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PCCD Planning and Budgeting Integration
Peralta CCDPlanning & Budgeting IntegrationOverview
PCCD Planning and Budgeting Integration
Background
PCCD Planning and Budgeting Integration
Chancellor’s Charge• Streamline the process for
developing recommendations on planning and budgeting
• Ensure effective shared governance participation
• Deliver thoughtful, data-driven recommendations
PCCD Planning and Budgeting Integration
Need for the Change - Why this proposal now? • Required by Accreditation: need to
integrate planning and budgeting.
• Supports vision of Strategic Plan: data-driven, collaborative planning
• Provides a solutions for the lack of clear advisory reporting channels
• Addresses college requests for fewer and more efficient District-wide committees.
PCCD Planning and Budgeting Integration
CWG MembershipJoseph Bielanski, Berkeley City College Academic Senate PresidentCarlotta Campbell, College of Alameda Academic Senate PresidentKarolyn Van Putten, Laney College Academic Senate PresidentAnne Elliot, Merritt College Academic Senate PresidentDebby Weintraub, PFT PresidentMark Greenside, PFTMatthew Goldstein, PFTPatricia Dudley, PFTRona Young, Classified SenateHorace Graham, Classified SenateJeanette Jackson, Vice President, Instruction, College of AlamedaFrank Chong, President, Laney CollegeThuy Nguyen, Strategic Planning ManagerDebbie Budd, Associate Vice Chancellor, Educational Services
PCCD Planning and Budgeting Integration
Proposal Overview
PCCD Planning and Budgeting Integration
Guiding Principles
1. Educational planning is the foundation of decision-making.
2. College planning is the primary source for recommendations.
3. Communication between committees must be transparent and logical.
4. The proposed Planning and Budgeting Council (PBC) makes recommendations to the chancellor and to makes recommendations on initiatives proposed by the Chancellor.
PCCD Planning and Budgeting Integration
Guiding Principles (cont.)5. All constituencies have the right to
make recommendations directly to the Chancellor and Board.
6. There needs to be a clear path from recommendations to consideration in the decision-making cycle
7. All decisions and minutes shall be documented and publicized widely, using all available means.
PCCD Planning and Budgeting Integration
Purpose• Promote student success by improving
timeliness
• Create a structured advisory process leading to decision-making
• Serve as the official and standard process for recommendations
• Provide processes to resolve issues between the colleges and district service centers, and between and among the colleges
PCCD Planning and Budgeting Integration
One Year Testof PBI Model
• Implement from the beginning of the Fall term 2009 through the 2009-2010 academic year
• Review and modify after one year
PCCD Planning and Budgeting Integration
TermsPlanning and Planning and
Budgeting Budgeting Integration Model Integration Model (PBIM)(PBIM)
District wide shared governance process for integrating college planning and linking planning and budgeting.
Planning and Planning and Budgeting Council Budgeting Council (PBC)(PBC)
The overall integrating committee within the PBIM
District Subject District Subject Matter Matter CommitteesCommittees
District wide shared governance committees for education, technology and facilities
Shared AgreementShared Agreement When all committee members provide some level of support for a recommendation.
PCCD Planning and Budgeting Integration
Annual Planning Calendar for Integrating Planning and Budgeting
1- INITIAL DATA REVIEW& INITIAL DISCUSSIONS1- INITIAL DATA REVIEW& INITIAL DISCUSSIONS
2 - COLLEGES DEVELOPPRIORITIES
2 - COLLEGES DEVELOPPRIORITIES
4 - BUDGET DEVELOPMENT4 - BUDGET DEVELOPMENT
BOARD APPROVALBOARD APPROVAL
Jan - May Sep - Nov Dec - May Sep
3 - DISTRICT WIDE INTEGRATION
3 - DISTRICT WIDE INTEGRATION
PCCD Planning and Budgeting Integration
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
PBIM Flow, Responsibilities and Composition
PCCD Planning and Budgeting Integration
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
Unit Plans/Unit Plans/Program Program ReviewsReviews
Unit Plans/Unit Plans/Program Program ReviewsReviews
Unit Plans/Unit Plans/Program Program ReviewsReviews
Unit Plans/Unit Plans/Program Program ReviewsReviews
Education & Education & Resource Resource PrioritiesPriorities
Education & Education & Resource Resource PrioritiesPriorities
Education & Education & Resource Resource PrioritiesPriorities
Education & Education & Resource Resource PrioritiesPriorities
College planning is the foundation of decision making
Technology Committee
Education Committee
Facilities Committee
PCCD Planning and Budgeting Integration
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
District Subject Matter Committees provide technical review and coordination
Technology Committee
Education Committee
Facilities Committee
Charge
PCCD Planning and Budgeting Integration
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Technology Committee
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
Technology Committee
Education Committee
Facilities Committee
Composition
District Subject Matter Committees provide technical review and coordination
Tri-Chairs: Admin, Faculty, Classified•College President•IT manager (J. Cragen position) (1)•College distance education coordinators (4)•District distance education coordinator (1)•Library faculty member (1)•Curriculum (curricu-net; catalog) (1)•Facilities rep (smart classrooms)•SLO rep•Web rep•Network coordinators (4)•College Researcher
Co-Chairs: Admin, Faculty•College Academic Senate Presidents (4)•Faculty at large (1 per college) (4)•College President (1)•Vice Presidents of Student Services (4)•Vice Presidents of Instruction (4)•Classified representatives (2) (could be researchers)(District researcher attends as support person)
Co-Chairs: Admin, Faculty•College President (1 - Admin)•Risk manager (1 - Admin)•College business officers (4 - Admin)•Facilities committee reps (4 – Faculty)•District safety reps (1 – Class; 1 – Faculty)•Vice Chancellor, GS (1 – Admin)•Director, Physical Plant (1 – Admin)•Custodial rep (1 – Class)•District IT rep (1 – Class)
District Planning and Budgeting Council
PCCD Planning and Budgeting Integration
Technology Committee
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
Planning & Budgeting Council integrates across the district & makes “tough decisions”
District Planning and Budgeting Council
PCCD Planning and Budgeting Integration
Technology Committee
Board of Trustees
Chancellor / SMT
District Planning and Budgeting Council
Education Committee
Facilities Committee
Berkeley City College
College of Alameda
Laney College Merritt College
Composition
Planning & Budgeting Council integrates across the district & makes “tough decisions”
District Planning and Budgeting Council
PCCD Planning and Budgeting Integration
Developing the Process
PCCD Planning and Budgeting Integration
Operating Principles• District-Wide Perspective
• Shared Agreement ~ work toward
consensus
• Consistent Membership and Attendance
• Support for Committee Effectiveness
• Integrated Annual Calendar – Timely
Decisions
• Communication to Colleges and College
Committees
• Transparency / Open Meetings
• Official Membership
• Flexibility and Learning
PCCD Planning and Budgeting Integration
Process Standards• Agendas will be posted early, before the
committee meetings • Agenda materials will be provided early,
before the committee meetings • Agendas and materials are posted on the
Master Calendar. • On meeting dates will be posted on the Master
Calendar. • There will be nameplates at the committee
meetings. • The executive assistants (or designee by the
chair) will type up meeting minutes. The meeting minutes will be uniform for all committees.
• The meeting minutes will be posted to on the
website.
PCCD Planning and Budgeting Integration
Questions / Discussion