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Previews and Workflow/ Lifecycle of Electronic Resources
Frank J. BoveAssociate Professor of Bibliography and Electronic Resources Librarian
The University of Akron
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ERM – ERMI – ERAMS – etc.
E - electronicR - resourceA - accessM - managementS - systems
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The Cycle
• Acquire =>
• Access =>
• Administrate/Manage (troubleshooting) =>
• Evaluate =>
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Acquire
Identify/Explore A Possible Need• Preview/Trial
• Licensing
• Subscribe
• Purchase
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Access
• ACCESS– Authentication• IP vs. Login• Remote – Proxy &/or VPN
– MARC– OpenURL (Olinks, etc.)– Holdings/Coverage management (SerialsSolutions
360 Core, Ebsco A to Z, etc.)
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Administrate/Manage
• Annual, Monthly, Daily or “routine” maintenance– Renewals– URL changes– Ticklers
• Troubleshooting– Access Issues (local/remote)– Holdings (“What do/should we have access to….?)
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Evaluate
• Was it worth it?– In terms of investment:• Fiscal resources – cost per use• Personnel
– Use• Statistics
– COUNTER– SUSHI
• Will it be worth it again?
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Like We Didn’t Know…
• Survey says…Disproportionate distribution of funds allocated to e-resources vs. allocation of personnel devoted to maintain e-resources – More and more spent on e-resources– Print material mostly up-front investment– E-Resources require ongoing maintenance– Need more ER personnel!! (new hires – cross-
training, etc.)
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Our Shop at UAkron
• Current Reorganization of UL Departments
• Electronic Services Department– Electronic Resources Unit (one librarian)• ERM (one staff – Rock Star #1)• UL Website (one staff – Rock Star #2)
– Cataloging Unit– Systems Unit
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Working in Gray Areas via Collaboration
• Collection Management– Subject Librarians
• Acquisitions– Ordering/Purchasing– Licensing
• Electronic Services• Information Technology Services
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Our Basic Workflow Paths
• Trunk #1 – With Preview/Trial
• Trunk #2 – Without Preview/Trial
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Trial database information
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Trial Link – HTML In Staff Mode
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Trial Link in Resource Record
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Evaluation form for faculty, students, & librarians
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Questions &/or Discussion
Thank you!