Finance and Administration 2013 Annual Report
Oregon State University Laying the Foundation for Success at Oregon State University
OREGON STATE UNIVERSITY
2013 Annual Report
Finance and Administration
Finance and Administration 2013 Annual Report
Oregon State University
Table of Contents
I. INTRODUCTION.........................................................
II. EXECUTIVE SUMMARY…………………………….….
III. HEALTHY PLANET.…………………………….……….
IV. HEATHY PEOPLE……………………………………….
V. HEALTHY ECONOMY.................................................
VI. ADDITIONAL AREAS OF IMPACT…..........................
VII. AWARDS & RECOGNITION……………………………
VIII. MEET THE LEADERSHIP TEAM………………………
IX. ABOUT THE DEPARTMENTS…………….……………
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Finance and Administration 2013 Annual Report
Oregon State University 3
The Division of Finance and Administration (F&A) provides key services to the entire statewide community of
Oregon State University. F&A employees are spread across more than 30 units, all quietly and diligently
working to support the University’s mission and goals in innumerable ways. The 2012-2013 F&A Annual
Report is an effort to provide a summary of the significant impact that this division has on the University.
We are pleased to have this opportunity to share the story of F&A with each of you. Like the University as a
whole, we do our work with an intensive focus on OSU’s mission and strategic plan, including the three
Signature Areas of Distinction: Advancing the Science of Sustainable Earth Ecosystems (“Healthy Planet”),
Improving Human Health and Wellness (“Healthy People”), and Promoting Economic Growth and Social
Progress (“Healthy Economy”).
None of the accomplishments cataloged in this report would have been possible without the hard work and
dedication of the employees of the Division of Finance and Administration. Special thanks go to the entire
F&A team for their efforts in supporting the core mission and strategic plan of Oregon State University.
Now in the midst of several new building projects that will enable the University to educate more students, the
work of F&A remains at full speed. The Division of Finance and Administration will continue its work at the
forefront of the many changes happening across the University in the coming years. We look forward to
sharing in this journey with all of you.
W. Glenn Ford Mark McCambridge
Vice President, Finance and Administration Vice President Emeritus
INTRODUCTION
W. Glenn Ford, Vice President, Finance and Administration (VPFA) since July 2013; Mark McCambridge, Vice President Emeritus and former VPFA
from 2001-2013.
(Photo by University Relations and Marketing)
Finance and Administration 2013 Annual Report
Oregon State University 4
The Division of Finance and Administration (F&A) supports the core mission of Oregon State University
through collaborative and entrepreneurial stewardship of public, human, business, and facilities resources.
The Division preserves Oregon State University’s financial resources by employing a sound internal control
structure and by ensuring that the financial statements of the University are prepared in conformity with
Generally Accepted Accounting Principles (GAAP) and Oregon University System (OUS) policies.
Finance and Administration division consists of seven departments:
Budget & Fiscal Planning
Business Affairs
Business Centers
Campus Operations
Office of Human Resources
Department of Public Safety
University Conference Services
Collectively, these departments create incalculable financial impact, while simultaneously reaching all facets of
Oregon State University—from current or incoming students, to new or tenured faculty and staff.
EXECUTIVE SUMMARY
Ariel photograph of the Memorial Union at Oregon State University
(Photo by University Relations and Marketing)
Finance and Administration 2013 Annual Report
Oregon State University 5
The work of each F&A department directly impacts Oregon State University, the local community, the region,
the State of Oregon, the nation and the international community. Together, the Division and the departments
support the University’s three signature areas of distinction:
Advancing the Science of Sustainable Earth Ecosystems (Healthy Planet)
Improving Human Health and Wellness (Healthy People)
Promoting Economic Growth and Social Progress (Healthy Economy)
Overall Budget Administered $892 million
Total Revenue in FY13 $892 Million
Employee Payrolls Processed 135,426
Total Payroll Costs $581 Million
Number of Buildings Insured and Maintained 396 (over 10 million square feet)
Number of Employees Insured with Liability/Workers Compensation
16,070
Number of Students Insured with Liability Coverage 23,554
Number of Fleet Vehicles Insured 556 (valued at over $10.5 million)
Value of Oceanic Research Equipment Insured Over $27 Million
Number of Staff Insured for International Travel 196
Finance and Administration 2013 Annual Report
Oregon State University 6
HEALTHY PLANET
The two solar array panels are located adjacent to the bike path that resides east of the
Benton County Fairgrounds near 53rd Street in Corvallis Oregon.
(Photo by Brandon Trelstad, Campus Operations)
Advancing the Science of Sustainable
Earth Ecosystems
The Division of Finance and Administration, and each of its
departments continually implement a variety of innovative and
sustainable practices as part of the University’s mission to advance
sustainable earth ecosystems.
As a result of these efforts, OSU became the first school in the
university system to complete the installation of solar panels under
Oregon University System’s “Solar by Degree” program.
The two OSU ground-
mounted solar array cover
a combined four acres,
producing over 860,000
kilowatt hours. This is
equivalent to:
reducing carbon dioxide
emissions from 66,675
gallons of gasoline,
eliminating greenhouse gas
emissions from 117
passenger vehicles, or
offsetting CO2 emissions from
the energy use of 51 homes
for a year.
Finance and Administration 2013 Annual Report
Oregon State University 7
Online Systems Create Efficiencies at
Oregon State University
Improving process, creating efficiency and doing so in a more
sustainable fashion is a commitment the Office of Budget & Fiscal
Planning has made to the community of Oregon State University.
This was achieved under the leadership of Michael Hansen,
Manager of Budget Planning & Information Systems, along with
other leadership, and by providing ongoing developments of easy-
to-use and easy-to-understand web-based reporting tools.
Through cooperative efforts with Oregon State University
Foundation, the new Foundation Direct Payment System was
developed and implemented in FY2013. It is designed to reduce
paper waste by allowing uploads of payment documents and
electronic approvals. It also maintains timely payments.
Further sustainable efforts by Edward Au, developer and primary
programmer of the Reimbursement and Scholarship Systems (also
known as Grant Reporting & Reimbursement System or GRRS),
have also been implemented. After spending countless hours
creating this system, the beta testing release in February 2013
allowed a select user group with extensive experience to work with
Budget & Fiscal Planning to identify programmatic challenges,
system bugs and opportunities to increase efficiencies.
EMAIL OF APPRECIATION
“Thank you very much for your time
and especially for all the great tools
you are pulling together for us. The
new online reporting and billing
systems have saved me a
tremendous amount of time,
increased my accuracy, and allowed
me to offer detailed information to
our faculty almost immediately. I
really just can’t say enough good
stuff—you have simplified my
financial tasks. I am now able to pay
attention to other programs that are
important for the Institute. Now you
extend the courtesy of helping me to
get our draw down where it should
be. I hope that everyone at OSU
appreciates you as much as I do.”
-- Kathy Minta, Operations Manager
(College of Agricultural Sciences)
BUDGET & FISCAL PLANNING
HEALTHY PLANET
Finance and Administration 2013 Annual Report
Oregon State University
Saving Trees through Paper-Waste
Reduction
Business Affairs and its sub-units, Office of Post Award
Administration (OPAA), Payroll, and Student Finance, as well as
other on-campus partners through collaborative efforts and the
successful implementation of technology platforms and online
systems, have successfully reduced paper-waste and created a
more seamless business experience for Oregon State University
faculty and staff.
Payroll successfully implemented a new electronic time and
attendance system. This collaborative effort with Central Human
Resources, Benefits, and Business Centers affects 86% of OSU
employees.
Faculty and staff are experiencing more accurate payrolls and a
greatly improved Family and Medical Leave Act (FMLA) system
(this online system substantially reduces paper usage).
Payroll also employed several other practices in an effort to
decrease the amount of paper-waste at OSU.
Direct Deposit increased to 89% during FY13, up one percent
from FY12. This figure is well above the national average of only
75%.
Despite the growing number of payments year-over-year, Payroll
is still able to reduce the number of paper payments made
through increased direct deposits. In addition, a less expensive
paper stock for written checks was incorporated, and the number
of issued checks, totaling 20,449, was far fewer than in previous
years.
The annual Non-Resident Aliens (NRA) notification delivery
methods were switched from paper to electronic. This not only
saves paper, it also provides employees with the correct
information and fewer delivery issues.
Over 1.8 million
sheets of paper,
equivalent to 3,700
reams, have been
eliminated from use
by Business Affairs.
This results in more
than 8,600 pounds of
paper-waste not
ending up in garbage
or recycling bins,
saving upwards of
200 trees.
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BUSINESS AFFAIRS
HEALTHY PLANET
Finance and Administration 2013 Annual Report
Oregon State University 9
Student Finance effectively reduced paper-waste by increasing its percentage of online payment
transactions.
Direct deposit for student refunds hit an all-time high, reaching 77% in FY13.
Online tuition payments increased by 10%.
Over a three-year period, online student tuition payments grew from 48% to 61% of all tuition payments.
That is over 64,000 transactions in FY13 that happened online instead of by paper check.
In the last three years, student aid disbursements grew 32% from $73.6 million to $96.9 million, but direct
deposits have grown even faster, at a rate of 54.8%. That represents 31,533 paperless payments for
student refunds in FY13.
Office of Post Award Administration transitioned grant folder processing from paper to electronic. This
action reduced the number of pieces of paper by 1,625,840, for a total of 325 boxes of paper.
Finance and Administration 2013 Annual Report
Oregon State University 10
Paper Dependency, Now a Thing of the
Past
Each of the seven Business Centers at Oregon State University
work to implement sustainable efforts that not only improve
operational efficiencies at OSU but also impact waste-reduction.
Electronic Document Repository Using Nolij: Nolij is helping
the Business Centers at OSU do more with less. It continues to
serve as the preferred content management software and
electronic document repository. As a result of Nolij’s proven
efficiencies, many of the Business Centers have expanded the
use of the tool to also house human resource documents.
Storing documents electronically reduces the footprint created by
paper storage, making it possible to repurpose space on campus.
Websites and Online Services: All of the Business Centers
encourage customers to utilize websites and online services
instead of processing by way of a paper transaction. While it
seems a small task, this suggested change greatly impacts
paper-waste. When possible, the Business Centers also provide
online conference registration and procurement card
purchases/processing.
Grant Reporting & Reimbursement System (GRRS):
Business Centers enthusiastically endorsed use of the Budget &
Fiscal Planning online reporting system, GRRS. The online
system contains a feature for emailing reports to Business Center
customers, eliminating the need to print paper reports. They
were also influential in having the Fund Balance added to GRRS,
once again eliminating the need for a paper-based report.
Reducing paper
usage has provided
the Business Centers
with the opportunity
to reclaim space for
personnel that was
previously filled with
printed materials.
BUSINESS CENTERS
HEALTHY PLANET
Finance and Administration 2013 Annual Report
Oregon State University 11
CAMPUS OPERATIONS
HEALTHY PLANET
Helping America Recycle
The second annual America Recycles Day, an event hosted by
Campus Recycling, a unit of Campus Operations, collected hard to
recycle materials such as Styrofoam, packing peanuts, film plastics,
electronics, CDs and DVDs, ink and toner cartridges, household
batteries and scrap metal. The event exceeded expectations set the
previous year, with nearly 5,300 lbs. (29 cubic yards) of material
collected in just four hours!
At the FY13 RecycleMania event, Campus Recycling recycled
353,613 lbs. and composted 73,960 lbs. In fact, the e-waste
collected ranked OSU at 24th in the nation, and the film plastic
collected resulted in 5th place nationally. During RecycleMania E-
Waste and Film Plastic Collection Week, a public event, 25,673 lbs.
of electronics and 255 lbs. of film plastic was collected. Campus
Recycling also offered a 50% departmental discount on confidential
shredding to encourage participation. This resulted in 10,114 lbs. of
paper destruction collected.
During da Vinci Days, Campus Recycling coordinated over 50
volunteers to staff waste stations and sort festival waste. As a
result, they were able to divert 5.4 dumpsters (composted and
recycled), 82% by weight and 85% by volume of all festival waste
from the landfill. With approximately 17,000 attendees, less than
one, six-yard dumpster was filled for this event
Campus Recycling
sponsored their second
annual America Recycles
Day collection event.
The free public event
serves as an educational
opportunity for attendees
and is the only event of
its kind in Corvallis that
accepts hard-to-recycle
materials that are
commonly sent to
landfills at a single
location. Attendees also
received tips on how and
where to recycle these
items around town
throughout the year.
Material FY12 Amount FY13 Amount
Styrofoam 5,000 gal 5,321 gal
Packing Peanuts 572 gal 250 gal
Film Plastic 359 gal 299 gal
Electronics 2,123 lbs. 4,609 lbs.
CDs & DVDs 358 lbs. 94 lbs.
Batteries 483 lbs. 247 lbs.
Ink & Toner Not Collected 93 lbs.
Scrap Metal Not Collected 218 lbs.
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Oregon State University 12
Demonstrating Sustainability
Campus Recycling, a unit of Campus Operations, helped launch the
new Repair Fairs event series. The series, intended to create a
culture of repair and reuse, was initiated in October 2012 by Waste
Watchers, a student volunteer team coordinated by Campus
Recycling in partnership with the Student Sustainability Initiative.
Twice per term, the campus and local community are invited to bring
their broken items. Event volunteers help them fix their belongings
and answer their repair questions. DIY demonstrations and
workshops were later added to the events, teaching people how to
repair common items, providing tips and skills related to living a
more sustainable lifestyle.
Repair Fairs were offered October, November, January, February,
April and May and saw increased attendance over time. Campus
Recycling plans to continue the event series in the next academic
year.
At the final Repair Fair on May 29, in two hours, 41 people
brought 42 items, 83% of which were repaired.
Half of the attendees were OSU students, one-third community
members and one-sixth faculty and staff.
Three demonstrations were offered, with a combined total of 23
people attending.
Sixteen people volunteered; 10 were students and six were
community members.
REPAIR FAIR TESTIMONIALS
“Thank you to all who contributed to
the Repair Fair. It was the highlight of
my month. I'm going through a
difficult time and it was so nice to be
greeted kindly at the door and to
have the help to get some things
repaired. Everyone was very
respectful. The things that were
repaired have helped me!”
-- Kirsten
(Attendee)
“My favorite event so far has been
the Repair Fairs we’ve been doing
this year. They continually improve,
and each one offers more and more
to the public.”
-- Amanda Abbott
(Volunteer)
Finance and Administration 2013 Annual Report
Oregon State University 13
Working for a Healthier Campus
Enterprise Risk Services (ERS), a unit of Campus Operations, is a
cohesive unit that includes Risk Management, Environmental Health
& Safety (EH&S), and Emergency Management. Key programs
implemented by these functions not only support OSU, but also play
a vital role in creating a healthier planet.
Major capital and smaller remodel projects initiated by either
Campus Operations or individual units often require oversight and
abatement of asbestos from on-campus buildings. ERS provided
consultation and oversight for approximately 85 such projects.
Roughly 30 biosafety laboratories are audited annually by ERS,
and protocols are reviewed to ensure research and granting
agency compliance.
The EH&S biosafety officer, in collaboration with the Research
Office and Veterinary Medicine, procured and maintained a
vaporized hydrogen peroxide (VHP) machine that quickly
decontaminated a room where bio-hazardous materials were
used. With the VHP, EH&S assisted faculty in decontaminating
their research labs. This service saved the campus research
community time and money. Approximately 15 labs are served
annually.
Chemical fume hoods are used throughout teaching and research
laboratories on campus and are an important piece of equipment
that protects the health of faculty and students. Over 900 fume
hoods were inspected for proper functional use.
Hazardous waste removed from OSU laboratories and processed
at the Enterprise Risk Services Annex waste facility totaled
128,455 lbs.
Enterprise Risk Services
serves the OSU
community by
identifying, targeting,
and prioritizing efforts to
minimize organizational
risk, increase training
opportunities for
employees, providing a
full-functioning service
center dedicated to
employee safety.
Finance and Administration 2013 Annual Report
Oregon State University 14
Supporting Responsible Transportation and Parking
With Oregon State University continuing to grow and thrive, the need for efficient and sustainability-focused
campus parking and transportation becomes more critical. Several units within Campus Operations are
actively working to support improved efficiency and safety in campus traffic flow and parking availability.
Transit and Parking Services (TaPS) focuses on supporting improved efficiency, safety and security of
transportation and parking systems, and sustainability. TaPS currently runs three shuttles on separate but
overlapping routes, providing on-campus transportation to an average of 2,700 people each week, significantly
reducing the number of vehicles in the campus core.
Motor Pool has a fleet of vehicles that logs over 3,580,000 miles per year. The fleet consists of eight electric
vehicles that are low-speed and only used in and around campus. Additional fleet vehicles also includes 13
hybrid vehicles, two which are equipped with battery packs and classified as plug-in hybrids, and two which
are compressed natural gas Honda Civics.
Capital Planning and Development supports the interrelationships among transportation, land use, the
environment and the economy. The University Land Use Planning unit is strategic in siting instructional
buildings within the campus core to encourage walking and biking between classrooms. Also, placing new infill
buildings within the campus fabric allows use of existing infrastructure as opposed to extending new
infrastructure into undeveloped areas. Planning that supports replacement of parking lots with new buildings
preserves existing greenfield sites and agricultural resource lands.
The sustainability experts within the Infrastructure Work Group team have been successful in large adoption of
Drive Less Connect, the new carpool match system used in the region. Collaborative efforts of this Work
Group and Cascades West Council of Governments motivated people to carpool or use other alternatives in
replace of single occupancy vehicles. Additionally, 17 electric vehicle charging stations under a federal grant
were installed as well as an additional charging station on the OSU Solar Trailer.
Finance and Administration 2013 Annual Report
Oregon State University
Protect, Serve and Reduce Emissions
Public Safety officers and Oregon State Police troopers are
Mountain Bike patrol trained.
Officers and troopers spend as much time as possible patrolling the
campus of Oregon State University by bicycle (weather permitting).
This adds health benefits to the troopers and officers while reducing
the use of patrol vehicles. It also provides the opportunity to add
more face-time interaction with the campus community on a more
personal level.
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Public Safety officers
and Oregon State
Police troopers
reduce emissions in
the environment and
add to the personal
level of interaction
with the campus
community by riding
bikes rather than
patrolling in vehicles.
Oregon State Police patrol by bicycle at the 2013 Finance and Administration annual picnic.
(Photo by Amanda Anderson, University Conference Services)
PUBLIC SAFETY
HEALTHY PLANET
Finance and Administration 2013 Annual Report
Oregon State University 16
The robust online
registration system
developed by OSU
Conference Services
virtually eliminated
the use of paper
registrations for all
events which they
support. Ultimately,
this reduces
thousands of
unnecessary pieces
of paper.
Sustainable Best Practices are Second
Nature
Sustainable best practices for planning and hosting conferences are
second nature for OSU Conference Services and The LaSells
Stewart Center, sub-units of University Conference Services. For
each event serviced by OSU Conference Services or hosted at The
LaSells Stewart Center, sustainable practices such as using
compostable products, providing water service in lieu of bottled
water, and incorporating recycle stations are available.
OSU Conference Services, a team of professional meeting
planners, works with Oregon State University faculty and staff as
well as off-campus organizations to think more strategically about
incorporating non-traditional environmentally friendly practices.
250 attendees at the Paired Watershed conference received a
USB flash drive with conference materials or the option to access
program documents online by scanning a QR Code that directed
them to the conference website. This simple, yet strategic effort
reduced paper waste by eliminating 7,500 pieces of paper.
Paired Watershed conference held on the campus of Oregon State University at The LaSells
Stewart Center.
(Photo by Kelly James, Independent Photographer)
UNIVERSITY CONFERENCE SERVICES
HEALTHY PLANET
Finance and Administration 2013 Annual Report
Oregon State University 17
Many other events supported by OSU Conference Services adopted
these creative, yet influential efforts (partial client list represented
only).
Live video streaming and virtual presentations (Sediment
Symposium).
Online registration versus paper registration (Regards to Rural,
working in partnership with OSU Extension Services, Ride the
Heart of the Valley, working in collaboration with the Student
Chapter of the American Veterinary Medical Association).
Reusable bags and USB flash drives (ForestSat).
Virtual promotional avenues to deliver strategic messaging
(Oregon Marine Renewable Energy Environmental Science
Conference).
Website created for the first time. This showcased program,
directions, sponsorship opportunities, and online registration.
Virtual platforms such as Facebook and Twitter were also
leveraged to drive awareness (Future Farmers of America).
The LaSells Stewart Center has an in-house event and facility management team that helps clients
incorporate sustainable best practices. From paperless contracts, live video streaming, or to ensuring the
appropriate number of recycle bins are available based on event size, the team at The LaSells Stewart Center
continuously provides innovative ideas for promoting events in a sustainable fashion. Additionally, the venue
continues to reinvest in itself to ensure efficient upgrades for hosted events.
LED lighting installed throughout Giustina Gallery (located in the heart of The LaSells Stewart Center saved
a considerable amount of energy and cost on replacement light-bulbs.
Upgraded and more energy efficient technology.
Christ in Youth in Austin Auditorium at The LaSells Stewart Center
(Photo by Kavinda Arthenayake, University Conference Services)
Online Registration Portal
NASP IMDS Conference
Finance and Administration 2013 Annual Report
Oregon State University 18
Improving Human Health and Wellness
Through policies, training, facility improvements, cultural programs and volunteerism, the Division of Finance
and Administration and its collective departments enhance the health and wellness of the people at Oregon
State University and the community.
Training Days is a two-day, no-cost training event sponsored by the Division of Finance and Administration.
This annual event offers a wide variety of professional and personal development opportunities through a
focused set of learning sessions for Oregon State University faculty and staff.
Notable Facts
Over 775 attendees with 96 separate sessions (largest attendance to-date)
Live video streaming for nearly half the sessions for remote access (new addition for the FY13 event)
Key sessions were recorded and made into videos for future training (new addition for the FY13 event)
Keynote speaker, Ken Thrasher, OSU alum and former President and CEO of Fred Meyer
Attendee Survey Feedback
99% of post-event survey respondents rated this event as beneficial to OSU
94% of post-event survey respondents were satisfied or very satisfied with the event
89% of post-event survey respondents were satisfied or very satisfied with the informative nature of the
sessions
HEALTHY PEOPLE
Teresa Hall, Graphic Designer for University Relations and Marketing delivers a presentation on Brand Identity Guidelines at the 2012 Training Days
event held in The LaSells Stewart Center.
(Photo by Cindy Sprenger, Campus Operations)
Finance and Administration 2013 Annual Report
Oregon State University
Healthy Activities & Flexibility =
Happier & More Energetic Staff
Commitment to creating healthy minds and healthy bodies by
offering the option to participate in flexible scheduling has benefited
faculty members in the Financial Accounting and Analysis (FA&A),
Office of Post Award Administration (OPAA), Student Finance and
Payroll sub-units of Business Affairs. Such benefits provide faculty
and staff the opportunity to participate in activities and causes about
which they are most passionate.
Health & Wellness Activities and Charitable Involvement
Staff participation in Beaver Strides TRY-Athalon
Participation and contribution to the food drive
Active blood donors for the American Red Cross
Commitment and participation in fitness and exercise classes,
stop smoking initiatives, Weight Watchers, and walking meetings
19
“We have an active staff, one that
wants to participate in the health and
wellness programs available on and
off campus. By offering flexible
scheduling options, our staff has the
opportunity to participate in the
programs they wish. As a result, we
have a happier, more energetic
team.”
-- Aaron Howell, Assistant Vice
President/Controller
(Business Affairs)
Helping Veterans Accomplish Educational Goals
During FY13, Student Finance, a sub-unit of Business Affairs, helped incoming and current student veterans
achieve their educational goals by providing the necessary financial support and through an optimized
disbursement process.
$5 million in Veteran Administration support payments transacted
Over $60 thousand in Veteran remissions and waivers processed
BUSINESS AFFAIRS
HEALTHY PEOPLE
Finance and Administration 2013 Annual Report
Oregon State University 20
Internal Community Reduces Stress,
Builds Relationships and Encourages
Involvement
Building community from within has strengthened the relationships
among faculty and staff for OSU’s Business Centers. By working
collectively, customers experience reduced stress through a more
seamless process. This has not only improved customer
satisfaction, but has encouraged more external community
involvement, helping form stronger relationships with other
workgroups on campus.
Participating in the Finance and Administration Annual Awards
Picnic
Volunteering with OSU Employee Organizations
Helping with the 144th Oregon State University Commencement
Participating in OSU Annual Community Service activities
Additionally, four Business Centers donated over 15,000 lbs. of food
(cash, foodstuffs and payroll deductions) toward the annual OSU
Food Drive in February 2013.
An environment
where community is
developed from within
has strengthened the
relationships among
faculty and staff at the
Business Centers. By
working collectively,
customers experience
reduced stress
through a more
seamless process.
Silent auction gift basket prepared by the Auxiliaries and Activities Business Center (AABC)
for the 2013 Finance and Administration annual picnic.
(Photo by Amanda Anderson, University Conference Services)
BUSINESS CENTERS
HEALTHY PEOPLE
Finance and Administration 2013 Annual Report
Oregon State University 21
Reinvesting in Employees
Since the formation of the Business Centers, participation in
personal and professional development opportunities has always
been encouraged. As such, a variety of educational programs are
made available for the 180 employees who service the seven
Business Centers.
For the second year running, 95% of the employees who
compose the Business Centers attended a dynamic leadership
course instructed by Greg Bell, founder of Water the Bamboo—
Center for Leadership. Greg’s interactive program promotes
teamwork by engaging people unaccustomed to such highly
participatory activities.
Another program available to Business Center employees, as
well as all OSU faculty and staff is an educational session taught
by Paul Axtell that focuses on providing clarity to create effective
communication.
Professional development opportunities such as these demonstrate
that the Business Centers care about reinvesting in their employees.
This has proven to strengthen an employee’s customer service
delivery and improve personal and professional skills.
Professional and
personal development
opportunities are
made available for the
180 employees that
comprise the OSU
Business Centers.
Greg Bell (Founder of Water the Bamboo)
Paul Axtell (Performance Coach)
Finance and Administration 2013 Annual Report
Oregon State University 22
CAMPUS OPERATIONS
HEALTHY PEOPLE
This project was in planning for nearly two years, but within a two-
week period over winter break, TaPS installed locators in 76 ADA
spaces across campus as a project pilot. Though these 76 spaces
only account for a third of the 250 ADA parking spaces on campus,
the selected spaces for the pilot project were strategically chosen to
provide best access coverage throughout campus.
Parker provides:
Real-time availability information for wheelchair/ADA accessible
parking in the core of campus (DMV placard and OSU permit are
required),
parking lots and parking information on-campus, and
locator assistance to guide people back to their parking space.
Designing for Improved Accessibility
Capital Planning and Development, a unit of Campus Operations,
managed several major projects to improve accessibility and create
safer movement by separating pedestrians, bikes and automobiles.
Approximately $500,000 in ADA improvements, including new
compliant entrances for Plageman and Moreland Halls. These
projects involve several elements, such as installation of a new
sloped walkway down to the entrance, the construction of
accessible parking spaces, and re-pavement of the driveway
between the parking lot and the building.
Approximately $400,000 invested in new bicycle parking facilities
to encourage and promote ridership.
Design of Washington Way realignment to increase pedestrian
safety.
Improving Accessibility for Campus Parking
Parker, a parking space locator application, was launched through collaborative efforts of Oregon State
University's Disability Access Services, Office of Equity and Inclusion and Transit and Parking Services
(TaPS). The purpose of this project is to help those coming to campus with ADA needs to drive directly to an
open parking space.
Plageman Hall Accessible Entrance (bottom).
(Photo by Chuck Taylor, Greenberry Construction)
Finance and Administration 2013 Annual Report
Oregon State University 23
Creating Healthy Workplaces
Enterprise Risk Services provides a library of safety trainings and
related services to the OSU community, offered both through online
and instructor-led format. Training materials cover a broad variety of
topics to meet the unique needs of the OSU.
During FY13, the Environmental Health and Safety (EH&S) team
provided 2,113 training opportunities, not including online trainings:
Biological: 531
HazMat: 6
Lab Safety: 226
Occupational Health: 433
Occupational Safety: 564
Radiation Safety: 353
The EH&S team also provided ergonomic evaluations and
consultation to OSU faculty and staff, which helped reduce injury
claims, providing a safer work environment.
Approximately 75 formal evaluations are conducted annually, in
addition to informal consultations.
ERS trainings support safety for the wide variety of work environments on campus(top). Photo of JayLene Seeley and Amber Hoke, Campus
Operations Admin Staff (bottom).
(Photo by Cindy Sprenger, Campus Operations)
Finance and Administration 2013 Annual Report
Oregon State University
Benefit Fairs
PERS/Retirement/Savings
Medical Leaves/Health
Open Enrollment, HEM &Orientations
23
2
7
13
24
HUMAN RESOURCES
Benefit-Focused Workshops Keep the Campus Community
Informed
Devotion to Oregon State University faculty and staff comes in many forms for the Office of Human
Resources. Throughout the year, Human Resources offers educational opportunities via sponsored events,
trainings, and workshops, which provide the campus community with in-depth knowledge about health
insurance, retirement, and medical leave options.
Health Insurance Sessions: Include discussions with the Public Retirement Benefits Board, open
enrollment and health engagement help sessions, new employee orientations, and optional benefits
discussions (e.g., short-term and long-term disability and flexible spending accounts).
Retirement Training: Covers how to save for retirement, assessing an individual’s investment risk, and
Public Employees Retirement System (PERS) early and mid-career as well as 5-year and 1-year to
retirement. Human Resources also partners with the OSU Retirement Association on the physiology
aspects of retirement.
Medical Leave/Health Workshops: Encompass a vast range of information, from Protected Leave
training about Family and Medical Leave Act (FMLA)/Oregon Family Leave Act (OFLA) for supervisors and
employees, to tips on how best to conquer Seasonal Stress Disorder (SAD).
Educational Workshops
Offered to Oregon State University Faculty and Staff
HEALTHY PEOPLE
Finance and Administration 2013 Annual Report
Oregon State University 25
New Medical Policies Improves Life,
Work and School Balance
The Office of Human Resources partnered with the Graduate
School and the Office of Postdoctoral Programs to implement three
new medical leave policies for graduate students and postdoctoral
scholars. The policies were developed to support graduate
students, graduate research and teaching assistants, and
postdoctoral scholars in balancing the demands of life, work, and
school.
The policies provide 12 weeks of continuous leave to care for
serious health conditions, either personal or family-related.
Parental leave is also available for up to 12 continuous weeks,
one time per each new child.
For graduate research and teaching assistants and postdoctoral
scholars, Oregon State University will continue to pay its portion
of their health insurance premiums while they are on approved
leave.
Since implementation of the policies in January 2013, the Office of
Human Resources has assisted 16 graduate students and
postdoctoral scholars in receiving leave under these new policies.
16 graduate students
and postdoctoral
scholars have
benefited from the
new medical policies
since their inception
in January 2013.
Finance and Administration 2013 Annual Report
Oregon State University 26
Reinstating Injured Employees through Transitional or
Modified Work
Coordinating Oregon State University’s Return-to-Work program, the Office of Human Resources helps bring
injured employees back to transitional or modified work, while adhering to the employees’ limitations. This
work can include strategizing with supervisors and managers on how best to utilize the employee while work
limitations are in place.
When an employee is returned to transitional or modified work, OSU becomes eligible for benefits from SAIF
Corporate (a worker’s compensation carrier) for wage reimbursement. This is applicable for a portion of time
while transitional or modified work is provided to the injured employee. OSU may also receive assistance in
purchasing items or equipment to assist the injured employee. These benefits are part of the “Employer-at-
Injury Program,” also known as EAIP.
The Office of Human Resources maintains documentation to maximize the University’s possible benefits
through EAIP. To amplify the potential benefits received, wage reimbursements are generally requested and
obtained a year after the claim closes. The department placing the injured employee back to work receives
one-half of the EAIP funds for the claim, while Human Resources receives the balance to support the program.
On a monthly basis, Human Resources maintains active benefit profiles for over 10,000 employees (that’s
120,000 active profiles annually). In the past three academic and fiscal years, OSU had fewer than 200 work-
related injuries reported that required medical treatment and received approximately $204,000 in wage
reimbursements from the EAIP.
155 claims in FY13 ($4,000 in EAIP funds from current claims; additional claims awaiting submission for
possible reimbursements).
Claim Submissions and Reimbursements FY11 through FY13
Number of Claims EAIP Reimbursements
Finance and Administration 2013 Annual Report
Oregon State University 27
Commitment to Employee Learning and Development
Center for Learning and Organizational Development, a sub-unit of the Office of Human Resources, employed
a variety of programs focused on leadership, coaching, organization, and professional development that OSU
faculty and staff leveraged.
General and Tailored Training Programs: More than 16 general and 12 tailored training programs were
planned and executed—addressing a variety of issues within varying work units.
Core—Management and Supervisory Training Program: Nearly 30 participants attended sessions
offered during fall, winter and spring terms. The blended online/classroom program provides a solid
foundation for managers and supervisors, covering topics such as understanding the system and available
resources and content experts, plus much more.
Performance Coaching Program: Between 50 and 75 employees are coached each year. The program
is available to any Oregon State University or Linn-Benton Community College faculty or staff member.
The goal of this program is to advise employees on how to be happier, healthier and more productive.
While outcomes of this course are confidential, it can be inferred that dollars are saved through increased
employee retention and performance.
Journey into Leadership Program: This program is in its 11th year and had over 40 participants. This
program has proven to increase job satisfaction across a variety of functions.
Development of Coaches Program: Seven new coaches were trained over a period of 5-6 months, while
several meetings and support opportunities were available for existing coaches—including a half-day
session with Paul Axtell. Participants of this program apply new coaching skills to their daily work, elevating
their ability to interact and work with students, staff or faculty.
Organizational Development and Internal Consulting Program: Strategizing with managers or
employees, this program is designed to address difficult or complex issues that often involve personal
matters. Over 70 meetings and/or projects that combined internal consulting, facilitation, or intervention
were supported as a result of this program.
Online Training Program: This virtual offering is a compliment to in-class sessions for OSU faculty or staff
and/or serves as benefit for those unable to attend the live learning sessions.
Other Services:
o Website and Document Management
o Systems and Databases
Finance and Administration 2013 Annual Report
Oregon State University
Creating a Culture of Safety through
Notification Alerts and Educational
Opportunities
The Department of Public Safety operates Oregon State University’s
Emergency Notification System as well as the Timely Warning Alert
System. These alerts directly contact over 45,000 students, staff,
and faculty across campus by means of email, voicemail, and text
messages when an emergency or urgent matter needs to be
disseminated via a mass notification.
In addition to information the campus community receives through
safety alerts, Public Safety officers and Oregon State Police
troopers offer presentations throughout the year, at new student
orientations such as START, and at staff orientations, covering
topics of personal and property safety. These presentations
educate and help establish a safe and welcoming environment, part
of the foundation for student and faculty success at OSU.
Public Safety also provides a variety of services to help keep the
campus community safe:
bicycle registration
STOP Tag electronic theft registration
24-hour staffed dispatch center
24-hour patrol service by Public Safety and Oregon State Police
public assistance
personal safety escorts
Blue Light Emergency Telephone monitoring as well as a number
of other programs and services
28
More than 45,000
registered users
(Oregon State
University faculty,
staff and students)
benefit from receiving
safety alert
notifications sent by
the Department of
Public Safety.
PUBLIC SAFETY
HEALTHY PEOPLE
Finance and Administration 2013 Annual Report
Oregon State University 29
Reduced Crime through Campus
Partnerships
In partnership with University Housing and Dining Services (UHDS),
the Department of Public Safety employs 8-10 student workers each
academic year to provide safety and security patrols of UHDS
facilities, academic buildings, parking lots and bicycle racks. These
efforts promote proactive crime prevention.
Public Safety also operates an academic building liaison program
where officers are assigned to communicate with the building
managers on a consistent basis to perform safety and security
audits, identifying areas of building staff concern, such as lighting,
locks or other security issues.
Protection for the Masses
Public Safety coordinates with the Oregon State Police--University
Command to provide additional troopers in an effort to boost
security during home sporting events, commencement, and other
large events on campus and throughout the year.
Full-time Public Safety and student officers patrol the campus
and report incidents as well as safety issues and crimes in
progress.
In compliance with the Jeanne Clery Act, the Department of
Public Safety administers this program to capture statistical data
regarding crimes on campus and publishes a comprehensive
report on a yearly basis.
o Over 600 people on campus have been identified by
Clery as Campus Security Authorities whose
responsibility is to report crimes that occur on campus.
On May 28, 2013, the
Department of Public
Safety through efforts
of student workers
was nominated for the
External Black Belt of
Caring Award at the
Dianne’s Awards
event. This award
recognizes “internal
and external”
partners of University
Housing and Dining
Services who have
made tremendous
contributions to the
staff and students
living in residence
halls, family student
housing, and
cooperative houses.
Finance and Administration 2013 Annual Report
Oregon State University 30
“It is vital that we continue to bring
health practitioners from the
Willamette Valley together for critical
updates such as this one. Many of
us in the field want to re-connect with
Oregon State University, and this is
the perfect environment and venue
to do so!”
-- Anonymous, Conference Attendee
(Moore Family Center—Food Nutrition and
Health Update, February 21, 2013)
Successful Framework for Being
Healthful
Being healthful, providing natural, local or organic foods and
accommodating special dietary needs of attendees at conferences,
meetings, seminars or workshops is often viewed as challenging for
the conference host and meeting planner. Not for the OSU
Conference Services team, a sub-unit of University Conferences
Services. They have mastered this effort.
OSU Conference Services has developed foundational practices
and processes for each academic or professional event they
support. Regardless of location, each event is approached with the
same level of finesse and detail. This process ensures meal
preferences for attendees are met and their experience is positive
(partial client list represented only).
Over 200 attendees at the inaugural Moore Family Center—
Food Nutrition and Health Update conference held at CH2M
HILL Alumni Center enjoyed healthy, local and organic foods
provided by sponsorship partners, Bob’s Red Mill and other local
caterers. As a result of sponsorships developed with key
partners like Linus Pauling Institute, positive reviews of
attendees, and a successful framework created by OSU
Conference Services, the Moore Family Center—Food Nutrition
and Health Update conference will now be held annually.
Diet and Optimum Health, a bi-annual conference held on-
campus with nearly 300 attendees showcased healthy foods
while integrating sustainable catering practices. OSU
Conference Services worked with organizers to not only provide
nutritious foods, but to incorporate a public session and run/walk
for attendees.
UNIVERSITY CONFERENCE SERVICES
HEALTHY PEOPLE
Finance and Administration 2013 Annual Report
Oregon State University 31
Promoting Economic Growth and Social Progress
Creating a healthy economy is something the Division of Finance and Administration and each of its
departments at Oregon State University take extreme seriousness. The work of F&A personnel has a major
impact on OSU’s promotion of a healthy economy. That impact extends across our campuses, the local
communities and to the entire State of Oregon.
HEALTHY ECONOMY
2 Towns Ciderhouse. Dave Takush (fermentation ‘09), Lee Larsen (finance ’08) and Aaron Sarnoff-Wood co-founded the new hard cider business, 2
Towns Cider. Takush and Larsen are OSU alums.
(Photo by University Relations and Marketing)
Finance and Administration 2013 Annual Report
Oregon State University
Business Intelligence Tool Developed to Support the Evolving
Needs of the Campus Community
Still in its infancy, the Cooperative Open Reporting Environment (CORE) Initiative is a project built on
collaboration across the institution. CORE Initiative is the first step toward establishing improved business
intelligence tools that meet the evolving reporting and data needs of OSU.
CORE establishes a new way of working. It guides the development of a university-wide reporting
environment that supports the University’s strategic plan and operations. The Business Intelligence Center
(BIC) team, a sub-unit of Budget & Fiscal Planning, is working to ensure the campus community has access to
consistent, timely data for analysis and reporting. Meanwhile, the existing Data Warehouse solution will be
supported for the next several years until transition complete. Greater metrics will evolve as the BIC Center
moves through FY14.
Scope of CORE
Develop a university-wide reporting environment.
Develop Key Performance Indicators (KPI's), performance metrics, reports and dashboards necessary to
support data-driven decision-making.
Provide the University community user-centered reporting tools, open access to the data necessary to
conduct business, informational reports and dashboards.
32
BUDGET & FISCAL PLANNING
HEALTHY ECONOMY
Project Goals
Provide university-wide tools and data giving the campus
community immediate access to data that allows informed
decisions, planning, and actions.
Promote an environment of open access to data and
information while ensuring the security of confidential or
proprietary information.
Create a single truth by establishing data standards and
definitions, applying them to a central database so all
areas of the University are using the same source.
Create a culture of data stewardship across the University,
moving away from data ownership. Records Custodians
will be responsible for data quality and integrity, and will
encourage its use by the campus community who need
data-based information for their work.
Encourage cross-unit solutions, partnerships, and tools
connecting different data sets and users of information
across campus.
Finance and Administration 2013 Annual Report
Oregon State University
Supporting Student Educational
Funding and the Local Economy
Business Affairs and its sub-units, Payroll, Student Finance, and
Financial Accounting and Analysis, work hard to support incoming
and current students with funding in an effort to support their
educational aspirations. Such efforts, not only impact the lives of
students but also the life of the local community.
Dollars directly assist students in funding their education.
Monies spent directly and indirectly benefit the local community
and the State of Oregon.
Payroll processed 152,145 payments to more than 16,000
employees, totaling $530.6 million in salary and benefits. This
includes student employment and work-study funds. For the third
consecutive year, the work of Payroll has increased due to greater
numbers of OSU employees being paid.
Student Finance had the opportunity to contribute in a variety of
capacities to the financial and educational benefit of current and
incoming students at OSU.
Sponsored two PROMISE Interns.
Provided $88 million in aid and support payments to students in
partnership with Financial Aid.
Maintained a low Federal Perkins Cohort Default rate of 9.1% by
counseling borrowers on privileges related to deferment and
assisting defaulted students with credit report rehabilitation.
Financial Accounting and Analysis staff volunteered on the
Student Advisory Board at OSU. This not only guides students on
financial best practices, but also indirectly supports the local
economy.
About PROMISE
PROMISE is an internship program designed to provide
professional, managerial, or technical paid work experience in state
and local government agencies for OSU juniors and seniors. The
program’s purpose is to increase the potential pool of applicants
currently under-represented in state and local government agencies.
33
“The Professional & Managerial
Internship in State Employment
(PROMISE Program) is a very aptly
named program. It leads to a more
promising future. As a student at
Oregon State University, I’ve had the
opportunity to learn and grow in
many areas, such as social,
academic, and student leadership
and by working in professional
settings. As an intern for Business
Affairs, I get to experience a real-
world professional setting and
practice important business and
communication skills, while also
bringing a student perspective to
projects. PROMISE seminars and
other activities also create
memorable experiences, from team-
building activities to afternoons
dedicated to community service, all
of which helps interns develop a
more active and fruitful college
experience.”
-- Luke Márquez
(PROMISE Intern Participant)
BUSINESS AFFAIRS
HEALTHY ECONOMY
Finance and Administration 2013 Annual Report
Oregon State University 34
Stewardship Elevated
Office of Post Award Administration (OPAA) in Business Affairs takes its financial commitment to Oregon
State University, the local community, the state, and the nation to the next level.
Grant management and the fiduciary responsibility ensure good stewardship of state and federal taxpayer’s
money.
o OPAA processed over $182 million in new awards and 3,338 new indexes during FY13 with an
average turnaround time on set-up of approximately 3.25 business days.
As good stewards, OPAA maintains an excellent reputation that the University has for managing money,
awards, and much more.
o OPAA grant accountants manage an average of 670 active indexes each and do so extremely
effectively. In FY13, OPAA again managed through several sponsor’s audits with no significant
findings making it easier for new grants to come to the University.
Finance and Administration 2013 Annual Report
Oregon State University 35
Growth Supported through Efficiency
and Research
The seven units that compose the Business Centers at Oregon
State University work collectively to create a positive impact—
whether through efficiency improvements or supporting research.
Shared Services Result in Efficiencies: The “shared services”
model is a true model of efficiency. By decentralizing financial
transactions and human resource activities, services have been
brought closer to the customer. This has created an environment
where the customers have the ability to call their immediate
“service representative.” This has not only improved efficiencies
to the campus community through reduced time to process
transactions, but also elevated the customer care element.
Supporting Research: The College of Earth, Ocean, and
Atmospheric Sciences (CEOAS) was the recent recipient of a
Managing the Major Research Equipment Facilities Construction
(MREFC) National Science Foundation Award for building three
Regional Class Research Vessels (RCRV). Forestry, Oceanic
and Atmospheric Business Center was the fortunate center for
supporting the ship building effort. These vessels are part of a
long-term plan to replace some of the rapidly aging research
vessels in the U.S. scientific fleet. These new ships will be more
environmentally “green” than previous research vessels. These
ships will be used for scientific missions near the coasts,
exploring such issues as ocean acidification, hypoxia, and
harmful algal blooms. For more details, see
http://ceoas.oregonstate.edu/features/researchvessels/.
$283 million in total
expenditures were
processed by the
Business Centers in
support of grant
activities at Oregon
State University.
BUSINESS CENTERS
HEALTHY ECONOMY
Finance and Administration 2013 Annual Report
Oregon State University 36
CAMPUS OPERATIONS
HEALTHY ECONOMY
Construction Projects Support a Healthy Economy
Capital Planning and Development, a unit within Campus Operations, managed planning activities, major and
minor academic and administrative unit program improvements, building/infrastructure renewal projects, and
new building investments. These efforts are intended to extend the life of existing facilities and enhance
strategic program growth through additional space and facilities.
At the same time, these projects are significant contributors to employment in the State of Oregon; increase
fees for use by the City of Corvallis, which support the community; and promote adaptive reuse, sustainable
building design, and energy efficiency.
$5.3 million in Expenditures for 72 Planning/Feasibility Studies: Projects include building accessibility
evaluations, planning for OSU-Cascades Campus in Bend and Hatfield Marine Science Center in Newport,
infrastructure improvements, land use planning studies, renovation studies including the Memorial Union
Rotunda assessment, the newly-acquired Nypro Building and repurposing strategies and capital planning
for the College of Engineering Precinct.
$152.6 million in Expenditures for Capital Projects Currently in the Design Phase: This includes
projects such as the partial renewal of Strand Agricultural Hall, landscape renewal design for Gill Coliseum,
and the Memorial Union East Wing Renovation.
$254.8 million in Expenditures for 200 Capital Projects Currently in the Construction Phase: This
includes projects such as critical fire and life safety facilities improvements, steam vault repairs,
accessibility improvements, playground renovations, student cultural centers, the new Student Experience
Center and Austin Hall for the College of Business.
Construction site for Austin Hall, future home for the College of Business.
(Photo by John Gremmels, Campus Operations)
Finance and Administration 2013 Annual Report
Oregon State University 37
Supporting Healthy Business
Procurement, Contracts and Materials Management (PCMM), a unit of Campus Operations, was formed
during FY13 to consolidate Procurement and Contract Services (PaCS), Campus Recycling and Surplus
Property units. Collectively, they support a multitude of efforts for OSU and the community.
Region Class Research Vessel Project: The procurement team is working on the Region Class Research
Vessel project that is projected to be $300,000,000 over the course of 10 years. The vessels are intended to
join the United States' oceanographic research fleet. The three proposed ships will be roughly 53 meters long,
have a state-of-the-art propulsion system and acoustic sensors for seafloor mapping. They will be used for
scientific examination of such issues as ocean acidification, hypoxia, and harmful algal blooms. The design
portion of this project was funded through the National Science Foundation (NSF) for the College of Earth,
Ocean, and Atmospheric Science.
Buy Orange Program: Procurement continuously develops contractual relationships that not only provide
competitive pricing and ease in ordering goods and services, but also provide business and employment
opportunities for Oregonians through these relationships. The Buy Orange program provides information and
portal access to OSU Contracts for goods and services. New Buy Orange contracts established during FY13:
Floor Solutions
Rubenstein’s Contract Carpet
Business Interiors
Environments
Interior Office Solutions
King Office Equipment & Design
Office World
OM Workspace
The REMI Group
Smith CFI
Workplace Resource of Oregon
Workpointe
Finance and Administration 2013 Annual Report
Oregon State University 38
MerchantExpo: For 17 years, Procurement and Contract Services has facilitated the annual Merchant
Expo—a tradeshow for non-construction related goods and services that provide vendors the opportunity to
rent booth space to showcase goods and services. The event in May 2013 had over 65 suppliers with over
550 OSU faculty and staff in attendance.
Contract Services: Contract Services finalized over 700 contracts in FY13. These contracts represent
internships, publishing, clerkships, athletic competitions and testing services to name just a few. One staff
member participated with International Degree and Education Abroad in the International Staff Training Week
in the United Kingdom. The curriculum included best practices, partnership development and higher
education management.
Residence Hall Move-Out Donation Drive: On an annual basis, Surplus Property and Campus Recycling
work in collaboration with University Housing and Dining Services to coordinate the Residence Hall Move-Out
Donation Drive. Approximately 25,979 lbs. of donations were collected, a 29% increase over last year. This
decreased the amount of usable items sent to the landfill.
OSUsed Store: Surplus Property promotes repurposing, with a total sales volume of $675,725 during FY13.
Repurposing also returns money to the departments, reduces the amount of equipment and materials going to
landfills, reduces spend by offering items at an affordable rate, and helps departments free up space while
disposing of unneeded items. Surplus Property’s Saturday Sale at the OSUsed Store expands the opportunity
for the public to purchase from Surplus Property, and to moves OSU closer to the zero-waste goal.
Finance and Administration 2013 Annual Report
Oregon State University 39
Maintaining Campus and Supporting the Community
Facilities and Maintenance Services, a unit of Campus Operations, provides building and grounds
maintenance and operations services for approximately 400 buildings and 500 acres on campus.
Major initiatives include:
Instituted a classroom preventive maintenance and minor repair program to improve teaching and learning
experience in general purpose classrooms.
Worked with occupants of Kerr Administration to improve the stairwell paint in an effort to boost stair usage.
Developed a campus service interruption communication protocol, which included RSS feed calendar on
OSU Today.
Filled vacancies in key technician, supervisor and manager positions to better coordinate and complete
customer requests and respond to building system failures.
Facilities and Maintenance Services Work Coordination Center processed 13,876 work orders, with an
average of 50 per day. Of those, over 1,000 work requests were related to ensuring the ongoing production of
research and services to faculty and students across campus.
Facilities and Maintenance Services Work Processed FY13
Finance and Administration 2013 Annual Report
Oregon State University 40
Providing Contracting Expertise
The Construction Contract Services team within Capital Planning
and Development contributes to the promotion of economic growth
and social progress by working with the contracting community
throughout the state (both large and small). These efforts provide
outreach, training and information and guidance for what can be a
complicated process for public contracting, including information on
bidding processes, contract requirements, licensing and bonding,
and payment information. This also includes resources for smaller
projects in the Oregon University System retainer list, containing a
total of 466 construction contractors and 342 design consultants
state-wide.
Notable Projects
New Track and Field facility
Completion of the Sports Performance Phase 2 project
Design-build residence for visiting faculty on USFS Andrews
Forest property in Lane County
Student Success Center
Linus Pauling Science Center
Furman Hall
INTO-OSU
Native American Cultural Center
Dixon Recreation East Wing Expansion
653 construction
contract-related tasks
and 516 construction-
related purchase orders
were processed, totaling
$62,251,970.
This included initial
design and construction
contracts for initiatives
such as:
special inspections
geotechnical
investigations
artwork
ADA compliance
verifications
New track and field site at Oregon State University (left) and new construction of the Native
American Long House (right).
(Photos by Rick Freeman, Campus Operations ‘left’ and Andersen Construction ‘right’)
Finance and Administration 2013 Annual Report
Oregon State University 41
Supporting Diversity
Campus Operations is committed to acknowledging and honoring the dignity and fundamental value of all
individuals. One specific example is the continued focus on supporting Minority, Women, and Emerging Small
Business (MWESB) firms.
The Construction Contract team attends outreach conferences each year, focusing on MWESBs. This
provides an opportunity to inform conference attendees about upcoming projects (both construction
contractors and consultants), contact information for University staff involved in the construction process to aid
with increased visibility, and information about working with OSU (license, insurance, and bonding
requirements, payment procedures, etc.).
OSU contracting staff worked with Oregon University System and other Institutions to redevelop the OUS
General Conditions for construction contracts. The changes included MWESB subcontracting and reporting
requirements of General Contractors. This also included a form that is utilized for MWESB reporting to OUS
for presentation to the Board of Higher Education.
In addition to supporting efforts with MWESB firms, the Procurement and Contract Services team
supports purchasing efforts with Qualified Rehabilitation Facilities (QRF). This provides employment
opportunities for Oregonians with disabilities. Efforts include:
Offering MWESB discounts and special signage at the Merchant Expo
Attending reverse vendor tradeshows focused on providing MWESBs with information on how to work with
OSU
Listing information on the PaCS web site
Posting information on PaCS new feeds to promote use of MWESB businesses on campus
Due in part to these efforts, OSU’s total expenditures for all goods, services and construction in FY13
decreased by over $30 million dollars and the University’s utilization of certified MWESB vendors has
increased:
2.60% increase in Capital Construction purchases from Certified Minority Business Enterprises
.33% increase in Goods and Services purchases from Certified Minority Business Enterprises
Over 2880% increase in the total number of Certified MWESB vendors doing business with OSU
Finance and Administration 2013 Annual Report
Oregon State University 42
HUMAN RESOURCES
New Market-Focused Compensation and Classification System Implemented
This year, the Office of Human Resources under the direction of Academic Affairs, finalized OSU’s first-ever compensation and classification system for professional faculty.
The need to implement such a program resulted from an existing structure that was highly cumbersome to manage, entailing approximately 955 distinct job titles for close to 1,250 employees. The roll-out plan included over 100 meetings with nearly 500 OSU professional faculty members to determine scope of work and to validate existing position descriptions performed by existing professional faculty.
Six key results identified:
1. Compensation Philosophy: A clearly articulated summary that defines the strategy for OSU with guiding principles for how pay will be determined, managed, and communicated.
2. Job Grouping/Categorization and Titling System: Updated job family, titling, and job structure guidelines to consistently categorize and title jobs in a logical and meaningful way.
3. Benchmark Analysis and Process: A well-defined, professional, and repeatable process that yields an objective benchmark analysis of professional faculty compensation levels that reflects market competitiveness of base salaries.
4. Market Competitive Compensation Program: A simple, easy to understand and administer program that provides the necessary structure to ensure appropriate, competitive, and equitable salaries and allow for flexibility when appropriate.
5. Program Maintenance Methodology: Documented administrative guidelines and policies for maintaining and updating the overall compensation program.
6. Implementation and Communications Plan: An understandable implementation plan and timeline, including a communications plan and materials.
To ensure its validity and competitiveness, this initiative was evaluated by conducting a market study to ensure the program was comparable to other higher education institutions and markets with which OSU competes for talent.
Final communications to professional faculty as to their new grade and title will follow in the coming months.
The compensation
initiative created a
new framework which
provides clarity to
professional faculty
on the following:
Competitive positioning
among peer institutions and
employers in the local
market place.
Sufficient information to
ensure pay equity and
fairness within the
compensation program.
Reliable structure for
applicable reporting,
reviews and assessments.
Clear advancement paths
within an existing job family
and other professional
growth opportunities for
employees.
HEALTHY ECONOMY
Finance and Administration 2013 Annual Report
Oregon State University 43
Strategic efforts
brought over 165,000
visitors to campus,
producing over $1.7
million in gross
revenue generated by
conferences and
facility rental—this
resulted in significant
funds paid to on-
campus departments
and colleges as well
as sponsoring
partners.
Enhancing Economic Viability for
Oregon State University, the
Community and Beyond
Efforts by University Conference Services and its sub-units, OSU
Conference Services and The LaSells Stewart Center, attracted
165,000 new visitors to campus and the community; producing over
$1.7 million in gross revenue generated by conferences and facility
rental.
These endeavors provide recognition and financial support for local
restaurants, caterers, hotels, and much more. They also result in
funds paid to other on-campus departments and entities such as,
OSU Printing and Mailing, University Housing and Dining Services,
OSU Catering, CH2M HILL Alumni Center, Media Services, Motor
Pool, Parking Services, and many others.
602 events hosted
46 conferences managed, with attendees from 46 different
countries and all 50 U.S. states
Nearly 4,600 attendees processed through the online registration
system
$1.7 million in gross revenue generated
Funds Returned from Conference Gross Revenue
FY13
UNIVERSITY CONFERENCE SERVICES
HEALTHY ECONOMY
Funds
Returned in
FY13
Finance and Administration 2013 Annual Report
Oregon State University 44
OSU Conference Services markets Oregon State University as a conference destination, securing numerous
regionally and nationally recognized conferences each year. This provides economic impact and recognition
for OSU through hosted conferences, attendance and corporate sponsorships (partial client list represented
only).
2012 Oregon Community Foundation (OFC) Leaders Gathering was held on the campus of OSU bringing
together the OFC Leadership Council and Board of Directors.
2013 Oregon Mayors conference was secured in partnership with the City of Corvallis—positively
representing Oregon State University, its leadership and the city.
2013 Master Gardeners conference returned to campus thanks to strategic budgeting efforts and
relationships developed with OSU Extension Service and their volunteers.
2013 District Northwest Master Brewers Association conference was held on campus—representing 15
microbrews and showcasing Oregon State University’s Brewery Program.
Over $120,000 in corporate sponsorships were generated for conferences supported by OSU Conference
Services (partial client list only with secured sponsorships).
o International Conference on Engineering and Ecohydrology for Fish Passage ($71,000)
o WRC Paired Watershed ($15,000)
o North American Solid State Chemistry Conference ($10,500)
o Blue Mountain Elk Habitat Modeling Workshop ($8,100)
o ForestSAT ($5,500)
o Beaver BarCamps ($5,500)
o Online Northwest ($3,200)
The LaSells Stewart Center drives traffic to campus through a variety of hosted events. It also positively
positions the University in the community by providing donated venue space and services for OSU partners.
Puttin’ on the Pink Education Day (held in partnership with Corvallis Clinic)
Harry Potter Concert for Children (held in partnership with Oregon State University Music Department)
OSU Training Days and University Day (held in partnership with Division of Finance and Administration,
and University Events)
University Day (in partnership with University Relations and Marketing)
Corvallis OSU Symphony
OSAA High School & Middle School Band Championship
Jazz Kings
Chamber Music Corvallis
da Vinci Days
Oregon State University Music Department
Finance and Administration 2013 Annual Report
Oregon State University 45
Opportunities Created through Arts
and Culture
Giustina Gallery is located in the heart of The LaSells Stewart
Center, a sub-unit of University Conference Services, and is home
to locally, regionally, and nationally known artists. Serving as the
largest art gallery in the Willamette Valley, Giustina Gallery provides
an opportunity to showcase art of all mediums for a variety of
exhibits (partial list only).
4th Annual Cultural Connections Exhibit—The Many Faces of
Africa: Collaborating with two other galleries, Pegasus Gallery
and Clark Studios, The Many Faces of Africa featured art and
artifacts from over 60 artists. High value artifacts were brought in
for a special one-night reception.
509J District Student Art Show: Partnering with Corvallis
elementary, middle and high schools, over 240 student art pieces
were submitted and showcased at a non-juried art show.
Annual Staff Show at Oregon State University: In
collaboration with University Events and working with Oregon
State University faculty and staff, the Annual Staff Show gives the
campus an opportunity to showcase their creative side with
colleagues and the local community.
Art Immersed in the Aquatic Underworld: Coordinating with
an international conference, the International Conference on
Engineering and Ecohydrology for Fish Passage, this art exhibit
featured seascape and underwater inhabitants—enhancing the
experience for attendees of the conference.
Giustina Gallery by
the Numbers
Over 40 pieces of art work
sold, returning $11,102 in
funds back to the artists
304 artists represented,
showcasing nearly 900
pieces of art work
10 art shows with opening
receptions held, with
attendance of roughly 200
per show
Giustina Gallery at The LaSells Stewart Center
(Photo by Kavinda Arthenayake, University Conference Services)
Finance and Administration 2013 Annual Report
Oregon State University 46
Commencement at Oregon State University
(Photo by Teresa Hall, University Relations and Marketing)
Supporting Key Efforts of Campus, the Community and Beyond
The efforts of the Division of Finance and Administration and each of its seven departments extend well beyond the three signature areas of distinction and into other facets of campus life and the community at large.
In addition to each unit’s individual efforts, the seven departments of F&A come together to support several large events.
Commencement: The entire Division of Finance and Administration plays a integral role in supporting commencement; a signature event for Oregon State University. This year was no different.
The 144th Commencement at OSU had the largest graduating class in the history of the University—5,039.
da Vinci Days: With over 17,000 people in attendance, Finance and Administration, and all of the departments within play a critical role, often behind the scenes, in setting-up and assisting with this important community event that is held on the campus of Oregon State University.
144th Commencement at
Oregon State University
Degrees Awarded: 5,343
Graduates in Attendance:
3,124 (record breaking)
Family and Friends Present:
25,500+
Volunteers: 45
Faculty Marshals: 64
Square Feet of Flooring
Used: 34,600
Chairs Setup: 4,000
Bottled Water Distributed:
4,000
ADDITIONAL AREAS of IMPACT
Finance and Administration 2013 Annual Report
Oregon State University
Behind the Scenes Contributions
The individuals who comprise Business Affairs provide behind the
scenes community involvement and charitable support throughout
the year.
Business Affairs staff provided 988 hours of volunteer time to the
community and charitable organizations. The numerous
contributions benefited:
local schools
Habitat for Humanity
church youth and work groups
local hospitals
local ambulance services
INTO
Give2theTroops
da Vinci Days
Heartland Humane Society
Safe Haven Humane Society
Animal Rescue
Canine Enrichment Program
Veteran’s Day Parade
Strawberry Festival
Community Outreach
Student Parent Advisory Committee
blood donation
988 hours of
volunteer activities
were provided by the
staff in Business
Affairs.
47
BUSINESS AFFAIRS
ADDITIONAL AREAS of IMPACT
Finance and Administration 2013 Annual Report
Oregon State University 48
CAMPUS OPERATIONS
ADDITIONAL AREAS of IMPACT
*Survey Results http://pacs.oregonstate.edu/sites/default/files/PaCS_Survey_2012_Results-Summary-Memo.pdf
Giving Back to Oregon State University and the Community
Supporting Students: Campus Operations’ student worker program creates practical and supportive
learning opportunities and work experience for OSU students. Students learn a variety of business and life
skills, in addition to earning wages while completing their degrees.
Supporting the University: Motor Pool gives back through its Athletics Parking initiative by opening its lots
for game-day parking. Over the past few years more than $60,000 for local non-profits have been raised.
Recently, Motor Pool partnered with the OSU Foundation to establish an endowed scholarship from funds
earned, providing scholarships to students from underrepresented populations.
Supporting the Community:
TaPS provided free parking for Commencement, Mom’s and Dad’s Weekend, as well as parking
management for athletic events.
Campus Operations staff participated on Collaboration Corvallis workgroups.
University Planning manages oversight of the OSU Historic District and works directly with the City and
Historic Resources Commission to ensure that the historic district on campus retains its integrity.
Motor Pool along with Facilities and Maintenance Services design and build the da Vinci Days backdrop,
while Campus Recycling and Surplus Property volunteers provide recycling services for the event.
Motor Pool manager serves on the State of Oregon Fleet Management Advisory Council to assist state and
local government agencies in providing safe, dependable fleet services in a cost effective, sustainable and
environmentally friendly manner.
In addition to active support in the Annual Food Drive, members of Campus Operations volunteer thousands
of hours annually towards community service and charitable giving.
United Way, American Red Cross, Community
Emergency Response Teams (CERT)
Court Appointed Special Advocates (CASA)
Emerald Family Down Syndrome Network
Philomath Booster Club and Youth Activities Club
Boys and Girls Club, Boys and Girls Scouts,
AWANA
Philomath School District, Franklin and Wilson
Elementary Schools
Safe Haven, Humane Society, and Wild Cat
Refuge
Downtown Corvallis Association
Faith-Based Organizations and Church Groups
Backcountry Ski Patrol
Moving Forward with Innovation and Efficiency
Procurement and Contract Services (PaCS), part of the new Procurement, Contract and Materials unit within
Campus Operations, conducted a campus-wide survey to evaluate the quality of offerings and to identify areas
where refinement of processes could be implemented. Findings indicated that 60% of respondents work with
PaCS at least once a quarter, and 88% are satisfied with the services provided. As a result of this survey,
strategies have been drafted to initiate progress in the areas identified as opportunities for improvement.*
Finance and Administration 2013 Annual Report
Oregon State University 49
HUMAN RESOURCES
ADDITIONAL AREAS of IMPACT
Enriched Employee Experience Achieved through a One Voice
Initiative
Traditionally, Human Resource providers are organized around common functions such as benefits, employee
relations, classification and compensation, recruitment, technology, and training. Recognizing the changing
workforce, HR leadership transitioned staff from functional designations to four HR Centers. This better
supports the needs of OSU employees.
Each Center is led by a functional expert who can better manage the employee experience. This helps
University leaders and employees navigate human resource complexities, while providing consultative support
to Business Center Human Resource colleagues.
The Center for HR Administration and Technology: Led by Linda Sather, this Center has objectives to
research, evaluate, and implement technological solutions that increase efficiency and reduce bureaucracy.
The Center for HR Solutions: Led by Jeri Hemmer, this Center serves as the focal point for workplace
resolution as well as partner with Union leadership on issues related to the Collective Bargaining
Agreement.
The Center for HR Innovation, Strategy and Planning: Led by Donna Chastain, this Center has goals to
combine traditional recruitment functions, classification and compensation, and benefits under a single
associate director responsible for creating a seamless approach to recruitment, advancement, and benefit
strategies.
The Center for Learning and Organizational Development: Led by Paul Biwan, this Center focuses on
efforts to develop and implement strategies that increase an employee’s ability to effectively lead and
contribute at OSU, creating a culture and environment supportive of employee development.
The process begins when employees first apply to Oregon State University and continues until they leave their
employment. Once employees join the University they have multiple “touch points” throughout their career.
The Centers aid in the “One HR-One Voice” initiative, whose purpose is to create a consistent and reliable
message throughout the University Human Resources community and to improve the experience for
employees as they access Human Resource services throughout their career.
Finance and Administration 2013 Annual Report
Oregon State University 50
Safety in Numbers
The Department of Public Safety (DPS) and partner, Oregon State Police (OPS), are essential to OSU.
Through a variety of efforts and services, they give the campus community a sense of safety and security.
Over 670 fingerprinting services were provided by DPS in conjunction with Human Resources for students
and staff (up 26% from the previous year).
4,700 background and DMV checks were provided by DPS along with Human Resources for prospective
employees and volunteers for 4-H and Master Gardener Programs (up 30% from the previous year).
Working in conjunction with OSU Athletics, OPS added 20 troopers to home football games to increase
security at Reser Stadium.
550 bicycle registrations were supplied by DPS for students and staff. Registering ensures that if a stolen
bicycle is located, it can be returned to the owner.
600 STOP Tags were issued by DPS to help prevent computer and electronic equipment theft.
Over 550 active Exclusion Notices are on file with DPS.
o Exclusion Notices are issued to persons involved in or arrested for and charged with criminal acts
or disruptive behavior on campus. Those who have been excluded are subject to arrest for
Criminal Trespass II should they return to campus.
The Department of Public Safety was able to upgrade the Dispatch Center Communication Consoles, five
additional portable radios, as well as perimeter security cameras for DPS/OSP, as a result of a grant awarded
by OSU Radiation Center and provided by the Nuclear Regulatory Commission (NRC). This upgrade ensures
added facility security and much needed communications for the center.
PUBLIC SAFETY
ADDITIONAL AREAS of IMPACT
Finance and Administration 2013 Annual Report
Oregon State University 51
UNIVERSITY CONFERENCE SERVICES
ADDITIONAL AREAS of IMPACT
Helping Non-Academic Groups Enjoy Campus
Campus Grounds Use and Classroom Use requests are primarily assumed by roughly 97% of OSU-affiliated
groups. OSU leadership recognizes the importance of providing non-academic groups the opportunity to
experience a college campus environment.
Campus Grounds Use – 112 Processed Requests
MG 2013 – Along the Oregon Trail: 260 MG classic cars and nearly 500 people registered for this event
which was held in the parking lot of Reser Stadium as well as around campus (planning took place during
FY13 with the event held in July 2013).
Cycle Oregon 2013—The Weekend Ride: Roughly 1,200 cyclists signed up for the three-day weekend
ride—traveling around campus and across the Willamette Valley.
da Vinci Days: Close to 10,000 people enjoyed the weekend-long festival held on the campus of Oregon
State University.
Classroom Use – 25 Processed Reservations
Mock Trial Tournament: In excess of 350 attendees, the Mock Trial Tournament organized by the Pre-
Law Society at Oregon State University was the largest event outside traditional academics to utilize on-
campus classrooms.
Finance and Administration 2013 Annual Report
Oregon State University 52
Going Above and Beyond
The team in University Conference Services goes above and
beyond to support the campus community, local organizations and
many others—volunteering over 1,700 hours of time and services.
Such gestures often take place behind the scenes but nonetheless
benefit a variety of causes and organizations.
Over 1,700 hours of
volunteer time
through services
provided by the staff
at University
Conference Services
were accounted for
during the 2012-2013
academic year.
144th Commencement at
Oregon State University
Benton County High School
Career Convention
Leadership Corvallis
AYSO Soccer
Garfield Elementary School
Corvallis High School
Franklin School
United Way
da Vinci Days
Willamette Angel
Conference
State of Oregon Charitable
Fund Drive
Association of Collegiate
Conferences & Event
Directors International
(ACCED-I)
Oregon Society of
Association Management
(OSAM)
Meeting Planners
International-Oregon
Chapter (MPI-OC)
Greater Oregon Society of
Government Meeting
Professionals (GO-SGMP)
Visit Corvallis
Philomath High School
Corvallis Downtown
Commission
Puttin’ on the Pink
Professional Faculty
Leadership Association
(PFLA)
Corvallis-OSU Symphony
Corvallis Environmental
Center- Supper at SAGE
President’s Commission on
the Status of Women
Halloween with Harry
Corvallis Arts for All
Training Days
University Day
Junior Achievement of
Oregon
Oregon Dental Association
Mission of Mercy Project
Finance and Administration 2013 Annual Report
Oregon State University 53
AWARDS & RECOGNITION
Itsue Pfund with AMBC is honored at the 2013 Finance and Administration (F&A) annual picnic
by Glenn Ford, Vice President of F&A. Pfund was a co-recipient of the F&A All Star Award.
(Photo by Amanda Anderson, University Conference Services)
Showing Appreciation
Departments and individuals that comprise the Division of Finance
and Administration are honored for their innovative contributions
throughout the year. The following highlights a few of the honors
during FY13.
5th Annual Community and Diversity Picnic
Awards
All Star (co-honors): Bill Coslow (Facilities) and Itsue Pfund
(Agricultural Sciences and Marine Sciences Business Center)
Community Building : Carol Thurber (Auxiliaries and Activities
Business Center)
Customer Service: Jerie Thorson (Payroll)
Innovative: Michael Hansen (Budget Office)
Leadership/Mentor: Alex Sims (Office of Post Award
Administration)
Outstanding Student: Morgan Cameron (Auxiliaries and
Activities Business Center)
Teamwork: Sarah Child (Agricultural Sciences and Marine
Sciences Business Center)
The 5th Annual
Community and
Diversity Picnic
honors and
celebrates community
and diversity by
recognizing employee
achievements of
those in the Division
of Finance and
Administration.
Finance and Administration 2013 Annual Report
Oregon State University 54
Oregon State University Awards Mark McCambridge with the University’s Most
Esteemed Honors, the Distinguished Service Award
The Distinguished Service Award honors an individual who provides unusually meritorious service to society.
The award is presented annually at OSU’s commencement ceremony.
Mark McCambridge provided over two decades of exemplary service and leadership during his service at
OSU. Starting his tenure at OSU as director of Business Services in 1994, McCambridge was appointed to
Vice President for Finance and Administration in 2001, where he managed an annual budget of $827 million.
He is known for his outstanding leadership style and his courage to make large but necessary changes,
venturing into new territory for the betterment of OSU.
During his tenure, McCambridge provided vision, coordination and budgetary guidance for an array of OSU
functions from athletics to facilities, from human resources to public safety. His participation in the University’s
strategic planning group played a central role in a dramatic reconfiguration of the University’s operations.
Furthermore, along with President Ed Ray, he championed fiscal transparency.
Among his many accomplishments, McCambridge helped make OSU a national leader in sustainability (first-
rank status in the PAC-12 conference and fourth in the nation for the use of renewable energy); was pivotal in
negotiating with INTO University Partnerships, doubling the number of international students at OSU; and
worked with the campus community, businesses and state and local governments to guide OSU through the
most extensive construction period in its history.
McCambridge was also recognized in 2011 by the Oregon University System for creating a financial system
that provided the lowest administrative cost among peer and Oregon public universities during a time of
unprecedented growth in enrollment. McCambridge was honored in April 2013 with the OSU Alumni
Association’s prestigious Honorary Alumni Award.
Mark McCambridge (center) honored at the 144th Commencement of Oregon State University, receiving the Distinguished Service Award that was
presented by OSU President Ed Ray (right) and Provost and Executive Vice President Sabah U. Randhawa (left).
(Photo by GradImages)
Finance and Administration 2013 Annual Report
Oregon State University 55
Two Honors Awarded to Printing and Mailing
Services at the Annual Association of College and
University Printers Conference
For the second year running, Printing and Mailing Services (P&M), a
unit of Campus Operations, has obtained Forest Stewardship
Council (FSC®) Certification.
The Forest Stewardship Council was established in 1993 as a
response to concerns over global deforestation. FSC is an
independent, non-governmental, not-for-profit organization
established to promote the responsible management of the world’s
forests. FSC certification provides a credible link between
responsible production and consumption of forest products, enabling
consumers and businesses to make purchasing decisions that
benefit people and the environment as well as ongoing business
value.
As such, OSU’s Printing and Mailing Services received two awards
at the annual Association of College and University Printers (ACUP)
conference on May 22nd, 2013:
Bronze award from the International In-Plant Printing and Mailing
Association (IPMA).
2013 Impression Award in the Green Service category for
“Campus Stewardship” highlighting the many ways Printing and
Mailing Services helps to keep OSU green!
“The entire team at Printing and
Mailing Services are making valuable
contributions to Oregon State
University. The pride in your
initiatives and the quality of your
production pieces were obvious and
selected as the winning entries. On
behalf of ACUP membership and the
judging committee, I extend you a
round of applause and
congratulations on this significant
accomplishment.”
-- Jennifer Bowers, Administrative
Assistant
(Association of College and University
Printers)
Finance and Administration 2013 Annual Report
Oregon State University
Printing and Mailing Services and Staff are Recognized for Other Service Awards
• IPMA In-Print 2013 Bronze Award, Digital Color Booklet: The IPMA (International In-Plant Printing and
Mailing Association) Bronze Award was given to Printing and Mailing Services self-promotional booklet.
This booklet was designed, printed, and bound at OSU Printing and Mailing Service’s Cascade Hall
Production Facility. The booklet showcases P&M’s available services.
• ACUP Top Award, Digital Color: The ACUP (Association of College and University Printers) Top Award
in the Digital Color category for Beyond the Edge 12x18 color poster.
• ACUP Impression Award, Green Service: This award is given as result of P&M’s contributions to
sustainability efforts of customers, OSU and the planet.
• Staff Award: Lori Englehardt, P&M’s lead transporter, received the Professional Faculty Leadership
Association (PLFA) “My Hero” award for her outstanding service to the campus community.
56
Facilities and Maintenance Services Received
Tree Management Award for the 5th Year Running
In June 2013, on behalf of OSU and Campus Operations, Brian
Thorsness, Norm Brown, Joe Majeski, and Dan Larson received the
Tree Campus USA Award for the fifth consecutive year. The award
was presented by Paul Reis, Urban and Community Forestry
Program Manager for the Oregon Department of Forestry.
The Tree Campus USA program recognizes college and university
campuses that effectively manage their campus trees, develop
connectivity with the community beyond campus borders to foster
healthy, urban forests, and strive to engage their student population
utilizing service learning opportunities centered on campus, the
community, and forestry efforts. OSU is ranked fourth in the nation
and is the only campus in Oregon to receive such honors.
Lewis Leadership Award Given to Staff Member of
Capital Planning and Development—Real Estate
and Space Management
Vivian Frederick was the award recipient and recognized as the
non-management employee who demonstrates commitment and the
pursuit of Campus Operations vision and objectives. Vivian was
also recognized as someone who displays a high degree of
leadership and integrity, channeling her ambitions for the good of
the organization.
Finance and Administration 2013 Annual Report
Oregon State University 57
MEET the LEADERSHIP TEAM
W. GLENN FORD, Vice President and Chief Financial Officer
Finance and Administration
Glenn Ford joined Oregon State University as Vice President for Finance and Administration in
July 2013. Previously, he served as Vice President for Finance and Administration/Chief Financial
Officer and Treasurer at Linfield College, a position he held for six years, where he oversaw the
institutions’ financial management components. He has a Bachelor of Science in Forest
SHERMAN BLOOMER, Director
Budget & Fiscal Planning
Sherman Bloomer is a marine geologist by training. He joined Oregon State University in 1995
and was named Dean for the College of Science in 2001. While dean, he launched initiatives
aimed at increasing student retention and graduation rates, while establishing transparency in
budgeting and fiscal planning. In 2012, Sherman became the Director for the Office of Budget &
MELANIE ROSE, Executive Assistant
Finance and Administration
Melanie Rose joined Oregon State University in 2011 as Executive Assistant to the Vice President
for Finance and Administration. A Certified Administrative Professional, Melanie has over 17
years of experience as an Executive Assistant, previously in private industry in supporting roles for
a CEO, President and several vice presidents. She is also currently a student at OSU, majoring in
Speech Communications.
DAVID BLAKE, Ph.D., SPHR, Assistant Vice President
Office of Human Resources
David Blake joined Oregon State University in 2012. David has over 30 years of human resources
experience working in private, public and government sectors. He holds a Bachelor’s degree in
Vocational Education, a Master’s degree in Management, and a Doctorate in Organization in
Management-HR Emphasis and is certified as a Senior Professional in Human Resources
(SPHR).
Products (Business Management Option) and a MBA from University of Idaho. Glenn’s 28 year career in higher education
leadership includes 22 years of experience in all facets of university finance and administration at three Land Grant
research universities (Utah State University, Washington State University, University of Idaho). He has also long been
active in service of his local communities.
Fiscal Planning. This transition came with high regard and praise from Sabah Randhawa, OSU Provost and Executive
Vice President, “Sherman’s experience in university-wide fiscal analysis, as well as management of large budgets within
the College of Science, will be valuable assets in his new role.”
Finance and Administration 2013 Annual Report
Oregon State University 58
AARON HOWELL, Assistant Vice President and Controller
Business Affairs
Aaron Howell has been with Oregon State University for 17 years—starting as Procurement
Supervisor and progressing to Associate Director in Business Services. In 2007, he joined
Business Affairs as their director and was later named Assistant Vice President and Controller.
Aaron is a true Beaver—holding a Bachelor’s degree, MBA and Post-Bachelor’s degree all from
OSU. He also recently obtained his CPA license. Aaron holds a variety of certifications, including Certified Purchasing
Manager and Certified Public Procurement Officer. He is also a certified professional instructor for the National Institute of
Governmental Purchasing (NIGP) and a State certified mediator.
BRIAN THORSNESS, Executive Director
Campus Operations
Brian Thorsness joined Oregon State University in 1984. He holds a Bachelor’s and Master’s
degree, both from OSU. Brian has had a long and successful career at OSU, starting as a student
worker with Surplus Property and continued to work his way up through that department,
eventually becoming Director of Business Services. In 2012, Brian was appointed to Executive
Director of Campus Operations, after the merger of two departments in the Division of Finance and Administration; Facility
Services and Business Services. In his new position, Brian leads the largest organization on campus, with nearly 300 staff
in seven units. Brian is a strong believer in giving back to the community and is actively involved a number of volunteer
activities.
JACK ROGERS, Director
Department of Public Safety
Jack Rogers has served as the Director of Public Safety since 2000. Prior to that, he was a
member of the Oregon State Police for over 28 years, finishing up his Oregon State Police career
at OSU as the Station Commander for the University Patrol Office. Jack works with numerous
groups on campus to ensure that the safety needs of students, faculty, staff and visitors are met.
He works with the Oregon State Police, Student Conduct and Community Standards, Dean of Student Life, Counseling and
Psychological Services, University Housing and Dining Services, and Student Health to carry out the department’s
mission.
Oregon University, his alma mater, where he obtained his Master’s in Economics/Business and his Bachelor’s degree in
Business. Kavinda is highly involved in the community—volunteering his time with several organizations. In December
2012 he was named among the 100 Most Influential People in the Mid-Willamette Valley by the Corvallis Gazette Times.
Then, in January 2013 he was recognized as the 2012 Corvallis First Citizen of the Year.
KAVINDA ARTHENAYAKE, Director
University Conference Services
Kavinda Arthenayake joined Oregon State University in 2003 after serving over 20 years in a
variety of capacities in the collegiate conference and events industry. In addition to his role as
director, Kavinda serves as the chairperson on the annual Commencement Planning Committee.
Prior to arriving Oregon State University, he was the Director of Alumni Relations at Southern
Finance and Administration 2013 Annual Report
Oregon State University 59
OFFICE of the VICE PRESIDENT
The Vice President for Finance and Administration (VPFA) is the chief financial officer of Oregon State
University, providing leadership, oversight and stewardship for all aspects of the University’s financial
resources to ensure institutional integrity of fiscal and human resource matters. The VPFA works with the
President and Provost on budget planning and long-term strategic models, and serves as the institutional
representative on financial matters to the State Board of Higher Education and the Chancellor of the Oregon
University System. The VPFA oversees the heads of seven units of F&A and works closely with
Intercollegiate Athletics, University Housing and Dining Services, Alumni Relations and the OSU Foundation.
BUDGET & FISCAL PLANNING
The Office of Budget & Fiscal Planning at Oregon State University enables informed decisions and promotes
sound use of public resources. This is accomplished through operational budgeting, which align with the
mission and goals of Oregon State University. Such efforts include:
Prepares the annual and biennial budgets for OSU
Processes and manages OSU's annual budget allocation
Ensures compliance with state, federal and other budgetary guidelines
Prepares and distributes budgetary reports throughout the year
Provides fiscal planning support for academic, research and public service units
Develops and maintains online reporting and reimbursement systems
BUSINESS AFFAIRS
Business Affairs develops and maintains Oregon State University’s sound financial and internal control
structure in alignment with OSU’s strategic plan, OUS policy and generally accepted accounting principles
(GAAP). We emphasize a service-oriented, team approach to providing financial information, systems, and
policies that meet fiduciary and regulatory responsibilities, address the operational needs of the University’s
departments, and serve the needs of students, parents, alumni, fellow employees, and sponsors.
BUSINESS CENTERS
Business Centers were created to increase efficiency and improve service to faculty, staff and students at
OSU. They continue to make improvements in transaction processing, financial reporting and assisting the
University in developing an effective and high-quality workforce. Business Center managers and staff are
committed to quality, integrity and flexibility in helping everyone achieve their goals for a better Oregon State
University. Each Business Center is designed to support difference functions at OSU:
ABOUT the DEPARTMENTS
Agricultural Sciences & Marine Sciences
Business Center
Arts & Sciences Business Center
Auxiliaries & Activities Business Center
Business & Engineering Business Center
Forestry, Oceanic & Atmospheric Business Center
Health Sciences Business Center
University Administrative Business Center
Finance and Administration 2013 Annual Report
Oregon State University 60
CAMPUS OPERATIONS
Campus Operations is comprised of seven functional units. Each unit works collaboratively within the
department, as well as with other departments, colleges, programs, and groups on campus to provide high-
quality, timely, professional and valuable services for the OSU community.
Department Administration: Financial services, IT services, business process services and
administration support services.
Procurement, Contracts and Materials Management: Assists, advises and provides oversight to OSU
colleges, departments and business centers to meet their procurement and contracting needs, as well as
provide surplus property and campus recycling services.
Enterprise Risk Management: Minimizes risk exposure to the campus community, by providing risk
consulting and services, emergency management and environmental health and safety services.
Capital Planning and Development: Provides infrastructure planning, design and construction
management, including capital construction projects, construction contracts oversight, university land use,
real estate and space management, geographic information systems (GIS), and infrastructure innovation
and efficiency services.
Facilities and Maintenance: Provides building maintenance and operations services, including work order
coordination, electrical (power, lighting, alarms), elevator and conveyance, mechanical (motors and pumps,
reverse osmosis systems, pool operation, compressors, heating, ventilation, air conditioning), refrigeration,
plumbing, energy and steam, landscaping and grounds maintenance, carpentry, access (lock, key,
electronic), building envelop (roofs, windows, exterior), building finishes, minor maintenance and building
services (custodial, furniture relocation/installation), and Energy Center management services.
Transportation Solutions: Oversees the Motor Pool and Transportation and Parking Services (TaPS)
units and provides a comprehensive set of transportation services to OSU, including access to a sizable
rental fleet of car, truck and vans, to meet the short-term and seasonal vehicle needs of faculty, staff and
students. They also provide shuttle services, parking permits and lot management, and onsite assistance
services (flat tire, dead battery).
Printing and Mailing: Provides printing, graphic design, copyright clearance, campus mail, and campus
freight services.
OFFICE of HUMAN RESOURCES
The Office of Human Resources provides a comprehensive management program for Oregon State University
employees located in 40 locations throughout the state.
As a department comprised of multiple facets, Center for HR Administration and Technology, Center for HR
Solutions, Center for HR Innovation, Strategy and Planning, and Center for Learning and Organizational
Development, we work collectively to create an institution where people thrive, partnerships prevail and
performance excels. We do this by providing OSU with the highest quality of Human Resource leadership,
service and consultation.
Finance and Administration 2013 Annual Report
Oregon State University 61
DEPARTMENT of PUBLIC SAFETY
The Department of Public Safety provides a safe campus for OSU students, faculty, staff, and visitors.
Collectively, we facilitate OSU’s educational, research, and community service goals and provide these
services with the highest standards of professionalism.
Oregon State Police are dedicated to developing, promoting, and maintaining protection of people, property,
and natural resources of the State and to enhancing the safety and livability by serving and protecting its
citizens and visitors through leadership, action, and coordination of Oregon’s public safety resources.
UNIVERSITY CONFERENCE SERVCIES
University Conference Services is helping lay the foundation for the University's success. By implementing
the highest level of quality standards for conferences, events, seminars, meetings and the performing arts, we
enhance OSU’s academic mission.
Through partnerships developed both on- and off- campus, and from the two unique offerings, OSU
Conferences Services (a conference management team) and The LaSells Stewart Center (a state-of-the-art
conference and performing arts venue), clients benefit from invaluable, extraordinary and innovative
experiences.
As professionals in event management and the hospitality industry, and through our unique advantage of
being part of an educational institution, we provide clients with natural inspiration, a diverse environment, and
academic excellence.
Finance and Administration 2013 Annual Report
Oregon State University
640 Kerr Administration Building
Corvallis, Oregon 97331
www.oregonstate.edu/fa
62