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Project Management
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Since the beginning of the civilization
Pyramids, The great wall of China, Taj Mahal
Various techniques, methodologies
“Project Management”
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Project
Is a group of unique, inter related activities that are planned and executed in certain sequence to create a unique product or service, within a specific time frame, budget and the clients specifications.
PMI: A temporary Endeavour undertaken to CREATE a unique product or service.
British Standard 6079 of 1996 {BS 6079}
A unique set of coordinated activities with definite starting and finishing points undertaken by an individual o organization to meet specific objectives within the defined schedule, cost and performance parameters
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Redesigning or relocating a production facilityImplementing a management information systemConstructing a national highwayOrganizing the OlympicsConstructing a dam for better irrigation facilities
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Project CharacteristicsUnique activitiesAttainment of a specific goalSequence of activitiesSpecified timeInterrelated activities
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Project ParametersScopeQualityTimeCostresources
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Relationship between Project Parameters
Scope and Quality TIME, COST and AVAILABILITY
Person or Group
Project parameter controlled
Management Cost and resource level
Project manager
Resource level and work schedule
Client Scope, quality and delivery dates
Stakeholders control over Project Parameters
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Classification of Projects
ProjectCharacteristics
Class I Class II Class III Class IV
Time span 18 months or more
Between 9 to 18 months
Between 3 to 9 months
3 months or less
Level of risk High Medium Low Very low
Level of complexity High Medium Low Very low
Probability of problems 100% 50% 10% N0 risk
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ProgrammePMI, “A PROGRAMME IS A GROUP OF PROJECTS MANAGED IN A COORDINATED WAY TO OBTAIN BENEFITS NOT AVAILABLE FROM MANAGING THEM INDIVDUALLY”
ISRO – PSLV, GSLV programmes
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Suppose company ABC’s business objective is to increase its revenue from Rs.10 crore to Rs. 25 crore in three years.
Programme Project 1 – Enhance existing productProject 11 – Launch a basic version followed by an enhanced productProject 111 – Decrease the delivery timeProject 1V – Increase the quality and decrease defects
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Project ManagementA SYSTEM OF PROCEDURES, PRACTICES TECHNOLOGIES AND KNOW-HOW THAT ENABLES THE PLANNING, ORGANIZING, STAFFING CONTROLLING AND DIRECTING NECESSARY TO SUCCESSFULLY MANAGE APROJECT
PMI “Project management is the application of knowledge, skills, tools and techniques to project activities in order to meet or exceed stakeholder needs and expectations”
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PURCHING
MARKTNg
FINANCE
OPERATNS
Line / Functional Managers
Board of Directors
Project Manager
Project Organizational Structure
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PROJECT MANAGEMENT LINE MANAGEMENT
To develop a unique product or process and manage change
To manage existing systems and services in an organization
Performed under changing work environment Performed under a stable environment with defined roles and tasks
The line of authority is confusing Authority is well defined in the management system
Performed as one time initiative conducted in a relatively short time
It’s a process of continuous refinement and evolution in the long run
Novel set of activities Routine set of activities
Responsible for activities involving various functions
Responsible for activities in one function
Activities relate to innovation Activities relate to maintenance
Project organization structure is limited to the life of the project
The organization structure is permanent
Success of project is judged on its ability to meet project goals
Success of a division is judged on its ability to achieve interim goals
Involves managing many risk variables Risk is relatively less
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Project Management Environment
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Project StakeholdersPMI, “Are individuals and organizations who are actively involved in the project or whose interest may be positively or negatively affected as a result of project execution or successful project completion”
Directly related to the projectWho can influence the physical, organizational, technological, socioeconomic, legal and political environmentWho have an authoritative relation to the projectPersons, groups and associations that have a stake in the project
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Types of StakeholdersProject ManagerCustomersProject team membersSponsorParent organization
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Organizational InfluencesOrganizational SystemsOrganizational Culture and StyleOrganizational Structure
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INITIATE
State the Problem
Identify projectGoals
List the Objectives
DeterminePreliminaryResources
Identify Assumptions and Risks
CLOSE
Obtain client acceptance
Install Deliverables
Document theProject
Issue theFinalProject
ConductPost –Implementationaudit
PLAN
IdentifyProjectActivities
Estimate Time and cost
Sequence Project activities
IdentifyCritical Activities
Write project proposal
ORGANIZE
Determine personnel needs
Recruit project manager
Recruit project team
Organize project team
Assign work packages
CONTROL
Define management Style
Establishcontrol tools
Prepare status reports
Review project schedule
Issue changeorders
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INITIATE
ProjectOverview
CLOSE
Final report
Audit report
PLAN
WBS
ProjectNetwork
Critical path
Project proposal
ORGANIZE
RecruitmentCriteria
Work packageDescription
Workpackageassignments
CONTROL
VarianceReports
Status reports
Staff Allocationreports
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