ORDINARY MEETING OF COUNCIL
Condobolin
23 May, 2012
Commencing at
9.00am
in the
Council Chambers
This is Page No.2 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
LACHLAN SHIRE –THE HEART OF NSW
Our Vision:
For the Lachlan Shire to be a resilient community
providing economic and social growth, through
evolving, agricultural, business and mineral activities
Mission:
To engage the community, providing and delivering
progressive services whilst implementing a long term
strategic plan leading to the social and economic
benefit of the community
This is Page No.3 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
LACHLAN SHIRE COUNCIL
OORRDDIINNAARRYY MMEEEETTIINNGG 23 May, 2012
AGENDA
1.0 CONFIRMATION OF THE MINUTES 5
2.0 LEAVE OF ABSENCE 5
3.0 MAYORAL MINUTE 6
4.0 PUBLIC FORUM 7
5.0 DISCLOSURE OF INTEREST 8
6.0 COMMITTEE REPORTS 9
6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE 9
6.1.1 LEAVE OF ABSENCE 10
6.1.2 DISCLOSURE OF INTEREST 10
6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST MARCH 2012 11
6.1.4 ADMINISTRATION CAPITAL WORKS UPDATE 12
6.1.5 COMMUNITY ECONOMIC DEVELOPMENT CONFERENCE 2012 14
6.2 TECHNICAL SERVICES 15
6.2.1 LEAVE OF ABSENCE 17
6.2.2 DISCLOSURE OF INTEREST 17
6.2.3 ROADS WORKS PROGRAM 18
6.2.4 PARKS & RESERVES WORKS PROGRAM 27
6.2.5 COMMUNITY IMPROVEMENT PROGRAM 32
6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM 35
6.2.7 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI ABBA BORE WATER SUPPLY PIPELINE PROJECT –
PROGRESS REPORT PERIOD ENDING 24TH APRIL 2012 38
6.2.8 STREET TREE REMOVAL – 22 HOLT STREET LAKE CARGELLIGO 45
6.2.9 STREET TREE REMOVAL – 13 LOUGHNAN STREET LAKE CARGELLIGO 47
6.2.10 STREET TREE REMOVAL – 82 LORNE STREET LAKE CARGELLIGO 49
6.2.11 STREET TREE REMOVAL – 133A BATHURST STREET CONDOBOLIN 51
7.2.12 ESSENTIAL ENERGY STREET TREE REPLACEMENT PROGRAM –LAKE CARGELLIGO 53
6.2.13 WATER AND SEWER WORKS PROGRAM 57
7.1 GENERAL MANAGEMENT 65
7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE RESOLUTIONS 65
7.1.2 QUARTERLY MANAGEMENT PLAN REVIEW 67
7.2 ENVIRONMENTAL SERVICES AND PLANNING 69
7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2012 69
7.2.2 MINUTES FROM CONDOBOLIN SKATE PARK SECTION 355 COMMITTEE MEETING HELD AT
LACHLAN SHIRE COUNCIL COMMITTEE ROOM, THURSDAY 3RD
MAY 2012 AT 10.00AM 71
7.2.3 MINUTES FROM THE LACHLAN SHIRE COUNCIL HERITAGE ADVISORY COMMITTEE MEETING HELD
AT LACHLAN SHIRE COUNCIL COMMITTEE ROOM, 2ND
MAY 2012 AT 12.00PM 74
7.3 TECHNICAL SERVICES 90
7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30TH APRIL 2012 90
7.3.2 ROADS WORKS PROGRAM 93
AS NOTED ABOVE. 102
This is Page No.4 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.3.3 LIGHT FLEET QUOTATIONS 103
7.3.4 EXTRA FLOOD RESTORATION GRANTS 111
7.3.5 NOXIOUS WEEDS REPORT 114
7.4 CORPORATE AND COMMUNITY SERVICES 116
7.4.1 FINANCE AS AT 31ST MARCH 2012 116
7.4.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012/2013 118
7.4.3 SUCCESSFUL GRANT APPLICATIONS 119
7.4.4 FEDERAL BUDGET 2012/2013 AND LOCAL GOVERNMENT 120
7.4.5 REQUEST FOR ASSISTANCE FROM CONDOBOLIN ASSOCIATED AGENTS 121
7.4.6 TOTTENHAM MEMORIAL SWIMMING POOL MANAGEMENT COMMITTEE 122
8.0 DEPUTATIONS 123
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR 124
10.0 NOTICES OF MOTION 125
11. 0 ORDERS OF THE DAY 127
12. 0 DELEGATES REPORTS 128
13.0 CORRESPONDENCE 129
13.1 WESTERN PLAINS REGIONAL DEVELOPMENT 129
13.2 SHIRES ASSOCIATION – VOTING DELEGATE FOR ONE ASSOCIATION 129
13.3 LETTER OF THANKS – CONDO 750 129
13.4 UPDATE OF GUIDELINES FOR PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS IN
NSW 129
13.5 LETTER OF THANKS – RURAL FIRE SERVICE 130
13.6 LETTER OF CONGRATULATION – MARK COULTON MP 130
13.7 LOWER LACHLAN COMMUNITY SERVICES INC 130
13.8 VINCENT FAIRFAX FAMILY FOUNDATION 131
13.9 FULL TIME DOCTOR IN TOTTENHAM – KEVIN HUMPHRIES MP 131
13.10 SHIRES ASSOCIATION 131
13.11 ADRIAN PICCOLI – ROAD SAFETY OFFICERS 131
14.0 COMMON SEAL 132
15. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN 133
16.0 MATTERS RULED URGENT BY THE MAYOR 134
17.0 CLOSED SESSION 135
17.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION 135
This is Page No.5 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
1.0 CONFIRMATION OF THE MINUTES
Recommendation
That the Minutes of the Council Meeting held 18 April, 2012 be received and noted.
203/12 That the Minutes of the Council Meeting held 18 April, 2012 be received and noted with
the following amendment:
164/12 2. That Brookes Lane be realigned and formed, not sealed.
169/12 That the names that were recorded against the vote be removed.
(Medcalf/Phillips)
2.0 LEAVE OF ABSENCE
Recommendation
Nil
This is Page No.6 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
3.0 MAYORAL MINUTE
Nil
The Mayor provided a verbal report on the situation surrounding the removal of the Police
Officer at Tullibigeal.
This is Page No.7 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
4.0 PUBLIC FORUM
Mr Rowan Johnson
Mr Darren Frankel
Mr Rowan Johnson – speaking on the poor condition of the taxi rank
Mr Darren Frankel – speaking in support of the Tullibigeal Netball Courts project
This is Page No.8 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
5.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of
Conduct regulate the way in which councillors and staff of Council conduct themselves to
ensure that there is no conflict between their private interests and their public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an
interest in a matter to be considered at a meeting of the Council (or Committee), that interest
must be disclosed as soon as practicable after the start of the meeting and the reasons for
declaring such interest.
Recommendation
That Councillors and staff now disclose any interest in the matters under consideration at
this meeting, describe the nature and type of interest, and in the case of ‘less than
significant on pecuniary interests’ the reasons why they consider the interest to be non
significant.
Clr Manwaring Item 7.3.3 Tender to Purchase
(Beattie/Phillips)
This is Page No.9 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.0 COMMITTEE REPORTS
6.1 CORPORATE & COMMUNITY SERVICES COMMITTEE
MINUTES OF THE CORPORATE & COMMUNITY SERVICES COMMITTEE
MEETING HELD 02 MAY, 2012 IN THE COMMITTEE ROOM COMMENCING AT
9.00AM
Attendees
Mayor D Manwaring and Councillors R Beattie (Chair), J Medcalf, M Frankel, B Nelson, R
Sanson, G Scott, R Shields and P Phillips.
General Manager (G Cowan), Director of Corporate Services (B Tickle), Manager of Finance
(P White) and Director Technical Services (K Smith).
Observer
Councillor M Weale, T Fishpool, L Saunders
This is Page No.10 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.1.1 LEAVE OF ABSENCE
Leave of absence was granted for Clr Jones and Clr Harris.
6.1.2 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of
Conduct regulate the way in which councilors and staff of Council conduct themselves to
ensure that there is no conflict between their private interests and their public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an
interest in a matter to be considered at a meeting of the Council (or Committee), that interest
must be disclosed as soon as practicable after the start of the meeting and the reasons for
declaring such interest.
Recommendation
That Councillors and staff now disclose any interest in the matters under consideration
by Council at this meeting, describe the nature and type of interest, and in the case of
‘less than significant on pecuniary interests’ the reasons why they consider the interest to
be non significant.
Nil.
This is Page No.11 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.1.3 CPG QUARTERLY REPORT ON INVESTMENTS TO 31ST MARCH 2012
KPA 2 Corporate & Community Services
Objective 2.1 To continue to maintain Councils healthy financial position ensuring
that current economic growth is sustained.
Strategy 2.1.2 Manage the Council’s finances to Council’s best advantage and report as
required by the Local Government Act 1993
Summary
This report is to provide Council with the report on investments from its independent advisors
for the period to 31st March 2012.
Officers Recommendation
That the CPG report on investments for the quarter ended 31st March 2012 be noted.
Committee Recommendation
That the CPG report on investments for the quarter ended 31st March 2012 be noted.
(Frankel/Phillips)
204/12 RESOLVED that the CPG report on investments for the quarter ended 31st March 2012 be
noted.
(Harris/Phillips)
Background
The report provides Council with a portfolio review including recommendation regarding
current and future investments. The report also provides Council with a review to ensure the
current investment portfolio is in line with Councils investment policy. In summary, the four
main indicators are:
Credit Quality – Is strong with more than 94% of investments with ‘A’ rated institutions or
better.
Counterparty Risk – is materially consistent. Council has no overweight position to any
institution.
Term to Maturity – Is in line with the Investment Policy. Council has a highly liquid situation
with 51% of the portfolio maturing within 3 months and an additional 20% maturing within 12
months.
Asset Class – Council currently has 80% of its investment portfolio in fixed investments (Term
Deposits). It is suggested that where returns are advantageous Council should consider
investing in floating Rate Notes or longer dated term deposits.
Financial Implication
Income to date from investing is consistent with the management plan.
This is Page No.12 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.1.4 ADMINISTRATION CAPITAL WORKS UPDATE
KPA 2 Corporate and Community Services - Finance
Objective 2.1 To continue to maintain Councils healthy financial position ensuring that
current economic growth is sustained.
Strategy 2.1.1 Monitor expenditure against income both operationally and on a project by
project basis and ensure adequate funding is available to meet project needs.
Summary
This report outlines the status of capital works in the Corporate Services area for the 2011/2012
Management Plan as at 31st March 2012.
Officers Recommendation
That Council note the report on the Corporate Services capital Works Program and
status of current major projects as at 31st March 2012.
Committee Recommendation
That Council note the report on the Corporate Services capital Works Program and
status of current major projects as at 31st March 2012.
(Phillips/Frankel)
205/12 RESOLVED that Council note the report on the Corporate Services capital Works Program
and status of current major projects as at 31st March 2012.
(Harris/Phillips)
Background
Works Status Summary table:
No. Job No. Description Source of
funds
Budget ExpTo date including
commitments
To
Date
%
1 WO 920 Computers &
Information
Technology
Revenue $31,115.00
$26,879.81 86.4%
Storage Area Network (SAN) equipment failure costing $15,450 has occurred. This item has
received a budget variation of $10,000. to enable server replacement.
This is Page No.13 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job No. Description Source of
funds
Budget ExpTo date including
commitments
To
Date
%
2
WO 921 Business Applications Reserves $55,297.00
$26,638.23 48.2%
3 WO 917 Library Book
Purchases
Revenue $33,418.00 $22,526.97 67.4%
4 WO 965 Library Special
Projects
Grant $51,023.00 $1,548.18 3.03%
5 WO 964 Signage – Welcome
and Directional
Revenue/Grant $14,229.00 $8,856.06 62.3%
This is Page No.14 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.1.5 COMMUNITY ECONOMIC DEVELOPMENT CONFERENCE 2012
KPA 2 Corporate and Community Services – Economic Development
Objective 2.8 To encourage sustainable business enterprise and tourism growth
Strategy 2.8.3 Implement the Economic Development Strategic Plan and report to
Council
Summary
This report is to advise Council of the Community Economic Development Conference 2012
and seeks direction on attendance.
Officers Recommendation
That Council
1. Notes that a place has been reserved for the Events officer to attend the
conference;
And
2. Authorise one Councillor as alternate delegate.
Committee Recommendation
That Council
1. Notes that a place has been reserved for the Events officer to attend the
conference;
And
2. Authorise one Councillor as alternate delegate.
(Phillips/Sanson)
206/12 RESOLVED that Council
1. Notes that a place has been reserved for the Events officer to attend the conference;
And
2. Authorise one Councillor as alternate delegate. (Harris/Phillips)
Background
The next Community Economic Development (CED) Conference will be held from 7-10 May
2012 in Cessnock, in the Hunter Valley. The conference theme is Resilient Regional
Communities. The CED Conference will focus on community resilience to adapt to global
economic shock, climate change and the transition to more sustainable lifestyles. Through a
number of interactive sessions and showcases delegates will be advised how communities and
businesses are becoming resilient.
The conference is aimed at representatives of local councils, economic development
organisations, Regional Development Australia committee, progress associations, chambers of
commerce, community based associations, tourism organisations and event organisers.
This is Page No.15 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Financial Implications
Attendance is allowed for in the 2011/2012 budget.
6.2 TECHNICAL SERVICES
MINUTES OF THE CORPORATE & COMMUNITY SERVICES COMMITTEE
MEETING HELD 02 MAY, 2012 IN THE COMMITTEE ROOM COMMENCING AT
10.00am
AGENDA
Attendees
Mayor D Manwaring, Councillors K Jones, R Shields (Chairperson), T Fishpool, B Nelson, B
Sanson, L Saunders, M Weale, P Phillips, M Frankel and P Harris.
Staff
George Cowan (General Manager), Kevin Smith (Director Technical Services), Keith Dawe
(Manager Operations), Maree Linsket (Manager Infrastructure), Ben Falconer (Manager
Utilities).
6.2.1 Leave of Absence
6.2.2 Section 451 Disclosures – disclosures of interest in matters to be considered by Council
6.2.3 Road Works Program
6.2.4 Parkes and Reserves Works Program
6.2.5 Community Improvement Program
6.2.6 Technical Services Miscellaneous Works Program
6.2.7 Securing Town Water Supply for Lake Cargelligo Merri Abba Bore Water Supply
Pipeline project – progress report period ending 24th APRIL 2012Tree Removal Reports -
22 Holt Street Lake Cargelligo
6.2.8 Tree Removal Reports - 13 Loughnan Street Lake Cargelligo
6.2.9 Tree Removal Reports - 82 Lorne Street Lake Cargelligo
6.2.10 Tree Removal Reports – 133a Bathurst Street Condobolin
6.2.11 Essential Energy Street Tree Replacement Program –Lake Cargelligo
6.2.12 Water and Sewer Works Program
This is Page No.16 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.17 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
207/12 RESOLVED that the Minutes of the Technical Services committee meeting be received
and noted.
(Harris/Phillips)
6.2.1 LEAVE OF ABSENCE
Leave of absence was granted for Councillors Jones and Harris.
6.2.2 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code of
Conduct regulate the way in which councillors and staff of Council conduct themselves to
ensure that there is no conflict between their private interests and their public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an
interest in a matter to be considered at a meeting of the Council (or Committee), that interest
must be disclosed as soon as practicable after the start of the meeting and the reasons for
declaring such interest.
Recommendation
That Councillors and staff now disclose any interest in the matters under consideration
by Council at this meeting, describe the nature and type of interest, and in the case of
‘less than significant on pecuniary interests’ the reasons why they consider the interest to
be non significant.
Nil.
This is Page No.18 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.3 ROADS WORKS PROGRAM
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst achieving
quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs covering all
major projects with staged milestones that address Council’s identified
priorities and can be appropriately reported on.
Summary
This report outlines the Works Program for roads and advises Council of progress made with
works to date.
Officers Recommendation
That Council notes the information for the Roads Budget to 26 April 2012.
Committee Recommendation
That Council notes the information for the Roads Budget to 26 April 2012.
(Fishpool/Weale)
208/12 RESOLVED that the works at Lake Cargelligo Residential Estate and the Lake Cargelligo
Industrial Estate be carried out concurrently and that works be carried out as a matter of
urgency.
(Harris/Phillips)
Background
Works Program Status Summary table as at 26th April 2012, incorporating previous
adjustments and actual expenditures only (i.e. excluding committed costings):
GL or
Work
order No.
Description Source of
funds
Budget YTD
Exp $
Comment
FLOOD DAMAGE REPAIRS:
3345.0540
Dec 09 Flood Damage
Local Roads
RMS 313,295 359,304 COMPLETED
Move extra exp to maintenance
3346.540
W/O 1158
- 1279
Dec 10 Flood Damage
Local Roads
RMS 1,914,198 1,251,511 Various roads north & south.
Will commence major works
on SR11 Moiravale Road soon.
On target to complete for June.
This is Page No.19 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
W1266 Dec 10 Flood Damage
Regional Roads
RMS 10,820 0 MR7521. Patch & reseal.
3347.540
W/O 1222
- 1324
Mar 11 Flood Damage
Local Roads
RMS 2,784,968 985,129 Various roads, south only.
Steady progress so far with a
full program elsewhere.
RMS requests more resources
be applied – e.g. hire more
external resources such as
roller and water cart to work
with our graders, but would
reduce maintenance grading.
Already have Lake grader full
time with hired water cart and
an old council roller held back
from sale (taking one of the
Lake crew away from town).
Tottenham crew had a hired
roller and the other old roller
or a hired roller part time.
1286 Mar 11 Flood Damage
Regional Roads
RMS 121,952 96,264 MR57S shoulders graded.
Monitor & add gravel to soft
spots.
GL 03348 Nov 2011 Flood
Damage local roads
RMS 0 43,629 Emergency works. Claim to be
detailed shortly. Additions
limited to some causeway
repairs, e.g. SR34
GL 03331 Mar 2012 Flood
damage urban roads
and buildings
RMS for
roads &
PWD for
buildings
protection
0 71,967 Emergency works so far.
Damage assessments for claim
underway.
Will need to split roads and
buildings repairs and
protection works.
GL 03341 Mar 2012 Flood
Damage Regional
Roads
RMS 0 181,411 Emergency works so far.
Damage assessments for claim
underway.
GL 03349 Mar 2012 Flood
Damage Local Roads
RMS 0 148,072 Emergency works so far.
Damage assessments for claim
underway.
STATE ROADS MAINTENANCE:
3370 Henry Parkes Way -
MR61E Routine
Maintenance
RMC
RMCC
44,419 3,382 RTA reimburses actual
expenses.
7370 Henry Parkes Way - RMC - - RTA reimburses expenses on
agreed projects. Heavy
This is Page No.20 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
MR61E Work Orders RMCC patching Parkes Road
shoulders.
LOCAL ROADS MAINTENANCE:
3330.0540 Town Roads
Maintenance
FAG 180,000 121,840 Expenditure is low so far while
focused on flood damage and
shortage of staff for
Condobolin.
3360.0540 Unsealed Rural Roads
Maintenance
FAG 1,090,000 859,458 Exp is low so far while focused
on flood damage.
$410,000 reallocated to capital
works April 2012.
3350.0540 Sealed Rural Roads
Maintenance
FAG 130,000 116,388 Expenditure is on course.
Total Local Roads
Maintenance
FAG 1,400,000 1,097,686
COUNCIL SUBDIVISION PROJECTS (CAPITAL):
(Note $1.3M carried forward to 2011/12 to complete the 4 subdivisions.
See separate report for update on estimated costs)
W791 Lake Cargelligo
Industrial Estate, West
Street
174,000 32,646 Road construction will start in
May.
W789 Condobolin Residential
Estate Stewart Place
330,000 120,964 Minor works needed to present
the sites for sale.
W792 Condobolin Industrial
Estate, Boona Road
235,000 46,517 Sealing completed. Quotes
obtained for electricity
construction.
W790 Lake Cargelligo
Residential Estate,
Yelkin/Walker Streets
293,000 20,651 Design underway.
Total 1,032,000 220,778
LOCAL ROADS CAPITAL RENEWALS (non R2R):
(moved from maintenance Feb 2012)
W1127 Unsealed roads
Resheets
FAG
Extra FAG
166,000
77,122
243,122
223
Allocated up to $243,000 on
SR230 subject to gravel
availability, balance on other
local roads resheeting where
gravel is available at April
2012 meeting.
This is Page No.21 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Brooks Lane
construction
FAG 100,000 0 Allocated April 2012
SR11 Moira Vale Road FAG 210,000 0 Allocated April 2012
SR230 construction FAG 200,000 0 Allocated April 2012.
Condobolin end.
Various
GL 07350
Rural Roads Reseals FAG 200,000 0 Under way.
Rural Local Roads
Renewals Total
953,122 223
ROADS TO RECOVERY (LOCAL ROADS CAPITAL):
W858
Lansdale Road - SR 5
Bulbodney Creek
Crossing
R2R 30,000 40,665 Scope increased to meet
community concerns. 2010/11
fully expended. Adjusted other
projects to offset.
Note $153,671 exp in 2010/11
Total $194,336 on R2R return.
W1104 SR11 Moira Vale Road
patch resheet
R2R 117,000 0 Commencing May, delayed by
emergency works from recent
flooding.
W1105 SR11 Moira Vale Rd
reconstruct 3km.
R2R 206,000 0 Adds to Dec 2010 Flood
Damage $215,606 to widen.
Starting April.
W1106 SR11 Moira Vale Rd
Tiger camp Creek
causeway
R2R 12,000 0 Start in April.
W1107 SR11 Moira Vale Rd
Chinamen’s Creek
causeway
R2R 35,000 0 Start in April
W1108
SR10 Meadowview
Road resheet 2km
R2R 50,000 32,344 COMPLETED
W1109 SR11 Moira Vale Rd
resheet shoulders
R2R 36,000 0 Starting May.
W1110 SR5 Lansdale Road
resheet shoulders
R2R 56,000 0 Starting May.
W1111 SR3 Tabratong
Crossing Road resheet
R2R 32,000 0 Starting May.
This is Page No.22 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
shoulders
W1112 SR1169 Bobadah Road
resheet shoulders
R2R 40,000 0 Starting May.
W1113 SR10 Meadowview
Road resheet shoulders
R2R 40,000 0 Starting May.
W1114 SR185 Yelkin Road
resheet shoulders
R2R 72,000 0 June
W861
W1103
SR230 Lachlan Valley
Way – seal
R2R
200,000
175,474
Sealed. Trim shoulders soon.
W1115 Cargelligo St
Tullibigeal seal 185m
R2R 15,000 0 Deferred from 2010/11.
Aim to do with MR231 work.
W1126 Condobolin Tip access
road - seal
R2R 120,000 0 Maybe not able to resource this
project this financial year due
to other works.
W1116 SR103 Lake Cowal
road reseal 11.5-
13.6km
R2R 25,000 0 Reseal program underway late
April and early May.
W1117 SR37 Yambora Road
reseal 7.7km
R2R 104,000 0 Reseal program underway late
April and early May.
W857?
W1118
SR230 Lachlan Valley
Way - reseal 2km
R2R 45,000 0 Deferred from 2010/11.
Reseal program underway late
April and early May.
W1119 Merilba St Tottenham -
Belar St to Meryula St
reseal
R2R 20,000 0 Deferred from 2010/11.
Reseal program underway late
April and early May.
W1120 Officers Pde - south
from Scott St reseal
1km
R2R 26,000 0 Deferred from 2010/11.
Reseal program underway late
April and early May.
W1121 SR347 Gum bend Road
reseal 0-1.0km
R2R 32,000 0 Deferred from 2010/11.
Reseal program underway late
April and early May.
W1122 Lake St Lake
Cargelligo – Conapaira
St to Foster St reseal
R2R 15,000 0 Deferred from 2010/11.
Reseal program underway late
April and early May.
W1123 Conapaira St Lake -
Cargelligo Prior St to
Bogan St reseal
R2R 15,000 0 Deferred from 2010/11.
Reseal program underway late
This is Page No.23 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
April and early May.
W847
W1124
SR10 Meadowview
Road - causeway/culv
R2R 85,000 0 Deferred from 2010/11 &
increased from $55K.
Causeways completed.
Culverts remaining to do.
W1125
W856
W1202
SR 1347 Albert Road –
approx 3km resheet
between MR61N &
SR11.
R2R 81,191 20,369
74,006
94,375
Deferred from 2010/11 &
increased from $50K.
COMPLETED
(+2010/11 = $4,837)
W1101 SR25 Kerriwah Road
causeways & culverts
R2R 36,000 0 Causeways & culverts planned.
W1102 SR23 Jumble Plains
Road causeways &
culverts
R2R 17,000 0 Possibly start in May
W1080
SR1347 Albert Rd
causeways from
2010/11
R2R 0 4,024 COMPLETED
(+ 2010/11 = $34,892.
Project total $38,916.)
Total R2R 1,562,191 346,882 Nominal annual portion of
program is $1,550,191. Adjust
later for actual expenditures &
any program variations. At
time of reporting, another
$280,000 works under way.
This is Page No.24 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
REGIONAL ROADS CAPITAL:
W869
W1327
MR231 Wyalong Road
widening
State Black
Spot
Program
Block Grant
Block Grant
350,000
+159,000
+90,000
599,000
53,787
44,127
97,914
Black Spot project – widening
west from Tullibigeal Rd and
near SR147. Underway. Scope
adjustment – see notes below.
Widening
W1129
Culverts
W1388
MR231 Wyalong Road
- Reconstruct &
widening, Weja -
Tullibigeal
RMS Block
REPAIR
500,000
400,000
900,000
214,299
3,415
217,714
Underway now in conjunction
with Black Spot project.
Centre 3.6m is in good
condition although has not
been resealed. Reconstructing
and widening edge strips and
then seal full width to
minimise joint problems.
Adjusted location slightly
westward to fit segments
between SR164 Tullibigeal Rd
and SR160 Bygalore Rd &
culverts west of SR164 to
bypass SR1029.
W863
MR57N Fifield Road :
Seal 26.1-30.1km
2010/11 REPAIR
finish 2011/12
Block Grant
Revote.
2011/12
449,566
170,000
+123,447
293,447
743,013
449,566
293,447
Project TOTAL after 1/7/11
Revote 2010/11 expenditure.
211/12 exp COMPLETED
W1095
MR57N Fifield Road :
Final gravel course
& seal, north of
Fifield
RMS Block
Grant
430,000
+111,924
541,924
546,115
Nth of Fifield - COMPLETED
W862 MR57N Fifield Road :
Acquire land at
SR67 corner (for
construction at
38.9-39.9km)
RMS Block
Grant
0 14,280 Acquire lands for road
widenings in last 2 seal gaps
south of Fifield. Construct
when funded in a future year.
Any expenditure will require
adjustment of Block Grant
projects.
MR57N Fifield Road :
Acquire land at
SR69 & SR71 for
construction
RMS Block
Grant
0 0 Acquisition delayed by other
work. Any expenditure will
require adjustment of Block
Grant projects.
W864
W866
W1130
MR57N Fifield Road :
Extra protection at culvert in 2009/10
project
RMS Block
Grant
0 8,510
13,542
26
22,078
Adjust within Block Grant
projects when other costs are
known.
This is Page No.25 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
W1131
MR7513 Lake
Cargelligo Rd shoulder
resheet
RMS Supp
Grant
231,000
-123,447
107,553
0
Shoulder resheet part done
near Tullibigeal Rd, $17,510
charged to maint in 2011/12.
Reallocate to MR57N.
Balance for MR7513 shoulders
W1132
The Bogan Way
MR57N shoulder
resheet, Tottenham -
Tullamore
RMS Block
Grant
213,000
-111,924
101,076
101,076
Found enough gravel to grade
back up onto shoulders.
Reallocate balance to MR57N.
COMPLETED.
3340.0540
W177.142
Regional Road Reseals RMS Block
Grant
350,000
-90,000
-70,000
190,000
189,597
MR7513 – 11km resealed in
Sept. Balance of reseals
deferred.
Reallocated April 2012
COMPLETED.
W1326
(MR57N)
Regional Road
Resheets
RMS Block
Grant
159,000
-159,000
0
0
Reduced. Part was reallocated
to match REPAIR grant. Now
mainly MR57N - requires
more work due to increased
traffic.
Defer work until early 2012/13
& reallocate to MR231 Black
Spot top up.
Total regional roads
capital renewals and
improvements
2011/12
2010/11 C/F
2,733,000
449,566
3,182,566
1,482,221
449,566
1,931,787
REGIONAL ROADS MAINTENANCE:
3340.0540 General Maintenance RMS Block
Grant
500,000 443,424 Include some culvert repairs on
MR7513.
3340.0540
W168
MR347 Dandaloo Road
pavement
reconstruction
RMS Block
Grant
50,000
+70,000
120,000
9,826
Repairs nearly complete.
Topped up from reseals.
3320.0547 Traffic Facilities RMS Traffic
facilities
155,000 24,477 For both regional & local
roads. Exp low so far.
Total RMS funded
Maintenance
775,000 477,727
Total RMS 3,508,000
The budget amounts shown in the table above reflect the current state including previously
noted variations.
This is Page No.26 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
The impact of heavy rain falls and flooding on the state of the roads and the budget is being
assessed. Several roads are damaged and rough, but trafficable with care. Emergency repairs
have enabled some roads to be re-opened with caution.
The final edition of the roads bulletin and associated maps were done on 17th
April, with some
roads still requiring caution or with long term limited access.
Only SR347 Gum Bend Road remains closed until the camping area is dry and the pump can
be repaired to raise the lake water level. A channel across the road is draining a large amount of
water. A pump is draining another large area of water.
Cautions remain on:
SR91 flooded causeway
MR7513 at lake Cargelligo – single lane where damaged, with traffic lights
MR 7513 at Banar/Dawsons Swamp – water near road
The REPAIR and Black Spot projects on MR231 Wyalong Road are progressing well, with a
significant portion to be sealed in early May. These are the major remaining projects on
regional roads for the financial year.
Regular maintenance grading has continued roughly on the scheduled program in some areas,
but overall has been reduced to focus more on old and new flood damage works.
Reseals are currently underway.
SR11 Moira Vale Road flood damage reconstruction and Roads to Recovery widening are
commencing now.
Financial Implications
As above.
This is Page No.27 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.4 PARKS & RESERVES WORKS PROGRAM
Summary
This report outlines the Works Program and advises Council of progress made with works to
date.
Officers Recommendation
That Council notes the information for the Parks & Reserves Budget
Committee Recommendation
That Council notes the information for the Parks & Reserves Budget
(Phillips/Frankel)
209/12 RESOLVED that Council notes the information for the Parks & Reserves Budget
(Harris/Phillips)
Background
Works Program Status Summary tables as at 27th February 2012:
No. Job no/
WO no
Description Source
of funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program
1 WO 1133 Gum Bend
Lake Mag
Flow Meter
General
Fund
35,000.00 37,487 107.1% COMPLETE
2 WO 1134 BBQ
replacement
Lake
Cargelligo
General
Fund
15,000.00 14,982 99.9% COMPLETE
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst
achieving quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs covering all
major projects with staged milestones that address Council’s identified
priorities and can be appropriately reported on.
This is Page No.28 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job no/
WO no
Description Source
of funds
Budget YTD
Exp $
YTD
%
Comments
3 WO 1039 Playground
replacements
General
Fund
10,000.00 0 0% Projects being
considered for
inclusion.
This is Page No.29 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job no/
WO no
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program Revotes
1 WO
1040
Banner Poles
Condobolin,
Lake
Cargelligo &
Tottenham
General
Fund
49,787.00 10,717 21.5% Condobolin
banner poles
COMPLETE.
The preferred
location for the
poles at Lake
Cargelligo is yet
to be finalised.
The preferred
location for
Tottenham is
finalised and
design is
progressing.
2 WO
1041
Condobolin
Swimming
Pool
Swimming
Pool
Reserve
109,000.00 39,427 36.17% Replacement of
filtration system
being designed
and scoped.
3 WO
938
Fifield
Recreation
Ground Septic
Tank
General
Fund
15,000.00 6,421 42.81% COMPLETE
4 WO
1043
Wiradjuri
Park
Condobolin
General
Fund
10,000.00 0 0% Obtained quote
$14,740 for
supply and
installation of
shade structure.
Plan changing to
install mature
trees or shaded
seating – GM to
advise direction
after speaking
with Park Parents
Group.
This is Page No.30 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job no/
WO no
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program Revotes
5 WO
1044
Foster St
Beautification
Lake
Cargelligo
General
Fund
40,000.00 0 0% A landscape
architect will be
inspecting the
project with a
view to providing
recommendations
6 WO
1045
Lake
Cargelligo
Walkway
Stage 2
General
Fund
111,839.00 0 0% This project will
proceed during
2012.
7 WO
1047
Filtration
System
Irrigation
Lake
Cargelligo
Recreation
Ground
General
Fund
15,000.00 291 1.9% Project design
will soon
commence.
8 WO
1051
Condobolin
Netball Courts
General
Fund
Sport &
Rec
Funding
9,331.00
9,331.00
18,662.00
0 0% A kiosk is being
constructed on
some existing
grass courts.
After the kiosk is
constructed, these
funds can be
spent on
upgrading the
remaining grass
courts.
This is Page No.31 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job no/
WO no
Description Source of
funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program Revotes
9 WO
1050
Lake
Recreation
Ground
Amenities –
Practice
Cricket Nets
General
Fund
10,000.00 0 0% The local Cricket
Club is expected
to be able to
commit resources
for this project
soon.
The location of
the pitch has been
decided.
10 WO
1048
Skate Park
(09/10)
General
Fund
Skate Park
Committee
150,948.00
26,600.00
177,548.00
4,545.45 2.6%
Financial Implications
As noted in the tables above.
This is Page No.32 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.5 COMMUNITY IMPROVEMENT PROGRAM
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst achieving
quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs covering all
major projects with staged milestones that address Council’s identified
priorities and can be appropriately reported on.
Summary
This report outlines the Works Program and advises Council of progress made with works to
date.
Officers Recommendation
That Council notes the information for the Community Improvement Budget
Committee Recommendation
That Council notes the information for the Community Improvement Budget
(Fishpool/Beattie)
That Council contact Graincorp and request a permanent solution to dust issues
emanating from all internal roads in Lake Cargelligo site.
(Phillips/Beattie)
210/12 RESOLVED that Council notes the information for the Community Improvement
Budget
(Harris/Phillips)
211/12 RESOLVED that Council contact Graincorp and request a permanent solution to dust
issues emanating from all internal roads in Lake Cargelligo site.
(Harris/Phillips)
Background
Works Program Status Summary tables as at 23rd
January 2012:
No
.
Job No/
WO No Description
Source of
funds Budget
YTD
Exp $
YTD
%
Comments/
Acquittal
This is Page No.33 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Community Improvement Program
1 WO 1182 Fence
playground
Pioneer Park
General
Fund
Tullibigeal
Progress
GrainCorp
8,000.00
2,000.00
10,000.0
0
20,000.0
0
20,000 100% Complete
2 WO 1172 War Memorial
Hannah
Mahon Park
General
Fund
Fifield
Community
Facilities
Committee
1,900.00
2,035.00
3,935.00
3,034 100% Complete
3 WO 1186 Security Fence
& Water Line
General
Fund
Condobolin
Picnic
Races
5,500.00
2,750.00
8,250.00
0 0% New committee
members are aware
of funding; will
advise Council of a
variation to the
application after the
Picnic Races.
4 WO 1185 Modify Clay
Target Trap
Houses
General
Fund
1,500.00 1,500 100% Complete
No
.
Job No/
WO No Description
Source of
funds Budget
YTD
Exp $ YTD %
Comments/
Acquittal
Community Improvement Program Revotes
This is Page No.34 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No
.
Job No/
WO No Description
Source of
funds Budget
YTD
Exp $ YTD %
Comments/
Acquittal
5 40037-666
WO 1036
Condobolin
Tennis Club –
Replace
surface of 4
Courts (05/06)
Section of
court fence
replacement
General
Fund
15,500.00
24,000.00
39,500.00
39,664 100.4% COMPLETE
6 40037-712
WO 962
Lakes Alive –
Water Feature
at Information
Centre (09/10)
General
Fund
2,480.00 541 10.8% Lakes Alive have
all materials.
Orders issued for
plumbing and
electrical.
Council has taken
over this project.
DTS to inspect
materials in May
prior to installation.
Financial Implications
As noted in the tables above.
This is Page No.35 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.6 TECHNICAL SERVICES MISCELLANEOUS WORKS PROGRAM
Summary
This report outlines the Works Program and advises Council of progress made with works to
date.
Officers Recommendation
That Council notes the information for the Technical Services Miscellaneous
Works Budget
Committee Recommendation
That Council notes the information for the Technical Services Miscellaneous
Works Budget
(Weale/Phillips)
211a/12 RESOLVED that Council notes the information for the Technical Services
Miscellaneous Works Budget
(Harris/Phillips)
Background
Works Program Status Summary tables as at 23rd
January 2012:
No. Job no/
WO no
Description Source
of funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program
1 WO 1325 Tottenham
Aerodrome
General
Fund
50,000.00 35,507 100% All works
complete.
2 WO 1135 Upgrade
Runway Lights
at Lake
Cargelligo
15,000.00 7,608 50.7% Lights awaiting
installation.
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst achieving
quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs covering all
major projects with staged milestones that address Council’s identified
priorities and can be appropriately reported on.
This is Page No.36 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.37 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No. Job no/
WO no
Description Source
of funds
Budget YTD
Exp $
YTD
%
Comments
Capital Works Program Revotes
1 40037-147
WO 926
Tottenham and
Condobolin
Depot Site
Office and
Amenities
(09/10)
General
Fund
6,660.00 3,913.00
254.55
4,167.55
62.6% Condobolin
completed.
Tottenham not
started.
2 WO 927 Engineering
Office Space
(10/11)
General
Fund
8,106.91 18,279.64 226% Includes $9,900
for purchase of
Plan Plotter.
3 WO929 Condobolin
Depot Air
Conditioner
(09/10)
General
Fund
11,443.00 0 0%
4 WO 1085 Rest Area
Lions Park
Tottenham
(10/11)
General
Fund
5,000.00 0 0%
5 WO 1087 Fuel System
Upgrade
(09/10)
General
Fund
91,760.00 65,772.25 71.7% Order placed for
fuel tank.
Financial Implications
As noted in the tables above.
This is Page No.38 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.7 SECURING TOWN WATER SUPPLY FOR LAKE CARGELLIGO MERRI
ABBA BORE WATER SUPPLY PIPELINE PROJECT – PROGRESS REPORT
PERIOD ENDING 24TH APRIL 2012
KPA 3 Technical – Water and Sewerage
Objective 3.5 To ensure urban communities have access to high quality and reliable water
supplies and sewerage services
Strategy 3.5.2 Work with relevant State Government agencies and progress the
augmentation and upgrade of the lake Cargelligo Water supply system
ATTACHMENT
Summary
This report advises Council of the progress being made in relation to the Merri Abba - Lake
Cargelligo bore pipeline project.
The tender submitted by Mitchell Water Australia Pty. Ltd. for the construction of pipelines,
pumping stations, reservoirs, HV powerlines and telemetry was accepted by Council on 22nd
June 2011 subject to Council obtaining concurrence from NSW Office of Water. NSW Office
of Water issued concurrence on 10th
August 2011. Notification to Mitchell Water of the
acceptance of tender subsequently occurred on 10th
August 2011.
Mitchell Water Australia have neared completion of construction activities for the bore
pipeline, fit for use pipeline and the high voltage power line extension. The bore pumping
stations, reservoirs and high lift pumping stations are also nearing completion.
Officers Recommendation
That Council note the report on the Merri Abba Project up to 24th
April 2012.
Committee Recommendation
That Council note the report on the Merri Abba Project up to 24th
April 2012.
(Phillips/Sanson)
212/12 RESOLVED that Council note the report on the Merri Abba Project up to 24th April 2012.
(Harris/Phillips)
Background
In February 2010, Council was successful in securing grants to the value of $19M for the
construction of a bore water supply for the Lake Cargelligo town water supply. The grants are
jointly funded by the Australian Government and the NSW State Government in partnership
with Lachlan Shire Council.
The high rainfall early March 2012 and subsequent flooding and road closures has resulted in
damage to the bore pipeline and suspended the proposed works program by up to 6 weeks. An
updated works schedule has been prepared by Mitchell Water Australia, indicating project
This is Page No.39 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
completion by 24th
May 2012. Council will be required to vary the Milestones in the funding
agreement with SBC. Negotiations are continuing to have these finalised.
The progress of current engagements are as follows;
Activity Consultant /
Contractor
Status
Design and project
management services
tender
NSW Public
Works
NSW Public Works are undertaking project
management and risk management services as
Council’s representative for the duration of the
construction tender.
Road Acquisitions -
Lachlan Valley Way
Moore and Co.
Solicitors
Land survey and acquisition plan completed.
Council resolution for identified road easement
acquisitions completed.
Applications for agreement to acquire crown lands
lodged with Crown Lands Department.
High Voltage Electricity
Mains
Essential
Energy
Design approval obtained from Essential Energy.
High Voltage Power Line has been completed.
Essential Energy have energised the line and are
conducting the required testing before it can be used.
Completion week commencing 30th April 2012.
Fit for Use Pipeline
railway line under bore
agreement
John Holland
Rail
Agreement effected with John Holland Rail.
Construction Tender Mitchell Water
Australia Pty
Ltd
Project review meeting completed 4-4-2012.
Updated construction timeline being prepared to
account for flooding and damage to pipeline.
Location of existing services completed.
CEMP completed 11-8-2011 and accepted by NSW
PWD.
Safety Management Plan completed 11-8-2011 and
accepted by NSW PWD.
Construction Progress;
o Bore Pumping Stations 98% complete.
o Balance Tank and High Lift Pump Station
99% complete.
o Intermediate Storage Reservoir 93%
complete.
o Bore Transfer Pipeline 99% complete.
o Iron & Manganese Treatment System 85%
complete.
o Fit for Use Pipeline 97% complete.
o High Voltage Power Supply 100%
complete.
o Telemetry 60% complete.
Storm and flood damage
to main pipeline - Natural
disaster damage
Mitchell Water
Australia Pty
Ltd
Emergency repairs completed. Additional trench
stops installed prior to backfill of scoured trench
areas to minimise future scour.
Re-testing of affected areas being undertaken.
This is Page No.40 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.41 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Merri Abba Project Expenditure
No.
Job
Number Description
Source of
Funds Budget
Expenditure
YTD as at 24-
4-2012
% of
est. Comment
1 W916.389
Water Supply L/C Project – In
Kind Contribution 100% LSC
$100,000.00 SBC
approved budget $77,005.19 77.0
2 W916.390
Water Supply L/C Project -
Feasibility Study 100% LSC $19,909.00 $19,909.00 100.0 Completed
3 W916.392
Water Supply L/C Project -
Production Bores
Offer 1 50%
NOW up to
$37,500
Offer 2
100% NOW
$153,916.83
LSC
$92,500
$130,000.00 SBC
approved budget
$153,916.83
NOW Offer 2 $287,318.60 101.2 Completed
4 W916.393
Water Supply L/C Project -
Pipeline Survey
50% Fed
50% NOW
$127,500.00 SBC
approved budget $127,944.18 100.3 Completed
5 W916.394
Water Supply L/C Project -
Geotechnical Investigation
50% Fed
50% NOW
$145,000.00 SBC
approved budget $128,978.35 89.0 Completed
6 W916.395
Water Supply L/C Project -
Concept & Process Design
50% Fed
50% NOW
$77,500.00 SBC
approved budget $95,527.52 123.3
Completed
7 W916.396
Water Supply L/C Project -
Detailed Design
50% Fed
50% NOW
$255,000.00 SBC
approved budget
Detail Design
$295,000.00 SBC
approved budget
Contract
Documentation $404,381.27 73.5 Completed
8 W916.397
Water Supply L/C Project -
Tender Advertisement &
Review
50% Fed
50% NOW
$122,500.00 SBC
approved budget $114,895.50 93.8 Completed
9 W916.398
Water Supply L/C Project -
Preparation of EIS,/Ref &
Heritage Assessment,
Preparation of AHIP
Documentation
50% Fed 50% NOW
Offer 2
100% NOW
$96,083.17
$575,000.00 SBC
approved budget
$96,083.17 NOW
Offer 2 $493,974.63 73.6 Completed
10 W916.399
Water Supply L/C Project -
Obtain Approvals, Permits
And Licenses
50% Fed
50% NOW
$55,000.00 SBC
approved budget $52,957.12 96.3 Completed
11 W916.400 Water Supply L/C Project - 50% Fed $183,000.00 SBC
$0.00 0.0 Not
This is Page No.42 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Testing Demonstration 50% NOW approved budget commenced
12 W916.401
Water Supply L/C Project –
Pipeline Construction
50% Fed
50% NOW
$3,288,500.00
SBC approved
budget materials
$4,157,500.00
SBC approved
budget
construction $5,534284.22 74.3
99%
Mitchell
Water
contract
completed
13
W916.402
Water Supply L/C Project –
Bore Pumping Station
Construction
50% Fed
50% NOW
$846,500.00 SBC
approved budget
materials
$278,500.00 SBC
approved budget
construction $1,002,850.20 89.1
98%
Mitchell
Water
contract
completed
100%
Radtel
Systems
contract
completed
14 W916.403
Water Supply L/C Project –
Reservoir Construction
50% Fed
50% NOW
$750,000.00 SBC
approved budget
materials
$523,500.00 SBC
approved budget
construction $815,702.56 64.1
93%
Mitchell
Water
contract
completed
15
W916.404
Water Supply L/C Project –
Electricity Supply
Construction
50% Fed
50% NOW
$2,960,000.00
SBC approved
budget $1,609,363.63 54.4
100%
Mitchell
Water
contract
completed
16 W916.422
Water Supply L/C Project –
Balance Tank & High Lift
Pump Station
50% Fed
50% NOW
$1,555,000.00
SBC approved
budget materials
$700,000.00 SBC
approved budget $1,964,556.45 87.1
99%
Mitchell
Water
contract
completed
17 W916.423
Water Supply L/C Project –
Iron & Manganese Treatment
System
50% Fed
50% NOW
$750,000.00 SBC
approved budget $476,000.03 63.5
85%
Mitchell
Water
contract
completed
18 W916.424
Water Supply L/C Project –
Fit for Use Pipeline
50% Fed
50% NOW
$225,000.00 SBC
approved budget
materials
$275,000.00 SBC
approved budget
construction $353,080.03 70.6
97%
Mitchell
Water
contract
completed
19 W916.425
Water Supply L/C Project –
Telemetry
50% Fed
50% NOW
$375,000.00 SBC
approved budget $188,671.00 50.3
60%
Mitchell
Water
contract
This is Page No.43 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
completed
TOTALS $19,019,909.00 $13,747,399.48 72.3
Breakdown of Total Project Budget for Merri Abba Pipeline Project
Strengthening Basin Communities $ 9,270,000.00
NSW Office of Water Offer 1 – Test bore drilling $ 37,500.00
Offer 2 – Approvals and production bores $ 250,000.00
SBC Partnership Grant $ 9,250,000.00
Lachlan Shire Council Cash $ 92,500.00
In-kind $ 100,000.00
Pre-grant investigation $ 19,909.00
Total Funds: $ 19,019,909.00
Mitchell Water Australia Payment Schedule
Contract Sum ($)
Tender Price = $11,600,357.27
Variation 1 = $22,172.50
Variation 2 = $18,976.15
Variation 3 = $5,306.70
Variation 4 = $52,854.84
Total = $11,699,667.46
Contractor Claims for Payment
Claim No. Amount Payment Made
1 $319,013.06 YES
2 $2,662,218.64 YES
3 $2,349,425.85 YES
4 $2,007,968.75 YES
5 $1,155,609.12 YES
6 $1,159,075.95 YES
7 $1,028,610.92 YES
8(i) $52,854.84 To be processed
8(ii) $599,552.37 Processed
Total $11,334,329.49
This is Page No.44 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Contract sum remaining = $365,337.97
NSW Office of Water Grant $9,250,000
Claim No. Payment sought by Council Invoiced/Receipted
1 $2,270,000.00 Receipted
2 $807,963.64 Receipted
3 $631,910.31 Receipted
4 $1,018,263.67 Receipted
5 $578,528.89 Receipted
6 $581,023.55 Receipted
7 $493,629.54 Invoiced
8 $327,759.96 Invoiced
Total $6,709,079.56
Strengthening Basin Communities Grant $9,270,000
Claim No. Payment sought by Council Invoiced/Receipted
1 $223,750.00 Receipted
2 $166,250.00 Receipted
3 $236,250.00 Receipted
4 $1,516,400.00 Receipted
5 $1,597,100.00 Receipted
6 $788,125.00 Receipted
7 $866,445.00 Receipted
8(i) $626,250.00 Invoiced
8(ii) $398,260.00 Invoiced
Total $6,418,830.00
Financial Implications
The project is continuing within budget. Council has sought an overdraft to cover any time lag
between when progress claims are required to be paid and when Council receives payment
from the Federal and State Government. Any finance costs can be charged against the project.
All values in this report exclude GST.
This is Page No.45 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.8 STREET TREE REMOVAL – 22 HOLT STREET LAKE CARGELLIGO
KPA 3 Technical Services
Objective 3.1 To raise awareness of the need for risk management within Council and the
Shire
Strategy 3.1.2 To improve public safety and reduce risks to residents
Summary
Council received a request from the occupant at 22 Holt Street Lake Cargelligo for the removal
of a 8 Claret Ash Trees. The occupants state that the trees are causing damage to their paving
within their garden and are at risk of damaging the foundation of the house. They also stated
that they have cut some roots causing damage, but there are more to cut.
Officers Recommendation
That Council:
(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street,
Lake Cargelligo;
(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in
accordance with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.
(iii) Install root barrier along Holt and Naradhan Streets to prevent the root
system entering the property of 22 Holt Street.
Committee Recommendation
RESOLVED that Council:
(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street, Lake
Cargelligo;
(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in accordance
with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.
(iii) Install root barrier along Holt and Naradhan Streets to prevent the root system
entering the property of 22 Holt Street.
(Phillips/Frankel)
This is Page No.46 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
213/12 RESOLVED that Council:
(i) Note the report regarding the Claret Ash Trees adjacent to 22 Holt Street, Lake
Cargelligo;
(ii) Not approve the removal and replacement of the 8 Claret Ash Trees in accordance
with LSC Street Tree Policy at 22 Holt Street, Lake Cargelligo.
(iii) Install root barrier along Holt and Naradhan Streets to prevent the root system
entering the property of 22 Holt Street.
(Harris/Phillips)
Background
The Claret Ash Trees have been inspected in accordance with LSC Street Tree Policy. The
root systems of the 4 mature Claret Ash Trees located in Holt Street seem to have caused
damage to the fence line and pavers within their property.
Financial Implications
Nil.
This is Page No.47 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.9 STREET TREE REMOVAL – 13 LOUGHNAN STREET LAKE CARGELLIGO
KPA 3 Technical Services
Objective 3.1 To raise awareness of the need for risk management within Council and
the Shire
Strategy 3.1.2 To improve public safety and reduce risks to residents
Summary
Council received a request from the occupant at 13 Loughnan Street Lake Cargelligo for the
removal of a 4 Cedar Trees. The occupants state that the trees were infested with grubs.
Officers Recommendation
That Council
(i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,
Lake Cargelligo;
(ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street
Tree Policy at 13 Loughnan Street, Lake Cargelligo.
Committee Recommendation
That Council
i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,
Lake Cargelligo;
ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street
Tree Policy at 13 Loughnan Street, Lake Cargelligo.
(Fishpool/Sanson)
214/12 RESOLVED that Council
i) Note the report regarding the Cedar Trees adjacent to 13 Loughnan Street,
Lake Cargelligo;
ii) Not approve the removal of the 4 Cedar Trees in accordance with LSC Street
Tree Policy at 13 Loughnan Street, Lake Cargelligo.
(Harris/Phillips)
Background
The Cedar Trees have been inspected in accordance with LSC Street Tree Policy. The trunks
of the trees could not be inspected due to the occupant at 13 Loughnan Street cutting off all the
branches. Council will remove the branches lying on the verge. It is proposed to leave the
trunks in place for the trees to reshoot.
This is Page No.48 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Financial Implications
Nil.
This is Page No.49 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.10 STREET TREE REMOVAL – 82 LORNE STREET LAKE CARGELLIGO
KPA 3 Technical Services
Objective 3.1 To raise awareness of the need for risk management within Council and the
Shire
Strategy 3.1.2 To improve public safety and reduce risks to residents
Summary
Council received a request from the occupant at 82 Lorne Street Lake Cargelligo for the
removal of a 3 Gum Trees. The occupants state that the trees were infested with white ants;
which have been treated.
Officers Recommendation
That Council
(i) Note the report regarding the Cedar Tree adjacent to 82 Lorne Street, Lake
Cargelligo;
(ii) Approve the removal and replacement of the 3 Gum Trees in accordance with
LSC Street Tree Policy at 82 Lorne Street, Lake Cargelligo.
Committee Recommendation
That Council defer this report so that these trees can be inspected with Councillors
Sanson and Phillips.
(Phillips/Sanson)
215/12 RESOLVED that Council defer this report so that these trees can be inspected with
Councillors Sanson and Phillips.
(Harris/Phillips)
Background
The Gum Trees have been inspected in accordance with LSC Street Tree Policy. The 2 out of
the 3 trees seem to be hollow at the base of the trunk. It is recommended that all 3 trees be
removed and replaced.
Due to the nature of the trees, trimming of it will only remove the hazard temporarily. Care
will be need when removing the root ball as the Water Main is located within close proximity.
This is Page No.50 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Financial Implications
Limited to the cost of tree removal – estimated to be approximately $1,500.
This is Page No.51 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.11 STREET TREE REMOVAL – 133A BATHURST STREET CONDOBOLIN
KPA 3 Technical Services
Objective 3.1 To raise awareness of the need for risk management within Council and the
Shire
Strategy 3.1.2 To improve public safety and reduce risks to residents
Summary
Council received a request from the occupant at 133a Bathurst Street Condobolin for the
removal and replacement of 2 Gum Trees. The occupant states that the trees are unsafe, messy
and have in the past affected the footpath.
Officers Recommendation
That Council
(i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,
Condobolin;
(ii) Approve the removal and replacement of the 2 Gum Trees in accordance with
LSC Street Tree Policy at 133a Bathurst Street, Condobolin.
Committee Recommendation
That Council
i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,
Condobolin;
ii) Approve the removal and replacement of the 2 Gum Trees in accordance with
LSC Street Tree Policy at 133a Bathurst Street, Condobolin.
(Weale/Saunders)
216/12 RESOLVED that Council
i) Note the report regarding the Gum Trees adjacent to 133a Bathurst Street,
Condobolin;
ii) Approve the removal and replacement of the 2 Gum Trees in accordance with
LSC Street Tree Policy at 133a Bathurst Street, Condobolin.
(Harris/Phillips)
Background
The Gum Trees have been inspected in accordance with LSC Street Tree Policy. There is
evidence that the trees have affected the footpath in the past. The variety of gum tree is known
to drop leaves, branches and bark. The trees have been severely trimmed to prevent damage to
the power lines.
This is Page No.52 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Due to the nature of the trees, trimming of it will only remove the hazard temporarily. Care
will be need when removing the root ball as the Water Main is located within close proximity
and with the stormwater drain.
There are a number of Claret Ash Trees in the vicinity. It is proposed to replace the Gum Trees
with Claret Ash.
Financial Implications
Limited to the cost of tree removal – estimated to be approximately $800.
This is Page No.53 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.12 ESSENTIAL ENERGY STREET TREE REPLACEMENT PROGRAM –LAKE
CARGELLIGO
KPA 3 Technical Services
Objective 3.1 To raise awareness of the need for risk management within Council and the
Shire
Strategy 3.1.2 To improve public safety and reduce risks to residents
Summary
Council received a proposal from Essential Energy for a long term street tree removal and
replacement program for Lake Cargelligo which is affecting their infrastructure. They state
there are approximately 100 trees to be removed which are near and/or under power lines.
Under the first year of the program they are requesting the removal and replacement of 20
street trees.
Officers Recommendation
That Council
i) Note the report regarding the Tree replacement program at Lake Cargelligo;
ii) Arrange a meeting with Essential Energy, concerned residents and Council.
Committee Recommendation
That Council
i) Note the report regarding the Tree replacement program at Lake Cargelligo;
ii) Arrange a meeting with Essential Energy, concerned residents and Council.
(Fishpool/Sanson)
217/12 RESOLVED that Council
i) Note the report regarding the Tree replacement program at Lake Cargelligo;
ii) Arrange a meeting with Essential Energy, concerned residents and Council.
(Harris/Phillips)
Background
Essential Energy is proposing a long term tree removal program for Lake Cargelligo. The first
trees scheduled for replacement are:
5 Gum Trees adjacent to the Catholic Church on the corner of Conapaira and Reef
Streets.
6 Gum Trees adjacent to Lake Cargelligo Central School in Canada Street.
2 Gum Trees adjacent to 51 Lorne Street.
2 Gum Trees adjacent to 52 – 54 Lorne Street.
2 Gum Trees adjacent to 48 Lorne Street.
This is Page No.54 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
1 Apple Pine adjacent to 24 Lorne Street.
1 Gum Tree adjacent to 22 Lorne Street (no photo).
1 Gum Tree adjacent to 36 Canada Street in Johnston Street.
Essential Energy will remove the trees at their cost and provide a voucher for the replacement
trees. Where the tree affects underground services the Essential Energy will remove to stump
level and Council will be responsible for the removal of the stump.
Essential Energy has already agreed with the school principal to plant the replacement trees
adjacent to the Lake Cargelligo Central School.
Care will be need when removing the root ball as the Water Main is located within close
proximity of:
4 Gum Trees adjacent to the Catholic Church in Reef Streets.
2 Gum Trees adjacent to 52 – 54 Lorne Street.
2 Gum Trees adjacent to 48 Lorne Street.
1 Apple Pine adjacent to 24 Lorne Street.
1 Gum Trees adjacent to 22 Lorne Street.
Catholic Church
This is Page No.55 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Lake Central School
This is Page No.56 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
51 Lorne Street
52 – 54 Lorne Street
48 Lorne Street
24 Lorne Street 36 Canada Street
Financial Implications
Limited to the cost of the stump removal – estimated to be approximately $1,200.
This is Page No.57 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
6.2.13 WATER AND SEWER WORKS PROGRAM
Summary
This report outlines the Water and Sewer Works Program and advises Council of progress
made with works to date. Significant maintenance programs and Capital Works Programs are
described. Some rationalisation of projects and budgets has occurred since 2010/2011.
Officers Recommendation
That Council notes the report on the Water and Sewer Works Program and status of
current major projects.
Committee Recommendation
That Council notes the report on the Water and Sewer Works Program and status of
current major projects.
(Phillips/Frankel)
218/12 RESOLVED that Council notes the report on the Water and Sewer Works Program and
status of current major projects.
(Harris/Phillips)
Background
Works Program Status Summary table:
Lachlan Shire Council Budget Report
YTD 26/04/2012
WO Task Fund
Annual
Current
Budget
YTD Actual
Incl
Committed
YTD Budget
Unspent
% YTD
26-4-2012
00000867 - 16 Mile Reservoir Roof
0385 - Capital Expenditure 25,000 800.85 24,199
00000867 - 16 Mile Reservoir Roof Total Water 25,000 800.85 24,199 3.20%
16 Mile Balance Tank roof constructed and galvanised. Erection of roof by Council Workshop staff and contract crane
completed. External access ladder completed. Minor works to complete, davit and internal access ladder to be completed
by external contractor.
00000974 - Building Restoration Condobolin
0385 - Capital Expenditure 185,359 2,300 183,059
00000974 - Building Restoration Condobolin
Total Water 185,359 2,300 183,059 1.24%
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst achieving
quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs covering all
major projects with staged milestones that address Council’s identified
priorities and can be appropriately reported on.
This is Page No.58 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
No further progress. Project involves the removal of dry chemical feeders, removal of dry chemical storage and loading
area (3rd and 4th storey of building), removal of old staging and mixer in chemical mixing well, installation of new
staging, installation of new walls and roof chemical mixing well, paint and render repair external surfaces of the water
treatment plant building. In process of obtaining quotations from suitable trades (painters, demolition, metal fabricators, electricians, etc.).
Asbestos assessment has been completed.
This is Page No.59 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00000975 - Tottenham WTP Clear Water
Pump Replacement
0385 - Capital Expenditure 9,000 0 9,000
00000975 - Tottenham WTP Clear Water
Pump Replacement Total Water 9,000 0 9,000 0.00%
Purchase suspended due to unreasonable pump price. Alternate pump quotations being sought.
00000976 - Lake Cargelligo - Emergency
Watering System
0385 - Capital Expenditure 114,284 4,285 109,999
00000976 - Lake Cargelligo - Emergency
Watering System Total Water 114,284 4,285 109,999 3.75%
Only required if drought low flow channels and poly pipeline are required to be reinstated. Minor maintenance of
pipeline such as reinstatement of marker buoys required. Carry over of remaining funds to 2011/12 financial year to
allow removal of translake pipeline once Merri Abba Bore Pipeline is commissioned.
00000979 - Condobolin Bores 2 & 3
0385 - Capital Expenditure 297,632 46.91 297,585
00000979 - Condobolin Bores 2 & 3 Total Water 297,632 46.91 297,585 0.02%
Materials purchased and at Condobolin Depot. Pump test not favourable for fit-out of Bore 2 and Bore 3 – further
hydrogeological assessment required.
00000981 - Burcher/Fifield Booster -
Telemetry System Upgrade
0385 - Capital Expenditure 91,918 17,137 74,781
00000981 - Burcher/Fifield Booster -
Telemetry System Upgrade Total Water 91,918 17,137 74,781 18.64%
For upgrade of telemetry FEP’s and software to Clear SCADA. Contract with RadTel let for upgrade of FEP’s and
software. This project is being undertaken in conjunction with the Merri Abba Bore Pipeline Project. Improvements to
Burcher and Fifield completed. Further work is required at Burcher Raw Water Pump Station.
00000983 - Condobolin Mains Valve
Replacement
0385 - Capital Expenditure 0 1,041 -1,041
00000983 - Condobolin Mains Valve
Replacement Total Water 0 1,041 -1,041
Incorrect allocation of expenditure - journal to W696-125 Lake Cargelligo Water Mains Maintenance and Repair
00000984 - Lake Cargelligo WTP
Automation & Process Control
0385 - Capital Expenditure 40,121 8,960 31,161
00000984 - Lake Cargelligo WTP
Automation & Process Control Total Water 40,121 8,960 31,161 22.33%
This is ongoing work involving the repair and replacement of worn valves, actuators, solenoids and associated equipment in the process control and automation equipment at the Lake Cargelligo WTP.
00000985 - Lake Cargelligo WTP Air
Actuated Valve & Solenoids
0385 - Capital Expenditure 54,313 8,626 45,687
00000985 - Lake Cargelligo WTP Air
Actuated Valve & Solenoids Total Water 54,313 8,626 45,687 15.88%
This is ongoing work involving the repair and replacement of worn air/pneumatic system components and associated
equipment at the Lake Cargelligo WTP.
00000987 - Backflow prevention device
WTP`s and Standpipes
0385 - Capital Expenditure 26,188 0 26,188
00000987 - Backflow prevention device
WTP`s and Standpipes Total Water 26,188 0 26,188 0.00%
Review of Councils water facilities at Condobolin completed and backflow equipment ordered. Remainder of sites to be
reviewed at later stage. Installation at Condobolin to commence once staff are available to undertake work.
This is Page No.60 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00000989 - Pumping Station Condobolin
0385 - Capital Expenditure 404,189 299.87 403,889
00000989 - Pumping Station Condobolin
Total Sewer 404,189 299.87 403,889 0.07%
Roll out of this program to be arranged through Councils Department of Environmental Services and Planning. This
project is the low pressure sewer system for Roger Street Condobolin.
00000990 - Sewer Equipment
0385 - Capital Expenditure 60,795 2,195 58,600
00000990 - Sewer Equipment Total Sewer 60,795 2,195 58,600 3.61%
No further progress on this project.
00000991 - Backflow Prevention Devices
STP`s & SPS`s
0385 - Capital Expenditure 33,593 8,090 25,503
00000991 - Backflow Prevention Devices
STP`s & SPS`s Total Sewer 33,593 8,090 25,503 24.08%
Review of Councils sewer facilities at Condobolin completed and backflow equipment ordered. Remainder of sites to be
reviewed at later stage. Installation at Condobolin to commence once staff are available to undertake work.
00000998 - Lake Cargelligo Pumping Station
- Mechanical
0385 - Capital Expenditure 0 1,016 -1,016
00000998 - Lake Cargelligo Pumping Station
- Mechanical Total Sewer 0 1,016 -1,016
Incorrect allocation of expenditure - journal to W743-377 Lake Cargelligo Sewer Pumping Station Maintenance and
Repair
00001000 - Sewer Reuse Golf Course Dam
0385 - Capital Expenditure 50,000 0 50,000
00001000 - Sewer Reuse Golf Course Dam
Total Sewer 50,000 0 50,000 0.00%
Public Works have provided a fee proposal to commence investigation and approvals. Funds for Investigation only. No
further progress has been made on this project.
00001001 - Sewer Reuse Lake Cargelligo STP
Pond/Lining
0385 - Capital Expenditure 50,000 0 50,000
00001001 - Sewer Reuse Lake Cargelligo STP
Pond/Lining Total Sewer 50,000 0 50,000 0.00%
Public Works have provided a fee proposal to commence investigation and approvals. Funds for Investigation only. No
further progress has been made on this project.
00001002 - Sludge Lagoon Dewater &
Disposal
0385 - Capital Expenditure 80,000 7,098.91 72,901.09
00001002 - Sludge Lagoon Dewater &
Disposal Total Sewer 80,000 7,098.91 72,901.09 8.87%
Works complete for Sludge Lagoon No. 1. Removal of sludge from Sludge Lagoon No.2 to commence once sludge is dry.
00001003 - Strategic Business Plan
0385 - Capital Expenditure 180,000 0 180,000
00001003 - Strategic Business Plan Total Sewer 180,000 0 180,000 0.00%
Consultants engaged to complete three of the 7 components of the management plans through a CENTROC collective
tender. These plans are expected to be completed February 2012. The remainder of the components for the management
plans are expected to be tendered early 2012 and completed mid – late 2012.
This is Page No.61 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00001006 - SPS Vent System
0385 - Capital Expenditure 32,000 0 32,000
00001006 - SPS Vent System Total Sewer 32,000 0 32,000 0.00%
This project has not yet commenced.
00001008 - Condobolin Crane Rail SRA
Cottage SPS
0385 - Capital Expenditure 25,000 0 25,000
00001008 - Condobolin Crane Rail SRA
Cottage SPS Total Sewer 25,000 0 25,000 0.00%
Design complete. Council’s workshop estimating construction cost prior to fabrication and erection.
00001013 - Pump Stations - Albert
0385 - Capital Expenditure 0 166.78 -166.78
00001013 - Pump Stations - Albert Total Water 0 166.78 -166.8
Incorrect allocation of expenditure - journal to W680-125 Albert Water Pumping Station Maintenance and Repair
00001014 - Water Meter Reader Computer
0385 - Capital Expenditure 0 0 0
00001014 - Water Meter Reader Computer
Total Water 0 0 0
Approved Budget allocation not yet entered into CIVICA. No further action is required for this project unless Council
changes meter reading contractor.
00001015 - Reservoir - Burcher Land
Acquisition & Licensing
0385 - Capital Expenditure 9,000 0 9,000
00001015 - Reservoir - Burcher Land
Acquisition & Licensing Total Water 9,000 0 9,000 0.00%
Acquisition plans prepared and lodged, compulsory acquisition resolved by Council, Dept. of Lands valuation reports
completed. Moore and Co. Solicitors progressing acquisition with Dept. of Lands. Native Title claim over TSR which
includes the dam site is extending the acquisition process. No further progress since lodgement of intent to proceed with
Dept. Of Lands.
00001016 - Reservoir - Fifield Land
Acquisition & Licensing
0385 - Capital Expenditure 2,500 209.73 2,290
00001016 - Reservoir - Fifield Land
Acquisition & Licensing Total Water 2,500 209.73 2,290 8.39%
NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan to be prepared by
Surveyor before Council's solicitors can progress this project further.
00001017 - Reservoir - Tottenham Land
Acquisition & Licensing
0385 - Capital Expenditure 2,000 18,979 -16,979
00001017 - Reservoir - Tottenham Land
Acquisition & Licensing Total Water 2,000 18,979 -16,979 948.95%
Budget adjustment required at next QBR. Additional expenditure required due to review of compensation for
compulsory acquisition to the crown. Acquisition complete.
00001018 - Tottenham Reservoir
0385 - Capital Expenditure 68,000 0 68,000
00001018 - Tottenham Reservoir Total Water 68,000 0 68,000 0.00%
Project involves external access ladder and davit, replacement of existing internal fill line to reservoir. Council looking
at engaging specialist contractor to undertake work.
00001020 - Fifield TWS Filtration
0385 - Capital Expenditure 125,000 0 125,000
00001020 - Fifield TWS Filtration Total Water 125,000 0 125,000 0.00%
Preliminary assessment carried out. Detailed water quality assessment and electricity supply required before project can
progress further.
This is Page No.62 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00001022 - Burcher TWS Filtration
0385 - Capital Expenditure 160,000 0 160,000
00001022 - Burcher TWS Filtration Total Water 160,000 0 160,000 0.00%
Preliminary assessment carried out. Detailed water quality assessment and electricity supply required before project can
progress further.
00001023 - Integrated Water Cycle
Management Plan
0385 - Capital Expenditure 350,000 24,000 326,000
00001023 - Integrated Water Cycle
Management Plan Total Water 350,000 24,000 326,000 6.86%
Consultants engaged to complete three of the 7 components of the management plans through a CENTROC collective
tender. These plans are expected to be completed in 2012. Drafts for Drought Management Plan and Demand
Management Plan received and under review. Integrated Water Cycle Management Plan still being finalised. demand Management Plan Drft expected to be completed May 2012.
The remainder of the components for the management plans are expected to be tendered early 2012 and completed mid –
late 2012.
00001024 - Lake Cargelligo Augmentation
Land Matter
0385 - Capital Expenditure 47,486 0 47,486
00001024 - Lake Cargelligo Augmentation
Land Matter Total Water 47,486 0 47,486 0.00%
Acquisition completed. Awaiting final billing from NSW Public Works.
00001026 - Lake Cargelligo Mains Valve
Replacement
0385 - Capital Expenditure 0 372.73 -372.73
00001026 - Lake Cargelligo Mains Valve
Replacement Total Water 0 372.73 -372.7
Incorrect allocation of expenditure - journal to W696-125 Lake Cargelligo Water Mains Maintenance and Repair
00001065 - Stormwater - Gross Pollutant
Trap Condobolin
0385 - Capital Expenditure 17,814 7,334 10,480
00001065 - Stormwater - Gross Pollutant
Trap Condobolin Total
Storm
water 17,814 7,334 10,480 41.20%
This project is 95% complete and requires general site tidy up only.
00001066 - Stormwater - Gross Pollutant
Trap - Lake Cargelligo
0385 - Capital Expenditure 17,500 0 17,500
00001066 - Stormwater - Gross Pollutant
Trap - Lake Cargelligo Total
Storm
water 17,500 0 17,500 0.00%
GPT is on site awaiting installation. Contractor to be arranged once an overseer can be secured to supervise works.
00001067 - Stormwater Officers Parade
Subdivision
0385 - Capital Expenditure 28,833 16,528 12,305
00001067 - Stormwater Officers Parade
Subdivision Total
Storm
water 28,833 16,528 12,305 57.32%
This project is 95% complete and requires general site tidy up only. Councils Construction Crew to complete after
Stewart Place Subdivision.
00001068 - Stormwater Whiley Street
0385 - Capital Expenditure 14,295 0 14,295
00001068 - Stormwater Whiley Street Total
Storm
water 14,295 0 14,295 0.00%
This project has not yet commenced.
00001069 - Stormwater Moulder Street
0385 - Capital Expenditure 9,500 2,821 6,679
This is Page No.63 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00001069 - Stormwater Moulder Street Total
Storm
water 9,500 2,821 6,679 29.69%
This project is complete.
00001133 – Gum Bend Lake Mag Flow Meter
installation
0385 - Capital Expenditure 35,000 37,487.24 -2,487.24
00001133 – Gum Bend Lake Mag Flow Meter
installation Total Parks 35,000 37487.24 -2,487.24 107.11%
This project is complete.
00001056 – SRA Netball/Soccer/Cricket
Kiosk water and Sewerage
0385 - Capital Expenditure 60,000 34,968.00 25,032.00
00001056 – SRA Netball/Soccer/Cricket
Kiosk water and Sewerage Total 60,000 34,968.00 25,032.00 58.30%
Sewage Pump Station manufactured, awaiting delivery. Contractor required to undertake installation works.
00001146 - Avdata Metering Standpipes
0385 - Capital Expenditure 65,000 0 65,000
00001146 - Avdata Metering Standpipes
Total Water 65,000 0 65,000 0.00%
No further progress has been made on this project. Implementation to be discussed with Finance and Administration
prior to proceeding further.
00001147 - Condobolin WTP PS VFD
0385 - Capital Expenditure 6,500 0 6,500
00001147 - Condobolin WTP PS VFD Total Water 6,500 0 6,500 0.00%
No further progress has been made on this project. Work to be scheduled after April when water demand decreases to
where a single raw water pump is capable of supplying Condobolin township water demand.
00001148 - Burcher Reservoir Ladder
0385 - Capital Expenditure 27,500 0 27,500
00001148 - Burcher Reservoir Ladder Total Water 27,500 0 27,500 0.00%
Design of access ladder and safety cage completed. Council's workshop estimating construction cost prior to
commencement.
00001149 - Fifield Reservoir Ladder
0385 - Capital Expenditure 27,500 0 27,500
00001149 - Fifield Reservoir Ladder Total Water 27,500 0 27,500 0.00%
Design of access ladder and safety cage completed. Council's workshop estimating construction cost prior to
commencement.
00001150 - Condobolin WTP Rapid Mixers
0385 - Capital Expenditure 48,000 0 48,000
00001150 - Condobolin WTP Rapid Mixers
Total Water 48,000 0 48,000 0.00%
This project has not yet commenced.
00001151 - Fifield reservoir acquisition
0385 - Capital Expenditure 10,000 0 10,000
00001151 - Fifield reservoir acquisition Total Water 10,000 0 10,000 0.00%
NSW Crown Lands has requested changes to the area of proposed acquisition. New acquisition plan to be prepared by Surveyor before Council's solicitors can progress this project further.
This is Page No.64 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
00001152 - Tottenham Reservoir Mains
Replacement
0385 - Capital Expenditure 38,000 0 38,000
00001152 - Tottenham Reservoir Mains
Replacement Total Water 38,000 0 38,000 0.00%
This project has not yet commenced.
00001153 - Sewer Access Condobolin STP
Lagoons
0385 - Capital Expenditure 7,500 0 7,500
00001153 - Sewer Access Condobolin STP
Lagoons Total Sewer 7,500 0 7,500 0.00%
Awaiting DA for Bird Hides to be completed prior to constructing gravel access.
00001154 - Sewer Access Road Lake Evap
Ponds
0385 - Capital Expenditure 0 0 8,500
00001154 - Sewer Access Road Lake Evap
Ponds Total Sewer 0 0 8,500
Work completed at no cost to the sewer reserve.
00001155 - Sewer Effluent Reuse Tottenham
0385 - Capital Expenditure 52,000 0 52,000
00001155 - Sewer Effluent Reuse Tottenham
Total Sewer 52,000 0 52,000 0.00%
Public Works have provided a fee proposal to commence investigation and approvals. Funds for Investigation only. No
further progress has been made on this project.
00001173 - PWO Willow Bend Village
Infrastructure Investigation
0124 - Private Works 0 31,335 -31,335
00001173 - PWO Willow Bend Village
Infrastructure Investigation Total Sewer 0 31,335 -31,335
Final Investigation Report to be presented to the March Willow Bend Aboriginal Communities Water and Sewer
Program meeting. Invoice for $34,468.50 to be raised to NSW Office of Water in March.
00001156 - Sewer repairs to trickling filter
plant concrete cancer and railing
0385 - Capital Expenditure 55,000 0 55,000
00001156 - Sewer repairs to trickling filter
plant concrete cancer and railing Total Sewer 55,000 0 55,000 0.00%
This project has not yet commenced.
00001406 - Stormwater Drainage - Childrens
Services PreSchool, Marsden St, Condobolin
0385 - Capital Expenditure 0 636.36 -636
00001406 - Stormwater Drainage - Childrens
Services PreSchool, Marsden St, Condobolin
Total
Storm
water 0 636.36 -636
This project is near completion. Awaiting invoices and final site tidy up.
Financial Implications
NIL
Meeting closed at 11.00am
This is Page No.65 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.1 GENERAL MANAGEMENT
7.1.1 REPORT TO COUNCIL ON PROGRESS WITH INCOMPLETE
RESOLUTIONS
KPA Governance
1.5 To ensure that council is achieving its stated objectives
ATTACHMENT (Page 1)
Summary
This report advises Council of the progress being made on issues covered by resolutions passed
at previous council meetings which have not previously been completed within the monthly
meeting cycle.
Recommendation
That Council:
i) Noted the report; and
ii) Approve the deletion of all items marked “Completed”
219/12 RESOLVED that Council:
i) Noted the report; and
ii) Approve the deletion of all items marked “Completed”
(Frankel/ Jones)
Background
This item has been included in my report to ensure that all resolutions of Council are
implemented and Councillors are informed of action taken. Please find attached a schedule of
resolutions passed by Council over the past months in relation to which some action has been
taken.
Financial Implications
Items that have financial implications beyond normal budgeting will be reported separately to
Council for consideration.
This is Page No.66 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.67 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.1.2 QUARTERLY MANAGEMENT PLAN REVIEW
KPA 1 Governance
Objective 1.5
1.5.1
To ensure that Council is achieving its objectives
Monitor the performance of Council
ATTACHMENT (Page 11)
Summary
This report advises Council and the community of the progress to the end of the march 2012
quarter of the implementation of the management plan objectives.
Recommendation
That the report be received and noted.
220/12 RESOLVED that the report be received and noted.
(Jones/Fishpool)
Background
Under the Local Government Act the General Manager is to report to Council quarterly on the
progress towards satisfaction of the objectives included in the management plan. Progress has
been satisfactory. The attached tables provide details of the outcomes to date
Highlights for the year include…
Electrical upgrade for the Lake Cargelligo showground
Acceptance of the tender for the construction of the new children’s services building in
Condobolin and the substantial completion of the building works
Continued the renovation of former shire building Bathurst Street
Financial support to the Wiradjuri Study Centre
Support for the major events in Lake Cargelligo, Condobolin, Tullibigeal and
Tottenham
Completion of the next stage of the Hillston Eumungerie road link with sealing of 3.8
Kilometers of 57n Fifield Road
Near completion of the construction phase of the Merri Abba to Lake Cargelligo
pipeline project
Installation of new meter and reopening of Gum Bend Lake
Completion of new memorial at Hannah Mahon Park Fifield
Replace the surface of four tennis courts at Condobolin
Stormwater outlets at Officers Parade and George Street
Stewart Place residential subdivision construction underway
Meadowview road Resheet complete
Installed computerized Reservation Management System at Lake Cargelligo Caravan
Park
This is Page No.68 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Accepted tenders for the security cameras
Completed annual financial reports
Upgrade of kitchen at Tottenham Hall progressing
Accepted the tender for the construction of the new kiosk at the SRA grounds
Condobolin and construction work commenced
Completed the community consultation phase and the drafting of the community
strategic plan – Living Lachlan Style 2022
Completed the installation of the new telemetry system for the shire water supply
Working with the community to upgrade the Tottenham airstrip
Held council meetings in Tullibigeal and Tottenham, Fifield
Completed the installation of the new “Authority BIS” budget management system
allowing staff instant access to costing
Cleaned up the Renown Theatre site
Managed the flood emergency
Financial Implications
The financial report to the 30 March 2012 will be presented to this meeting under the DCCS
report
This is Page No.69 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2 ENVIRONMENTAL SERVICES AND PLANNING
7.2.1 DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2012
KPA 4 Development Control
Objective 4.7 To ensure development that occurs within the Shire is undertaken
in accordance with statutory control and meets Council’s policies
and community expectations
Strategy 4.7.1 Ensure that land use planning controls are applied in a consistent
manner
Summary
This report advises of the Development and Complying Development Applications approved
during the month of April, 2012.
Recommendation
That Council notes the report on Development (DA) and Complying Development (CDC)
Applications approved during the month of April 2012.
221/12 RESOLVED that Council notes the report on Development (DA) and Complying
Development (CDC) Applications approved during the month of April 2012.
(Harris/Medcalf)
Background
DELEGATED
AUTHORITY
OR COUNCIL
CONSENT
NO
SUBJECT
LAND
NATURE OF
DEVELOPMENT
Council
DA2011/066 Lot 1, DP44153,
Loughnan Street, Lake
Cargelligo
3 New Silos
$300,000.00
Delegated
DA2012/010 Lot 23, DP1123767,
Galari Crt. Condobolin
New fence
$10,900.00
Delegated DA2012/011 Lot 6, Sec 4, DP759002
Wooyeo St. Tullibigeal
Carport
$3,800.00
Delegated DA2012/012 Lot 45, DP251472,
Leifermann St. Condo
New fence
$3,250.00
Delegated
DA2012/013 Lot 2, DP752318, Psh
Contarlo, Cty Dowling,
Lake Cargelligo
Transportable Dwelling
$172,159.00
Delegated
DA2012/018 Lot 1, DP302863, 46
Bathurst St Condobolin
Verandah
$38,400.00
Total number for April, 2012: 6
Total value of works for April, 2012: $528,509.00
This is Page No.70 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Total number for April, 2011: 4
Total value of works for April, 2011: $361,970.00
This is Page No.71 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.2 MINUTES FROM CONDOBOLIN SKATE PARK SECTION 355 COMMITTEE
MEETING HELD AT LACHLAN SHIRE COUNCIL COMMITTEE ROOM,
THURSDAY 3RD
MAY 2012 AT 10.00AM
KPA 4 Youth Services
Objective 4.11 To offer sustainable youth services, including activities, programs and
facilities in the shire
Strategy 4.11.3 Work with Skate Park committee to establish Skate Park for
Condobolin
ATTACHMENT (Page
Summary
The purpose of this report is to present to Council the minutes and recommendations contained
therein, from the first Condobolin Skate Park Section 355 Committee meeting held on
Thursday 3rd
May 2012 at the Council Committee room at 10am.
Recommendation
That Council notes the report on the minutes from the Condobolin Skate Park Section
355 Committee held on Thursday 3rd
May 2012 at the Council Committee room at 10am
and the recommendations contained therein;
Committee Recommendations
i) That Cr Marg Weale be elected chair of the Condobolin Skate Park Section 355
Committee;
(Scott/Blackley)
ii) That leave of absence be granted to Cr Ray Shields, Maria Bailey (Condobolin
Primary School), Faye Boys (Condobolin District Historical Society, George
Cowan (Lachlan Shire Council General Manager), Kevin Smith (Lachlan Shire
Council Director Technical Services); Mr Dale (Condobolin High School);
(Scott/Blackley)
iii) That the Manager Infrastructure investigates whether there is any Aboriginal
Land Claim over the proposed parcel of land and reports back to next meeting;
iv) That the Department of Technical Services provides advice on -
a) the possibility of the relocation of the pedestrian crossing on Molong Street
(further west);
b) the possibility of an access for a carpark behind the scout hall – all traffic
must turn left when turning onto Molong street from proposed carpark;
and
c) the possibility of whether a roundabout would be an option for the Molong
& McDonnell Streets intersection.
(Weale/Blackley)
viii) That the Director of Environmental Services and Planning obtains a quote to
prepare some plans for this site and presents this to the next meeting;
(Weale/Blackley)
ix) That the Director of Environmental Services and Planning obtains a quote from
Playce to prepare some plans for this site and present to next meeting.
(Weale/Scott)
This is Page No.72 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
222/12 RESOLVED that:
v) Cr Marg Weale be elected chair of the Condobolin Skate Park Section 355
Committee;
vi) Leave of absence be granted to Cr Ray Shields, Maria Bailey (Condobolin Primary
School), Faye Boys (Condobolin District Historical Society, George Cowan
(Lachlan Shire Council General Manager), Kevin Smith (Lachlan Shire Council
Director Technical Services); Mr Dale (Condobolin High School);
vii) The Manager Infrastructure investigates whether there is any Aboriginal Land
Claim over the proposed parcel of land and reports back to next meeting;
viii) The Department of Technical Services provides advice on -
d) the possibility of the relocation of the pedestrian crossing on Molong Street
(further west);
e) the possibility of an access for a carpark behind the scout hall – all traffic
must turn left when turning onto Molong street from proposed carpark; and
f) the possibility of whether a roundabout would be an option for the Molong
& McDonnell Streets intersection.
x) That the Director of Environmental Services and Planning obtains a quote to
prepare some plans for this site and presents this to the next meeting;
xi) That the Director of Environmental Services and Planning obtains a quote
from Playce to prepare some plans for this site and present to next meeting.
(Harris/Fishpool)
Background
The first meeting was held and positive input was provided by all who attended. It is an
important step forward to gain a more inclusive involvement of key stakeholders for this
project and to assist staff in resourcing this project. It is hoped to include some youth for the
next and all future meetings, including the members of the original Condobolin Skate Park
Committee.
Advice has since been received from the Director Technical Services, and is presented below
1 The pedestrian crossing is located in its present position for good reason. It should
not be relocated. There would also be significant cost implications.
2 Access for any carpark can be obtained from just east of the crossing. In this respect
I have instructed that a 3m wide kerb crossing be installed now. This will provide
vehicle access now to both sites. It is noted that vehicles presently use the ramp for
the crossing which is very dangerous. If a carpark is provided in the future then the
crossing could be widened to allow two way access. There is unlikely to be any
restriction on vehicle movements from the crossing.
3 I do not support a roundabout. It would also be very expensive and difficult to
justify.
4 As the skate park proposal progresses a plan will need to be prepared addressing
any carpark and access, and be submitted to the traffic committee for comment.
This is Page No.73 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Draft concept plans are being prepared for the next meeting of the Skate Park Committee, to be
held on 31st May 2012.
This is Page No.74 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.3 MINUTES FROM THE LACHLAN SHIRE COUNCIL HERITAGE ADVISORY
COMMITTEE MEETING HELD AT LACHLAN SHIRE COUNCIL
COMMITTEE ROOM, 2ND
MAY 2012 AT 12.00PM
KPA Environment and Planning
Objective 4.1 To ensure Councils planning controls reflect the needs of the
community and environment and meets the latest legislative
requirements.
Strategy 4.1.3 Implement the Heritage Conservation Management Programs
ATTACHMENT (Page 39)
Summary
The purpose of this report is to present the Minutes from the Lachlan Shire Council Heritage
Advisory Committee meeting held on Wednesday 2nd
May 2012 at the Council Committee
room at 12pm.
Recommendation
That Council notes the report on the minutes of the Lachlan Shire Council Heritage
Advisory Committee meeting held on Wednesday 2nd
May 2012 at the Council Committee
room at 12pm and the recommendations contained therein;
Committee Recommendations
i) That leave of absence be granted to Mayor Des Manwaring, Cr Ross Beattie, Cr Peter
Harris, Mrs. Pat McCarthy, Mrs. Kay McLachlan, Mrs. Heather Blackley
(Boys/Scott)
ii) That the Heritage Advisors report for the visit on 2nd
and 3rd
April 2012 be noted
(Cunningham/Fishpool)
iii) That the Heritage Advisor prepare a report for the next meeting on an interpretative
signage strategy to guide future placement of heritage signs for consistency, including
the interpretative sign at the Chinaman’s Bridge, in liaison with the Tourism Officer;
a) That prior to the interpretative signage being finalised for the Chinaman’s Bridge
truss structure, that an ordinary sign be installed on the Chinaman’s Bridge stating
“Goobang Creek – Chinaman’s Bridge”
(Boys/Scott)
iv) That the Committee note the report on the proposed Condobolin Community Centre
Conservation Management Plan;
a) That Council appoint Mr. Garry Stanley to prepare a Conservation Management
Plan for the Condobolin Community Centre;
b) That Council apply for funding from the NSW Heritage Office to fund this plan;
and that failing any funding, Council allocate funds from within the 2012/13
annual heritage budget;
c) That an application be made to the NSW Heritage Office for the Condobolin
Community Centre to be listed on the State Heritage Register
This is Page No.75 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
d) That an application be made to the NSW Heritage Office for the former shire hall,
35 Bathurst Street Condobolin to be listed on the State Heritage Register
(Boys/Scott)
v) That the Committee note the report on the new heritage items proposed to be listed on
draft Lachlan LEP 2012.
(Boys/Denyer)
vi) That the committee notes the report on current progress of heritage fund projects for
2011/2012.
(Fishpool/Chase)
vii) That the next Heritage Committee meeting be held at 1.30pm on 1st August 2012 at
the Lachlan Shire Council Committee room.
(Boys/Scott)
223/12 RESOLVED that:
viii) Leave of absence be granted to Mayor Des Manwaring, Cr Ross Beattie, Cr Peter
Harris, Mrs. Pat McCarthy, Mrs. Kay McLachlan, Mrs. Heather Blackley
(Boys/Scott)
ix) The Heritage Advisors report for the visit on 2nd
and 3rd
April 2012 be noted
(Cunningham/Fishpool)
x) The Heritage Advisor prepare a report for the next meeting on an interpretative signage
strategy to guide future placement of heritage signs for consistency, including the
interpretative sign at the Chinaman’s Bridge, in liaison with the Tourism Officer;
a) That prior to the interpretative signage being finalised for the Chinaman’s Bridge
truss structure, that an ordinary sign be installed on the Chinaman’s Bridge stating
“Goobang Creek – Chinaman’s Bridge”
(Boys/Scott)
xi) The Committee note the report on the proposed Condobolin Community Centre
Conservation Management Plan;
e) That Council appoint Mr. Garry Stanley to prepare a Conservation Management
Plan for the Condobolin Community Centre;
f) That Council apply for funding from the NSW Heritage Office to fund this plan;
and that failing any funding, Council allocate funds from within the 2012/13
annual heritage budget;
g) That an application be made to the NSW Heritage Office for the Condobolin
Community Centre to be listed on the State Heritage Register
h) That an application be made to the NSW Heritage Office for the former shire hall,
35 Bathurst Street Condobolin to be listed on the State Heritage Register
(Boys/Scott)
xii) The Committee note the report on the new heritage items proposed to be listed on
draft Lachlan LEP 2012.
xiii) The committee notes the report on current progress of heritage fund projects for
2011/2012.
xiv) The next Heritage Committee meeting be held at 1.30pm on 1st August 2012 at the
Lachlan Shire Council Committee room.
(Fishpool/Harris)
This is Page No.76 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.77 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.4 2011/12 CAPITAL BUILDING PROJECTS – QUARTERLY STATUS REPORT
TO END MARCH 2011
KPA 4 Environment and Planning Services
Objective 4.6 To complete projects within set timelines and on budget whilst achieving
quality results
Strategy 4.7.1 Develop and implement project plans and works programs covering all major
projects with staged milestones that address Council’s identified priorities
and can be appropriately reported on
Summary
This report allows for the tabling of the Capital Building Projects quarterly report to end March
2012.
Recommendation
That Council notes the report on the Capital Building Projects quarterly report to end
March 2012.
224/12 RESOLVED that Council notes the report on the Capital Building Projects quarterly report
to end March 2012.
(Harris/Beattie)
No. Description Source of
funds
Budget To date
Exp $
To Date %
1 Tullibigeal Hall
Construction
Reserves
& Grant
$13,954.00 $37 0.27%
Remaining funds to be used on kerb and guttering, when contractor is in area for subdivision
works at Lake Cargelligo, and further gravelling site of old hall.
2 35 Bathurst St Condobolin
– Future Museum (Old
Shire Hall)
Revenue
& Grant
$63,515.00 $74,748.00 117.69%
Works close to finalisation. Exterior painting to front and very minor internal works
remaining. Completion date for entire project 1/6/12. Letter sent to Federal Government
requesting parliamentary representation for opening so that a date can be arranged.
Additional funds required.
This is Page No.78 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
3 Children’s Services
Relocation
Revenue
& Grant
$596,621.00 $454,341.00 76%
Works commenced October 2011. Estimated completion June 2012. Approved variations
including bagging and painting, as approved in Council meeting to award tender, and other
variations required since will mean some additional funds.
4 Medical Centre
Construction
Medical
Centre
Reserve
& Grant
$1,175,000.00 $1,374.00 0.12%
Grant application successful. Other centres inspected, Advertising to be undertaken in May
for project manager/design. Tender to June Council Meeting. Original project plan
estimated completion end Feb 2013, delays due to staffing and workload means revised end
date now Dec 2013.
No. Description Source of
funds
Budget To date
Exp $
To Date %
5 Retirement Village Capital
Upgrades
Revenue $100,000.00 $0.00 0.00%
Works not yet fully scoped, awaiting meeting with Whiddon Homes, likely works include
Backup generator for DSU and other new section, further fire separation works.
6 Council Admin. Building
Fire Safety Upgrade
Revenue $11,000.00 $14,910.00 135.55%
Fire services works completed in October 2011. Other door/building works required for
12/13.
7 Rugby League Kiosk
Refurbishment
Council
Grant
$26,462.00 $21,346.00 81%
Completed. Under budget to original spec's by utilising working bees. Consulting with user
group on best use of remaining funding.
8 Repairs to Bill Hurley water
tower
Revenue $30,642.00 $927.00 3.03%
New engineer report received and was adopted by Council in August 2011. Test pits dug,
soil tested, being monitored for movement over 12 months.
This is Page No.79 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
9 Burcher Hall disabled
access
Council
Grant
$1,000.00 $0.00 0.00%
Works not commenced. Committee organizing works. Further investigation to be done.
10 Lake Cargelligo Caravan
Park playground equipment
Revenue
& State
Grant
$12,500.00 $10,304.74 82.44%
Works completed August 2011.
11 Waste Depot Amenities
Lake Cargelligo
Waste
Reserve
$50,000.00 $0.00 0.00%
Tender for operation of Waste Depot prepared. Work not commenced on amenities and
overall upgrades until contractor appointed to allow for their input.
No. Description Source of
funds
Budget To date
Exp $
To Date %
12 Lakeview Caravan Park
(Lake Cargelligo) Office
Upgrade
Revenue
& Internal
Reserve
loan
$46,584.00 $132.00 0.28%
Plans being finalised for Development Application and quotes. Works are for office
extension and storage area.
13 Riverview Caravan Park
(Condobolin) Office
Upgrade
Internal
Reserve
loan
$35,000.00 $7,851.00 22.43%
Expected completion May 2012. Works are extension to dwelling for new office area,
existing office minor refurb to become storage.
14 Community Centre Painting
- Exterior (Top Section)
Revenue $13,425.00 $0.00 0.00%
Works not yet re-commenced. Programmed in to be done by staff now painter is employed,
This is Page No.80 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
once Condobolin museum and former theatre site finalised.
15 RTA Heavy Vehicle
Inspection Shed
Condobolin
Revenue
& Depot
Reserve
$392,190.00 $20,045.00 5.11%
Plans approved by RTA and Council staff. Contractor engaged to construct pad. Tender for
construction of shed to be advertised May for decision at June Council meeting
16 SRA Grounds New
Netball/Soccer/Cricket
Kiosk/Amenities/Meeting
Room
SRA
Reserve
and
RLCIP
Grant
$489,012.00 $384,943.00 78.72%
Construction underway. Works delayed due to flood. Expected completion date end June
2012.
No. Description Source of
funds
Budget To date
Exp $
To Date %
17 SRA Grounds - Roof on
Horse Stalls
Council
Grant
$6,026.25 0%
Works not yet commenced, planned for April May 2012.
18 Willow Bend Sports Centre
Entry System
Revenue $10,000.00 $0.00 0.00%
Manager to investigate other gym systems and obtain quotes.
19 Condobolin Pony Club –
Slab under skillion
Council
Grant
$2,772.00 $1,800.00 65%
Completed.
This is Page No.81 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
20 Condobolin Community
Centre – New stove upstairs
Council
Grant
$3,500.00 $5,270.90 151%
Completed.
21 Lake Cargelligo Hall – New
Dishwasher
Council
Grant
$5,000.00 $4,775.00 96%
Completed.
22 SES Shed Condobolin Revenue $20,000 $0.00 $0
Awaiting outcome of funding application.
23 Lake Cargelligo Historical
Society – New slab,
Skillion, Ramp
Council
Grant
$15,044.00 $0.00 0%
Plans finalised, to be undertaken by end May 2012.
No. Description Source of
funds
Budget To date
Exp $
To Date %
24 Lake Cargelligo Men’s
Shed – Refurbishment.
State and
Council
Grant
$40,000.00 $0.00 0%
Plans finalised, to be undertaken by end May 2012.
25 Lake Cargelligo Tennis
Club – New A/C
Grant $1,600.00 $1,600.00 100%
Completed.
This is Page No.82 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
26 Tullibigeal Race Club –
Construct Female Jockey
facilities.
Grant $20,000.00 $0.00 0%
Completed.
27 Western Plains Youth
Services – Toilet in RSL
Rooms
Grant $6,006 $0.00 0%
Completed.
28 Tottenham Hall - Reclad Revenue
& Grant
$40,000.00 $0.00 0%
Funding now successful, will be done in 12/13, meeting with Committee to finalise scope of
works to then call for quotes.
This is Page No.83 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.5 REQUEST FOR ASSISTANCE – LAKE CARGELLIGO COMMUNITY
GYMNASIUM
KPA 3 Sport and Recreation
Objective 3.7 To ensure residents have access to quality sporting and recreational
facilities
Strategy 4.7.1 Nil
ATTACHMENT (Page 41)
Summary
The purpose of this report is to table a letter from the Lake Cargelligo Community
Gymnasium, requesting financial assistance to operate the Community Gymnasium.
Recommendation
That Council allocates funding in the 2012/13 budget to cover the public liability
insurance and an annual allocation of $5000 towards employment of staff to manage the
Lake Cargelligo Community Gymnasium.
225/12 RESOLVED that Council allocates funding in the 2012/13 budget to cover the public
liability insurance and an annual allocation of $5000 towards employment of staff to
manage the Lake Cargelligo Community Gymnasium.
That Council lobby the member for Murrumbidgee and Murrumbidgee Health for financial
assistance with regard to the Lake Cargelligo Community Gymnasium.
(Harris/Beattie)
Background
The letter is requesting consideration in the Councils 12/13 budgets, for financial assistance to
fund the public liability insurance and to assist with staffing costs associated with the Lake
Cargelligo Community Gymnasium. Given Council operates the Willow Bend Sports Centre, it
is considered equitable that the assistance requested, be provided, to encourage the facility to
continue to be a community managed operation, with only some financial assistance from
Council.
It is recommended that the Manager Willow Bend Sports Centre, offer assistance if required, in
providing some resources and support in reviewing their fee structures to enable them to
become more financially sustainable.
Financial Implications
This is Page No.84 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Should Council wish to support this request, it is recommended that funds be obtained each
year from the Community Donations program, to avoid any additional costs on Councils
budgets.
This is Page No.85 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.6 INTEGRATED PLANNING AND REPORTING – PLANS FOR NON ASSET
BASED SERVICES – MEDICAL SERVICES, DEVELOPMENT
SERVICES/PRINCIPAL CERTIFYING AUTHORITY, REGULATORY SERVICES
KPA 1 Governance
Objective 1.4 To establish and maintain Councils strategic direction
Strategy 1.4.2 Implement the requirements of the Division of Local Government
Planning and Reporting Guidelines
ATTACHMENT (Page 47)
Summary
This report advises Council of the preparation of draft Non Asset Based Service Plans for
Lachlan Shire Council, for the functions of Medical Services, Development Services, and
Regulatory Services, and allows for tabling of the draft plans. Most of the other plans have
been previously presented to Council.
Recommendation
That Council notes the report on the draft Non Asset Based Service Plans for Lachlan
Shire Council, for the functions of Medical Services, Regulatory Services, and
Development Control/Principal Certifying Authority.
226/12 RESOLVED that Council notes the report on the draft Non Asset Based Service Plans for
Lachlan Shire Council, for the functions of Medical Services, Regulatory Services, and
Development Control/Principal Certifying Authority.
(Weale/Sanson)
Background
As part of the integrated planning and reporting process, a set of non asset based plans are
being produced. These are in addition to Council’s Asset Management plans that plan for how
Council will continue to deliver services from its assets. These are important as there are many
areas of Council that are not truly asset based, such as Youth and Medical Services. The
integrated planning and reporting process dictates that asset management plans and
assessments of non asset based services be prepared. The following areas of non asset based
services have been identified to prepare plans on –
Governance Willow Bend
Library Tourism
HACC Caravan Parks
Aged Services Business Industrial
Children’s services Event Management
This is Page No.86 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
Economic Development Job creation
Medical services Emergency services
Youth services Weeds Control
Regulatory Services
These often involve significant funding and therefore require consideration with respect to
Council’s long term financial plans. The first draft of these plans is considered to be little more
than a ‘snap shot’ of the current status of the service provided, and outlining the financial
implications, revenue sources if any, risks, threats and opportunities. Further development of
these plans in future revision as part of the I P & R process may see Council more closely
examine these operations to attempt to reduce financial implications.
The plans are included in the attachments section of this business paper.
This is Page No.87 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.2.7 LATE REPORT - LAKE CARGELLIGO LONG DAY CARE PROJECT –
PROPOSED TRANSFER OF RESERVE TRUSTEE FROM COUNCIL TO LAKE
CARGELLIGO PRESCHOOL
KPA 2 Children’s Services
Objective 2.7 To offer a variety of quality childcare services throughout the Shire
that encourages the growth and development of our children
Strategy Nil
Summary
This report recommends that Council apply to the Department of Primary Industries (DPI) for
the transfer of the trusteeship of the Crown Reserve that the Lake Cargelligo Preschool is built
on, from Council, to the Lake Cargelligo District Community Children’s Centre Association
Inc (LCDCCA).
Recommendation
i) That Council advise the Department of Primary Industries that it wishes to relinquish Trust Management of Crown Reserve 811862, Yelkin Street Lake Cargelligo to enable the Lake Cargelligo District Community Children’s Centre Association Inc to become the new Trust Manager;
ii) That Council approves of the use of the adjoining lot directly to the east, for a childcare centre, subject to a development application being approved; and that such land is used to construct a long day care centre that meets Australian Government requirements for a minimum of 20 years.
This is Page No.88 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
227/12 RESOLVED that Council:
Advise the Department of Primary Industries that it wishes to relinquish Trust
Management of Crown Reserve 89862, Yelkin Street Lake Cargelligo to enable the Lake
Cargelligo District Community Chidren’s Centre Association Inc to become the new Trust
Manager;
Approves the use of the adjoining lot directly to the east, for a childcare centre, subject to a
development application being approved; and that such land is used to construct a long day
care centre that meets Australian Government requirements for a minimum of 20 years.
(Harris/Phillips)
Background
Lachlan Shire Council is the trust manager of Crown Reserve 811862. The purpose is for
Preschool and the site contains the Lake Cargelligo Preschool Building. The LCDCCCA in
conjunction with Lower Lachlan Community Services (LLCS) has received funding from the
Federal Government to expand the current preschool services provided to include much needed
Long Day Care services. LCDCCCA are in the process of purchasing the property adjoining
the preschool to allow for demolition of the existing dilapidated dwelling and construction of
an additional building for day care. As the existing preschool sits on crown land and the
adjoining block is freehold, and the desire is to have an interconnected building, there are
several issues to be resolved to allow the construction to proceed.
Council staff have been working with LLCS (Linda Hague is the Project Manager),
LCDCCCA and DPI on resolving the issues and it is recommended that Council relinquish the
trust management of the preschool land to the LCDCCCA. Lodgement of the development
application for the necessary approvals will then occur for the project to proceed. There are
tight time constraints in regard to the funding for this project; hence the report is presented to
Council as a late urgent report for consideration.
The funding body requires a report to be submitted by 25 May 2012, with "written
confirmation that the Council has approved the site for use as a child care facility; and that
once completed there will be a lease or other suitable arrangement that guarantees operation of
a child care centre that meets Australian Government requirements for a minimum of 20
years".
This is Page No.89 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23 May, 2012 in the Council Chambers, Molong Street, Condobolin.
This is Page No.90 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held 23
May, 2012 in the Council Chambers, Molong Street, Condobolin.
7.3 TECHNICAL SERVICES
7.3.1 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 30TH
APRIL 2012
KPA 3 Technical – Water and Sewerage
Objective 3.5 To ensure urban communities have access to high quality and reliable water supplies and sewerage services
Strategy
Summary
Consumption levels for the Condobolin, Lake Cargelligo and Tottenham Town Water Supplies at
present are within the forecast allowable consumption requiring no action.
Recommendation
That Council note the report on town water supply consumption to 30th
April 2012.
228/12 RESOLVED that Council note the report on town water supply consumption to
30th
April 2012.
(Medcalf/Phillips)
Background
The month of April 2012 has seen minor rainfall and runoff received into the Lachlan Valley
catchment. Storage levels described below for Wyangala Dam and Lake Cargelligo Storage are
current as of 14th
May 2012.
Wyangala Dam storage is currently holding 94.0%, a volume of 1,145,020 ML. This is a decrease
in storage level of 0.9% since the last reporting period. State Water have set releases from
Wyangala Dam at 110 ML per day to supply water consumers downstream of the dam.
Lake Cargelligo Storage is holding 120.4%, a volume of 42,704 ML. This is a storage decrease of
44.8% since the last reporting period.
The recorded consumption for Council’s town water supplies ending 30th April 2012 is as follows;
Surface Water Extraction
Town Water Supply
Scheme Month Consumption
Percentage of
Allocation
Condobolin Jul 2011 49.095 ML 3.27%
Aug 2011 55.713 ML 3.71%
Sep 2011 53.881 ML 3.59%
Oct 2011 53.436 ML 3.56%
Nov 2011 68.613 ML 4.57%
Dec 2011 71.842 ML 4.79%
Jan 2012 86.299 ML 5.75%
Feb 2012 49.944 ML 3.33%
Mar 2012 56.472 ML 3.76%
Apr 2012 62.896 ML 4.19%
May 2012 ML
This is Page No.91 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Jun 2012 ML
Totals 608.191 ML 40.55%
Lake Cargelligo Jul 2011 31.580 ML 4.52%
Aug 2011 27.980 ML 4.00%
Sep 2011 42.120 ML 6.03%
Oct 2011 49.340 ML 7.06%
Nov 2011 45.820 ML 6.56%
Dec 2011 55.910 ML 8.00%
Jan 2012 77.980 ML 11.11%
Feb 2012 46.630 ML 6.67%
Mar 2012 41.260 ML 5.90%
Apr 2012 41.490 ML 5.94%
May 2012 ML
Jun 2012 ML
Totals 460.110 ML 65.82%
Tottenham Jul 2011 3.974 ML
Township Aug 2011 4.590 ML
Sep 2011 5.781 ML
Oct 2011 6.011 ML
Nov 2011 5.853 ML
Dec 2011 5.907 ML
Leg O Mutton WTP 0.890 ML
Jan 2012 8.370 ML
Leg O mutton WTP 0.951 ML
Feb 2012 6.238 ML
Leg O Mutton WTP 0.201 ML
Mar 2012 7.014 ML
Leg O Mutton WTP 0.582 ML
Apr 2012 4.944 ML
May 2012 ML
Jun 2012 ML
Totals 61.306 ML
Ground Water Extraction
Town Water Supply
Scheme Month Consumption
Percentage of
Allocation
Condobolin Jul 2011 13.564 ML 1.70%
Aug 2011 3.729 ML 0.47%
Sep 2011 23.779 ML 2.97%
Oct 2011 18.012 ML 2.25%
Nov 2011 5.250 ML 0.66%
Dec 2011 0.00 ML 0.00%
Jan 2012 12.745 ML 1.59%
Feb 2012 19.805 ML 2.48%
Mar 2012 4.234 ML 0.53%
This is Page No.92 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Apr 2012 0.00 ML 0.00%
May 2012 ML
Jun 2012 ML
Totals 101.508 ML 12.69%
Condobolin township water consumption is within the allowable allocation. A total of 1506
properties are connected to this scheme equating to a monthly usage of 41.76 kL per connected
property. Condobolin has consumed 40.55% of the available surface water allocation to 30th April
2012 for the 2011/2012 water year, the forecast allowable total consumption for this period is
89.5%. Compared to the previous water year, surface water consumption is approximately 4.41%
lower for the period, 608.191 ML (2011/2012) compared to 636.223 ML (2010/2011).
Lake Cargelligo scheme consumption is within the allowable allocation. A total of 810 properties
are connected to the scheme equating to a monthly usage of 51.22 kL per connected property.
Lake Cargelligo water supply scheme has consumed 65.82% of the available surface water
allocation to 30th
April 2012 for the 2011/2012 water year, the forecast allowable total
consumption for this period is 89.5%. Compared to the previous water year, surface water
consumption is approximately 28.61% higher for the period, 460.110 ML (2011/2012) compared
to 357.760 ML (2010/2011).
Tottenham village water consumption is within acceptable limits. A total of 253 properties are
connected to this scheme equating to a monthly usage of 19.54 kL per connected property. The
Leg O Mutton Water Filtration Plant at Tottenham is presently supplementing the Tottenham town
water supply when required.
Financial Implications
Income from water sales are reviewed each quarter of the year.
This is Page No.93 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.3.2 ROADS WORKS PROGRAM
KPA 3 Technical Services - Project Management
Objective 3.4 To complete projects within set timelines and on budget whilst
achieving quality results.
Strategy 3.4.1 Develop and Implement project plans and works programs
covering all major projects with staged milestones that address
Council’s identified priorities and can be appropriately reported on.
Summary
This report outlines the Works Program for roads and advises Council of progress made with
works to date.
Recommendation
That Council notes the information for the Roads Budget to 17 May 2012.
229/12 RESOLVED that Council notes the information for the Roads Budget to 17 May
2012.
(Harris/Shields)
Background
Works Program Status Summary table as at 15th May 2012, incorporating previous adjustments
and actual expenditures only (i.e. excluding committed costings):
GL or
Work
order No.
Description Source of
funds
Budget YTD
Exp $
Comment
FLOOD DAMAGE REPAIRS:
3345.0540
Dec 09 Flood Damage
Local Roads
RMS 313,295 359,304 COMPLETED
Move extra exp to maintenance
3346.540
W/O 1158
- 1279
Dec 10 Flood Damage
Local Roads
RMS Revised to
1,885,000
Less paid
in 2010/11
-68,000
1,817,000
1,355,234 Various roads north & south.
Small change in scope due to
overlap with March 2012
floods.
Major works on SR11
Moiravale Road commenced.
W1266 Dec 10 Flood Damage
Regional Roads
RMS 10,820 0 MR7521. Patch & reseal.
RMS already paid LSC in
2010/11.
3347.540
W/O 1222
Mar 11 Flood Damage
Local Roads
RMS 2,784,968
Exact
1,068,697 Various roads, south only.
Steady progress so far with a
This is Page No.94 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
- 1324 variation
to be
confirmed
full program elsewhere.
Discussed with RMS & will
request extension for approx
$1.8M. Scope reduced slightly
due to overlap with March
2012 floods.
1286 Mar 11 Flood Damage
Regional Roads
RMS 121,952
-21,952
100,000
96,264 MR57S shoulders graded.
Transfer from maintenance GL
3340.0540. Reduced with
balance incorporated in March
2012 flood damage. RMS has
paid $100,000. Do minor work
to make up difference.
GL 03348 Nov 2011 Flood
Damage local roads
RMS 0 43,629 Emergency works. Causeway
damage. RMS folding this into
March 2012 flood damage
claim as same causeways
further destroyed.
GL 03331 Mar 2012 Flood
damage urban roads
and buildings
RMS for
roads &
PWD for
buildings
protection
0 78,909
-20,000
58,909
Emergency works so far.
Damage assessments for claim
underway.
Agreed split. Move $20,000 to
roads. Balance for buildings
repairs/protection works incl.
temp levees is unfunded - seek
other grants via PWD.
GL 03341 Mar 2012 Flood
Damage Regional
Roads
RMS 300,000 183,896 Emergency works so far.
Damage assessments for claim
underway.
RMS paying $300,000 in
2011/12 for emergency works
and some repairs. Balance in
2012/13 when claim finalised -
(TBA, possibly another $200K
or $300K)).
GL 03349 Mar 2012 Flood
Damage Local Roads
RMS 280,000 183,896 Emergency works so far.
Damage assessments for claim
underway.
RMS paying $280,000 in
2011/12 for emergency works,
some repairs and $20K as
roads share of Urban item.
Balance in 2012/13 when
claim finalised (TBA, possibly
another $2.7M).
STATE ROADS MAINTENANCE:
3370 Henry Parkes Way - RMC 44,419 3,382 RTA reimburses actual
This is Page No.95 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
MR61E Routine
Maintenance
RMCC expenses.
7370 Henry Parkes Way -
MR61E Work Orders
RMC
RMCC
- - RTA reimburses expenses on
agreed projects. Heavy
patching Parkes Road
shoulders.
LOCAL ROADS MAINTENANCE:
3330.0540 Town Roads
Maintenance
FAG 180,000 132,424 Expenditure is low so far while
focused on flood damage and
shortage of staff for
Condobolin.
April 2012 reallocated
$100,000 to capital works.
3360.0540 Unsealed Rural Roads
Maintenance
FAG 1,090,000 950,214 Exp is low so far while focused
on flood damage.
April 2012 Mtg - reallocated
$440,000 to capital works.
3350.0540 Sealed Rural Roads
Maintenance
FAG 130,000 130,206 Expenditure is on course.
Total Local Roads
Maintenance
FAG 1,400,000 1,212,844
COUNCIL SUBDIVISION PROJECTS (CAPITAL):
(Note $1.3M carried forward to 2011/12 to complete the 4 subdivisions.
See separate report for update on estimated costs)
W791 Lake Cargelligo
Industrial Estate, West
Street
174,000 38,488 Road construction will start in
May.
W789 Condobolin Residential
Estate Stewart Place
330,000 259,379 Site is presented for sale.
W792 Condobolin Industrial
Estate, Boona Road
235,000 113,383 Sealing completed. Quotes
obtained for electricity
construction.
W790 Lake Cargelligo
Residential Estate,
Yelkin/Walker Streets
293,000 30,835 Design underway.
Total 1,032,000 442,085
LOCAL ROADS CAPITAL RENEWALS (non R2R):
(moved from maintenance Feb 2012)
W1127 Unsealed roads FAG 166,000 Allocated up to $243,000 on
SR230 subject to gravel
This is Page No.96 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Resheets Extra FAG 77,122
243,122
223
availability, balance on other
local roads resheeting where
gravel is available at April
2012 meeting.
Brooks Lane
construction
FAG 100,000 0 Allocated April 2012
SR11 Moira Vale Road FAG 210,000 0 Allocated April 2012
SR230 construction FAG 200,000 0 Allocated April 2012.
Condobolin end.
Various
GL 07350
Rural Roads Reseals FAG 200,000 223 Scheduled.
Rural Local Roads
Renewals Total
443,122 446
ROADS TO RECOVERY (LOCAL ROADS CAPITAL):
W858
Lansdale Road - SR 5
Bulbodney Creek
Crossing
R2R 30,000 40,665 Scope increased to meet
community concerns. 2010/11
fully expended. Adjusted other
projects to offset.
Note $153,671 exp in 2010/11
Total $194,336 on R2R return.
W1104 SR11 Moira Vale Road
patch resheet
R2R 117,000 0 Commencing May, delayed by
emergency works from recent
flooding.
W1105 SR11 Moira Vale Rd
reconstruct 3km.
R2R 206,000 0 Adds to Dec 2010 Flood
Damage $215,606 to widen.
Commenced in May.
W1106 SR11 Moira Vale Rd
Tiger camp Creek
causeway
R2R 12,000 0 Start in April.
W1107 SR11 Moira Vale Rd
Chinamen’s Creek
causeway
R2R 35,000 0 Start in April
W1108
SR10 Meadowview
Road resheet 2km
R2R 50,000 32,344 COMPLETED
W1109 SR11 Moira Vale Rd
resheet shoulders
R2R 36,000 0 Deferred to 2012/13
W1110 SR5 Lansdale Road
resheet shoulders
R2R 56,000 0 Deferred to 2012/13
This is Page No.97 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
W1111 SR3 Tabratong
Crossing Road resheet
shoulders
R2R 32,000 0 Deferred to 2012/13
W1112 SR1169 Bobadah Road
resheet shoulders
R2R 40,000 0 Deferred to 2012/13
W1113 SR10 Meadowview
Road resheet shoulders
R2R 40,000 0 Deferred to 2012/13
W1114 SR185 Yelkin Road
resheet shoulders
R2R 72,000 0 Deferred to 2012/13
W861
W1103
SR230 Lachlan Valley
Way – seal
R2R
200,000
180,345
Sealed. Trim shoulders soon.
W1115 Cargelligo St
Tullibigeal seal 185m
R2R 15,000 5,114 Deferred from 2010/11.
Aim to do with MR231 work.
W1126 Condobolin Tip access
road - seal
R2R 120,000 0 Deferred to 2012/13
W1116 SR103 Lake Cowal
road reseal 11.5-
13.6km
R2R 25,000 24,779 COMPLETED
W1117 SR37 Yambora Road
reseal 7.7km
R2R 104,000 80,174 COMPLETED
W857?
W1118
SR230 Lachlan Valley
Way - reseal 2km
R2R 45,000 33,783 COMPLETED
W1119 Merilba St Tottenham -
Belar St to Meryula St
reseal
R2R 20,000 0 Deferred from 2010/11.
Current reseal program.
W1120 Officers Pde - south
from Scott St reseal
1km
R2R 26,000 11,824 COMPLETED
W1121 SR347 Gum bend Road
reseal 0-1.0km
R2R 32,000 25,822 COMPLETED
W1122 Lake St Lake
Cargelligo – Conapaira
St to Foster St reseal
R2R 15,000 0 Deferred from 2010/11.
Current reseal program.
W1123 Conapaira St Lake -
Cargelligo Prior St to
Bogan St reseal
R2R 15,000 0 Deferred from 2010/11.
Current reseal program.
W847
W1124
SR10 Meadowview
Road - causeway/culv
R2R 85,000 1,975 Deferred from 2010/11 &
increased from $55K.
Causeways completed.
Culverts remaining to do.
This is Page No.98 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
W1202
W1125
W856
SR 1347 Albert Road –
approx 3km resheet
between MR61N &
SR11.
R2R 81,191 20,369
74,006
94,375
Deferred from 2010/11 &
increased from $50K.
COMPLETED
(Transferred $74,006 from
resheets W1127 and adds to
$4,837 exp in 2010/11, R2R
project total exp is $78,843)
W1101 SR25 Kerriwah Road
causeways & culverts
R2R 36,000 0 Causeways & culverts planned.
W1102 SR23 Jumble Plains
Road causeways &
culverts
R2R 17,000 0 Possibly start in May/June
W1080
SR1347 Albert Rd
causeways from
2010/11
R2R 0 4,024 COMPLETED
(Transferred from resheets
W1127 - exp in early 2011/12
adds to 2010/11 project
$34,892. R2R project total
$38,916.)
Total R2R 1,562,191 535,224 Nominal annual portion of
program is $1,550,191. Adjust
later for actual expenditures &
any program variations.
Significant exp. Mar-May.
This is Page No.99 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
REGIONAL ROADS CAPITAL:
W869
W1327
MR231 Wyalong Road
widening
State Black
Spot
Program
Block Grant
Block Grant
350,000
+159,000
+90,000
599,000
66,074
44,350
110,424
Black Spot project – widening
west from Tullibigeal Rd and
near SR147. Underway. Scope
adjustment – see notes below.
Widening
W1129
Culverts
W1388
MR231 Wyalong Road
- Reconstruct &
widening, Weja -
Tullibigeal
RMS Block
REPAIR
500,000
400,000
900,000
354,578
3,415
217,714
Underway now in conjunction
with Black Spot project.
Centre 3.6m is in good
condition although has not
been resealed. Reconstructing
and widening edge strips and
then seal full width to
minimise joint problems.
Adjusted location slightly
westward to fit segments
between SR164 Tullibigeal Rd
and SR160 Bygalore Rd &
culverts west of SR164 to
bypass SR1029.
W863
MR57N Fifield Road :
Seal 26.1-30.1km
2010/11 REPAIR
finish 2011/12
Block Grant
Revote.
2011/12
449,566
170,000
+123,447
293,447
743,013
449,566
293,447
Project TOTAL after 1/7/11
Revote 2010/11 expenditure.
211/12 exp COMPLETED
W1095
MR57N Fifield Road :
Final gravel course
& seal, north of
Fifield
RMS Block
Grant
430,000
+111,924
541,924
546,115
Nth of Fifield - COMPLETED
MR57N Fifield Road :
Acquire land at
SR67 corner (for
construction at
38.9-39.9km)
RMS Block
Grant
0 14,280 Acquire lands for road
widenings in last 2 seal gaps
south of Fifield. Construct
when funded in a future year.
Any expenditure will require
adjustment of Block Grant
projects.
MR57N Fifield Road :
Acquire land at
SR69 & SR71 for
construction
RMS Block
Grant
0 0 Acquisition delayed by other
work. Any expenditure will
require adjustment of Block
Grant projects.
W864
W866
W1130
MR57N Fifield Road :
Extra protection at culvert in 2009/10
project
RMS Block
Grant
0 8,510
13,542
26
22,078
Adjust within Block Grant
projects when other costs are
known.
W1131 MR7513 Lake RMS Supp 231,000 Shoulder resheet part done
This is Page No.100 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Cargelligo Rd shoulder
resheet
Grant
-123,447
107,553
0
near Tullibigeal Rd, $17,510
charged to maint in 2011/12.
Reallocate to MR57N.
Balance for MR7513 shoulders
W1132
The Bogan Way
MR57N shoulder
resheet, Tottenham -
Tullamore
RMS Block
Grant
213,000
-111,924
101,076
101,076
Found enough gravel to grade
back up onto shoulders.
Reallocate balance to MR57N.
COMPLETED.
3340.0540
W177.142
Regional Road Reseals RMS Block
Grant
350,000
-90,000
-70,000
190,000
189,907
MR7513 – 11km resealed in
Sept. Balance of reseals
deferred.
Reallocated April 2012
COMPLETED.
W1326
(MR57N)
Regional Road
Resheets
RMS Block
Grant
159,000
-159,000
0
0
Reduced. Part was reallocated
to match REPAIR grant. Now
mainly MR57N - requires
more work due to increased
traffic.
Defer work until early 2012/13
& reallocate to MR231 Black
Spot top up.
Total regional roads
capital renewals and
improvements
2011/12
2010/11 C/F
2,733,000
449,566
3,182,566
1,495,041
449,566
1,944,607
This is Page No.101 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
REGIONAL ROADS MAINTENANCE:
3340.0540
General Maintenance RMS Block
Grant
500,000 429,373
Includes
10,256 on
MR347
Include some culvert repairs on
MR7513.
After allow for journal of
$100,000 for March 2011 flood
damage repairs on MR57S and
$189,907 to reseals for
MR7513 reseal.
3340.0540
W168
MR347 Dandaloo Road
pavement
reconstruction
RMS Block
Grant
50,000
+70,000
120,000
56,955
COMPLETED.
3320.0547 Traffic Facilities RMS Traffic
facilities
155,000 26,231 For both regional & local
roads. Exp low so far.
Total RMS funded
Maintenance
775,000 512,559
Total RMS 3,508,000
Note that several recently completed projects are showing low expenditures until all invoices are
received and processed.
The budget amounts shown in the table above reflect the current state including previously noted
variations.
Preliminary discussion with Roads and Maritime Services on flood damage claims has resulted in
some small reductions in the old December 2010 and March 2011 programs where new damage
overlaps on unrepaired roads. Preliminary indications are of around $0.6M for regional roads and
$3M for local roads. These figures will be adjusted once the more detailed claims are submitted
and assessed. They include emergency/temporary repairs from the March 2012 floods. They also
include emergency repairs from the November 2011 storm which is being folded into the March
2012 event to simplify administration. The causeways that were going to be included in the
November claim were further destroyed in March 2012. The agreed amounts for December 2010
and March 2011 are amended in the table to reflect the RMS revised schedule of works.
Council’s operational staff members are still playing catch up after the recent flooding, with some
roads only having temporary repairs to enable them to be used until full repairs can be effected.
This reactive maintenance is competing for resources with the ongoing flood damage works and
programmed renewals and upgrades.
Several roads are still damaged and rough, but trafficable with care. Emergency repairs have
enabled some more roads to be re-opened with caution. Re-opening SR347 Gum Bend Road has
been occurred. The pump is being repaired and is expected to be working in mid June to raise the
lake water level.
The REPAIR and Black Spot projects on MR231 Wyalong Road are progressing well. Most of the
REPAIR segment widening has been sealed, and a couple of wet spots are being prepared for
when the contractor passes through in June. Some of the Black Spot Grant funded part west of
This is Page No.102 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Tullibigeal has been widened and sealed, with work progressing to get the contractor back in a
few weeks.
Reseals have been progressing in recent weeks, with more to go shortly.
Heavy patching has been completed on MR347 Dandaloo Road and SR3 Tabratong Crossing
Road.
Maintenance has continued roughly on the scheduled program and within budget, while working
around the need to resource the flood damage repairs program. Occasional requests to fix local
roads can be accommodated if appropriate to the road classification – if the hazards cannot wait
for the programmed visit and if not too numerous.
Financial Implications
As noted above.
This is Page No.103 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.3.3 LIGHT FLEET QUOTATIONS
KPA 3 Technical Services
Objective 3.6 To ensure that the shire transport system continues to meet the needs
of the residents and the travelling public
Strategy 3.6.2 To enhance productivity and complete projects within set timelines
and allocated budgets
Summary
Quotations were called for the supply and disposal of light vehicles. Recommendations are made
for the vehicles considered to offer the best value for Council.
Dealers have indicated some vehicle deliveries may still be delayed or not able to supply due to
suppliers of plastic components that are manufactured outside of the main company are still
recovering from the major floods that had destroyed manufacturer’s facilities.
The General Manager under delegation can deal with a reasonable request by a dealer to alter the
trade in allowance for a disproportionate change of condition or addition of kilometres since first
valuation, or to arrange an alternate supply if necessary.
Councillor Manwaring left the meeting the time being 11.06am and the Deputy Mayor,
Councillor Medcalf took the Chair.
Recommendation
That Council undertakes the following actions subject to availability (all figures include
GST):
1) Purchase one Toyota Hilux SR 2wd single cab with tipping tray from Bathurst
Toyota for $30,818.75 and trade plant no. 1502 for $17,500.00 with change over of
$13,318.75.
2) Purchase one Toyota Prado GLX from Parkes Toyota for $58,120.98 and trade in
plant no. 1536 for $24,600, with changeover of $33,520.98.
3) Purchase one Toyota Prado GX 4wd wagon from Dubbo City Toyota $52,919.77 and
trade in plant no. 1550 for $42,200.00 with change over of $10,719.77.
4) Purchase one dual cab Colorado LX from Canobolas Holden for $42,230.29 and
trade in plant no. 1560 for $26,000, for a change over of $16,230.29.
5) Purchase one Toyota Kluger KX-R 5 seat wagon from Dubbo City Toyota for
$38,997.87 and trade plant no. 1562 for $24,200 with change over of $14,797.87.
6) Purchase one Toyota Prado GX 3.0L turbo diesel 5 seat wagon from Parkes Toyota
for $52,385.87 and trade in plant no. 1564 for $41,000.00 with changeover of
$11,385.87.
7) Purchase one Toyota Prado GXL turbo diesel 7 seat wagon from Parkes Toyota for
$58,640.98 and trade in plant no. 1565 for $50,000 trade in, for a changeover of
$8,640.98.
This is Page No.104 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
8) Purchase Toyota Kluger KX-R 5 seat wagon from Dubbo City Toyota for $38,997.87
and trade in plant no. 1569 for $25,150 with changeover of $13,847.87.
9) Purchase one Hilux SR5 4wd dual cab from Dubbo City Toyota for $48,684.70 and
trade in plant no. 1573 for $39,200, with a change over of $9,484.70.
10) Purchase one Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon from Parkes
Toyota for $54,264.69 and trade in plant no. 1580 for $42,000.00 with changeover of
$12,264.69.
300/12 RESOLVED that Council undertakes the following actions subject to availability (all
figures include GST):
1) Purchase one Toyota Hilux SR 2wd single cab with tipping tray from
Bathurst Toyota for $30,818.75 and trade plant no. 1502 for $17,500.00
with change over of $13,318.75.
2) Purchase one Toyota Prado GLX from Parkes Toyota for $58,120.98 and trade in
plant no. 1536 for $24,600, with changeover of $33,520.98.
3) Purchase one Toyota Prado GX 4wd wagon from Dubbo City Toyota $52,919.77
and trade in plant no. 1550 for $42,200.00 with change over of $10,719.77.
4) Purchase one Ranger from RJ Sealey for $41,944.10, plant no. 1560 be sold to
Gamers Auctions for $25,000.
5) Purchase one Ford Territory 5 seat wagon from JR Sealey for $43,597.36 and plant
no. 1562 be sold to Gamers Auctions for $28,000.
6) Purchase one Toyota Prado GX 3.0L turbo diesel 5 seat wagon from Parkes Toyota
for $52,385.87 and trade in plant no. 1564 for $41,000.00 with changeover of
$11,385.87.
7) Purchase one Toyota Prado GXL turbo diesel 7 seat wagon from Parkes Toyota for
$58,640.98 and trade in plant no. 1565 for $50,000 trade in, for a changeover of
$8,640.98.
8) Purchase Ford Territory from JR Sealey for $43,597.36 and sell plant no. 1569 to
Gamers Auctions for $29,000.
9) Purchase one Hilux SR5 4wd dual cab from Dubbo City Toyota for $48,684.70 and
trade in plant no. 1573 for $39,200, with a change over of $9,484.70.
10) Purchase one Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon from Parkes
Toyota for $54,264.69 and trade in plant no. 1580 for $42,000.00 with changeover
of $12,264.69.
(Harris/Phillips)
This is Page No.105 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Background
Council budgets for regular changing over of the light fleet and accordingly, quotations were
sought for the following batch of vehicles. The quotations closed on Friday 27th
April 2012, with
approximately 50 quotations to supply new vehicles and 2 private bidders to purchase vehicles.
Generally it is aimed to purchase locally if a suitable vehicle is lowest or near lowest changeover
price, and if it is not likely to incur significant cost penalties in operation or on subsequent
changeovers.
Where a vehicle is used by various people or driven for short periods, price and changeover cost
are the major factors.
As the council changes vehicles over frequently, trade in returns over the long term are a
significant cost factor and can make it worthwhile purchasing a more expensive model that holds
better value. This is a different market dynamic to those private buyers who keep the vehicles
longer or have personal brand preferences. For Council, any apparent market segment brand or
model dominance only lasts until a better value alternative emerges. For example, some vehicles
are consistently trading in better than indicated by the “Red Book” price guide – in this region.
Financial Implications
Following is a summary of considerations involved in assessing the tenders to achieve the best
value for Council. This is based on best change over value or combination of trading or selling
vehicles without trade, as well as considering compliance with the specification for the duties
involved.
Several dealers have previously and emphatically explained that they do not include a “no trade
in” option as there is no financial advantage to them. Checking with the other dealers offering
trade ins this time elicited the same response. Accordingly, where there is no “no trade in” offer
shown in the quote, this is taken as being deliberate to save ringing various dealers again for the
same response.
Two dealers have made “no trade in” offers as their only option, i.e. they have not included any
trade in offer at all.
When pressed, some of the dealers would reluctantly agree to a “no trade in” option if council
orders several other vehicles from them, with trade ins.
Most vehicles have straight forward situations based on the lowest changeover cost. Some are
more complex and therefore warrant more details.
1. Plant no. 1502 Ford Ranger XL 2wd Single cab, t/diesel with steel tipping tray returned
65% of purchase price. A Toyota Hilux SR model from Bathurst Toyota at $30,818.75 and
$17,500 trade in, has the lowest changeover price of $13,318.75.
2. Plant no. 1536 Toyota Aurion Presara sedan 50.7% return of purchase price is very poor. A
more popular vehicle with better resale potential in our market area, such as Prado GXL
(presently over 90% return), could be purchased to lessen future cost to Council.
Continuing that example on present figures, the Prado GXL would entail a one off increase
in changeover of $16,073.60 now, but improve future trade ins by around $25,000 each
time over an Aurion Presara. Recommendation is to purchase a Toyota Prado GXL for
$58,120.98 from Parkes Toyota with changeover of $33,520.98.
This is Page No.106 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
3. Plant no.1550 Toyota Prado GX 5 seat wagon returned 89.2% of purchase price. A Holden
Captiva would cost less and result in a cash back amount of $8,554.05. However, the lighter
vehicle with smaller 2.2L motor and less towing capacity is less suited to a work gang
towing trailers and carrying heavy equipment on rough roads. Further, Captivas are not as
popular as Prados in our market area, so resale values would likely be lower, at around the
national figures in the Red Book. Recommend a Toyota Prado GX 5 seat turbo diesel
wagon from Dubbo City Toyota for $52,919.77 with $42,200 trade in for a changeover of
$10,719.77.
4. Plant no. 1560 Ford Ranger XL dual cab with steel tray returned 83% on purchase price.
Only 2 offers initially complied with the dual cab specification.
One option is to buy a Ford Ranger XL 4wd 3.0l turbo diesel dual cab for $41,944.10 and
sell to Gamers Auctions for $25,000.00 with change over $16,944.10. The Ford dealer did
not offer a trade in price. This would involve a delay between sale of the old vehicle and the
arrival of its replacement.
The other option is to buy a Hilux SR 4wd dual cab for $44,240.47 and trade in at $25,100
for a change over of $19,140.47.
Clarifying with Canobolas Holden who quoted an extra cab Colorado LX, their revised
price of $42,230.29 for a dual cab is consistent with their other offers. Their trade in is
$26,000 for a change over of $16,230.29.
The Hilux would probably have a better resale value in future, but having no recent Hilux
SR dual cab 4x4 changeovers to compare, it is difficult to quantify. Similarly, it has been a
while since council moved away from the Colorado range as having poorer resale values
than equivalent Hilux’s, so there is no recent history for direct comparison. However, the
Colorado and Ranger resales had tended to be similar. The Ranger pricing is close enough
to the lowest to consider as a local preference, but the most straight forward option with
lowest changeover in this case is to trade in for a Colorado, which is recommended.
5. Plant no 1562 Toyota Kluger KX-R 5 seat wagon would return 76.8% of purchase price.
Best change over is Captiva SX-7 2wd 2.2 T/Diesel for $34,579.25 with changeover of
$8,079.25. There was no offer made for sale without trade in so this option cannot be
combined with Gamers Auction offer of $28,000. Resale potential for a Captiva is not yet
tested.
The best option for a Toyota Kluger KX-R 5 seat wagon is from Dubbo City Toyota for
$38,997.87 with trade in of $24,200 and a net change over of $14,797.87.
JR Sealey quoted $43,597.36 on a diesel Ford Territory TX RWD without a trade in. This
is the most expensive purchase option, but when combined with Gamers Auction price of
$28,000, the net result of $15,597.36 is similar to the Kluger option. Resale potential for a
diesel Territory is not yet tested. Delivery would be 3 weeks.
Western Plains auto quoted $39,206.20 on a Mitsubishi Challenger 4x2 with 2.2L motor.
When combined with Gamers Auction, the changeover would be $11,206.20. This would
be the cheapest option now, but resale potential is not expected to be very good as this
model is not very common.
A sale to Gamers would necessitate a gap until the replacement vehicle arrives.
The Kluger option is known to council and has the least unknowns – recommended.
This is Page No.107 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
6. Plant no.1564 Toyota Prado GX turbo diesel 5 seat wagon returned 85.2% of purchase
price. The only offers received were for a Toyota Prado GX 3.0L turbo diesel 5 seat wagon
and the best option is from Parkes Toyota for $52,385.87 and trade in for $41,000.00 with
change over of $11,385.87.
7. Plant no. 1565 Toyota Prado GXL turbo diesel auto 7 seat wagon would return 96.4% of
purchase price. The best offer for a Toyota Prado GXL turbo diesel 7 seat wagon is from
Parkes Toyota for $58,640.98 with $50,000 trade in for a changeover of $8,640.98.
The offer of $51,812.59 from JR Sealey for a Territory TX is non-compliant with the
specification.
The best private sale is to Mr. Des Manwaring for $52,150.00 with changeover of
$6,490.98. If combined with the “no trade in” offer of $56,939.98 for a Mitsubishi Pajero
GLS from Western Plains Automotive, the net change over would be $4,789.98. Although
not having any recent history with Pajero, it would be unlikely to have a resale potential
near that of the Prado GXL which is recommended.
8. Plant no1569 Toyota Kluger KX-R 5 seat wagon would return 75.9% of purchase price
with the Dubbo City Toyota option (87.8% if the Gamers Auction option could be used).
Best change over is Captiva SX-7 2wd 2.2 T/Diesel for $34,579.25 and $27,500 trade in,
with changeover of $7,079.25. There was no “no trade in” offer. Resale potential for a
Captiva is not yet tested.
The best option for a Toyota Kluger KX-R 5 seat wagon is from Dubbo City Toyota for
$38,997.87 with trade in of $25,150 and a net change over of $13,847.87.
JR Sealey quoted $43,597.36 on a diesel Ford Territory TX RWD without a trade in. This
is the most expensive purchase option, but when combined with Gamers Auction price of
$29,000, the net result of $14,597.36 is similar to the Kluger option. Resale potential for a
diesel Territory is not yet tested. Delivery would be 3 weeks.
Western Plains Auto quoted $39,206.20 on a Mitsubishi Challenger 4x2 with 2.2L motor.
When combined with Gamers Auction, the changeover would be $10,206.20. This would
be the cheapest option now, but resale potential is not expected to be very good as this
model is not very common.
A sale to Gamers would necessitate a gap until the replacement vehicle arrives.
The Kluger option is known to council and has the least unknowns – recommended.
9. Plant no. 1573 Toyota Hilux SR5, 4wd, turbo diesel dual cab would return 88.1% of
purchase price.
JR Sealey offers a Ford Ranger XLT 4wd 3.0L turbo diesel dual cab for $47,582.23
without trade in. If combined with Gamers Auctions price of $39,500, the net changeover
would be 8,082.23. This would involve a delay between sale of the old vehicle and the
arrival of its replacement.
Hilux SR5 4wd dual cab pricing is very competitive, with Dubbo City Toyota the best at
$48,684.70 and $39,200 trade in, for a change over of $9,484.70.
This is Page No.108 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Gamers Auctions price at $39,500.00 is only marginally better than the trade in from
Dubbo City Toyota, so there is no point in pushing for their non-preferred and not offered
“no trade in” option.
Canobolas Holden quoted $42,230.29 for a dual cab Colorado. With $38,000 trade in, the
changeover would be $6,285.96.
Western Plains Automotive quoted $44,507.20 on a Mitsubishi Triton GLXR 4x4 with no
trade in. If combined with Gamers Auction price of $39,500, the changeover would be
$5,007.20. With a delivery period of 1 – 2 weeks, the replacement delay is minimal.
Like the comment on the Colorado earlier, the Triton option would also involve the most
risk on potential resale values in the absence of recent experience with these models. It is
expected that they would not bring as much as a Hilux, but it is difficult to estimate by how
much.
The Ranger historically was in the same resale value bracket as the Colorado and its Rodeo
forerunner. The Hilux SR5 would probably have the best resale potential in future and
going to Ranger now would increase a future change to Hilux. The operator has suggested
preference for a Hilux, which is recommended.
10. Plant no. 1580 Toyota Prado GX 4wd turbo diesel 5 seat wagon returned 86.9% of
purchase price.
The three offers of a Toyota Prado GX 4wd turbo diesel – auto 5 seat wagon are very
competitive, but the best by a small margin is from Parkes Toyota for $54,264.69 and trade
in of $42,000.00 with changeover of $12,264.69.
JR Sealey offers $49,521.29 for a Ford Territory TX AWD without trade in. With Gamers
Auction price of $42,000, the changeover would be $7,521.29. Delivery time has not been
provided, but there would be some delay in replacement.
Western Plains Automotive offers $54,962.11 for a Mitsubishi Pajero GLX without trade
in. With Gamers Auction price of $42,000, the changeover would be $12,962.11.
This vehicle spends a substantial portion of its time on unsealed roads, including
inspections in poor conditions. The heavy duty capability, higher ground clearance and
much better resale potential favour the Prado over the lighter alternatives and so is
recommended.
This is Page No.109 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Table - summary of change over costs including GST. Replacements are similar unless noted.
1502 1536 1550 1560 1562 1564 1565 1569 1573 1580 Lake P&G Director
Corporate
Services
Works
gang
Works
gang
Tourism
Officer
Works
gang
Director of
Enviro
Services
Tourism
Officer
Condo
town
Overseer
Works
Manager
Old vehicle Ford
Ranger
XL 2X4
T/D tipper
Toyota
Aurion
Sedan
Toyota
Prado
GX 4X4
T/D
wagon
Ford
Ranger
XL
4X4 d/cab
Toyota
Kluger
KR-X
Wagon
Toyota
Prado GX
4X4 T/D
wagon
Toyota
Prado
GXL 4X4
T/D
wagon
Toyota
Kluger
KR-X
Wagon
Toyota
Hilux SR5
T/D 4x4
Dual cab
Toyota
Prado GX
4X4 T/D
wagon
Dubbo City
Toyota
Hilux 2wd
Workmate
3.0l T/Dl
tip tray.
Non
compliant.
29,759.42
15,500.00
14,259.42
Aurion
Presara
sedan
3.5 petrol
42,029.47
19,250.00
22,779.47
Prado
GX 4wd
3.0L
T/Diesel 5
seat
wagon
52,919.77
42,200.00
10,719.77
Hilux SR
4wd 3.0l
T/Diesel
steel tray
44,240.47
25,100.00
19,140.47
Kluger
KX-R
3.5 petrol
auto 5
seat
wagon
38,997.87
24,200.00
14,797.87
Prado GX
4wd 3.0L
T/Diesel 5
seat wagon
52,919.77
42,000.00
10,719.77
Prado GXL
4wd 3.0L
T/Diesel –
auto 7 seat
wagon
59,967.50
50,150.00
9,817.50
Kluger
KX-R
3.5 petrol
auto 5 seat
wagon
38,997.87
25,150.00
13,847.87
Hilux SR5
4wd 3.0L
T/diesel
dual cab
48,684.70
39,200.00
9,484.70
Prado GX
4wd 3.0L
T/Diesel 5
seat wagon
54,855.22
42,200.00
12,655.22
Dubbo City
Toyota
Hilux SR
3.0l
T/Diesel
tipping
tray
30,974.71
15,500.00
15,474.71
Prado
GXL 4wd
3.0L T/d
auto 7 seat
wagon
59,967.49
19,250.00
40,717.49
Parkes
Toyota
Hilux SR
3.0l
T/Diesel
tipping
tray
30,470.73
14,600.00
15,870.73
Camry SL
2.5L
Petrol
Non
compliant.
34,592.72
24,600.00
9,992.72
Prado GX
4wd 3.0L
T/Diesel 5
seat
wagon
52,385.87
39,500.00
12,885.87
Hilux SR
4wd 3.0l
T/Diesel
steel tray
38,756.43
23,000.00
15,756.43
Kluger
KX-R
3.5 petrol
auto 5 seat
wagon
39,831.23
22,000.00
17,831.23
Prado GX
4wd 3.0L
T/Diesel 5
seat wagon
52,385.87
41,000.00
11,385.87
Prado
GXL 4wd
3.0L
T/Diesel
auto 7 seat
wagon
58,640.98
50,000.00
8,640.98
Kluger
KX-R
3.5 petrol
auto 5 seat
wagon
39,831.23
24,000.00
15.831.23
Hilux SR5
4wd 3.0L
T/diesel
dual cab
48,580.77
39,000.00
9,580.77
Prado GX
4wd 3.0L
T/Diesel 5
seat
wagon
54,264.69
42,000.00
12,264.69
Parkes
Toyota
Aurion
Presara
sedan
3.5 petrol
42,047.38
24,600.00
17,447.38
Parkes
Toyota
Prado
GXL 4wd
3.0L
T/Diesel
auto 7
seat
wagon
58,120.98
24,600.00
33,520.98
Bathurst
Toyota
Hilux SR
3.0l
T/Diesel
tipping
tray
30,818.75
17,500.00
13,318.75
Aurion
AT-X
sedan
3.5 petrol
30,251.35
24,711.00
5,540.35
Prado GX
4wd 3.0L
T/Diesel 5
seat
wagon
52,541.38
40,311.00
12,230.38
Hilux SR
4wd 3.0l
T/Diesel
steel tray
39,804.23
24,800.00
15,004.23
Kluger
KX-R
3.5 petrol
auto 5 seat
wagon
39,493.53
12,980.00
26,513.53
Prado GX
4wd 3.0L
T/Diesel 5
seat wagon
52.541.38
39,120.00
13,421.38
Prado GXL
4wd 3.0L
T/Diesel –
auto 7 seat
wagon
59,212.20
50,451.00
8,761.20
Kluger
KX-R
3.5 petrol
auto 5 seat
wagon
39,493.53
24,120.00
15,373.53
Hilux SR5
4wd 3.0L
T/diesel
dual cab
49,084.80
39,230.00
9,854.80
Prado GX
4wd 3.0L
T/Diesel 5
seat wagon
54,476.83
41,811.00
12,665.83
JR Sealey No Offer No Offer No offer Ranger Xl
4wd 3.2L
T/Diesel
dual cab
steel tray
Ford
Territory
2wd 2.7L
T/diesel –
auto 5seat
wagon
No Offer Ford
Territory
AWD 2.7L
T/Diesel 7
seat wagon
Non
compliant
Ford
Territory
2wd 2.7L
T/diesel –
auto 5seat
wagon
Ford
Ranger
XLT 4wd
3.2L
T/diesel
dual cab
Ford
Territory
AWD
2.7L
T/Diesel 5
seat wagon
This is Page No.110 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
41,944.10
No Trade
Offer
43,597.36
No Trade
Offer
$51,812.59
No Trade
Offer
43,597.36
No Trade
Offer
47,582.33
No Trade
Offer
49,521.29
No Trade
Offer
Canbolas
Holden
No Offer No Offer Holden
Captiva -5
AWD
2.2L T/D
34,445.95
43,000.00
-8,554.05
Holden
Colorado
LX 4wd
T/Diesel
steel tray
42,230.29
26,000.00
16,230.29
Holden
Captiva
SX-7
AWD
2.2LT/D
34,579.25
26,500.00
8,079.25
No Offer No Offer Holden
Captiva
SX-7
AWD
2.2LT/D
34,579.25
27,500.00
7,079.25
Holden
Colorado
LTZ 4wd
T/D d/cab
44,285.96
38,000.00
6,285.96
No Offer
Western
Plains Auto
Mitsubishi
Triton 2wd
2.5L
T/Diesel
tipper
31,500.40
No trade
Offer
No Offer Mitsubishi
Pajero
4wd GLX
3.2L
T/diesel
wagon
52,684.50
No trade
Offer
Mitsubishi
Triton
GLX 4wd
t/diesel
36,423.40
No trade
offer
Mitsubishi
challenger
2wd 2.5L
t/diesel –
auto
wagon
39,206.20
No trade
offer
No offer Mitsubishi
GLS 4wd
3.2l t/diesel
– auto
wagon
56,939.98
No trade
offer
Mitsubishi
challenger
2wd 2.5L
t/diesel –
auto
wagon
39,206.20
No trade
offer
Mitsubishi
Triton
GLXR
4wd 2.5l
t/diesel-
auto d/cab
44,507.20
Mitsubishi
Pajero
4wd GLX
3.2L T/d
auto
wagon
54,962.11
No trade
offer
Gamers
Auctions
Purchase
only
14,000.00
Purchase
only
20,000.00
Purchase
only
40,000.00
Purchase
only
25,000.00
Purchase
only
28,000.00
Purchase
only
40,000.00
Purchase
only
48,500.00
Purchase
only
$29,000.00
Purchase
only
39,500.00
Purchase
only
42,000.00
Meryl
Boothby
Purchase
only
45,100.00
Des
Manwarring
Purchase
only
52,150.00
This is Page No.111 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.3.4 EXTRA FLOOD RESTORATION GRANTS
KPA 1 Governance –
Objective 1.2 To continue to be responsive to community needs and expectations
Strategy 1.2.2 Ensure that Council’s communications’ mechanisms reach all sectors of the
community
KPA 3 Technical – (extension of the following objective)
Objective 3.8 To ensure the community of Lachlan Shire has adequate protection in case
of emergency
Summary
Extra flood assistance is available to those affected by recent flooding. More applications are
needed for the Shire area to be included in the program.
Recommendation
That the report be noted and opportunities be sought to inform the Shire community of the
extra flood assistance grant.
Councillor Manwaring rejoined the meeting the time being 11.27am.
301/12 RESOLVED that the report be noted and opportunities be sought to inform the Shire
community of the extra flood assistance grant.
(Phillips/Beattie)
Background
The following media release on 22 March 2012 from The Hon Katrina Hodgkinson MP Minister
for Primary Industries and Minister for Small Business advises of “Extra Assistance for Flood
Victims in Southern NSW”.
This is Page No.112 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
This is a welcome addition to the measures available for those who continue to suffer the effects
of flooding.
However, some people are frustrated in trying to apply for the grant and being rebuffed because
Lachlan Shire Council is not declared under this additional scheme. It appears that there is
confusion with council being blamed in some quarters for not applying for a Natural Disaster
declaration. Lachlan Shire has been a declared Natural Disaster area since early March 2012 for
the recent flooding events.
Upon clarification with a supervisor on the DPI assistance line, the following emerges:
1. The DPI grant is additional to the benefits normally available on the Natural Disaster
declaration and has a separate process.
2. Council is not involved.
3. The process involves:
a. The affected people applying to DPI for the grant.
b. DPI assesses validity, collates the applications and forwards them up through the
state system to the Minister.
c. The collated applications are forwarded to the Federal Government for approval
and declaration of the relevant council area if the criteria are met.
4. Approval and declaration requires enough applications complying with the criteria coming
from a council area – i.e. it is a numbers game, the more who apply the better the chance of
declaration.
This is Page No.113 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Since the original batch of councils mentioned in the media release, Forbes Shire was declared
about three weeks ago, so belated declarations are possible.
Ratepayers from the area south Condobolin that have contacted council have been advised of this
process and to encourage other landholders to apply. Further, they were not aware that other parts
of the Shire have been affected, including hot spots near Tottenham and south of Lake Cargelligo.
DPI has been advertising the grants but take up has been too low in this area.
It is suggested that council can provide support by using its reach across the community to
encourage more applications.
Councillors and staff may be aware of people requiring assistance with flood clean up and
restoration costs and can direct them to this program. A couple of examples so far relate to
inaccessible driveways that hinder their farming business operations.
Other activities can include media contacts and newsletters as appropriate.
Financial Implications
Nil.
This is Page No.114 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.3.5 NOXIOUS WEEDS REPORT
KPA 3 Technical Services – Noxious Weeds
Objective 3.9 To achieve community expectations for the management of
noxious weeds.
Strategy 3.9.1. Provide a range of community education on noxious weeds
management and control.
Summary
This report advises council of the activities of the Noxious Weeds Staff for the months of March
and April 2012.
Recommendation
That Council note the report.
302/12 RESOLVED that Council note the report and that a more intensive program be
implemented as a matter of urgency to deal with the recent outbreak of weeds.
(Jones/Frankel)
Background
Noxious Weed Control
During March and April the Weed Officers have been spraying Blue Heliotrope, African
Boxthorn, Galvanised burr, Noogoora burr, Cobblers peg, Thorn apple, Johnsgrass and Spiney
burr on various roads in the shire.
Laneways in all towns were sprayed for vegetation.
Parks and footpaths in Lake Cargelligo, Tottenham, Tullibigeal and Condobolin were sprayed for
Khaki weed.
Tottenham and Condobolin Airport runways, markers, firebreaks and surrounding tree suckers
have been sprayed.
Lachlan Valley Noxious Weeds Advisory Committee
The meeting of LVNWAC was held in Condobolin on 19 April 2012 with 16 committee members
in attendance.
The main items discussed were that the committee write to John Holland Rail, Transfield Services
and ARTC regarding the lack of control of noxious weeds on rail line corridors and requesting
clarification of whom is responsible for control and on what areas and requesting a meeting with
the view to formulating a management plan for weed control over the area.
1. The committee write to the Lachlan CMA requesting them to hold a weeds forum inviting
all stakeholders to attend, i.e. LHPA’s state water, NPWL & Fisheries, RMS, Lands
This is Page No.115 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
department, Aboriginal Lands, Private Landholders, John Holland Rail, Transfield
Services and ARTC.
2. That the committee write to DPI requesting that the Weeds Action Program allow the
ability to be able to reallocate funds set aside for category A & B weeds to be reallocated
to category C & D weeds if the need arises.
3. The committee was also advised that Parthenium Weed has been found in Cobar,
Deniliquin and Jerilderie.
4. Mathew Bailey concluded with a very informative presentation on Athel Pine on behalf of
the National Coordinator, Kay Bailey.
Financial Implications
Nil
This is Page No.116 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4 CORPORATE AND COMMUNITY SERVICES
7.4.1 FINANCE AS AT 31ST MARCH 2012
KPA 2 Corporate and Community Services - Finance
Objective 2.1 To continue to maintain Councils healthy financial position ensuring
that current economic growth is sustained.
Strategy 2.1.1 Monitor expenditure against income both operationally and on a project
by project basis and ensure adequate funding is available to meet project
needs.
Summary
This report advises Council of the payment of accounts and levels of investment as at the 30th
April 2012
Recommendation
That Council note the payment of accounts totaling $3,361,399.63 and the level of investment
as detailed in the investments report.
303/12 RESOLVED that Council note the payment of accounts totaling $3,361,399.63 and the
level of investment as detailed in the investments report.
(Jones/Medcalf)
Payment of accounts
Accounts paid for the Month of April 2012 totaling $3,361,399.63 have been fully checked and
certified as to receipt of goods and/or the rendition of service, prices, computations and castings,
by the relevant Council officer. There was no expenditure involving investment of funds during
the month.
Payments of $1,147,163.85 were made for the Merri Abba project, there were no reimbursements
received into general fund for the Merri Abba Project and paid into the overdraft account.
Investments
Financial Statements and the Investment Report drawn up in accordance with Clause 16(1) Local
Government (Financial Management) Regulation 1999 are detailed below. I hereby certify that the
above investments have been made in accordance with the Act, the Regulations and the Council’s
investment policies.
This is Page No.117 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
INVESTMENT BALANCES AS AT 30 APRIL 2012
DUE
INSTITUTION PRODUCT
S & P
RATING RATE
PURCHASE
AMOUNT
% OF
PORTFOLIO
MARKET
VALUE DATE
Call St George Call Account AA 5.25% 1,195,526.95 5.07% 1,195,526.55
Call St George Call Account AA 5.25% 0.00 0.00% 0.00
09-May-2012 Defence CU Term Deposit NR 6.70% 1,030,239.51 4.37% 1,030,239.51
24-May-2012 ANZ Term Deposit AA 5.65% 1,300,000.00 5.51% 1,300,000.00
31-May-2012 Quay CU Term Deposit NR 6.75% 1,000,000.00 4.24% 1,000,000.00
01-Jun-2012 Bankwest Term Deposit AA 5.54% 2,000,000.00 8.48% 2,000,000.00
02-Jun-2012 NAB Term Deposit AA 5.90% 1,350,000.00 5.72% 1,350,000.00
08-Jun-2012 NAB Term Deposit AA 5.85% 1,000,000.00 4.24% 1,000,000.00
15-Jun-2012 Beirut Hellenic Term Deposit NR 6.60% 1,000,000.00 4.24% 1,000,000.00
15-Jun-2012 Bendigo Bank Term Deposit BBB+ 5.65% 700,000.00 2.97% 700,000.00
25-Jun-2012 Police CU Term Deposit NR 6.60% 700,000.00 2.97% 700,000.00
12-Aug-2012 ANZ Term Deposit AA 5.75% 1,000,000.00 4.24% 1,000,000.00
24-Aug-2012 Westpac Term Deposit AA 5.17% 1,000,000.00 4.24% 1,000,000.00
13-Oct-2012 Rural Bank Term Deposit BBB 7.00% 1,000,000.00 4.24% 1,000,000.00
28-Nov-2012 Rabo Term Deposit AAA 6.54% 1,000,000.00 4.24% 1,000,000.00
17-Feb-2013 NAB Term Deposit AA 6.65% 1,000,000.00 4.24% 1,000,000.00
10-May-2013 Rabo Term Deposit AAA 6.70% 1,000,000.00 4.24% 1,000,000.00
27-May-2013 Rabo Term Deposit AAA 6.70% 1,000,000.00 4.24% 1,000,000.00
05-Nov-2013 Widebay Aust Term Deposit BBB- 7.15% 1,100,000.00 4.24% 1,100,000.00
05-May-2016 Investec Term Deposit BBB- 7.65% 1,000,000.00 4.24% 1,000,000.00
09-May-2016 Westpac FRN AA Variable 1,803,942.00 7.65% 1,771,398.00
21-Jun-2016 UBS/NAB FRN AA 6.16% 1,407,462.00 5.97% 1,382,360.00
UBS/Grove Blackrock Units 0.00% 7,107.35 0.03% 7,107.35
UBS Cash Account 211.12 0.00% 211.12
23,594,488.53 100.00% 23,536,842.53
STATEMENT OF CASH BOOK BALANCES AS AT 30 APRIL 2012
GENERAL TRUST
Merri Abba
O/D
Opening Balance 01-Apr-2012
283,466.90 2,000.00 -1,155,828.85
Add: Receipts
4,530,006.13 - -
Less: Payments
-3,361,399.63 - -1,147,163.85
Closing Balance 30-Apr-2012 1,452,073.40 2,000.00 -2,302,993.70
Consolidated Overdraft arranged with Bank is $500,000.00.
There is also a temporary $5,000.000.00 Overdraft Facility for the Merri Abba Project.
I hereby certify that the bank accounts have been reconciled with the Councils accounts as at 30
April 2012
This is Page No.118 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012/2013
KPA 1 Governance
Objective 1.1 To ensure Council representation is appropriate to meet the needs of
the community and to provide responsible and ethical decision making.
Strategy 1.1.2 Ensure that Council’s shared values are reflected in both policy
development and decision making.
Summary
This report is to advise Council that the Local Government Remuneration Tribunal has released its
report and determinations under sections 239 and 241 of the NSW Local Government Act 1993
for the 2012/2013 financial year and seeks determination of Council fees.
Recommendation
1) That Council receive and note the report on the determinations of the Local
Government Remuneration Tribunal regarding annual fees for the Mayor and
Councillors for 2012/2013.
2) That Council determine the annual fee for the 2012/2013 year as:
- The Mayor $22,310
- Councillors $10,220; and
- Allocate $1,000 from the Mayoral Allowance to the office of the Deputy Mayor
304/12 RESOLVED that:
3) Council receive and note the report on the determinations of the Local Government
Remuneration Tribunal regarding annual fees for the Mayor and Councillors for
2012/2013.
4) Council determine the annual fee for the 2012/2013 year as:
- The Mayor $22,310
- Councillors $10,220; and
- Allocate $2,500 from the Mayoral Allowance to the office of the Deputy Mayor
(Frankel/Sanson)
Background
Under the categories determined by the tribunal Council is designated as a rural category Council
(formerly category 4). The Councillor fee must be within the range of $7,740 minimum and
$10,220 maximum. The additional fee for the office of Mayor must be within the range of $8.220
minimum and $22,310 maximum. In 2010/2011 Council resolved to set the fees at the maximum
for both categories and to set a fee for the Deputy Mayor. This fee must be deducted from the
Mayoral fee.
This is Page No.119 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4.3 SUCCESSFUL GRANT APPLICATIONS
KPA 1 Governance
Objective 1.3 To maintain strong community relationships and promote
effective communication through open and effective
collaboration
Strategy 1.3.1 Support and develop collaborative working relationships within
the shire
Summary
This report is to advise Council of notification received regarding grant application lodged under
the Pests and Feral Animals Control Program on Crown Land 2011/12.
Recommendation
That Council notes the report on the grants received under the Pests and Feral Animals
Control Program on Crown Land 2011/12.
305/12 RESOLVED that Council notes the report on the grants received under the Pests and Feral
Animals Control Program on Crown Land 2011/12.
(Weale/Phillips)
Background
Advice has been received from the NSW Department of Primary Industries that Council has been
successful with an application for funding lodged with under the Pests and Feral Animals Control
Program on Crown Land 2011/12.
Details of the grant are:
An amount of $5,000.00 for Feral Cat, Wild Dog and Fox eradication on reserves managed by
Council. The areas targeted include Gum Bend Lake, SRA Grounds and the Condobolin Town
Common.
Financial Implication
The grant requires no monetary contribution from Council.
This is Page No.120 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4.4 FEDERAL BUDGET 2012/2013 AND LOCAL GOVERNMENT
KPA 2 Corporate and Community Services - Finance
Objective 2.1 To continue to maintain Councils healthy financial position ensuring
that current economic growth is sustained.
Strategy 2.1.1 Monitor expenditure against income both operationally and on a project
by project basis and ensure adequate funding is available to meet project
needs.
Summary
This report is to advise Council of matters arising from the Federal Budget which have an impact
on Local Government and Council.
Recommendation
That the report on matters arising from the Federal Budget 2012/2013 be noted. 306/12 RESOLVED that the report on matters arising from the Federal Budget 2012/2013 be
noted.
(Fishpool/Weale)
Background
The Federal Budget 2012/2013 announced on 8th
May 2012 contained matters affecting Local
Government and a summary of measures relating to this has been released by the Local
Government and Shires Association.
1. Local Government Financial Assistance Grants (FAGS)
The first two instalments of the grant will be paid to Councils before the end of the
2011/2012 Financial Year. This payment is expected to be in excess of $3.3 million and is
provided “to assist Councils with planning for the recovery and to ensure local
government has maximum certainty to begin planning their 2012/13 works programs”.
2. Roads to Recovery Program (R2R)
The R2R program has been extended until 2018/2019 and funded at $350 Million per year.
It should be noted that funding levels have not been indexed and remain at current levels.
3. Road Safety Blackspots Program The Roads Safety Blackspots program due to end in 2014 has been extended by five years
to 30th June 2019 at the current level of $60 million per year.
4. Caring for Our Country program This program has been extended to a second five years from 2013/14 with funding of $2.2
Billion.
Financial Implications
The FAGS payments are an advance on 2012/2013 financial year and with the R2R grant has been
included in the Operational, Delivery and Long Term Financial Plans
This is Page No.121 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4.5 REQUEST FOR ASSISTANCE FROM CONDOBOLIN ASSOCIATED AGENTS
KPA 2 Corporate and Community Services - Finance
Objective 2.1 To continue to maintain Councils healthy financial position
ensuring that current economic growth is sustained.
Strategy 2.1.1 Monitor expenditure against income both operationally and on
a project by project basis and ensure adequate funding is
available to meet project needs.
ATTACHMENT (Page 51) Summary
This report is to advise Council of a request for financial assistance and asks for determination of
the level of assistance to be given.
Recommendation
That Council makes a contribution of $966.40 to Condobolin Associated Agents Pty Ltd
towards their water usage charges for the October/December 2011 billing period provided
that access to the water service is secured.
307/12 RESOLVED that Council makes a contribution of $966.40 to Condobolin Associated
Agents Pty Ltd towards their water usage charges for the October/December 2011 billing
period provided that access to the water service is secured.
(Weale/Harris)
Background
Council has received correspondence from the Condobolin Associated Agents in relation to an
abnormally high water usage reading at the Condobolin Saleyards for the October/December
water billing period. It is claimed that no sheep sales were conducted during the period in which
an account of $1,966.40 was accumulated which equates to 1,229 Kilolitres used.
Since the receipt of the account the Agents have been monitoring the meter and confirmed that no
leaks are evident. The matter is unable to be dealt with by staff under the current Undetected
Water Leaks Policy.
The Agents letter enclosed in the attachments indicates that some repairs and scales certification
have been carried out recently. At present the Agents pay a lease fee of $1000 for the yards.
Financial Implications
Funds available in the 2010/2011 Donations Budget
This is Page No.122 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
7.4.6 TOTTENHAM MEMORIAL SWIMMING POOL MANAGEMENT COMMITTEE
KPA 2 Corporate and Community Services - Finance
Objective 2.1 To continue to maintain Councils healthy financial position ensuring
that current economic growth is sustained.
Strategy 2.1.1 Monitor expenditure against income both operationally and on a project
by project basis and ensure adequate funding is available to meet project
needs.
Summary
This report is to advise Council of a request from a pool management committee to merge with
another organisation and seeks Council’s agreement.
Recommendation
That Council agrees to the Tottenham Memorial Swimming Pool Management Committee
becoming a Sub-Committee of the Tottenham Welfare Council.
308/12 RESOLVED that Council agrees to the Tottenham Memorial Swimming Pool
Management Committee becoming a Sub-Committee of the Tottenham Welfare Council.
(Harris/Beattie)
Background
Council has received correspondence from the Tottenham Memorial Swimming Pool Management
Committee advising that they have not been able to fill positions on their Committee due to an
ongoing lack of numbers.
This Committee was a Council Committee under section 355 of the Local Government Act 1993
in the past. Negotiations with the Tottenham Welfare Council have been held and approval has
been granted to absorb the management Committee into the Welfare Council as a sub-committee.
There are no current delegations to this committee and all that is required is for Council to concur
with the request.
Financial Implications Nil
This is Page No.123 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
8.0 DEPUTATIONS
This is Page No.124 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
9.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR
19 04 12 Welcome at Weeds
Conference
Welcomed guests of the weeds conference to the
Lachlan Shire Council.
20 04 12 Opening of next stage of
Forbes Sale Yards
Opening of next stage of the Forbes Sale Yards (Pig
Sale Yard).
23 04 12 Budget Review Workshop
25 04 12 Attended Anzac Day Service
and lunch in Condobolin
26 04 12 Attended Anzac Day Service
at Condobolin High School
27 04 12 Opening Tottenham Airstrip Attended Opening of Tottenham Airstrip along with
Councillors, Medcalf, Fishpool, Jones Saunders,
Scott and Nelson and staff.
01 05 12 Emergency Services De-brief
Meeting
Attended with Director of Technical Services.
02 05 12 Committee Meetings
05 05 12 Condobolin Debutant Ball Attended Condobolin Debutant Ball.
09 05 12 Rural Fire Service Meeting Attended local Rural Fire Service Meeting in Forbes.
10 05 12 Mick Young Scholarship Attended Mick Young Scholarship presentation
night at the Condobolin Motor Inn.
11 05 12 Opening of State Library
Photographic Exhibition at
Condobolin Community
Centre
309/12 RESOLVED that the meetings and function attended by the Mayor be received and noted.
(Weale/Medcalf)
310/12 RESOLVED that a letter of congratulations be sent to Betty & Harry Waters on their 70th
wedding anniversary.
(Medcalf/Weale)
This is Page No.125 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
10.0 NOTICES OF MOTION
10.1 RECISSION MOTION
We the undersigned Lachlan Shire Councillors lodge a recession motion to the resolution by
Council on 18th April in regards to Item 7.3.3 on the Business Paper.
“That Council allocate $60,000 from GL 3230.510 and Parks and Reserves Ground maintenance
and $20,000 from GL 3240.510 Sports ground maintenance as its contribution towards two new
netball courts at Tullibigeal.”
Councillor Ray Shields Councillor Graham Scott Councillor Les Saunders
On being put the motion was lost
A division was called:
For: Councillors Jones, Shields, Scott and Saunders
Against: Councillors Sanson, Phillips, Beattie, Frankel, Weale, Harris, Nelson, Medcalf,
Fishpool and Manwaring.
10.2 CLR JONES – NAMING OF CHILDREN’S SERVICES ROOM
In conjunction with the opening of the new Lachlan Shire Council Children’s Services building I
would like to put to the Council that we name the main Children’s room
“Mary’s Room” in memory of Councillor Mary Glen, I feel Children’s Services is an appropriate
way of acknowledging Mary’s long term commitment to the Shire.
Councillor Kim Jones
311/12 RESOLVED that in conjunction with the opening of the new Lachlan Shire Council
Children’s Services building I would like to put to the Council that we name the main
Children’s room
“Mary’s Room” in memory of Councillor Mary Glen, I feel Children’s Services is an
appropriate way of acknowledging Mary’s long term commitment to the Shire
(Jones/Scott)
10.3 CLR JONES – HELIPAD AT CONDOBOLIN HOSPITAL
That the Council pursue all avenues to establish a Helipad at the Condobolin Hospital ASAP, in
consultation with the Department of Health.
This is Page No.126 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
This is becoming a matter of urgency and needs to be addressed now.
312/12 RESOLVED that the Council pursue all avenues to establish a Helipad at the Condobolin
Hospital ASAP, in consultation with the Department of Health.
This is becoming a matter of urgency and needs to be addressed now.
(Jones/Shields)
Councillor Kim Jones
10.4 CLR JONES – SALE OF CHILDRENS SERVICES HOUSE MCDONNELL
STREET
That Council sell the house in McDonnell Street after the relocation of Children’s Services and the
proceeds be spent on an upgrade of the JRL toilets.
Councillor Kim Jones
313/12 RESOLVED that Council sell the house in McDonnell Street after the relocation of
Children’s Services and the proceeds be reserved towards new JRL facilities.
(Jones/Harris)
10.5 RECISSION MOTION
That the motion passed at the Council meeting in Lake Cargelligo on Wednesday 18 April 2012 re
Children’s Services that no action be taken for twelve months be rescinded and the General
Manager continue with dialogue with the Condobolin Preschool for ongoing improvement of the
service if required.
Councillor John Medcalf Councillor Terry Fishpool Councillor Margaret Weale
Motion was moved that item be deferred until June Meeting.
(Medcalf/Fishpool)
On being put the motion was carried.
314/12 RESOLVED that the Recession Motion be deferred until the June Meeting.
(Medcalf/Fishpool)
This is Page No.127 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
11. 0 ORDERS OF THE DAY
Nil
This is Page No.128 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
12. 0 DELEGATES REPORTS
This is Page No.129 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
13.0 CORRESPONDENCE
ATTACHMENT (Page53-103)
13.1 WESTERN PLAINS REGIONAL DEVELOPMENT
Correspondence received Western Plains Regional Development enclosing a copy of the 2011
Annual Report.
Recommendation
That Council note the correspondence.
316/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.2 SHIRES ASSOCIATION – VOTING DELEGATE FOR ONE ASSOCIATION
Correspondence received from the Shires Association requesting name and private mailing
address of voting delegate for One Association.
Recommendation
That the Mayor be nominated as Voting Delegate for Lachlan Shire Council.
317/12 RESOLVED that the Mayor be nominated as Voting Delegate for Lachlan Shire Council.
(Weale/Beattie)
13.3 LETTER OF THANKS – CONDO 750
Correspondence received from the Condobolin Sports Promotion, thanking Council for their
Sponsorship and forwarding an invite to attend a thank you dinner on Saturday 26th
May, 2012.
Recommendation
That Council note the correspondence.
318/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.4 UPDATE OF GUIDELINES FOR PAYMENT OF EXPENSES AND PROVISION
OF FACILITIES FOR MAYORS AND COUNCILLORS IN NSW
Correspondence received from the Local Government and Shires Association advising the
Division of Local Government is currently updating the Guidelines for the payment of expenses
and the provision of facilities for Mayors and Councillors in NSW to encourage more women to
participate in Local Government and provide increased incentive including Carer’s allowance,
provision of communication technologies, technology training and travel allowance.
It is noted that Council should continue to use current guidelines in preparing their policies for the
coming year.
This is Page No.130 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
Recommendation
That Council note the correspondence.
319/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.5 LETTER OF THANKS – RURAL FIRE SERVICE
Correspondence received from the Rural Fire thanking Council for correspondence expressing
kind comments regarding the NSW Rural Fire Service’s assistance during the recent floods in the
Lachlan Shire.
Recommendation
That Council note the correspondence.
320/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.6 LETTER OF CONGRATULATION – MARK COULTON MP
Correspondence received from Mark Coulton congratulating Council and the Tottenham Lions
Club on the upgrade of the Tottenham Airport.
Recommendation
That Council note the correspondence and forward a copy of the letter to Mr Ben Nicholls
and Tottenham Lions Club.
321/12 RESOLVED that Council note the correspondence and forward a copy of the letter to Mr
Ben Nicholls and Tottenham Lions Club.
(Weale/Beattie)
13.7 LOWER LACHLAN COMMUNITY SERVICES INC
Correspondence received from Lower Lachlan Community Services Inc thanking Council for their
continued support and advising that this year they celebrate their 20th anniversary of operation.
Recommendation
That Council note the correspondence and a congratulatory letter be forwarded to Lower
Lachlan.
322/12 RESOLVED that Council note the correspondence and a congratulatory letter be
forwarded to Lower Lachlan.
(Weale/Beattie)
This is Page No.131 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
13.8 VINCENT FAIRFAX FAMILY FOUNDATION
Correspondence received from VFFF confirming the intention of the foundation to work with
various community groups in Condobolin to assist them to provide community services.
Recommendation
That Council note the correspondence.
323/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.9 FULL TIME DOCTOR IN TOTTENHAM – KEVIN HUMPHRIES MP
Correspondence received from Kevin Humphries MP thanking Council for its correspondence in
relation to seeking a full time doctor in Tottenham and advising they have been monitoring, and
liaising with the Chief Executive of Greater Western Area Health Service and the Department of
Health.
Recommendation
That Council note the correspondence.
324/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.10 SHIRES ASSOCIATION
Correspondence received from Cr Ray Donald thanking Council for the opportunity to meet and
discuss current issues.
Recommendation
That Council note the correspondence.
325/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
13.11 ADRIAN PICCOLI – ROAD SAFETY OFFICERS
Correspondence received from Adrian Piccoli MP advising he has sought advice from the NSW
Roads Minister in relation to the future of the Road Safety Officer and has attached reply which
advising they are evaluating the situation and there are no plans to reduce road safety funding until
at least July 2013.
Recommendation
That Council note the correspondence.
326/12 RESOLVED that Council note the correspondence.
(Weale/Beattie)
This is Page No.132 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
14.0 COMMON SEAL
This is Page No.133 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
15. 0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
This is Page No.134 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
16.0 MATTERS RULED URGENT BY THE MAYOR
This is Page No.135 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
17.0 CLOSED SESSION
17.1 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION
It is necessary for Council to adopt a resolution to formalise its intention to deal with certain
matters in Closed Session. The report(s) are incorporated into the ‘CLOSED SESSION’ section of
the business paper circulated to councillors.
The Local Government Act, 1993 requires the General Manager to identify those matters which
may be categorised as confidential in terms of Section 10A of the Local Government Act, 1993.
The matter to be considered in the Closed Session is a commercial matter.
Prior to considering the recommendation the General Manager is to invite any members of the
public present to make any submissions as to why they consider the matters should be dealt with
in open session.
Recommendation
i) That pursuant to Section 10A 2(a) of the Local Government Act, 1993, the
following items be dealt with in closed session:
Notice of Motion – Renown Theatre Site
ii) That the reason for dealing with this item in closed session is that it contains
information that would, if disclosed, confer a commercial advantage on a person
with whom the council is conducting (or proposes to conduct) business
Following the CLOSED SESSION the Council will resume normal proceedings and the Mayor
will announce the details of any resolutions passed by Council in CLOSED SESSION.
i) That pursuant to Section 10A 2(a) of the Local Government Act, 1993, the
following items be dealt with in closed session:
Notice of Motion – Renown Theatre Site
ii) That the reason for dealing with this item in closed session is that it contains
information that would, if disclosed, confer a commercial advantage on a
person with whom the council is conducting (or proposes to conduct) business
(Jones/Beattie)
This is Page No.136 of the Business Paper of the Ordinary Meeting of Lachlan Shire Council to be held
23 May, 2012 in the Council Chambers Molong Street, Condobolin.
17.1 CLOSED SESSION
Following the CLOSED SESSION the Council will resume normal proceedings and the
Mayor will announce the details of any resolutions passed by Council in CLOSED
SESSION.
Motion was withdrawn.
327/12 RESOLVED to go out of closed session the time being 1.25pm
(Sanson/Phillips)
Meeting was closed the time being 1.25pm.