Project Management Institute Great Lakes Chapter2011 Spring Symposium
Advisicon’s Tim Cermak PresentsNew Decade – Same IssuesWhy are we not executing on our strategy? A Project Business User’s Discussion for Prioritizing Resources for Strategic Performance
Tim Cermak, PMPSenior Vice PresidentAdvisicon, Inc
Best Western Sterling Inn Banquet & Conference CenterApril 27, 2011
2© 2011 Advisicon Inc.
About The SpeakerTim Cermak, PMP
Advisicon Inc., Senior Vice PresidentPMI Scheduling Community of PracticeCommunity Contributor
3© 2011 Advisicon Inc.
Takeaways from this Presentation
Understand That It Is Not Just About Strategy
Technology AdvantagesKnowledge Sharing The Socialization Impact to the Business
Innovate: Recognize That Some Organizations Are Closing the GAP Between Strategy and Execution
Adapt: Learn About The Relationships Between Strategic Planning and Performance Management
4© 2011 Advisicon Inc.
It is Not Just About Strategy!
Demand Mgmt
Portfolio Prioritization
Portfolio Optimization
Advanced Analytics
Capacity Planning
Portfolio Selection: Make Informed Decisions
If asked to cut budgets by 15% would you use a scalpel or a hatchet?
Successful portfolio selection requires a handshake between Value Optimization and Resource
Utilization
What Does PPM Demand?
PMO
Everyone
Achieves
More
Together
For successful Project Completion
Collaboration
Business ChallengesMaking money
Saving money; improving efficiency
Bringing products to market faster
Supporting compliance
Maximizing return on portfolio investment
Staying on track, on budget, in scope
Communicating status and reporting
Quickly responding and adapting
What's important to you?
Business NeedsGain visibility into projects and operational activities
Objectively prioritize, optimize, and select project portfolios that best align with business strategy and maximize business value
Proactively and reactively manage resources
Control and measure project and portfolio financial performance
Improve communication, information sharing, collaboration
Identify, mitigate, and communicate issues and risks
Invest in scalable, connectible, and extensible platforms
1
2
3
4
5
6
7
What Is Project Portfolio Management?
The continuous process of identifying, selecting and managing a portfolio of projects in alignment with key performance metrics and strategic business objectives.
9
“A Vision Without Execution is Hallucination. Action Without a Vision is Random Activity”
Thomas Edison,Inventor.Tirrell Whitley, Liquid Soul Media.
10© 2011 Advisicon Inc.
Leverage Technology
Collecting Information from Various Sources
Surveys Team Discussion
Enterprise SearchInteractive search experienceRelevancePeople searchConnectivityScale and platform flexibility
Communities Collaborative contentSocial feedback and organizationUser profilesMySitesPeople connections
14© 2011 Advisicon Inc.
10 Principal DisciplinesThat Enable Strategic Execution
Business Intelligence / ReportingPortfolio ManagementDemand ManagementForecastingDeliverables Based Work Mgmt.Team CollaborationSchedule Development / Mgmt.Common Operating PlatformCommon Knowledge BaseCompetency Based TrainingCompensation for Performance
1
2
3
4
5
6
7
8
9
10
5
Can We Extract Innovation from PPM?
Video
16© 2011 Advisicon Inc.
Enterprise vs. Organizational Unit
The Enterprise Portfolio Management Council
James Pennypacker and San Retna, editors
17© 2011 Advisicon Inc.
Business Process Maturity Levels
18© 2011 Advisicon Inc.
Enabling Successful Change
19© 2011 Advisicon Inc.
Movement Along the “Commitment Curve”
20© 2011 Advisicon Inc.
Productivity During a Transition Period
21© 2011 Advisicon Inc.
Scalability Leveraging Technology and Innovation
22© 2011 Advisicon Inc.
Relationships between Strategic Planning and
Performance Management
23© 2011 Advisicon Inc.
The Language of Strategy 2 Execution
24© 2011 Advisicon Inc.
Failing to plan is planning to fail!
25© 2011 Advisicon Inc.
The 5 BridgesThat Enable People to Traverse the Execution gap.
1. Employee Involvement in Decision Making2. The Ability to Manage Change3. Alignment Between Leader Actions and Company Values and
Priorities4. Company-Wide Coordination and Cooperation.5. A Structure That Supports Execution
26© 2011 Advisicon Inc.
Organizations That Are Closing the Gap Between Strategy and Execution
27© 2011 Advisicon Inc.
… Some That Are Not
OnPoint Consulting’s 2010 Execution Gap Maker Round-Up…
1. BP (need I say more?)2. Nokia3. Federal Drug Administration4. Federal Agriculture Department5. Johnson & Johnson6. Toyota
28© 2011 Advisicon Inc.
… and Two That Did
1. Netflix
2. Barnes & Noble
29© 2011 Advisicon Inc.
Organizations Closing the GapPersonal Experience
ChevronAlignment Between Company Priorities and Leader Strategy Multi-Billion Dollar Portfolios Supporting Key Business PrioritiesMature Project Initiation Methodology (CPDEP)
CiscoA Structure That Supports ExecutionCustomer CollaborationOver 5,000 PPM Users Advance Services
Varian Medical SystemsA Structure That Supports ExecutionEmployee Involvement in Decision Making
30© 2011 Advisicon Inc.
Ten GoDo’sTo Help Drive Strategic Business Transformation
1. Build a Culture of Performance Management to Deliver Results
2. Ensure the Leaders and Workers Have the Skills to be Successful
3. Ensure That the Leaders Gain Others’ Commitment and Support
4. Ensure People Accountable and Committed to Success5. Improve Team Collaboration and Develop Leaders Who Can
Effectively Lead / Manage 6. Improve Collaboration Across Organizational Boundaries 7. Increase Commitment from Leaders for a Change Centric
Culture8. Utilize Performance Management as a Strategic Business Tool 9. Enhance Morale and Productivity to Increase Retention10. Identify and Accelerate the Development of Future Leaders
31© 2011 Advisicon Inc.
Some Final Parting Thoughts …
Strategy and Execution are tied together. They cannot be separated.If an organization can’t execute, nothing else matters:
not the most solid, well thought-out strategynot the most innovative business modelnot even technology that could transform an industry
32© 2011 Advisicon Inc.
More Practitioner ResourcesMicrosoft Project Server 2010 – White Papers
http://download.microsoft.com/download/3/1/E/31EBD219-06BC-4323-A6A3-7A7B1A98B229/Project%20Server%202010-Portfolio%20Strategy.pdf
Product information and trial download Main product sitewww.microsoft.com/project/2010/
Interactive content – Videos/Sessions/Webcastswww.microsoft.com/showcase/en/US/channels/microsoftproject/www.microsoft.com/events/series/epm.aspx
Advisicon Bloghttp://www.advisiconblog.com
Microsoft Project Team Blog http://blogs.msdn.com/project/
© 2011 Advisicon Inc. Because Advisicon must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Advisicon, and Advisicon cannot guarantee the accuracy of any information provided after the date of this presentation. Advisicon MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Thank You