Download - Phase III Payroll Conversion
FORTUNE GROUP
ANUJ AGRAWALNADIA BUDIMANAGNES GREAVESRISHIT PATEL
QI ZHAO
Phase IIIPayroll
ConversionExcellenceIn Results
Agenda
Risk Breakdown Structure (RBS)Risk ProfileRisk Severity MatrixRisk Response MatrixProject Audit and ClosureConclusion
ExcellenceIn Results
Risk Breakdown Structure
ExcellenceIn Results
Risk ProfileExcellenceIn Results
Complexity & Interfaces Some processes that are performed in ADP are not logically possible in
PeopleSoft. (e.g. paying bonus to a potential employee)
Performance & Reliability Inaccurate paycheck information caused by changes in employee’s job
data during payroll calculation
Data Requirements Availability of required data in timely manner from ADP
Risk ProfileExcellenceIn Results
Resources & Prioritization Unavailability of the support person from L&W
Estimating Unforeseen events that could delay that overall project’s schedule
Risk Severity MatrixExcellenceIn Results
Estimating
Complexity Performance & reliability
Data requirements
Resources & prioritization
5
4
3
2
1
1 2 3 4 5Impact
Risk Response Matrix
ExcellenceIn Results
Risk Event Response Contingency Plan
Trigger Who Is Responsible
Complexity & Interface
Accept Work around the system
Special case transactions need to be processed
Agnes
Performance & reliability
Reduced Restrict HR access
Changes in employee’s job data
Rishit
Data requirements
Accept Find an expert to interpret data
Delay in data submission
Anuj
Resources & prioritization
Transfer Backup person & escalate to management
Response not received within 48 hours
Nadia
Estimating Accept Adjust schedule
Unforeseen events Alex
Barriers To PeopleSoft Project’s
SuccessExcellenceIn Results
Activity Barrier Incidence (%)
Planning (20%)Incomplete information 10%
Changes 10%
Scheduling (30%)Delay in schedule 20%
Tight schedule 10%
Organizing (30%)Top management interference 20%
Lack of accountability 10%
Staffing (20%)Project member turnover 15%
Inadequate personnel 5%
Project Closure ChecklistExcellence
In Results
ProjectPayroll Conversion to
PeopleSoftCustomer
Latham and WatkinsProject Manager Agnes Greaves
Completion Date May 29, 2009
Activity Due DatePerson
ResponsibleNotes
1. Balance Updates 6/30/09 Qi ZhaoEnsure that all balances are carried over from ADP
2. Parallel run in ADP and PS 6/12/09 L&WDo a random check to compare the results
3. Build reports (queries) 6/5/09 Rishit
4. Retro Pay Process 6/22/09 Anuj Train at least 2 payroll processors
5. Process, send, and validate ADP quarterly file
6/24/09 Agnes
ExcellenceIn Results
Activity Due DatePerson
ResponsibleNotes
6. Quarter End Processing 6/24/09 Agnes
7. Create (in PS) the W-2 format file database
6/30/09 Anuj
8. State of California requirements 6/5/09 Qi Zhao
9. Termination Check - Visibility of termination check
6/26/09 RishitEnsure that involuntary-termed employees do not have access to view paycheck through self-service
10. Payroll Reports 6/5/09 Rishit
11. Document L&W acceptance 6/30/09 Nadia
12. Final Report and lessons learned meeting
7/6/09 Agnes
Project Closure Checklist (cont’d)
ExcellenceIn Results
Activity Due DatePerson
ResponsibleNotes
13. Lessons learned documentation 7/10/09 Nadia
14. Evaluation of
Consultants 7/10/09 Eric
Project members 7/10/09 Matthew
Project Closure Checklist (cont’d)
ConclusionExcellenceIn Results
Lessons LearnedPerformance Evaluation
QuestionsExcellenceIn Results