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PROJECT MANAGEMENT 101
Training Course
[Your company name] presents:
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Course contents
• Overview: Module Structure
• Lesson 1: Introduction to Project Management
• Lesson 2: Understanding Terminologies
• Lesson 3: PMBOK Fundamental
• Lesson 4: Enterprise Project Management
Each lesson includes a list of suggested tasks and a set of test questions.
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Overview: Module Structure
The modules are structured into 4 building blocks of knowledge levels. Each module is sub-divided into Online Lecture Lesson and Workshop Lesson. The 4 building blocks are as follows:
• PM 101 – Basic Level
• PM 102 – Intermediate Level (focus is Project Team)
• PM 103 – Advance Level (focus is Project Manager)
• PM 104 – Executive Level
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Course goals
By completing all the lesson modules, you would reach the following competencies:
• Build a good understanding of the fundamentals of Project Management.
• Build a good understanding of the methodology and how it ties into your professional world as a stakeholder.
• Converse and understand conversation in the arena of project management.
• Build a high level of understanding of the Enterprise Project Management Solutions.
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Lesson 1
Introduction to Project Management
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Lesson 1 contents
• Lesson 1.1: The Finding at First Glance
• Lesson 1.2: What is a Project?
• Lesson 1.3: What is Project Management?
• Lesson 1.4: Change and how it impacts Projects
• Lesson 1.5: Balancing Four Elements
• Lesson 1.6: Process & Methodology
Each lesson includes a list of suggested tasks and a set of test questions.
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The Findings at a Glance
KPMG survey demonstrates:
• Boards & executives are making increasing commitments to achieve business results through project outcomes.
• These commitments are delivered through projects, and are often articulated as project benefits to a business case.
• Both compliance & performance initiatives drove, and continue to drive, increases in project activity, budgets and complexity.
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Reasons Why Projects Fail
The Top 10 Reasons Projects Fail1. Inadequately trained and/or inexperienced project
managers2. Failure to set and manage expectations3. Poor leadership at any and all levels4. Failure to adequately identify, document and track
requirements5. Poor plans and planning processes 6. Poor effort estimation7. Cultural and ethical misalignment8. Misalignment between the project team and the
business or other organization it serves9. Inadequate or misused methods10.Inadequate communication, including progress tracking
and reporting
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What is a Project?
A Project is:
A temporary endeavor undertaken to create a unique product or service.
A StartDate & Time
A FinishDate & Time
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What is a Project?
A Project is:
A temporary endeavor undertaken to create a unique product or service.
This term… means that a project…
temporary Has a beginning and an end
endeavor Involves effort, work
to create Has an intention to produce something (project “deliverables”)
unique One of a kind, rather than a collection of identical items
product Tangible objects, but could include things like computer software, editorial or book
service Might include the establishment of a day-care center, for instance but NOT its daily operations
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What is Project Management?
Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements.
PMBOK (Project Management Body of Knowledge as defined by the Project Management Institute - PMI)
The planning, monitoring and control of all aspects of the project and the motivation of all those involved in it to achieve the project objectives on time and to the specified cost, quality and performance.
PRINCE2 Project Management Methodology
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What does it mean in simpler terms?
A simultaneous management of four basic elements of a project that lead to project success:
Resources/Performance
Time
Budget
Scope
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Change & how it impacts Project
Changes to any one of the basic elements will effect at least one other elements :
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Balancing Four Elements
In order to execute a project in harmony with the four elements, we require a process :
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Process
A process is a set of interrelated actions and activities that are performed to achieve a prescribed set of products, results or services.
PMBOK (Project Management Body of Knowledge as defined by the Project
Management Institute - PMI)
TOOLS +TECH
INPUT OUTPUT
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Methodology
A methodology is a repeatable process with project-specific methods, best practices, rules, guidelines, templates, checklists, and other features for building quality systems that are manageable and deliver value to the organization. The methodology can be used and reused any number of times.
Richard Murch (2005), Methodologies in IT: Comprehension, Selection, & Implementation
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Lesson 1 : Question 1
A Project is defined as:
a)The work that must be done in order to deliver the product and/or service.
b)A temporary endeavor undertaken to create a unique product or service.
c) The amount of work in labor hours required to complete a task.
d)A temporary endeavor undertaken to create a repeatable product or service.
Answer: B
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Lesson 1 : Question 2
PRINCE2 defines Project Management as the application of knowledge, skills, tools and techniques to project activities to meet project requirements.
Is this true or false?
Answer: False. This is a definition of PMBOK not PRINCE2
The planning, monitoring and control of all aspects of the project and the motivation of all those involved in it to achieve the project objectives on time and to the specified cost, quality and performance.
PRINCE2 Project Management Methodology
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Lesson 1 : Question 3
PMBOK means:
a)Project Management Body of Knowledgeb)Project Management Book of Knowledgec) Program Management Body of Knowledged)Program Management Book of Knowledge
Answer: A.
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Lesson 1 : Question 4
PMBOK defines a process as a set of interrelated actions and activities that are performed to achieve a prescribed set of products, results or services.
Is this true or false?
Answer: True.
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Lesson 2
UnderstandingTerminologies
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Lesson 2 contents
• Lesson 2.1: Understanding Terminologies
• Lesson 2.2: Understanding PM Language
Each lesson includes a list of suggested tasks and a set of test questions.
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Understanding Terminologies
To better understand a methodology, we first must understand the language.
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Understanding Project Management Language
Like any other profession, project management has a language of its own. Terminologies are like vocabulary and we must understand them in order to speak the language of project.
• Project Scope• Scope Creep• Baseline• Milestone• Risks• Work Breakdown
Structure
• Critical Path• Critical Task• Constraint• Dependencies• Lead/Lag Time• Slack
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Lesson 2 : Question 1
Which is a TRUE statement for a Scope?
a)The work content and products of a project or component of a project.
b)Scope is fully described by naming all activities performed, the resources consumed and the end products which result, including quality standards.
c) A statement of scope should be introduced by a brief background to the project, or component, and the general objective(s).
Answer: A & B.
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Lesson 2 : Question 2
What is a Critical Path?
a)The original approved plan plus or minus approved scope changes.
b)A sequence in which one task must be completed before another task can start.
c) The sequence of tasks that form the longest duration of the project that must be completed on schedule for the entire project to be completed on schedule.
Answer: C.
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Lesson 2 : Question 3
What is a Milestone?
a)A significant event in the project, usually completion of a phase or of a major deliverable with a 0 day duration.
b)A significant event in the project, usually completion of a phase or of a major deliverable with a 1 day duration.
c) A significant event in the project, usually completion of a phase or of a major deliverable with a % of completion.
Answer: A.
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Lesson 3
PMBOK Fundamentals
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Lesson 3 contents
• Lesson 3.1: Understanding Roles
• Lesson 3.2: Understanding Triple Constraint
• Lesson 3.3: Understanding Processes
• Lesson 3.4: Understanding Knowledge Areas
• Lesson 3.5: Understanding Project Plan
Each lesson includes a list of suggested tasks and a set of test questions.
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Understanding Roles
CustomerCo President
Project Manager Project Team
Stakeholders
Sponsors
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Understanding Triple Constraint
Scope
TimeCost
Quality
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Understanding Processes
InitiateInitiate – authorizes work, defines initial scope – authorizes work, defines initial scope
PlanPlan – solidifies scope & requirements – solidifies scope & requirements
Execute/ControlExecute/Control – team performs the work, measures variance, corrects (controls) as – team performs the work, measures variance, corrects (controls) as neededneeded
CloseClose – formally ends phase or project – formally ends phase or project
InitiateInitiate PlanPlan
ExecuteExecute
ControlControl
CloseClose
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Understanding Knowledge Areas
Project Management
ScopeMgt Time
Mgt
CostMgt
QualityMgt
CommunicationsMgt
HRMgt
RiskMgt
ProcurementMgt
IntegrationMgt
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What is a Project Plan?
A formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines.
PMBOK (Project Management Body of Knowledge as defined by the Project Management Institute -
PMI)
A statement of how and when a project's objectives are to be achieved, by showing the major products, milestones, activities and resources required on the project.
PRINCE2 Project Management Methodology
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What does it mean in simpler terms?
A description [what is to be done, what funds are available, when it will be done and by whom] of the entire set of tasks that the project requires.
Scope
Time
Schedule
Quality
Risk
Planning
Managing
Controlling
+
+
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What is NOT a Project Plan?
• Microsoft Project Schedule is NOT a Project Plan
• It is only a tool to facilitate a Project
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Lesson 3 : Question 1
Who are Stakeholders?
a)Project Manager and Project Sponsor. b)Project Manager and his Project Team.c) Project Manager, Project Team and Project
Sponsor.d)Individuals and organizations who are involved in
or may be affected by project activities.
Answer: All Of The Above.
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Lesson 3 : Question 2
What is a Triple Constraint?
a) It is Project, Program and Portfolio Management. b)It is to harmonize Scope, Time and Cost in order
not to compromise Quality.c) It is to mitigate Risk, maintain Quality and Cost in
order not avoid Scope Creep.d)None Of The Above.
Answer: B.
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Lesson 3 : Question 3
What are the 5 phases of a project according to PMBOK?
a) Initiate, Plan, Execute, Monitor and Close. b)Initiate, Plan, Execute, Monitor and Control.c) Initiate, Plan, Execute, Control and Close.d)None Of The Above.
Answer: C.
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Lesson 3 : Question 4
What is a Project Plan?
a) A document with Work Breakdown Structure, Gantt Chart and Microsoft Project MPP file.
b) A formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines.
c) A statement of how and when a project's objectives are to be achieved, by showing the major products, milestones, activities and resources required on the project.
Answer: B & C.B is based on PMBOK and C is based on PRINCE2
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Lesson 4
Enterprise Project Management (EPM)
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Lesson 4 contents
• Lesson 4.1: Overview
• Lesson 4.2: Information Rollup
• Lesson 4.3: Information Connectivity
Each lesson includes a list of suggested tasks and a set of test questions.
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Overview
Enterprise Project Management
(EPM) is the strategic
management of business and IT
priorities, investments, and
projects across the enterprise.
The objective of EPM is to take
full advantage of the synergies
across your enterprise
architecture, portfolio
management, and project
management office disciplines to
get maximum strategic value and
return on project investments.
Enterprise Architectur
e
Portfolio Manageme
nt
PMO Project & Program
Management
Enterprise Project
Management (EPM)
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Information Rollup
Dependency Layer 1
Information is second-hand and has dependency
layers
Information is first-hand and on-time
Project Manager
s
Business Unit A Preside
nt
Business Unit B Preside
nt
HBM Executives
Dependency Layer 2
Project Manager
s
HBM Executives
Business Unit A Preside
nt
Business Unit B Preside
nt
Project Manager
s
WithoutEPM
WithEPM
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Information Connectivity
Silo Project Management Operation
Interconnected Project Management Operation
Best Practices Policies
Standards
Governance
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Lesson 4 : Question 1
Which of the following is not incorporated into the EPM System:
a) Portfolio Managementb) Strategic Initiativesc) Project Managementd) Public Relations
Answer: d) Public Relations
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Lesson 4 : Question 2
TRUE OR FALSE
The EPM Solution does not allow high level executives to see detailed Business Unit activity.
Answer: False: the EPM solution provides high visibility at the corporate level
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Lesson 4 : Question 3
Which of the following information is not available in the EPM Solution?
a)Best Practicesb)Employee Benefitsc) Standardsd)Policiese)Governance
Answer: b) Employee Benefits