Download - Project Management In Action In Afghanistan
Combined Training Advisory GroupCombined Training Advisory Group
Project Management in Action ~in Afghanistan
Daniel Harmuth, PMPLieutenant Colonel in U.S. Army
ReservesCommander, Detachment 45NATO Training Mission - Army
Technology Services ManagerKern County Sheriff ‘s Office
Combined Training Advisory GroupCombined Training Advisory Group
MissionMy mission in Afghanistan during my deployment from June 2009 through Feb 2010 was to mentor and oversee the Basic Warrior Training of the Afghan National Army (ANA).
Commander of a Detachment of 32 U.S. Army Drill Sergeants and 40 contractors.
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unclassified35/20/2009
Basic Warrior Training (BWT)Mission // Mission Essential Task• Mission
– To instruct new soldiers in Basic, AIT & CTX and train them to high military morals, so they can rescue the Afghan people by fighting the enemies of Afghanistan and the Insurgency.
• METL – Provide Command and Control– Plan and Conduct Individual Institutional Training
to ANATC Standards– Evaluate Institutional Training– Support and Sustain Institutional Training
Purpose…• Establish ANA primacy
through training every ANA Soldier on basic Infantry skills first
• Drill Sergeants: Build the future of ANA strength through a comprehensive drill sergeant school
• Remote Basic Warrior Training: Manage regional programs and MTTs country-wide to support ANA doctrine and standards
• Oversee an effective program to transition from Warsaw Pact weapons to NATO weapons– Concentrate on overall
improvement of basic rifle marksmanship
10 Week Course
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Detachment Locations
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KMTC
Herat
Mazar E
Sharif
Kandahar
Darulaman
Khwost
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unclassified55/20/2009
KMTC
CJ8
CJ7
CJ6
CJ5
CJ4
CJ3
ARSIC(K)Capital Division
CJ2
RC(W)
CTAG Brigadier
Baverstock
CENTCOMGen Petraeus
CSTC-AMG Formica DCOMISAF
Lt Gen Dutton
ANA DevBG Wynnyk
ANP DevCol Yackley
CAPTFBG Givhan
Pol-MilBG Wolters
CJ1
CTC-A
KMHS
CGSC/SOSC
NMAA
Log Sch
ADU
CFC
HQ CTAGCol Smailes
DCGBG Ierardi
Gen USFOR-A
Coordination
McChrystal COMISAF
CJTF PhoenixBG Huber
ISCBG Gorecki
DATESBG Bingol
RC(S)
RC(E)
RC(N)
ARSIC(N)209 Corps
ARSIC(W)207 Corps
ARSIC(S)205 Corps
ARSIC(E)203 Corps
ARSIC (C)
201 Corps
ETTs OMLTs
SHAPEGen Craddock
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unclassified65/20/2009
CSTC-A
ANATCCTAG
KMTC Mentor Group
OfficerTraining Bde
KCC
CCC
MIC
K Coy
M Coy
X Coy
Y Coy
Basic WarriorTraining Bde
Adv CombatTraining Bde
1st Kandak
2nd Kandak
3rd Kandak
4th Kandak
5th Kandak
Combat Arms
CombatSupport
CombatService Support
G Coy
TF Phoenix
OCS
PSG CS
Sr SGT CS
TM LDR CS
NCOTraining Bde
S3S2S1
S6S5S4
CJA
Garrison
MP
Facilities
Medical
HVY WPNS
RECON
P Coy
DFAC
Remote BWT
2 Coy
3 Coy
TransportMaintenanceLogisticsSignalEngineerArtilleryMortarsInfantry
1 Coy
BOTC
Remote BWTRemote BWT
Remote BWTRemote BWT
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unclassified75/20/2009
KMTC Aerial
Camp Warehouse (ISAF)
Camp Invicta(ISAF)
KMTCContonement Area
CampAlamo
To Ranges& Tng Areas
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MissionEarly in the mission, we were given the task (project) to increase the capacity of training such that we could increase the ANA from a 80,000 man army to 134,000 strong by Oct 2010.
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Project Management Knowledge Areas Used
Project CharterScope StatementWBSScope ControlActivity Resource
EstimatingSchedule
DevelopmentCost Management
Quality Management Human Resource
Management Communications
Management Manage Stakeholders Risk Management Procurement
Management Implementation
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Project Charter• Operations order from Higher HQ
(Combined Security Transition Command / NATO Training Mission - Army).
• Similar to Project Charter as there are strategic dependencies.
• Tasked to define resources and plan to achieve results
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Project Charter
“a document that formally authorizes a project.”
The project charter addresses important aspects of a project, and can be linked to all nine knowledge areas that are listed in the PMBOK
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Project Charter• Operations order from Higher HQ
(Combined Security Transition Command / NATO Training Mission - Army).
• Similar to Project Charter as there are strategic dependencies.
• Tasked to define resources and plan to achieve results
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Scope StatementInclusions:
Worked through various scenarios to solve the mission requirements. Found that with current or projected resources and base improvement schedules and current ANA recruiting numbers, and ANA retention %, that it was theoretically unattainable.
Identify base capacity growth requirements for KMTC, Herat, MeS, Khwost, and Darulaman Training Center to maximize training output
Identify Resources to include equipment Identify ANA Leadership involvement to buy
into the plan
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Horse Blanket
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Aug 09 Sep 09 Oct 09 Nov 09 Dec 09 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Jul 10 Aug 10
1-78-14
15-21
22-28
29-4
5-11
12-18
EID AL FITR
(19-
25)
26-2 3-9
10-16
17-23
24-30
31-6
7-13
14-20
21-27
EID AL ADHA (28-4)
5-1112-18
19-25
26-1 2-8
9-15
16-22
23-29
30-5
6-12
13-19
20-26
27-5
6-12
13-19
20-26
27-2 3-9
10-16
17-23
24-30 1-7
8-14
15-21
22-28
29-4
5-11
12-18
19-25
26-2 3-9
10-16
17-23
24-30
31-6
7-13
14-20
21-27
28-3
BWT
116 116 FTX 121 FTX 126 FTX 131 FTX 136 FTX
112 FTX 117 117 FTX 122 FTX 127 FTX 132 FTX 137 FTX
113 FTX 118 FTX 123 FTX 128 FTX 133 FTX 138
114 FTX 119 FTX 124 FTX 129 FTX 134 FTX 139
115 FTX 120 FTX 125 FTX 130 FTX 135 FTX 140
201st Dubbs RK118 Dubbs FTX RK123 Dubbs FTX RK128 Dubbs FTX RK133 Dubbs FTX RK138 Dubbs
203rd Khowst RK119KH FTX RK124KH FTX RK129KH FTX RK134KH FTX RK139KH
205th Kandahar RK121KA FTX RK126KA FTX RK131KA FTX RK136KA FTX
207th Herat RK114Herat FTX RK120 Herat FTX RK125Herat FTX RK130Herat FTX RK135Herat FTX
209th Mez-A Sharif RK118Mez FTX RK122Mez FTX RK127Mez FTX RK132Mez FTX RK137Mez FTX
TLC
111 FTX 114 FTX 127 FTX
112 FTX 115 FTX 128 FTX
113 FTX 116 FTX 129 FTX
117 118 FTX 130 FTX
119 FTX 131 FTX
120 FTX 132 FTX
121 FTX 133 FTX
122 FTX 134 FTX
123 FTX 135 FTX
124 FTX 136
125 FTX
126 FTX
DSS 37A 38 39 40 41 42 43 44 45 46 47
TAITC 41 42 43 44 45 46 47 48 49 50 51 52 53
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Scope StatementChallenges:
Improve already bad living conditions for trainees
Improve already low ANA leadership numbers and performance
Improve training results in face of shortened schedule
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WBS DevelopmentGenerated a WBS in MS Project for a new
base in Kandahar and also increasing the other 4 bases (Heart, MeS, Khowst, and Darulaman)
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RBWT Expansion WBS
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New Kandahar RBWT WBS
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WBS Development (cont.)Reviewed with higher HQ and project teamTurned into a spreadsheet of tasks and
responsibilities as the higher HQ staff could not understand the WBS
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Scope Control
Our main concern was to control when an increase of recruits would be pushed to what bases
Recruiting ballooned after the MoD increased the salary of ANA, and also after Ramazan
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Activity Resource Estimating
Estimating how quickly facilities could be built on the various bases with Afghan local contractors:QuartersMess HallsRangesEquipment Uniforms and Initial issue equipmentTransportation of recruits above current
capabilities
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Schedule Development
Based on estimates of when facilities could be ready
Completed before contractors and building resources could be secured/identified
Afghan local contractors tell you what you want to hear; their culture is to never say no
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Cost Management• All new resources (ANA Leadership,
Trainers and Drill SGTs) had to fit within previous budgeted amount before this mission was communicated
• New Kandahar base had to fit within an estimate by the previous team that did not have the full mission requirements nor the foresight on what is needed
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Quality ManagementAfghan local contractorsLack of quality building supplies in theatre Initial Issue Equipment vendors could not
increase production in timeHigher HQ re-organized various ancillary teams
in the same locations to oversee constructionBWT Mentors sent to Kandahar to oversee
building of new training baseArmy Corp of Engineers changed electrical
standards mid-stream
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Human Resource Management
Define resources for:the Afghan Army Trainers, Drill SGTs,
Officer requirementsCoalition MentorsReporting Structure
Proposed Plan to Generate ANA Staff
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Aug 10 2009 UNCLASSIFIED-FOUO 26
BWT/RBWTIncrease ANA to 134K by Oct 2010
(updated 12 Aug 2009)LTC Daniel Harmuth
Combined Training Advisory GroupCombined Training Advisory GroupBWT
Shortages of Instructors to Taskiel 1389a
Location
1388 Auth
Current Assigne
d
1389 Auth
Short (1389 to currently Assigned)
Percent (%) Short to
1389
KMTC 121 114 210 103 49%
Herat (207th)
0 0 27 27 100%
MeS (209th)
0 0 27 27 100%
Daruluman (201st)
0 0 27 27 100%
Khoswt (203rd)
0 0 27 27 100%
Kandahar (205th)
0 0 27 27 100%
Combined Training Advisory GroupCombined Training Advisory GroupBWT
Shortages of Drill SGTs to Taskiel 1389a
Location
1388 Auth
Current Assigne
d
1389 Auth
Short (1389 to currently Assigned)
Percent (%) Short to
1389
KMTC 324 254 324 66 20%
Herat (207th)
16 18 64 46 72%
MeS (209th)
16 21 64 43 67%
Daruluman (201st)
16 18 64 46 72%
Khoswt (203rd)
16 18 64 46 72%
Kandahar (205th)
16 0 64 64 100%
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Aug 10 2009 UNCLASSIFIED-FOUO 29
RBWT/BWT Sync Matrix – Increase Instructors and Drill SGTs
RBWT Location
KAH &
1400 Recruits per Class Directi
ve
Instructor Classes (# students Filled by MoD for RBWT)
Drill SGT Classes (# students Filled by MoD for RBWT)
Class #40 (8
Aug - 26
Sep)
Class #41 (5
Sep - 2 Oct)
Class #42 (24
Oct - 13
Nov)
Class #43 (19
Dec - 8 Jan)
Class #44 (6
Feb - 26
Feb)
Class #45
(TBD)
Class #46
(TBD)
Class #37 (8 Aug - 4 Sep)
Class #38 (26
Sep - 23
Oct)
Class #39 (14
Nov - 18
Dec)
Class #40 (9 Jan - 5 Feb)
Class #41 (27
Feb - 26
Mar)
Class
#42 (17
Apr - 14
May)
KMTC (5 Kandaks)
15-Sep-09 7* 5 15 15 40 5
Kandahar (205th Corp)
15-Sep-09 7* 15* 5 16* 40 8
MeS (209th Corp) NA 7* 15* 5 16* 20 7
Darulaman (201st Corp) NA 7 15 5 7 25 14
Herat (207th Corp) NA 7 15 5 7 25 14
Khowst (203rd Corp) NA 7 15 5 32 32
Combined Training Advisory GroupCombined Training Advisory Group
RBWT/BWT Sync Matrix – ANA/Camp/Mentors
RBWT Location
POI Modified to
8 week
s Direct
ive
ANA Kandak Build-out Mentor Increase
Taskiel
1389a
Approved
Increase to
1400 Pvts per
Class Date
Camp Expansion
ANA Kand
ak Leadership fills
Vehicles
Trng Eqmt
CIF - 1500 sets of
OCIE
Mentor PAX arrive
s
Mentors
Required
(over curre
nt)
Vehicles
Billeting
Office NIPR and
Phone
install
KMTC (5 Kandaks)
15-Sep-09
1-Oct-09
Oct-09 NA NA NA NA NA
15-Sep-09 5 NA NA NA NA
Kandahar (205th Corp)
15-Sep-09
1-Oct-09
1-Oct-09
20-Sep-09
1-Sep-09
20-Sep-09
20-Sep-09
25-Sep-09
1-Sep-09 2
20-Sep-09
1-Sep-09
1-Sep-09
10-Sep-09
MeS (209th Corp)
15-Sep-09
1-Oct-09
1-Oct-09
20-Sep-09
1-Sep-09
20-Sep-09
20-Sep-09
25-Sep-09
1-Sep-09 2
20-Sep-09
1-Sep-09
1-Sep-09
10-Sep-09
Darulaman (201st Corp)
15-Sep-09
1-Oct-09
10-Jan-10
10-Dec-09
10-Dec-09
15-Dec-09
15-Dec-09
25-Dec-09
10-Dec-09 2
10-Dec-09
10-Dec-09
10-Dec-09
15-Dec-09
Herat (207th Corp)
15-Sep-09
1-Oct-09
10-Jan-10
10-Dec-09
10-Dec-09
15-Dec-09
15-Dec-09
25-Dec-09
10-Dec-09 2
10-Dec-09
10-Dec-09
10-Dec-09
15-Dec-09
Khowst (203rd Corp)
15-Sep-09
1-Oct-09
15-Jun-10
1-May-
10
1-May-
10
15-May-
10
15-May-
10
20-May-
10
15-May-
10 2
15-May-
10
15-May-
10
15-May-
10
25-May-
10
Combined Training Advisory GroupCombined Training Advisory Group
Communications ManagementPlan meetings and
correspondence with Coalition partners
Plan to bring the ANA in to make it their plan
Translations to DariBriefing ANA General Staff
Get ANA MoD to issue Directive for mission
Working at ground level to get the ANA to turn it into “their plan”
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Manage StakeholdersCoalition PartnersANA Ministry of
Defense ANA Corp
CommanderANA General Staff
at Training Commands
ANA Command Staff at KMTC
New RMTC Commanders & Staff
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Risk Management
Risk IdentificationLack of recruits to fill the capacityLack of facilities built on-timeLack of ANA instructors and Cadre
Risk Response PlanningPay raisesAlternate facilities, tents, contract foodU.S. Forces integrate with training
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Risk Management (cont.)Risk Monitoring and Control
Weekly tracking of indicators (priority, impact)Weekly tracking of contracted construction
Murphy’s LawSupply convoys attackedConstruction supply convoys lootedCorp of Engineers changed electrical codes to
NEC standards in middle of constructionRecruiting surged to the point where classes
were overfilled to 150%Cadre and Leadership fills were last minute at
best
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Procurement Management
CJ4, CSTC-ALocal Afghan ContractingCorp of EngineersCoalition Supply channelsContracts handled at J4, CTAG-A and
CJ4, CSTC-A (NTM-A)Drill SGT on ground in Kandahar
monitoring contractors, and uncovering fraud
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ImplementationPhased expansion by baseMovement of new Cadre &
Trainers to remote locations
Kandahar base construction delayed, so scheduled class was conducted at KMTC in Gym with leadership for KAH, but KMTC equipment
Recruits were shipped to bases even before we knew they were ready
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Post-Implementation
• Weekly assessments• Corrective actions
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Humanitarian Assistance Missions
Biggest satisfaction was on occasional HA missions to local villages
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Questions
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