Created by Xpandion

SAP® is a registered trademark of SAP AG in Germany and in several other countries

PREPARING FOR AN SAP AUDIT:

10 ESSENTIAL INSIDER TIPS & TRICKS

MOSHE PANZER CEO, Xpandion

AUTHOR

TIP #1: PREPARE

AHEAD OF TIME

You are facing an involved process. SAP licensing is based on complicated contracts, and a significant part of your time and

attention will be demanded.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #2: CONSIDER

PREVIOUS AUDIT

INSPECTIONS

Find out the rules your company implemented from previous SAP audits. These guidelines might

have been approved by SAP and should certainly be considered for

the upcoming audit. SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #3: APPLY THE

80/20 RULE

Organizations running several SAP systems should determine

from the very start of the inspection, which applications

need to be thoroughly inspected, scanned briefly or completely

ignored.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #4: CONFER WITH

AN SAP LICENSING

CONSULTANT

Seek advice from a consultant who is expert at SAP licensing negotiations. They can guide you through the process and

help you define and understand methods of

classification.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #5: DO NOT SEND

INVALID NUMBERS

Resubmitting past users and license figures to SAP is either a waste of money or illegal. Keep

your license inventory at the minimum required.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #6: DO NOT GO TO AN

ON-SITE AUDIT ALONE

Arm yourself with an SAP licensing expert,

and analyze your current licensing status and needs beforehand.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #7: DON’T JUST USE

THE STANDARD

INSTRUCTIONS

If you only rely on SAP’s guidelines, you’ll get an output of your current

licenses. First gather the actual data, then combine and classify

usernames. Now, you’re ready to send the audit report.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #8: IGNORE

CERTAIN USERS

Users and activities, like SAP*, DDIC and EARLYWATCH, are preconfigured

and should be ignored. Often, twenty users or more from this type are created. Pay attention or you’ll

include twenty avoidable users! SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #9: GATHER ALL

THE DATA

Various user types, like “Communication” and “System,” and users with empty license types in their records often

become forgotten. Follow this rule: if a user is registered in

SAP, consider it valid unless you have good reason not to.

SAP® is a registered trademark of SAP AG in Germany and in several other countries SAP® is a registered trademark of SAP AG in Germany and in several other countries

TIP #10: ELIMINATE

DUPLICATE USERNAMES

IN THE SAME SYSTEMS

Duplicate usernames tend to turn into a

complicated issue in large enterprises.

Duplicate usernames should be closed and their licenses freed.

SAP® is a registered trademark of SAP AG in Germany and in several other countries

READ THE

SAP LICENSING EBOOK

Get 5 more tips and lots of valuable information on preparing for an SAP

audit.

CLICK HERE

SAP® is a registered trademark of SAP AG in Germany and in several other countries