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Parliamentary Procedure How can I survive a meeting?
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Use the KISS Method
Keep It Simple Stupid!
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What is Parliamentary Procedure?
Set of rules and guidelines that allow the following:
Majority rulesMinority is heardHandling one item at a timeMaintains order
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Terminology
The floor: point where attention of meeting should be focused.Germane: discussion or motion pertains to main motion being considered.Quorum: amount of members present required to conduct a meeting.
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Other Considerations
Types of votes:Simple majority: one more than half the votes cast.Super majority: required majorities that are greater than a simple majority.Plurality: the most votes received, but not always a simple majority.2/3 vote on certain motions
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Other Considerations
The two-thirds vote:Motions that require a two-thirds vote are those that limit or eliminate the members’ rights in some way.
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Main Motions
Means of introducing business to a meeting.Requires:
SecondIs debatableIs amendableMajority vote
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Anatomy of a Main Motion
Always starts with “I move…”
May be prefaced (Keep it short.)
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Seconding a motion
Seconding ensures the following:Get on record as supporting motion.Puts the motion to a vote.
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Debating a motion
Raise concerns about the motion.Persuade others to vote one way or another.Provide information about motion.Debate must be germane to the motion.Motion maker has first right to debate.
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Voting on a Motion
Can be done by the following means:VoiceVisualBallotRoll callMechanical device
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Subsidiary Motions
Include the following:AmendLay on the TableExtend or Limit DebateCall for Previous QuestionPostpone DefinitelyRefer to a CommitteePostpone Indefinitely
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Amend
Changes or alters a main motion by:Striking outInsertingStriking out and insertingSubstituting
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Amending a MotionAllows for changes to a main motion to appease both sides or improve the motion.Amendment must be germane to the main motion.Friendly amendments must be handled the same as any amendment unless there is unanimous consent.To Substitute is a motion to amend and must be germane to the original motion.
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Amend
No more than two amendments can be considered at one time.Requires:
SecondDebatableAmendableMajority Vote
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Lay on the Table
Delays motion briefly, until taken from table.Requires:
SecondNon-debatableNon-amendableMajority vote
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Extend or limit debate
Sets a limit on debate time or number of debates.Requires:
SecondNon-debatableAmendable2/3 vote
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Call for Previous Question
Ends debate immediately.Requires:
SecondNon-debatableNon-amendable2/3 vote
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Postpone Definitely
Delays motion to a certain time.Requires:
SecondDebatableAmendableMajority vote
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Refer to a Committee
Assign main motion to a committee.Requires:
SecondDebatableAmendableMajority vote
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Refer to a Committee
Two types of committees:Standing.Ad Hoc, or special committee appointed by the chair.
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Postpone Indefinitely
Kills motion without a direct vote.Requires:
SecondDebatableNON-AmendableMajority Vote
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Privileged Motions
Include the following:Fix Time to Which to AdjournAdjournRecessRaise a Question of PrivilegeCall for Orders of the Day
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AdjournPrivileged motion that ends current meeting immediately.Requires:
SecondNon-debatableNon-amendableMajority voteChair can adjourn meeting at end of meeting unless there is an objection.
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Recess
Temporary break in a meeting.Requires:
SecondNon-debatableAmendable to time onlyMajority vote
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Incidental MotionsInclude the following:
Object to the Consideration of QuestionAppeal from the Decision of the ChairRise to a Point of Order
Withdraw a MotionSuspend the RulesCall for Division of the HouseRise to Parliamentary InquiryDivision of the question
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Appeal the Decision of the Chair
Allows members to overrule chairRequires:
SecondYes/No - Debatable only if motion being overruled was debatableNON-AmendableMajority Vote
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Point of Order
Have parliamentary errors corrected.Requires:
Nothing. Error presented by member is decided by the chair.
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Division of the House
Requires countable vote, if voice vote was announced incorrectly by chair.Can only be called for after vote has been announced.Requires:
Nothing. Addressed by chair upon being called.
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Withdraw a Motion
Retracts motion proposed. Can only be moved by motion maker.Requires:
Nothing. If chair asks for objections and there is none, withdraw stands. If there is an objection, a majority vote is needed for passage.A motion can not be withdrawn after debate
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Suspend the Rules
Make exceptions to by-laws of organization’s constitution.Requires:
SecondNon-DebatableNon-AmendableTwo-thirds Vote
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Unclassified Motions
Include the Following:ReconsiderRescindTake from the Table
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ReconsiderCorrect ill-advised or erroneous action.Member who moves to reconsider must have been on prevailing side of motion being reconsidered.Must be done on the same day or following day
Requires:SecondYes/No - Depending if motion being reconsidered was debatableNON-AmendableMajority Vote
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Rescind
Revoke or nullify previous action.Requires:
SecondDebatableAmendableTwo-thirds Vote
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Take from the Table
Resume consideration of tabled motion.Requires:
SecondNon-debatableNon-amendableMajority Vote
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Parliamentary Procedure
Remember KISSTreat everyone with respectHave funMake great decisions