![Page 1: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/1.jpg)
Pilot Project Management SAIC-Frederick Inc.
Ms. Joy BeveridgeMr. Greg DavisSAIC-Frederick, Inc.June 25, 2007
![Page 2: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/2.jpg)
Outline
• Congratulations again!• The NCI at Frederick• SAIC-Frederick, Inc.• NCCCP Pilot Award Mechanism• NCCCP Pilot Oversight• NCCCP Pilot Deliverables• NCCCP Pilot Communications
![Page 3: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/3.jpg)
The National Cancer Institute at Frederick
• Mission – to provide unique national resource for the development of new technologies and the translation of basic science discoveries into novel agents for the prevention, diagnosis and treatment of cancer and AIDS
![Page 4: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/4.jpg)
The National Cancer Institute at Frederick
• Established in 1972 by a Presidential directive to convert former DoD Biological Defense Research Laboratories into a “leading center for cancer research”
• Statistics:• Largest biomedical research organization in
Frederick County, Maryland• 3,000 employees… 110 buildings
![Page 5: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/5.jpg)
The National Cancer Institute at Frederick
• Provides services to:• National Cancer Institute• Other Government Institutes/Agencies• Non-Government Investigators
• Government-owned, Contractor-operated (GoCo) facility with unique system of four specialized prime contracts
![Page 6: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/6.jpg)
The National Cancer Institute at Frederick
• America’s only FFRDC devoted to biomedical research
• FFRDCs – independent facilities funded by the government to meet the needs that cannot be fulfilled by any other organization
![Page 7: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/7.jpg)
SAIC-Frederick, Inc.
• Maintains one of the four prime contracts for the Operations and Technical Support (N01-CO-12400)
• Under prime contract, provides comprehensive support via multiple programs that span the research continuum – basic science, translational, clinical
![Page 8: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/8.jpg)
SAIC-Frederick, Inc.
• NCCCP technical support – Clinical Research Program (CRP)
• CRP – provides regulatory, clinical trials and project management support to clinical trials and related programs within NCI and NIAID
![Page 9: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/9.jpg)
NCCCP Pilot Oversight
• SAIC-F – responsible for pilot RFP, continued management of 10 pilot subcontracts
• SAIC-F and NCI Program Advisory Committee (NPAC) – provide technical expertise and infrastructure to NCCCP pilot
![Page 10: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/10.jpg)
NCCCP Pilot Technical Support
• Coordination of multiple monthly conference calls, dedicated to pilot focus areas
• Provision of information/tools/links via http://ncccp.cancer.gov
• Connection to existing NCI programs, resources
![Page 11: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/11.jpg)
Primary Points of Contact
• Ms. Joy Beveridge, NCCCP Project Manager
• Mr. Shannon Jackson, NCCCP Contracting Officer
• Mr. Greg Davis, Manager, Research Subcontracts
![Page 12: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/12.jpg)
NCCCP Pilot Awards – Subcontracts
• Issued as SUBCONTRACTS
• Subcontract ≠ Grant
![Page 13: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/13.jpg)
NCCCP Pilot Awards – Subcontracts
Subcontract GrantStatement of Work Very Detailed More General
Reporting Quarterly, very specific Annual, less specific
Funds provided Upon invoice At start
Deliverables Well-defined Less-defined
Cost Accounting Requirements
Very important Not required
![Page 14: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/14.jpg)
NCCCP Pilot Awards – Subcontracts
• Specific cost accounting requirements, allowable cost assessment, labor tracking and other cost tracking requirements
• Adherence to the project scope as it relates to incurring cost against the subcontract – very important
![Page 15: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/15.jpg)
NCCCP Pilot Awards – Subcontracts
• Contact SAIC-F with specific questions regarding any subcontract requirements:
•Shannon Jackson – 301.228.4022•Greg Davis – 301.228.4011
![Page 16: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/16.jpg)
NCCCP Pilot Overview
• NCCCP pilot group – cross section of hospital-based community cancer centers with a wide range of experience/expertise
• Each pilot organization – offers unique experience and successes across the main pilot focus areas
![Page 17: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/17.jpg)
NCCCP Pilot Overview
• Broad stroke work plans – based on RFP statement of work, guide the work of the pilot
• Same work plan for each pilot organization – further revise and fine tune later
![Page 18: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/18.jpg)
NCCCP Pilot Overview
• Collaboration with NCI and the Evaluation Contractor – complete baseline assessment (qualitative and quantitative data analysis)
• IT and Biospecimens – more detailed assessments conducted during Year 1
![Page 19: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/19.jpg)
NCCCP Pilot Overview
• Site-specific work plans:
•based on baseline assessments
•specific goals and metrics
• Pilot work continues
![Page 20: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/20.jpg)
Subcontract Deliverables
• Quarterly invoices and progress reports
• Participation in monthly conference calls
• Collaboration with Evaluation Contractor
![Page 21: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/21.jpg)
Subcontract Deliverables – Invoices and Reports
• Quarterly invoices and progress reports – due on or before October 1, April 1, July 1, January 1
• Reports serve dual purpose – to substantiate costs invoiced, to describe technical efforts and report actual progress made on scope of work
![Page 22: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/22.jpg)
Subcontract Deliverables – Invoices and Reports
• Shannon Jackson – one-on-one discussions to address invoicing requirements
• Site-specific report template – provided following baseline assessments; some data reported only biannually
![Page 23: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/23.jpg)
Subcontract Deliverables – Invoices and Reports
• October 1 report – include details about progress made toward creating the necessary infrastructure to proceed with the pilot work
![Page 24: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/24.jpg)
Subcontract Deliverables – Conference Calls
• Monthly conference calls with NPAC:
•Principal Investigator – part of Executive Committee
•Key personnel (or designee) – calls dedicated to each area of focus
![Page 25: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/25.jpg)
Subcontract Deliverables – Conference Calls
• Outline provided at tomorrow’s break out sessions – includes a summary of all calls
• Call details (recurring day, time, format) – NPAC advisor leading each focus area will work with organizations to determine best approach
![Page 26: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/26.jpg)
Subcontract Deliverables – Conference Calls
• Initial suggestion – 1-3 pm EST calls, to better accommodate mid and west
• Post-Launch – summary of all pilot key personnel will be prepared and posted
![Page 27: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/27.jpg)
Subcontract Deliverables: Collaboration with EC
• Separate Evaluation Contract – NCI to negotiate/manage to determine the effectiveness and success of the pilot
• Pilot organizations will collaborate with the Evaluation Contractor during the entire pilot period
![Page 28: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/28.jpg)
Subcontract Deliverables: Collaboration with EC
• Baseline assessment survey
• On-site interviews
• Repeat survey end of the pilot
![Page 29: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/29.jpg)
Pilot Communications Infrastructure
• http://ncccp.cancer.gov
• Separate pages for each pilot organization and focus area
• Launch, break out session minutes
![Page 30: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/30.jpg)
Pilot Communications Infrastructure
• Coordination of conference calls – calendar and minutes posted
• Mechanisms for collaboration amongst pilot sites – use of listserves, bulletin board
![Page 31: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/31.jpg)
Pilot Communications Infrastructure
• Post-Launch additional opportunities for face-to-face communications with and amongst the pilot group:
•Annual NCCCP meetings in Bethesda
•Other NCI-sponsored meetings and seminars
![Page 32: Pilot Project Management SAIC-Frederick Inc. Ms. Joy Beveridge Mr. Greg Davis SAIC-Frederick, Inc. June 25, 2007](https://reader035.vdocument.in/reader035/viewer/2022062407/56649d265503460f949fda64/html5/thumbnails/32.jpg)
Moving Forward!
• Technical assistance – SAIC-F and NPAC
• Take ownership – pilot organizations will gain most benefit from collaborating with each other directly