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MARIANNE GREEN
FINDING JOBS IN ACADEMIA HETC PROGRAM
WINTER, 2013
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Preparing Your Curriculum Vitae (CV) and Cover Letter
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Purpose of this workshop: 2
Provide information on CV (curriculum vitae) preparation and dissemination
Indicate the difference between the use of the term CV in the U.S. and in other countries
Prepare for academic positions at colleges and universities.
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Your application package for an academic position includes:
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Curriculum Vitae (academic resume)
Cover Letter
Letters of Recommendation
Research or Teaching Statement
Additional Materials
Web Portfolio
Chapter from your dissertation, writing sample
Course evaluations
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What does Curriculum Vitae mean? 4
CV means “Course of Life”; it is a document used primarily in an academic setting.
The CV may be used for:
Admissions to graduate school
Graduate assistantships or post doctoral fellowships
Scholarships
Grant proposals
Application for faculty or administrative positions
Speaking engagements
Appointment to committees
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Curriculum Vitae/CV or Vita 5
Uses of CV (continued) Leadership in professional or community organizations
Annual review for faculty and professional staff
Tenure review for faculty
Consulting positions
Publishing and editorial review boards
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Basic rules for CV construction 6
General advice:
Use techniques to help the reader find relevant information easily- positioning/key words.
Create a professional product that reflects your skills and abilities.
Have your CV reviewed by faculty in your department.
Keep your CV current and ready to share at all times.
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CV: Style and Form 7
Style and form of CV No limit on number of pages
Each page, following the first page, should be numbered (3/4, 4/4).
Put your name on each page.
No job objective is necessary.
May include names, addresses and other identifying information for references at the bottom of CV.
Use reverse chronological order within categories.
Use formatting techniques such as indenting, uppercase, bold and italics consistently.
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CV: Style and Form cont. 8
Dates: line up in column down left or right side of page.
Use same font throughout- conservative.
Proofread!
Use high quality, white or off white paper for your “mailable” CV.
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CV: Style and Form cont. 9
Educational background should have a prominent place on the CV following contact information.
Include all degree granting institutions in reverse chronological order. Include dissertation, thesis topics and advisors. Entire committee- optional.
Honors and Awards category may follow Education or may follow Research.
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CV – Categories order in accordance with position you are trying to match
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Education; Academic Preparation
Teaching Experience
Research
Research interests
Publications
Skills: Foreign language and Technical Skills
Conference Presentations
Community Service
Campus Leadership
International Experience
Professional Associations (Affiliations; Memberships)
Administrative Experience
Consulting
Professional Development
References
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Category I: Identifying/contact information 11
Name
Address (Home, Office or both)
Cell phone number- “professional” message
Professional email address- not UD!
Personal web page (professional)
LinkedIn URL (optional)
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Education 12
Categories- order should reflect requirements of position
Academic Preparation/Education/Academic Background is the first category * A post-doc may put his/her current research
in a unique category that comes before the Education category.
Explain advanced degrees from non-USA institution in terms of equivalent U.S. degrees
Only degree granting institutions mentioned
If you receive 2 degrees from one school, mention school once
Master’s Project or Thesis- title and name of adviser.
Dissertation- topic and name of adviser
Members of Committee- may be necessary in some fields.
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Education 13
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Category II: Teaching (Research) Experience 14
University (mention one time only,with titles beneath). Department. Date
Your title (e.g. Lecturer, Lab Instructor, Teaching Assistant, Guest Lecturer, Tutor).
Course title and number.
Description of course: accomplishments, class size, level, your responsibilities and scope.
Can include mentoring and advising experience if actual teaching experience is sparse.
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Teaching Experience 15
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Use Action Verbs to describe your teaching activities
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Taught; instructed; tutored; mentored; advised; educated; lectured; graded; prepared; assigned; trained; oversaw; coached; reviewed; demonstrated; designed.
Use present tense for current activities and past tense for past activities. Use the first person implied, not third person.
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Teaching Interests 17
Mention classes that you would like to teach in the future.
Make this align, if possible, with the requirements of a job posting you are interested in.
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Research Experience 18
List chronologically starting with most recent University. Location. Department. Dates.*Post-doctoral research may be located before the Education section in some cases.
Your title (e.g. research assistant)
Special skills sets developed (software, test equipment, etc.)
Results of research
Future research projects
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Research Experience 19
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Research and Work Experience 20
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Use action verbs to describe your research activities
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Researched; analyzed; presented; designed; investigated; explored; discovered; studied; tested; inquired into; simulated; probed; studied; examined; charted; monitored; measured; tested; experimented with; developed; uncovered; patented.
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Research Interests 22
Include some future research plans that can, if possible, gibe with the research agenda of potential employers.
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Publications 23
In chronological order within separate headings for:
Refereed Articles
Book Sections/Conference Proceedings
Abstracts
Articles in Progress
To shorten the CV, you can choose “Selected Publications,” etc.(When research does not relate to current research)
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Presentations 24
Conference Presentations
Posters
Invited Lectures (May also be in the Teaching Section)
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Other Academic-Related Categories: 25
University Service , Leadership, Community Service, Memberships in professional societies- with dates.
Professional Development- HETC Program
Skills: Technology and foreign language skills.
Additional Information (unusual hobbies)
References: Name, Title, Institution, Address, Phone, Fax, email. May be annotated for teaching and research purposes.
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Service, Awards 26
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Professional Development, Skills 27
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CV-Production and formatting Considerations
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Create different versions of your CV so you are prepared for sending it in different forms, as per requests.
Paper
Good quality bond- white or off-white- no linen threads to impede duplication, scanning or faxing.
Use bold print and capitalization; avoid underlining and italics or fancy fonts because they scan poorly.
Use Times New Roman as your font.
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CV production (continued) 29
Web CV- (Suggested but not required)Create a “professional” web site and link to your CV and other documentation. (Avoid personal data on your “professional” web site.)
Create a Google profile and LinkedIn Profile to control your web presence.
Electronic
Create a plain text version of your CV in case you are asked to email it or paste into text box.
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Caveats 30
Caveats for CV preparation and dissemination:
Follow directions!
If you fax or email your CV, follow up with a hard copy of your CV on good paper. This shows an extra measure of interest.
For email: carefully label each attachment
Keep extra copies of your CV with you at all times for networking possibilities.
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Caveats (continued) 31
Avoid personal information: date of birth, marital status, health, children, or a photograph. Only information directly related to your eligibility for the position should be included.
Please note that some countries require personal information on an applicant’s CV.
Include a cover letter or electronic “cover note” with your CV.
Be accurate; proof read carefully; have at least two people check over your documents, ie. your advisor; a professor, etc. Don’t rely exclusively on spell check.
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Suggestions for CV distribution: 32
Distribution of CV
Accuracy counts!
Use white or off white paper without linen threads or water marks
No staples- use paper clips
Mail flat in a 9x12 envelope
Make sure cover letter mentions all enclosures under the signature
For emailing, make sure cover letter mentions attachments
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Cover letters for CV 33
Preparing your cover letter Try to direct it to a specific individual.
Mention something specific and positive about the institution to which you are applying.
Indicate how your experience/academic background will contribute to the institution as reflected in the job posting.
Use terminology that appears in the ads.
Provide examples***
Try to communicate something of who you are as a person.
Use the traditional business format: block style, justified margins, shorter paragraphs, etc. (See sample)
Minimize the use of “I” to start first paragraphs.
Accuracy counts.
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Cover letters for CV (continued) 34
Send shorter cover letter when asked to email them.
Use the middle paragraphs to show a match between job requirements and your qualifications.
After your signature, list any other documentation enclosed in envelope: abstract, writing sample, proposal, CV, letters of recommendation, etc. For emailed letters, list attachments with name.
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Cover letters (continued) 35
Types of cover letters Letters of Inquiry
Written to organizations when you are asking if a job is available.
Letters of Application Written in response to a known job vacancy
Electronic cover letters Be very concise; carefully prepare subject line, stay polite and respectful
Cover letter is not needed when resume is provided in person.
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Converting CV into Resume 36
Resume
A document that highlights experience and training related to a particular position. Used to locate a position outside academia. Needed for applying for non academic jobs.
Limited to two pages (one page is preferable for new professionals)
Contains primarily relevant information.
Pitched to a particular job