the Brick

Pit site (corner of Melbourne and Brisbane Streets, East Maitland) which remains

unsuitable for use as active open space. Generally speaking Council Officers

would not recommend the expenditure of Council funds on a single playing field

development as this type of development would not cater for both winter and

summer user groups however as this project is to be fully funded from the East

Maitland Parents and Old Boys Association Inc. with no impact on Council

expenditure both upfront capital and ongoing operational maintenance, the proposal

is supported.

Proposed Plans for the future development of this site: there are no plans for

the future development of this site other than for a landscaped area inclusive of

a future off-road trail. The plan proposed by the East Maitland Parents and Old

Boys Association Inc. does not compromise the future provision of an off road trail

link.

Leasing / Licensing Agreement – The East Maitland Parents and Old Boys

Association Inc. state that they would be seeking a lease for a minimum of 21 years.

11 NOVEMBER 2014



As this parcel of land is Community Land any lease or license agreement entered into

by Council would require compliance with the Local Government Act 1993 in

particular Sections 45, 46, 46A and 47. This would require the preparation of a

specific Plan of Management and the Ministers approval to enter in lease / license

agreement for a period exceeding 21 years. Licensed Bar/ Alcohol- The groups would be required to comply with Council

Policy ‘ Alcohol Policy – Sports grounds, Facilities and Reserves and this would be

negotiated as part of any future lease or license agreement.

In summary, the existing site is currently underutilised; the demand from the

sporting body is evident and will only continue to grow to the future. A negotiated

lease/ license agreement inclusive of business plan will formalize the terms of

tenure, the facility is to be delivered with nil impact on Council expenditure both

capital and recurrent maintenance costs, hence it will be recommended that Council

grant owners consent to enable a development Application to be lodged.



estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

PROPOSED PLAYING FIELDS AND

CLUBHOUSE - LOT 2 DP1133081 LAWES

STREET, EAST MAITLAND

Site Plan - Aerial


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014




Reports




Site Plan


Attachment No: 2

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014




Reports




Club Room Ground Floor


Attachment No: 3

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014




Reports




Club Room First Floor


Attachment No: 4

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014


10.7 LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC.

FILE NO: P26639

ATTACHMENTS: Nil




Services


Coordinator


facilities

COUNCIL OBJECTIVE: 2.1.5 To provide and maintain Council's community

and recreation asset infrastructure based on sound

asset management principles

EXECUTIVE SUMMARY

Maitland City Tennis Club Inc. currently operates out of the Victoria Street Tennis Court

Facility in East Maitland under a 21 year lease with Council. The club intends to resurface

Courts 1-6 within this facility in January 2015 and to fund $40,000 through a finance loan

with Holiday Coast Credit Union. As Maitland City Tennis Club does not own the courts, the

Credit Union requires Council to guarantee the loan.

The proposed resurfacing of Courts 1-6 at the Victoria Street Tennis Facility will provide a

clear benefit to the community whilst complying with the terms of the Lease Agreement

between Council and the Maitland City Tennis Club. The Club has demonstrated to Council

that they have the ability to repay the loan.

It is therefore recommended that Council act as Loan Guarantor for the Maitland City

Tennis Club Inc for $40,000 for a maximum term of 5 years to assist with the funding of

the resurfacing works at the Victoria Street Tennis Facility.


THAT

1. Council acts as loan guarantor for the Maitland City Tennis Club Inc. for

$40,000 for a maximum term of 5 years to assist with the funding of the

resurfacing of Courts 1-6 at Lot 14, Sec 40 DP758374 Victoria Street, East

Maitland.

2. Council approves the necessary loan guarantee documentation being signed

11 NOVEMBER 2014

LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC. (Cont.)


and affixed with the Maitland City Council Common seal.

3. Maitland City Tennis Club Inc. be advised of Council’s decision.

Report

Maitland City Tennis Club Inc. is the largest club in the Maitland District Tennis

Association and is the headquarters of tennis on the Maitland Area. The Club is a “not

for profit” organization and currently operates out of the Victoria Street Tennis Court

Facility in East Maitland under a 21 year lease with Council. The lease terminates in

June 2021. Under the terms of the Lease, Maitland City Tennis Club is responsible for

the replacement and/or refurbishment of the tennis court surfaces.

The club intends to resurface Courts 1-6 within the Victoria Street Tennis Facility in

January 2015, during the summer school holidays. The cost of the work is $140,000 of

which the club currently has $100,000. The club intends to fund the remaining

$40,000 through a finance loan, over a term of 5 years, with Holiday Coast Credit

Union. As Maitland City Tennis Club does not own the courts, the Credit Union

requires Council to guarantee the loan. The Club has approached Council and

requested that Council provide a Loan Guarantee on the amount of $40,000.

Council has previously provided a Loan Guarantee for the Maitland City Tennis Club

in the 1990s. In this instance the Club borrowed $90,000 to repay loans and carry out

resurfacing of synthetic grass courts. The loan was repaid in 2009 well inside the

agreed term. Since this time the Club has invested their previous repayments to

accumulate $100,000 in their investment account in readiness to resurface Courts 1-

6.

The Maitland City Tennis Club has provided Council with a copy of their financial

accounts and demonstrated that they have the ability to repay the loan. The life of

the court resurfacing exceeds the life of the loan guarantee, whilst the term of the

loan will not exceed the term of the existing lease agreement.

CONCLUSION

The proposed resurfacing of the Courts 1-6 at the Victoria Street Tennis Facility will

provide a clear benefit to the community whilst complying with the terms of the

Lease Agreement between Council and the Maitland City Tennis Club. The Club has

demonstrated that they have the ability to repay the loan.

It is therefore recommended that Council act as Loan Guarantor for the Maitland City

Tennis Club Inc for $40,000 for a maximum term of 5 years to assist with the funding

of the resurfacing of Courts 1-6 at the Victoria Street Tennis Facility.

11 NOVEMBER 2014

LOAN GUARANTOR FOR MAITLAND CITY TENNIS CLUB INC. (Cont.)




estimates.

Should Council be called upon as Loan Guarantor, this matter will be subject to a

separate report at a later time.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014


10.8 LIVE LIFE GET ACTIVE PARTNERSHIP

FILE NO: P47635

ATTACHMENTS: 1. Letter to the General Manager




Services


Coordinator


facilities

COUNCIL OBJECTIVE: 2.1.2 To promote increased participation in social,

sporting and recreational activities

EXECUTIVE SUMMARY

The Live Life Get Active (LLGA) program provides free health, fitness and nutritional

education both on line and in parks of Australia through the help of Local Government

and Corporate Australia sponsorships.

Stockland’s have engaged LLGA to bring their fitness sessions to the new McKeachies

Sportsground, Aberglasslyn. It is hoped to commence the initiative before the end of the

year and Stocklands have made a financial commitment to support the initiative until the

30th June 2015.

Stocklands have recently approached Council requesting that Council enter a partnership

with Stocklands to continue the LLGA program during the 2015/2016 financial year.

Council’s contribution, should it agree, would be $9,500 and the provision of the use of

McKeachies Sportsground free of charge during session times.

In addition to the obvious health benefits for those who participate, the LLGA Program has

the potential to promote community harmony and address discrimination through

providing opportunities for young people, older residents, and those from disadvantaged

backgrounds to participate together at no cost.

Should Council agree to participate, regular demographic and statistical information

would be provided to Council from LLGA. The provision of this information to Council will

assist Council in monitoring the program and measuring the level of success.

11 NOVEMBER 2014

LIVE LIFE GET ACTIVE PARTNERSHIP (Cont.)



THAT

1. Council allocate $9,500 from General Revenue in the 2015-2016 budget to

deliver the Live Life Get Active program, in partnership with Stocklands, at

McKeachies Sportsground, Aberglasslyn.

2. Council promotes the program on Councils webpage and through

advertisements in the local press.

3. The success of the program is monitored and the results be presented to

Council within 12 months.

4. Stocklands be advised of Councils decision.

REPORT

The Live Life Get Active (LLGA) program is a private social initiative that aims to build

a fitter, healthier and happier Australia. The initiative provides free health, fitness

and nutritional education both on line and in parks of Australia through the help of

Local Government and Corporate Australia sponsorships.

The philosophy of offering free of charge fitness sessions and nutritional planning to

all adults is fundamental to LLGA’s aim of removing barriers to leading a fitter,

healthier and happier life. The sessions are designed to be relevant to everyone who

attends, regardless of their motivation or fitness level. LLGA is committed to getting

the most unlikely person moving, having fun and feeling a whole lot better about

their life.

LLGA currently offer fitness sessions at a number of locations around Sydney, Central

Coast and Canberra. These sessions are held on weekdays during the school term

and include cross-training, boxing, games or yoga. Participants register on line and

provide some basic information about who they are and what their current health is

like and then they can book on-line into any sessions that they wish to participate in.

As part of their commitment to the health and well-being of community members,

Stockland’s have engaged LLGA to bring their first fitness sessions to the Hunter

Region at the new McKeachies Sportsground, Aberglasslyn. It is hoped to commence

the initiative before the end of the year and Stocklands have made a financial

commitment to support the initiative until the 30th June 2015.

Stocklands have recently approached Council requesting that Council enter a

partnership with Stocklands to continue the LLGA program during the 2015/2016

financial year. Council’s contribution, should it agree, would be $9,500 (with

Stocklands also contributing $9,500) and the provision of the use of McKeachies

11 NOVEMBER 2014



Sportsground free of charge during session times. It is envisaged that sessions would

take place at 9.30am weekdays and run three times a week. The facility does not

currently have bookings at this time and it is not envisaged that other organized

sporting activities would be affected regularly.

In addition to the obvious health benefits for those who participate, the LLGA

Program creates opportunities for the development of community wellbeing by

providing a free group fitness program that is delivered in a public place. Utilising the

sports ground at the proposed time may also contribute to increased natural

surveillance and activation of public space which could in turn reduce crime and

increase the amenity of the area. It also has the potential to promote community

harmony and address discrimination through providing opportunities for young

people, older residents, and those from disadvantaged backgrounds to participate

together at no cost.

In addition to the delivery of the fitness program, LLGA helps participants to monitor

their progress through periodic measuring and fitness test. Should Council agree to

participate, this data would be provided to Council in the form of a Health, Fitness

and Motivation Map to assist with evaluating the success of the program.

CONCLUSION

The Live Life Get Active program represents a great opportunity for this Council to

meet the needs of our community and promote a healthy lifestyle to residents,

workers and visitors to Maitland.

It is recommended that Council enter the partnership with Stocklands and monitor

the success of the program regularly. It is proposed that a further report evaluating

the success of the program will be presented to Council within twelve months.



estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

LIVE LIFE GET ACTIVE PARTNERSHIP

Letter to the General Manager


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014


10.9 SECTION 356 COMMUNITY GRANTS

FILE NO: 10/5

ATTACHMENTS: Nil



AUTHOR: Lynn Morton - Manager Community and Recreation

Services

MAITLAND +10 Outcome 1. Sense of place and pride

COUNCIL OBJECTIVE: 1.1.4 To develop and support community partnerships

designed to increase benefits and create a sense of

community

EXECUTIVE SUMMARY

A request for financial assistance under Section 356 of the Local Government Act 1993 has

been received from the Morpeth Combined Churches to stage a community carols at

Morpeth on the 12 December 2014.

The report recommends in favour of granting financial assistance being granted.


THAT

1. Council approve the allocations of $1,500 under Section 356 of the Local

Government Act, 1993 to enable the Morpeth Combined Churches to stage the

Community Carol on 12 December 2014

2. The Morpeth Combined Churches be advised of Council’s decision.

REPORT

Council’s Section 356 Community Grants Program aims to provide financial support

to local non-profit community based organisations, groups and individuals to provide

projects and activities that meet community needs and benefit residents in our

community.

Projects eligible for funding should fall under one of the following five categories:

Arts, Culture and Local History

Community Development

Leisure and Recreation

Small Community Events

11 NOVEMBER 2014

SECTION 356 COMMUNITY GRANTS (Cont.)


High Achievers Program

An application for financial assistance has been received from Morpeth Combined

Churches (Anglican, Catholic and Uniting) seeking financial assistance to host the

fourth community carols night on the lawns in front of Closebourne House to be held

on Friday 12 December 2014. Their aim is to host a family event for the community.

The program includes a sausage sizzle, carols singing, visit by Santa and hands out of

lolly bags. The local school and community choirs lead the singing as well as

providing entertainment. There are only a couple of stalls as the organisers wish it to

be a night where families are not reaching into their pockets. Last year crowd

numbers were estimated in excess of 500 people this year the organisers expect

between 500-700people.

The group have obtained sponsorship / donations from Tenambit Butchery and Lend

Lease - they sponsor the sausage sizzle. Campbell’s Store will assist with lollies this

year. Closebourne also provide face painting.

In previous years the Group were able to provide the sound system and access to

toilets. The sound system was previously provided by a friend of the Committee who

has now moved out of the area the cost to hire in this service is $500.00. Toilets were

previously made available by Closebourne- the toilets in the old Conference Centre

Hall however due to vandalism the area has been fenced off and the group are now

required to hire portoloos estimated at $1,000.00.

The Morpeth Combined Churches have submitted an application through Council’s

Community Grants Program seeking financial assistance in the sum of $1,500.00.

A copy of the application together with the selection criteria was distributed to the

Councillor Assessment Committee, Councillors Loretta Baker, Ken Wethered and

Steve Procter for their review and recommendation. Following a review of the

application the Assessment Committee recommends that Council approve the

payment $1,500 under Section 356 of the Local Government Act, 1993 to assist the

Morpeth Combined Churches in the staging of the community carols event on the 12

December 2014. Sufficient funds are available in the 2014/15 operational budget to

support this request.

CONCLUSION

The Morpeth Combined Churches are aiming to provide a cost free community carols

event for the local community, the event is in its fourth year and is growing in

popularity. The nature of the request does fall under Council’s Section 356

Community Grants Program criteria ‘small community events’ hence as there are

sufficient funds are available within the 2014/15 operational budget it is

recommended that Council approve the funding sought.

11 NOVEMBER 2014

SECTION 356 COMMUNITY GRANTS (Cont.)




estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014


10.10 MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY

FILE NO: 61/26/1

ATTACHMENTS: Nil



AUTHOR: David Simm - Manager Development & Environment

MAITLAND +10 Outcome 19. A Council for now and future

generations

COUNCIL OBJECTIVE: 19.3.3 To continue to deliver contemporary waste and

recycling services, meeting both legislative

requirements and community needs

EXECUTIVE SUMMARY

Investigation undertaken by HRR on behalf of its member Council in 2013 for the provision

of a Mattress Recycling Service failed to provide any benefit through economies of scale.

Further investigation indicates a selective tender may provide a more economical solution

for collection and processing of mattresses.


THAT Council

Delegates Authority to Hunter Resource Recovery to enter into a Selective Tender

process for a mattress recycling service.

REPORT

Through Hunter Resource Recovery, competitive service and pricing was investigated

for the provision of a collection and recycling service on behalf of Cessnock City

Council, Lake Macquarie City Council, Maitland City Council, Singleton Council and

Port Stephens Council in April 2013.

The aim of the investigation was to stimulate greater interest in providing a larger

contract in order to provide greater competition and to achieve the best price per

unit based upon the economies of scale.

All proponents (3) were dismissed and advised that their offer was not successful.

The HRR Board of Directors Meeting, 12th August 2014, further considered the results

of the process and the continuing need to find a long term solution and resolved the

following:

11 NOVEMBER 2014

MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY (Cont.)


1. Confirm the scope of the current delegation of Councils, to HRR, for the inclusion

of mattress recycling service.

2. Subject to the delegation, HRR undertake a selective tender process on behalf of

the member Councils, for the provision of Mattress Recycling service.

Collectively, the Hunter Resource Recovery Member Councils recycled 13,500

mattresses in 2013-2014. The Company estimates that this figure will rise by a further

3,500 mattresses for the 2014-2015 financial year and by 2016, an estimated 22,260

mattresses would require recycling. The calculations made by the Company have

been assessed and certified independently by PKF Lawler Accountants.

In the Maitland LGA, 2378 units were recycled in 2012/13 and 3145 units in 2013/14.

This is expected to rise to over 4,500 units by 2016 and continue to rise to over 6,000

units by 2021.

At present there is only one experienced recycler who operates within the Hunter

Region that provides service to the member Councils, however, the 2013

investigation has resulted in another recycler showing interest in establishing a

facility within the Hunter Region. The likely competition between at least two

providers is anticipated to benefit Council and the community both in service

provision and cost.

The Hunter Resource Recovery Board of Directors recommends that the member

Councils should again explore the opportunity to recycle mattresses through a

selective tender process.

Following the outcome of the selective tender process a further report will be

presented to Council for consideration detailing service arrangement, cost and

commencement.

CONCLUSION

Council may benefit from the economies of scale for the mattress recycling service

gained through HRR acting on behalf on the member councils (Cessnock, Lake

Macquarie, Maitland & Singleton). To further investigate this option, council will

need to delegate authority to HRR to undertake a Tender process for a Mattress

Recycling Service on its behalf.



estimates.

11 NOVEMBER 2014

MATTRESS RECYCLING - HUNTER RESOURCE RECOVERY (Cont.)


POLICY IMPLICATIONS



HRR requires Council delegation to act on its behalf to call for tenders.

11 NOVEMBER 2014


11 APPEARANCE AND INFRASTRUCTURE REPORTS

11.1 ROAD SAFETY PROJECT ACTIVITIES 2013-14

FILE NO: 140/16

ATTACHMENTS: 1. Road Safety Signs

RESPONSIBLE OFFICER: Chris James - Executive Manager Appearance and

Infrastructure

Stephen Hawes - Manager Infrastructure Planning

and Development Engineering

Scott Henderson - Infrastructure Planning Engineer

AUTHOR: Alison Marshall - Road Safety Officer

MAITLAND +10 Outcome 5. Moving around our City

COUNCIL OBJECTIVE: 5.1.4 To continue to improve road safety for residents

of the City

EXECUTIVE SUMMARY

This report advises Council of the road safety project activities conducted during the 2013

/ 2014 financial year.

A total of $43,652 was granted from the Roads and Maritime Services (RMS) for Road

Safety Officer’s salary and projects delivered during 2013/2014 financial year. RMS have

advised that $51,358 has been granted to support salary and projects for 2014 / 2015

financial year. Council officers will continue to explore avenues for additional funding for

road safety projects.


THAT the information contained in this Report be noted.

REPORT

The Local Government Road Safety Officer Program encourages Councils to raise the

profile of road safety in their management plans and in the local community. The

program further encourages Councils to give a higher priority to road safety through

the development of activities in the community, incorporating engineering,

behavioral and educational strategies to improve road safety through a Safe Systems

approach.

Funding to implement Council’s Road Safety Program is sought from external

agencies with the majority granted through the partnership with Transport for NSW,

Roads and Maritime Services. Council officers also explore avenues for additional

11 NOVEMBER 2014

ROAD SAFETY PROJECT ACTIVITIES 2013-14 (Cont.)


funding for road safety projects. The RMS further supports Local Government Road

Safety activities by continuing to fund 50% of the Road Safety Officer’s (RSO) salary.

A total of $43,652 was granted from the RMS for the RSO salary and projects

delivered during 2013 / 2014 financial year. RMS have advised that $51,358 has been

granted to support salary and projects for 2014 / 2015 financial year under a revised

three year funding arrangement with Local Government.

This report advises Council of the major road safety activities conducted during the

2013 / 2014 financial year.

2013-14 Financial Year Major Projects Report

PROGRAM TIMELINE ACTIONS/OUTCOMES

Safer Motorcycle Routes

July 2013 to

June 2014

Safer Motorcycle Routes was a major road

safety project undertaken during 2012 /

2013 and was awarded the 2013 National

Excellence in Local Government Award.

Part of this project involved auditing

motorcycle routes and identifying

opportunities to improve road safety.

During 2013 / 2014 additional signage has

been installed on routes identified

through this project utilising funds applied

for under the Federal Blackspot program.

Maitland Drink Drive

(RMS funded $5,200)

July 2013 to

June 2014

Councils RSO partnered with the Maitland

Liquor Accord this year on the Safer

Nights Out campaign. The production of

an advertising campaign for Safer Nights

Out was co-branded with the RMS Plan B

anti drink drive message. The Safer Nights

Out project is due to be launched late

2014 or early 2015 by the Maitland Liquor

Accord.

Maitland Speed

Management Program

(RMS Funded $5,600)

September /

October

2013 and

April -June

2014

Project in partnership with Central Hunter

Police targeting speed compliance on local

roads and education. Roads targeted

during 2013 / 2014 were Paterson Rd

Bolwarra, Maitland Vale Rd Maitland Vale,

McKeachies Dr Aberglasslyn, Aberglasslyn

Rd Aberglasslyn and Chisholm Rd East

Maitland. This RSO project has resulted in

increased and targeted enforcement by

the Police in complaint areas to reduce

11 NOVEMBER 2014




speeding on local roads.

Funding from RMS this year used to hire of

courtesy speed check trailers which were

used on the road for educational

purposes.

This project was supported by additional

RMS monies for radio advertising and

Variable Message Signs (VMS) on major

roads such as New England Highway

advising of increased Police patrols.

Best results were seen on Paterson Rd

Bolwarra with a reduction in fatality crash

risk of 15 % and injury crash risk of 8%.

This risk reduction is calculated from

reducing the average speed travelled on

the road. Reduce the speed = reduce the

risk of serious crashes.

A total of 16 hours of targeted police

enforcement on selected local streets

resulted in 17 tickets issued for speeding

offences, eight other offences and 47

mobile RBT’s. Further, 1,680 hours of

education using hired speed advisory

trailers was conducted on the target

streets during this operation.

This is an ongoing project in partnership

with local Police and we will continue to

target a variety of local roads. Street

selection is based on known speed

complaint area, crash history and the

ability of Police and Council to complete

both enforcement and education

components.

Safety around schools

(RMS funded $3,300)

July 2013 –

June 2014

Funding received for the design and

production of large corflute signage for

display on school fences. This signage

depicts information about the road rules

near schools specifically addressing

parking. 40 signs were printed and

11 NOVEMBER 2014




delivered to 11 schools who expressed

interest.

A further print run was completed with

the additional signs still available to

schools. (Figure 1)

Helping Learner Drivers

Become Safer Drivers

parent workshop

(RMS Funded $1200)

Sep 2013

and Mar &

April 2014

Three parent workshops were held this

financial year to provide information to

supervisors of learner drivers focusing on

safe driving and details of the Graduated

Licensing Scheme.

Small Projects

(RMS funded $3,200)

July 2013 -

June 2014

This funding was used to maintain

equipment purchased through previous

RMS funding. Additional funding was

sought this year to update Fixed Message

Boards (FMB) with two drink drive ‘Plan B’

boards purchased. (Figure 2).

ROADwhyz

Road Safety partnerships

for young drivers

July 2013 -

June 2014

Maitland Council RSO partnered with the

ROADwhyz – ‘Choice and Consequence’

school and community presentations on

road safety targeting Years 11-12. The

RSO conducts a workshop as part of this

presentation. RSO assisted in

presentations to Maitland, Francis

Greenway and Rutherford High Schools

during 2013 / 2014.

Council’s RSO also conducted various community talks including presentations to

seniors groups, Traffic Offenders Intervention Program and school P & C Associations.

Further information on any of Council’s Road Safety Programs can be obtained by

contacting Council’s RSO.



estimates.

POLICY IMPLICATIONS


11 NOVEMBER 2014





matter.

11 NOVEMBER 2014



Appearance and Infrastructure

Reports

ROAD SAFETY PROJECT ACTIVITIES

2013-14

Road Safety Signs


Attachment No: 1

Number of Pages: 1

11 NOVEMBER 2014



11 NOVEMBER 2014


11.2 NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR

ACTION PLAN AND RMS FUNDING FOR 2014-15.

FILE NO: 140/16

ATTACHMENTS: 1. Local Government Road Safety Funding 2014

/ 2015

2. Maitland Road Safety Action Plan 2014 - 2017


Infrastructure




AUTHOR: Alison Marshall - Road Safety Officer


COUNCIL OBJECTIVE: 5.1.4 To continue to improve road safety for residents

of the City

EXECUTIVE SUMMARY

In March 2014, the NSW Government announced a commitment to financially support the

Local Government Road Safety Program for a further three years.

Under the revised model Council was required to submit a three year Road Safety Action

Plan to the Roads and Maritime Services (RMS) to demonstrate a commitment to the

program and to implementing projects addressing major contributing factors to road

trauma such as speeding, drink driving and fatigue. This was reported to Council and

approved at the 8 April 2014 meeting.

The three year Road Safety Action Plan has been submitted to the RMS by the Road Safety

Officer and Council has been notified that funding for salary contribution and projects to

the value of $51,358 has been approved for the first of the three year commitment to

funding support.


THAT

1. Council endorse the three year Road Safety Action Plan and the Roads

and Maritime Services funded road safety projects for 2014 / 2015

financial year.

2. Council continue to seek grant opportunities for road safety projects to

assist in the delivery of additional programs.

11 NOVEMBER 2014

NSW LOCAL GOVERNMENT ROAD SAFETY PROGRAM - THREE YEAR ACTION PLAN AND RMS FUNDING FOR 2014-15. (Cont.)


REPORT

Maitland City Council has participated in the Local Government Road Safety Program

(LGRSP) since 1997 in partnership with the NSW State Government through the Roads

and Traffic Authority originally and now Transport for NSW, Roads and Maritime

Services (RMS). This partnership has provided 50/50 funding for the employment of a

Road Safety Officer (RSO) and the delivery of road safety activities and projects

addressing road user behaviour.

Roads and Maritime Services has over the last four years undertaken a review of the

LGRSP and announced in March 2014 its intention to continue to financially support

this established partnership with local government and invited Councils to

participate for a further three years. Part of the revised funding arrangement was

the requirement for Councils to prepare and submit a three year Road Safety Action

Plan outlining local information and project briefs targeting key causal factors of

motor vehicle crashes such as speeding, drink driving and fatigue. A template for

this information was supplied by the RMS for completion.

The Road Safety Action Plan was reported to Council at its meeting 8 April 2014 and

the continued participation in the LGRSP endorsed.

The Road Safety Officer has since completed the required documentation as supplied

by the RMS, and submitted the Road Safety Action Plan 2014 - 2017.

Approval notification has recently been received that $51,358 has been granted to

support RSO salary and six major projects for 2014 / 2015 financial year. The projects

funded are briefly described below with additional information contained in the

attached Action Plan 2014 - 2017.

Program Name Funding

received

Proposed Project Actions

Helping Learner Drivers

Become Safer Drivers

parent workshop

$1,200

RMS

Two parent workshops highlighting issues

for learner drivers.

Maitland Local Roads Speed

Management Program

$7,000

RMS

Two eight-week operations to be

conducted with Central Hunter Police on

local streets with speed complaints and

crash history. Project includes collected

speed data, education through speed

advisory trailer and radio ads together

with police targeted enforcement on local

streets.

Drink Drive $5,250 Support the Maitland Liquor Accord with

11 NOVEMBER 2014



RMS the purchase of a fixed wall Alcoliser for

placement in an Accord member venue.

Safer Shift workers $4,000

RMS

Partnership project with Cessnock City

Council to produce a training manual for

24hr workforce travelling from Lower

Hunter to Upper Hunter for work. Will be

targeting mining industry living in

Maitland and Cessnock LGA’s who

commute to the Upper Hunter, with an

emphasis on fatigue education and

management. Will be working with

companies to deliver training in future

expansion of this project. Fatigue

message boards to display on key

commuter roads will also form part of this

project.

Safe Seniors $1,500

RMS

In partnership with eight Hunter Councils,

produce a Road Safety Calendar targeting

Seniors with 12 months of road safety

messages.

Our Stories $3,000

RMS

Partnership project with Port Stephens

Council to work with young people in our

area that have been involved in motor

vehicle crashes to tell their story for wider

youth education utilising social media

mediums. This project in the first year will

focus on driver distractions such as

mobile phones and influence of friends.

As this project progresses it is intended to

cover a range of road safety issues

including speeding, drink driving and

fatigue.

CONCLUSION

Maitland City Council has been committed from the beginning of the LGRSP to

support road safety activities and community education in our Local Government

Area. The continued partnership with the Roads and Maritime Services provides

valuable financial resources to implement quality road safety projects to the

residents of Maitland.

The Road Safety Officer will continue to seek opportunities for funding of road safety

activities in Maitland from other sources as they arise.

11 NOVEMBER 2014





estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

NSW LOCAL GOVERNMENT ROAD

SAFETY PROGRAM - THREE YEAR

ACTION PLAN AND RMS FUNDING

FOR 2014-15.

Local Government Road Safety

Funding 2014 / 2015


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014



Appearance and Infrastructure Reports

NSW LOCAL GOVERNMENT ROAD SAFETY

PROGRAM - THREE YEAR ACTION PLAN AND

RMS FUNDING FOR 2014-15.

Maitland Road Safety Action Plan 2014 -

2017


Attachment No: 2

Number of Pages: 0

11 NOVEMBER 2014



11 NOVEMBER 2014


11.3 NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES

FILE NO: 140/5

ATTACHMENTS: 1. 2014 NYE Traffic Control Plan


Infrastructure




AUTHOR: Kenneth Splatt - Traffic Officer

MAITLAND +10 Outcome 3. Iconic events and local festivals

COUNCIL OBJECTIVE: 3.2.1 To attract a diverse range of visitors to the City

from the Hunter Region, Sydney and regional NSW

EXECUTIVE SUMMARY

Council has received an application from Maitland Tourism to temporarily close various

roads in the west end of the Maitland CBD to vehicular traffic during the New Year’s Eve

Celebrations 2014 on the riverbank. Now in its 8th year, this family-oriented event

provides a social gathering in an attractive setting to welcome in the new year.

It is recommended that the requested closures be approved.


THAT Council approve the following temporary road closures associated with the

Maitland New Year’s Eve Celebrations 2014:

From 6.00am Wednesday 31 December 2014 to 9.00am Thursday 1 January 2015

(closure times at Police discretion) -

1. St Andrews Street between High Street and riverbank

2. Riverside Car Park

3. Stillsbury Lane.

From 3.00pm to midnight Wednesday 31 December 2014:

1. High Street - eastbound lane from Belmore Road to just west of Church St

2. High Street - westbound lane from just west of Church Street to Little Hunter

Street (egress to Belmore Rd will be maintained via Little Hunter Street).

11 NOVEMBER 2014

NEW YEAR'S EVE CELEBRATION 2014 - TEMPORARY ROAD CLOSURES (Cont.)


REPORT

Purpose

To ensure suitable temporary road closures are provided to conduct the special

event.

Proposal

Traffic Management Plan

The Maitland New Year’s Eve Celebrations will commence once again at the same

location as in previous years, however this year, the duration of the celebrations will

be reduced. The fireworks display will take place at 9.00pm with the event officially

ending at 9.30pm. It is proposed that local roads will be temporarily closed as

follows:

From 6.00am Wednesday 31 December 2014 to 9.00am Thursday 1 January 2015

(closure time at Police discretion):

1. St Andrews Street between High Street and riverbank

2. Riverside Car Park

3. Stillsbury Lane.

From 3.00pm to midnight Wednesday 31 December 2014:

1. High Street - eastbound lane from Belmore Road to just west of Church Street

2. High Street - westbound lane from just west of Church Street to Little Hunter

Street (egress to Belmore Road will be maintained via Little Hunter Street).

The celebrations will include fireworks displays and amplified live music on the

riverbank.

The temporary road closures listed above are subject to the ‘Schedule of Conditions’

for this event:

Schedule of Conditions

General

1. All due care and caution to be exercised to minimise conflicts with vehicle and

pedestrian flow, and access for emergency vehicles shall be maintained at all

times.

2. Compliance with all traffic laws and any direction issued by the NSW Police

Services.

11 NOVEMBER 2014



Barriers

1. All temporary road closures will be affected by the use of removable barriers

(with flashing lights installed) and manned by trained personnel where

appropriate.

2. Barriers to be erected at:

a. Belmore Road - left–turn slip lane in High Street at Courthouse traffic signals

b. High Street - eastbound lane departure side of Courthouse traffic signals

c. High Street - westbound lane immediately east of Little Hunter Street

d. High Street - across the median gap adjacent to Maitland Library driveway

access

e. St Andrews Street - just north of southern car parks

f. High Street - just west of Church Street.

3. All barriers will be removable to allow access by emergency vehicles.

Signage (RMS standard signs to be used)

1. A detour sign is to be installed in High Street at Belmore Road

2. A ‘No-Left-Turn’ sign to be installed just south of Belmore Bridge facing north

3. Place appropriate advance warning signs to inform motorists about the closures

and detours. These signs are to be located:

a. At the High Street roundabout adjacent to the Mineral Resources building

b. Sempill Street

c. Both sides of Belmore Bridge

d. St Andrews Street at St Andrews Lane

e. Church Street at Caroline Place.

Waste Management

1. The closure area to be cleaned of all rubbish and debris after the event.

Community Consultation

A notice was placed in the Hunter Post on 24 September and 1 October 2014 advising

of the proposal and requesting public comments with the closing date of 22 October

2014 for any written submissions regarding the temporary road closure. No

submissions were received.

CONCLUSION

Temporary road closures have been defined for this special event. The management

of these temporary road closures is by the traffic management measures outlined in

this report, and includes a Traffic Control Plan. The safe and efficient management

of traffic before and after the event will encourage patronage in years to come.

11 NOVEMBER 2014





estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

NEW YEAR'S EVE CELEBRATION 2014 -

TEMPORARY ROAD CLOSURES

2014 NYE Traffic Control Plan


Attachment No: 1

Number of Pages: 2

11 NOVEMBER 2014



11 NOVEMBER 2014


11.4 PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE,

EAST MAITLAND

FILE NO: 222/707

ATTACHMENTS: 1. Petition


Infrastructure

AUTHOR: Chris McGrath - Manager Infrastructure Strategy &

Works Programming


COUNCIL OBJECTIVE: 5.2.1 To plan and improve our footpath network

EXECUTIVE SUMMARY

A petition has been received requesting that a concrete footpath be constructed along The

Boulevarde, East Maitland. The petition raises the issues of public access and safety for

pedestrians in the area, especially being adjacent to an aged facility and the Greenhills

Shopping area. The site has been previously considered but until now has not been listed

for works.

Council’s current footpath construction budget is $290,775 and will increase to $750,000

in the next financial year. Projects are listed by a priority system and currently the site is

ranked 11th in the priority list of 240 sites. The request has merit and the project should

be considered for inclusion in the 2015 / 2016 Capital Works Program.


THAT the petitioners request for footpath be listed for consideration in the 2015 /

2016 footpath construction program.

REPORT

A petition has been received requesting that a footpath be constructed along The

Boulevarde, East Maitland. The petition raises the issues of public access and safety

for pedestrians in the area particularly those walking to and from the aged care

facility and Greenhills Shopping Centre. A copy of this petition is attached.

Council’s Footpath Construction Program is developed on a city wide needs basis and

includes consideration of the following factors:

Safety - the safety aspect of the existing footway

Region - whether Urban, Commercial, or Rural

11 NOVEMBER 2014

PETITION FOR FOOTPATH CONSTRUCTION ALONG THE BOULEVARDE, EAST MAITLAND (Cont.)


Hierarchy - the hierarchy, Arterial, Collector, Local, etc

Connectivity - connections of the proposal to the existing network

Evidence of need - nearby location of shops, schools, hospitals, parks etc

Existing footpath provision in the street.

A footpath is needed in The Boulevarde to provide the missing linkage between the

shopping centre and the reserve and further residential areas to the south as well as

catering for residents of the street.

The Boulevarde is ranked 11th in the list of 240 sites currently listed for footpath

construction. Design and costs estimates for the works have yet to be determined.

A preliminary estimate to construct a footpath with concrete the full length of the

Boulevarde is of the order of $100,000.

Council has previously considered the site for inclusion into the works program but it

has not been listed due to the higher priority of other locations and funding

constraints. Council’s 2014 / 2015 footpath construction budget is $290,775 and has

been fully allocated to projects.

Funding for the Footpath Construction Program will increase to $750,000 in the 2015

/ 2016 Capital Works Program providing the opportunity for the inclusion of

additional projects.

It is recommended that the petitioners request for footpath be listed for

consideration in the 2015 / 2106 Capital Works Program.



estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014




Reports

PETITION FOR FOOTPATH

CONSTRUCTION ALONG THE

BOULEVARDE, EAST MAITLAND

Petition


Attachment No: 1

Number of Pages: 4

11 NOVEMBER 2014



11 NOVEMBER 2014


12 CORPORATE SERVICES REPORTS

Nil

11 NOVEMBER 2014


13 CORPORATE PLANNING AND ENGAGEMENT REPORTS

13.1 PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT

FILE NO: 35/33/18

ATTACHMENTS: 1. Under Separate Cover - 'On the Move'

November 2014

RESPONSIBLE OFFICER: Leah Flint - Executive Manager Corporate Planning

and Engagement

AUTHOR: Rhonda Skelton - Coordinator Organisational

Integration & Performance

MAITLAND +10 Outcome 18. An efficient and effective Council

COUNCIL OBJECTIVE: 18.1.1 To ensure Council’s integrated planning and

reporting meets expectations of the community,

Council and the NSW State Government

EXECUTIVE SUMMARY

The release of the six monthly publication ‘On the Move’ provides Council with the

opportunity to enhance community awareness of the role Council plays in everyday life

and highlight the delivery of key projects, programs and services to our community.

‘On the Move’ documents Council’s performance and achievements in meeting

commitments expressed in the Delivery Program 2013-17 (Revised), as well as

demonstrating service delivery results.

This edition covers the period from April to September 2014 and reports on the

commencement or completion of a range of significant capital works and other programs

identified as key community outcomes in the Community Strategic Plan Maitland +10 and

Delivery Program. Community consultation, events, environmental programs and more

are also featured.

The development of a four year Delivery Program and reporting progress against it is a

requirement of Integrated Planning and Reporting (IP&R) legislation.

This edition of ‘On The Move’ will be made available to the community through Council

facilities, events and online.


THAT

1. Council endorse the November 2014 edition of ‘On the Move – Progressing

Delivery Program 2013-17 (Revised)’ with the report made available to the

community on-line and in hard copy through Council facilities and activities.

11 NOVEMBER 2014

PROGRESSING THE DELIVERY PROGRAM 2013-17 SIX MONTHLY REPORT (Cont.)


REPORT

The four year Delivery Program 2013-17 (Revised) and annual Operational Plan is

Council’s commitment to helping attain the outcomes established in the Community

Strategic Plan ‘Maitland+10’.

The six month period covered by this edition of ‘On the Move’ (April to September

2014) coincided with the decision in June 2014 of IPART to approve Council’s special

rate variation application to increase total rates revenue by 7.25% each year for

seven years. This followed extensive community engagement in relation to Council’s

services now and into the future and a desire to achieve financial sustainability.

Council continues to facilitate a very active program of community consultation using

a range of different techniques, both on-line and face-to-face. As such there have

been many opportunities for residents to share their views on a range of strategies

and plans, with getting out and about in the community a highlight for both

Councillors and Council staff.

Reporting highlights include the commencement or completion of a range of

significant capital works and other programs that were identified as key Community

Outcomes established in the Community Strategic Plan and Delivery Program.

This report covers these, and also provides information on Council’s ongoing

operational performance and community activities.

PERFORMANCE HIGHLIGHTS

The attached’ On the Move’ Issue 7 November 2014 provides more information on

the following highlights:

Proud people, great lifestyle

Maitland’s younger people were the focus of a number of key initiatives. These

included the endorsement of the Lawes Street Reserve as the preferred site in East

Maitland is for a future skate park facility. Progression of the project involves the

development of a concept master plan, an associated technical investigation and

developing a staging plan.

National Youth Week for 2014 was celebrated in Maitland with a variety of different

activities. Through joint funding between Council and the NSW Office of Communities

$3960 was allocated toward community hosted events including a youth

photography competition; an interactive treasure hunt around the Maitland CBD and

a Hip Hop event held at Maitland Gaol.

11 NOVEMBER 2014



It was reported that more than 1050 young people attended or participated in

Maitland Youth Week celebrations.

Our built space

Council is in the midst of some significant capital works projects.

The reconstruction of roads in the Rutherford shopping precinct, replacement of

Melville Ford Bridge and a suite of other works to carparks, footpaths, parks and

playgrounds have been initiated.

Prior to the most recent Special Variation (SRV) Council obtained a variation in 2011.

The additional revenue was allocated to a series of projects across the city over four

years. The final works pertaining to the 2011/12 SRV are to be completed in the

current year.

A status report on these projects includes upgrades to shopping centres, parking

facilities, upgrades to community hall kitchens and a range of local road

reconstruction across the Council area. Further details on the status of these projects

can be found in ‘On the Move’ on pages 6, 8 and 9.

Shopping Areas - completed

Telarah Shopping Area

Lawes Street Shopping Centre

Shopping Centres - in progress

Lorn Shopping Centre

Ruther ford Shopping Precinct

Replacement of Kitchens in Community Buildings - completed

A total of $150,000

Road, footpaths, kerbs and guttering - completed

McKimms Road and High Street, Largs ($2.9 million)

Road, footpaths, kerbs and guttering in construction

Arthur, Weblands and Hillview Streets, Rutherford ($2.67 million)

Our natural environment

A priority for Council is to enhance the quality, amenity and integrity of the natural

environment. Working with the community to protect the natural environment and

provide opportunities to reduce our environmental footprint included a range of

programs.

11 NOVEMBER 2014



This included Council providing 2,562 native seedlings to the community, the safe

collection and disposal of common household chemicals in partnership with the NSW

Environment Protection Authority, Mattress Muster initiative where the two events

undertaken in the last six months collected 816 mattresses for recycling.

Working again with young people in the community, Council hosted its biennial

Environmental Youth Forum which attracted more than 60 students and teachers to

learn about a range of environmental issues.

A prosperous and vibrant city

Work commenced in earnest toward the establishment of The Levee as a lifestyle

precinct over the past six months. In December 2013, Council announced the

successful tenders for both the provision of stone for the project and the successful

company to undertake the work.

Onsite construction work on Component One of The Levee which includes the

refurbishment of High Street and a shared vehicle and pedestrian zone commenced

in June 2014 and is expected to be completed in early 2015. Further information on

this significant project can be found on page 6 of ‘On the Move’.

Connected and collaborative community leaders

Over the past few months Council has continued holding conversations with the

community on a number of exciting plans and strategies for the City. These included

planning for Maitland Park and Coronation Oval, the development of a 20 year Waste

Management Strategy and the draft Maitland Bicycle Plan and Strategy.

Council’s commitment to nurturing a skilled and innovative workforce that delivers

optimum service was recognised through two of our younger staff being the

recipients of Hunter Regional industry awards. See pages 2 to 4 for details.

COUNCIL PERFORMANCE AND STATISTICS

Customer Service Request Management

Every six months Council reports on the management of service requests, with

graphical representation of the top ten service request in two categories – being

finalised and unresolved.

As can be seen below, the highest numbers of requests continue to relate to garbage

bin repairs, stray dogs, community building maintenance and missed garbage

services. It is worthwhile noting, however, that approximately 745,446 individual

garbage collections were made over the six month period. The percentage of missed

services is just 0.04%, an improvement on the previous six month period.

11 NOVEMBER 2014



Legend

Top 11 finalised service request types for the period April to September 2014

1 Garbage-bin repairs 7 Street tree maintenance

2 Stray or roaming dog 8 Barking dog

3 Community /Rec building

maintenance

9 Road Potholes

4 Garbage – missed service 10 Parking infringement

5 Garbage – stolen bin 11 Parks/playing fields maintenance

6 Illegal rubbish dumping 12

Of the 6,181 requests finalised over the six month period, 88% were finalised within

desired timeframes, a 2% improvement from the previous six monthly reporting

period.

In terms of unresolved requests, the table below shows improvements in the areas

of drainage maintenance, domestic stormwater, community/recreation building

maintenance, overgrown/unhealthy property and street tree maintenance.

Improvements have also been made on categories that have appeared previously in

top ten reporting but have significantly lower unresolved requests in this past six

months period. These include parks/playing field maintenance, unauthorised

development, unhealthy buildings and road safety.

Although only a small number, an increase in outstanding new signs and markings

requests has occurred due to the process for regulatory signage installation requiring

consultation with the Traffic Committee, with the request remaining uncompleted in

the system until the signage is installed.

Road potholes, road failure works and footpath/cycleway maintenance have also

seen an increase in unresolved requests from the previous six monthly period. This is

due to a change in the personnel and process used to manage these requests in the

1 2 3 4 5 6 7 8 9 10 11

Apr 14 -Sept 14 711 493 373 332 280 270 252 244 217 182 167

Oct 13 - Mar 14 899 456 364 319 297 268 233 219 218 187 172

Apr 13 - Sept 13 793 502 463 169 358 253 137 281 209 198 138

0

200

400

600

800

1000

6 Monthly Finalised Service Request Types Apr - Sept 14

11 NOVEMBER 2014



last three months. The outstanding requests have been brought to the attention of

the Managers for the areas and action is being undertaken accordingly.

It is anticipated that a decline in unresolved customer service requests will occur

over the next six months with an increased focus on outstanding requests pending

introduction of a new Customer Service Request system in Horizon.

Unresolved requests are those where work has been:

• Assessed or is being undertaken by the appropriate officer

• Inspected and works programmed and placed on a works program awaiting funding

• Inspected or investigated and assessed as not being ready for intervention

• Inspected and resubmitted for follow up at a later date after a notice has been

issued.

NB: those results not shown were unattainable given the different reporting period.

Legend

Top 11 unresolved service request types for the period April to September 2014.

1 Signs and markings (new) 7 Overgrown/unhealthy property

2 Drainage maintenance 8 Road failure/works

3 Road potholes 9 Line marking road/car park

4 Domestic stormwater 10 Street tree maintenance

5 Community/Rec building

maintenance

11 Street lighting new

6 Footpath/cycleway maintenance

1 2 3 4 5 6 7 8 9 10 11

April 14-Sept 14 21 18 17 13 13 9 8 8 8 7 7

Oct 13-Mar 14 16 20 23 19 14 9 12 9

Apr 13-Sept 13 11 58 15 20 0 1 20 9

0

10

20

30

40

50

60

70

6 monthly Unresolved Service Request Types Apr-Sept 2014

11 NOVEMBER 2014



CONCLUSION

‘On The Move’ Issue 7 outlines achievements for the period April – September 2014.

This issue highlights significant progress on many infrastructure projects including

The Levee, the growing attraction to community events and Council’s commitment to

having meaningful conversation with the community.



estimates.

POLICY IMPLICATIONS




matter.

11 NOVEMBER 2014



Corporate Planning and Engagement

Reports

PROGRESSING THE DELIVERY

PROGRAM 2013-17 SIX MONTHLY

REPORT

Under Separate Cover - 'On the Move'

November 2014


Attachment No: 1

Number of Pages: 0

11 NOVEMBER 2014


14 STRATEGIC PROJECTS REPORTS

Nil

15 PEOPLE AND PERFORMANCE REPORTS

Nil

11 NOVEMBER 2014


16 ITEMS FOR INFORMATION

16.1 INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY (IDPWD) PARTY

IN THE PARK AND 'GREASE IS STILL THE WORD' MUSICAL

FILE NO: 29/19

ATTACHMENTS: Nil




Services

Mary Dallow - Community Planning Coordinator

AUTHOR: Jessica Forbes - Community Planner, Planning

Environment & Lifestyle

MAITLAND +10 Outcome 1. Sense of place and pride

COUNCIL OBJECTIVE: 1.1.4 To develop and support community partnerships

designed to increase benefits and create a sense of

community

EXECUTIVE SUMMARY

This year, Maitland will celebrate IDPwD with two events which are both open to the community and Councillors. pARTy in the Park will be held at Maitland Park on Friday 5 December. This free event is a collaboration between several service providers in the Local Government Area (LGA). The ‘Grease is Still the Word’ stage show will be performed at the Maitland Town Hall on Wednesday 3 December. The event will be run in partnership with The Mai-Wel Group and Endeavour Group Australia.



REPORT

In 1992 the General Assembly declared 3 December as the International Day of

Disabled Persons. Countries all around the world now celebrate the day. IDPwD aims

to encourage people to consider how people with a disability are excluded from

society by promoting the removal of all types of barriers. These barriers can include

those relating to the physical environment, attitudinal barriers and information and

communications technology (ICT). IDPwD is also an opportunity to celebrate the

11 NOVEMBER 2014

INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY (IDPWD) PARTY IN THE PARK AND 'GREASE IS STILL THE WORD' MUSICAL (Cont.)


achievements and contributions of people with a disability. The Australian

Government has been supporting IDPwD since 1996.

The Australian Network on Disability state that over 4 million Australians have a

disability. That equates to one in five people. Further, 2.7 million people provide

informal care to an older person or someone with a disability or a long-term

condition (Australian Institute of Health & Welfare).

Each year the United Nations (UN) announces a theme. The annual theme provides a

frame for considering how people with disability are excluded from society by

promoting the removal of all types of barriers; including those relating to the physical

environment, information and communications technology (ICT), or attitudinal

barriers.

The UN has announced ‘Sustainable Development: The Promise of Technology’ as the

theme for IDPwD 2014. Rapidly developing technology has changed the way people

with a disability can access entertainment, work, communication and basic

information seeking. The theme focuses on the role of technology as a way to break

down barriers for people with a disability and how devices are becoming faster,

cheaper and more accessible.

This year, IDPwD is being celebrated in the Maitland LGA with two events which are

both open to the community and Councillors. Due to popular demand, pARTy in the

Park will again be held at Maitland Park from 10:30am. This event will take place on

Friday 5 December. This event is a collaboration between several service providers

within the Maitland LGA. This free event will include music and performances,

activities, an expo showcasing local services and a free BBQ lunch. Last year’s pARTy

in the Park event received great reviews and was well attended with approximately

300 people participating in the day.

‘Grease is Still the Word’ will be held on Wednesday 3 December 2014. Council are

working in partnership with The Mai-Wel Group’s Creative Arts Program and

Endeavour Group Australia to coordinate this Musical. The event will aim to bring

together the local community and showcase inclusive arts. ‘Grease is Still the Word’ is

open to the community. Tickets can be purchased at a cost of $25.

11 NOVEMBER 2014


16.2 LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES

FILE NO: 140/5

ATTACHMENTS: 1. Local Traffic Committee Meeting October

2014 Minutes

RESPONSIBLE OFFICER: Scott Henderson - Infrastructure Planning Engineer

Chris James - Executive Manager Appearance and

Infrastructure

AUTHOR: Kenneth Splatt - Traffic Officer


COUNCIL OBJECTIVE: 5.1.3 To provide safe and effective transport

infrastructure

EXECUTIVE SUMMARY

The draft minutes of Maitland City Council’s Local Traffic Committee Meeting held

Thursday 2 October 2014, are attached for Council’s information.



REPORT

The draft minutes of Maitland City Council’s Local Traffic Committee Meeting held

Thursday 2 October 2014, are attached for Council’s information.

The General Manager is authorised to approve any regulatory item contained within

these minutes under Council’s instrument of Delegation, dated 25 August 2009.

11 NOVEMBER 2014

LOCAL TRAFFIC COMMITTEE MEETING OCTOBER 2014 MINUTES (Cont.)


Items for Information

LOCAL TRAFFIC COMMITTEE MEETING

OCTOBER 2014 MINUTES

Local Traffic Committee Meeting

October 2014 Minutes


Attachment No: 1

Number of Pages: 5

11 NOVEMBER 2014



11 NOVEMBER 2014


16.3 GRANTS COMMISSION VISIT

FILE NO: 65/9

ATTACHMENTS: Nil

RESPONSIBLE OFFICER: Graeme Tolhurst - Executive Manager Corporate

Services

AUTHOR: Graeme Tolhurst - Executive Manager Corporate

Services


generations

COUNCIL OBJECTIVE: 19.1.1 To ensure the principles of sustainability

underpin Council’s financial, economic, social and

environmental decision-making

EXECUTIVE SUMMARY

The NSW Local Government Grants Commission are visiting Maitland on Wednesday, 19

November 2014. Councillors and senior staff are invited to attend. The meeting will last

approximately 2 hours and include a presentation from the Commission. Members of the

public are welcome to attend.



REPORT

The NSW Grants Commission makes recommendations on the allocation of federally

funded financial assistance grants to NSW councils. Council’s 2014-15 grant

entitlement amounts to $6.5 million.

The purpose of the meeting is for the Commission to explain its operations and the

basis of its calculations. The meeting will also give Council the opportunity to present

its particular problems and for the Commission to see first-hand Council’s

circumstances.

The Commission encourages as many elected members and senior staff to attend the

meeting as possible. Members of the public are also welcome to attend.

There will be a PowerPoint presentation by the Commission which will take

approximately one hour. The presentation will cover issues like:

Background to the Commission

11 NOVEMBER 2014

GRANTS COMMISSION VISIT (Cont.)


The grant distribution method

Grants for 2014-15

Answers to common questions

Following the Commission’s presentation there will be an opportunity for questions

and discussion about specific issues.

11 NOVEMBER 2014


17 NOTICES OF MOTION/RESCISSION

17.1 BOUNDARIES COMMISSION REVIEW

NOTICE OF MOTION SUBMITTED BY CLR ARCH HUMPHERY

FILE NO: 35/7/1

ATTACHMENTS: 1. Fit for the Future - What we need to do

RESPONSIBLE OFFICER: David Evans - General Manager

Clr Arch Humphery has indicated his/her intention to move the following Notice of

Motion at the next Council Meeting being held on 11 November 2014:

THAT

Maitland City Council petition the Minister for Local Government to have the Boundaries

Commission review the existing Maitland local government boundaries relating to the

efficient management of the City and fairness to Maitland ratepayers

NOTES

The present antiquated local government boundaries have been a major obstacle in

achieving the efficiency and most productive management.

Maitland Council is forced to take into consideration the population adjoining that see

Maitland as their service centre without any contribution to facilities or services they use.

Beresfield located 10Km from our city centre a suburb of Newcastle 22Km away yet

Woodbury a suburb of Maitland is beyond Beresfield.

Hinton and Woodville both 11.3 and 9Km in Port Stephens Shire regard Maitland as their

service centre.

With the proposed residential re-zoning for 3200 new homes at Wallalong by Port

Stephens Council, a distance of 11.5Km from Maitland City Centre, this will result in

approximately 10,000 new residents.

The end result over 15,000 residents who make no contribution in rates and the new

developments will make no section 94 contribution which in a comparison with some of

Maitland Section 94 plans would be approaching a loss of $100,000,000 will be a massive

burden on Maitland Ratepayers.

It would be beneficial to have these issues addressed before any amalgamation issues

with Dungog Shire continue, incidentally Dungogs population centre is closer to Raymond

Terrace and 58Kms from Maitland.

RESPONSE BY EXECUTIVE MANAGER CORPORATE SERVICES

In September this year the NSW State Government released its paper ‘Fit for the

Future’. This paper asked each Council to consider the future needs of the

community and the recommendations of the Independent Panel.

11 NOVEMBER 2014

BOUNDARIES COMMISSION REVIEW (Cont.)


The process under the Fit for the Future is compulsory for each Council in the State.

The first part of the process is for Council to review their individual situation. The

review by Council will be to discuss the idea and options with the community and

adjoining local government area.

The Office of Local Government is providing support to this review as, once

completed, a submission will need to be presented on how to become Fit for the

Future.

Attached is a page from the ‘Fit for the Future’ document which sets out the task for

Councils and addresses issues raised in this motion.

11 NOVEMBER 2014

BOUNDARIES COMMISSION REVIEW (Cont.)


Notices of Motion/Rescission

BOUNDARIES COMMISSION REVIEW

Fit for the Future - What we need to

do


Attachment No: 1

Number of Pages: 1

11 NOVEMBER 2014


11 NOVEMBER 2014


18 QUESTIONS WITH NOTICE

19 URGENT BUSINESS

11 NOVEMBER 2014


20 COMMITTEE OF THE WHOLE

20.1 RECOVERY OF COSTS - 324 HIGH STREET MAITLAND

FILE NO: P17417

ATTACHMENTS: 1. Email from George Williams



AUTHOR: David Simm - Manager Development & Environment

MAITLAND +10 Outcome 6. Built heritage and sustainable

development

COUNCIL OBJECTIVE: 6.1.2 To encourage and implement progressive urban

design, sensitive to environmental and heritage

issues

THAT Council move into Confidential Session to discuss this item under the terms of the

Local Government Act 1993 Section 10A(2), as follows: (g) advice concerning litigation, or

advice as comprises a discussion of this matter, that would otherwise be privileged from

production in legal proceedings on the ground of legal professional privilege.

EXECUTIVE SUMMARY

This report is presented to inform council of the current state of legal action in the matter

of 324 High Street Maitland.

11 NOVEMBER 2014


20.2 NEW ROAD CONSTRUCTION AT EAST MAITLAND BY DEVELOPER IN

ASSOCIATION WITH DEVELOPMENT CONSENT CONDITIONS.

FILE NO: P38994

ATTACHMENTS: 1. Location Plan

2. New Road Approved Concept Plan

3. Plan from LEP of Land Reclassified

Operational Land

RESPONSIBLE OFFICER: Graeme Tolhurst - Executive Manager Corporate

Services

AUTHOR: Frank Shrimpton - Coordinator Professional Services


generations

COUNCIL OBJECTIVE: 19.2.2 To provide new and existing residents of

Maitland with access to community, recreation and

transport infrastructure


Local Government Act 1993 Section 10A(2), as follows: (c) information that would, if

disclosed, confer a commercial advantage on a person with whom the Council is

conducting (or proposes to conduct) business.

EXECUTIVE SUMMARY

The Development Consent requirements for the completion of a significant project require

the construction of a new public road on Council land. This report deals with the

consideration of issues related to the provision of the Council land for the consent

requirements.

11 NOVEMBER 2014


20.3 EXPRESSIONS OF INTEREST - CONSTRUCTION WORKS FOR THE

UPGRADE OF MAITLAND TRANSPORT INTERCHANGE AND ATHEL

D'OMBRAIN DRIVE

FILE NO: 137/1317

ATTACHMENTS: Nil

RESPONSIBLE OFFICER: Wayne Cone - Executive Manager Strategic Projects

AUTHOR: Greg Blaze - Civil Engineering Project Manager

MAITLAND +10 Outcome 7. Diverse and affordable housing

COUNCIL OBJECTIVE: 7.1.1 Deliver infrastructure to support affordable

housing in Central Maitland


Local Government Act 1993 Section 10A(2), as follows: (c) information that would, if

disclosed, confer a commercial advantage on a person with whom the Council is

conducting (or proposes to conduct) business.

EXECUTIVE SUMMARY

Expressions of Interest (EOI’s) were invited from organisations interested in tendering for

the construction contract of the upgrade of the Maitland Transport Interchange and Athel

D’Ombrain Drive.

Applications closed on 15th July 2015 with seven EOI’s received for the construction

contract. A Tender Assessment Panel has assessed all submissions in accordance with the

Tender Evaluation Plan and proposes a shortlist of respondents to be invited to tender.

11 NOVEMBER 2014


21 COMMITTEE OF THE WHOLE RECOMMENDATIONS

22 CLOSURE

Download - ORDINARY MEETING AGENDA 11 NOVEMBER 2014

Top Related