Project WorksheetDevelopment
Student Manual
Lecture Materials
Student Manual
July 2008
STUDENT MANUAL
Project Worksheet Development SM-TOC July 2008
TABLE OF CONTENTS
INSTRUCTION
ACRONYMS/GLOSSARY
INTRODUCTION
Project Worksheet Development SM-1 July 2008
References
PW Guide, pp. 1-3
INTRODUCTION
Project Worksheet Development SM-2 July 2008
INTRODUCTION
Project Worksheet Development SM-3 July 2008
References
Project Worksheet Development Guide
References
PW Guide, pp. 2-3
INTRODUCTION
Project Worksheet Development SM-4 July 2008
References
Project Worksheet – FEMA Form 90-91
INTRODUCTION
Project Worksheet Development SM-5 July 2008
References
Project Worksheet – FEMA Form 90-91
References
PW Guide, p. 3
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-6 July 2008
References
PW Guide - Appendix C - CollectingProject Information Checklist
PW Guide, p. 5
References
PW Guide, pp. 5-6
References
PW Guide, pp. 7-8
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-7 July 2008
References
PW Guide, p 8
References
PW Guide, pp. 8-12
References
PW Guide, pp. 8
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-8 July 2008
References
PW Guide, pp. 9-10
References
PW Guide, pp. 10-11
References
PW Guide, p. 12
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-9 July 2008
References
PW Guide, pp. 12-18
References
PW Guide, p. 12
References
PW Guide, pp. 13-18 PW Guide - Appendix C - Collecting
Project Information Checklist PW Guide - Appendix D – Categorical
Checklist PW Guide - Appendix E – Project
Worksheet Quality Review Checklist
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-10 July 2008
References
PW Guide, p. 13
References
PW Guide, pp. 13-14
References
PW Guide, p. 13
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-11 July 2008
References
PW Guide, pp. 13-14
References
FEMA Map Store – www.msc.fema.gov PW Guide, pp. 14-15 PW Guide, Appendix G
References
PW Guide, pp. 15-16
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-12 July 2008
References
PW Guide, p. 16
References
PW Guide, pp. 16-17
References
PW Guide, p. 17
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-13 July 2008
References
PW Guide, p. 17
References
PW Guide, pp. 17-18
References
PW Guide, pp. 18-19
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-14 July 2008
References
PW Guide, p. 18
References
PW Guide, p. 18
References
PW Guide, p. 18-19
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-15 July 2008
References
PW Guide, p. 19 PW Guide, Section III Special Considerations Questions Form,
FEMA Form 90-120 PW Guide – Appendix F – Special
Considerations Review Table
References
PW Guide, pp. 20-25
References
PW Guide, p. 20
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-16 July 2008
References
PW Guide, pp. 20-21
References
PW Guide, pp. 21-22
References
PW Guide, p. 23
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-17 July 2008
References
PW Guide, p. 24
References
PW Guide, pp. 24-25
References
PW Guide, p. 25
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-18 July 2008
References
Activity 4.1a description is located on thefollowing pages.
PW Guide – Appendix C – CollectingProject Information Checklist
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-19 July 2008
Activity 1a
Purpose of Activity
To collect project information and prepare complete, concise Project Worksheetsusing the techniques and knowledge gained form the information presented in thisunit.
Group Activity Setting
Your PAC Crew Leader has just assigned you a site located in Lake Marriott, WI inBrown County, a suburb of Green Bay.
Your site visit is scheduled for July 7, 2007.
The State representative, Sam Swanson, will be attending.
You will be meeting with Manny Johnson, the Public Works Supervisor, who hasrequested a FEMA representative as soon as possible so that they can begin makingthe repairs.
You will meet Manny at the Lake Marriott Department of Public Works, located at111 Harpers Drive, Lake Marriott, WI and travel to the site from there.
Your PAC Crew Leader has provided you with the following information regardingthe applicant and site:
Disaster Number 2215
PA ID #: 123-89123-00
Project Reference #: LM-C07
Location: At the intersection of Doty Street and Washington Street
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM-20 July 2008
Overview of Activities
This activity involves full class participation.
All participants are responsible for documenting the activity solutions in the datasheets provided in the Student Manual.
This activity is both interactive and progressive. Each piece builds off the previoussection and the answers may vary with each instructor and group of participants.
Anticipate participants will identify other items not included in the solutions. Beprepared to comment on the validity of those items.
Part A: Collecting Project Information
Part B: Damage Description and Dimensions
Part C: Scope of Work
Part D: Cost and Special Considerations
Class Activity Review.
Part A –Collecting Project Information (15 min)
Using the Collecting Project Information Checklist provided, ask project-related questions of the instructor, who will be role-playing the applicant,that correspond to the disaster recovery scenario described herein as ifyou were on a site visit.
Based on the information collected on this site visit, you will develop aProject Worksheet in Parts B, C, and D.
Focus on the main parts of the Project Worksheet: Damage Descriptionand Dimensions, Scope of Work, Project Cost and Special Considerations.
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-21 July 2008
Activity 1: Collecting Project Information – Sketches
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-22 July 2008
Activity 1: Collecting Project Information – Sketches (Cont’d)
COLLECTING PROJECT INFORMATION
Project Worksheet Developmen
Activity 1: Collecting Project Information – FIRMette
Intersection of AdamsStreet and Doty StreetCulvert washout near FoxCreekLatitude = 44.51972
t SM 4-23 July 2008
Longitude = -88.01910
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-24 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
SA
FE
TY
Safety 12
Caution!! Before visiting the siteor entering a facility, determine ifthe facility is safe to visit andinspect.
Ask the applicant if there areany safety inspection reportsfor the site.
Ask the applicant if there areany known physical, biological,or chemical hazards that mayrequire special precautionsand/or equipment during theinspection.
Look for cracks in roads ormovements in slopes toindicate potential groundinstability.
Caution!! While inspecting thesite, travel in teams, if possible,of at least three people. Be alertfor potential hazards. Ensure thatsomeone knows yourwhereabouts prior to inspections.
Meeting withthe Applicant
8-9
Ask questions and request specificdocumentation to define:
Project Description
Scope of Intended Work
Pertinent Cost Information
Always notify the State ofapplicant meetings.
Discuss timeline for visiting site.
If meeting first at the applicant’soffice, collect project informationthat may be available at the officebefore heading to the site.
DE
FIN
ING
TH
EP
RO
JE
CT
ProjectDefinition
9-10
Confirm the actual damage sitelocation and specific facility.
Confirm that the actual damage
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-25 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
site is within a declared county.Sometimes (but not often) anapplicant may own a facilityoutside the declared area.
Locate the damage site on amap.
Confirm that the damages werecaused by the disaster andidentify the specific hazard thatcaused them (flooding, wind,etc.).
Separate damages by hazardtype if multiple hazardsaffected the facility.
Request maintenance recordsfor facilities that requireroutine maintenance of theirdesigned function, such asroads, culverts, detentionbasins, bridges, and dams.
Request Inspection/SafetyReports for facilities thatundergo routine inspections,such as bridges and dams.
For emergency work, determinethe conditions of the immediatethreat that required the work tobe performed.
Confirm that the applicant islegally responsible forperforming the work.
Is the applicant responsible forperforming the emergencyservices provided?
Does the applicant own theproperty?
Is the applicant a lessee orlessor of the property?
- Obtain a copy of the lease
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-26 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
agreement to determine whois responsible for the repairs.Request legal review in theJFO.
For roads and bridges,determine whether the facilityis under the authority of theFederal HighwayAdministration (FHWA).
- Most State Departments ofTransportation (DOT) havemaps indicating whether aroad is part of the Federal-Aid System.
For levees and flood controlchannels, determine if the U.S.Army Corps of Engineers(USACE) or Natural ResourcesConservation Service (NRCS) isresponsible for the repairs.
- The Federal agency mayprepare a letter indicatingtheir responsibility, or lack ofresponsibility.
Is the facility underconstruction?
- Obtain a copy of theconstruction contract todetermine who is responsiblefor the repairs. Request legalreview in the JFO.
For PNP facilities, determine theprimary use of the facility. Forfacilities of mixed use, determinethe percentage of the varioususes.
Determine when the damagesoccurred. Damages must occurwithin the incident period. Ifdamages occurred outside thedefined period, discuss the
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-27 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
circumstances with the PAC CrewLeader.
Determine whether the facilitywas in active use at the time ofthe disaster. If not,
Was the facility onlytemporarily inoperative forrepairs or remodeling?
Was the facility temporarilyunoccupied between tenants?
Was future use by theapplicant firmly established inan approved budget?
Can the applicant clearlydemonstrate that there wasintent to begin use within areasonable amount of time?
Request drawings, plans, or otherdocumentation to illustrate thepre-disaster condition of thefacility.
Drawings and plans willsupport the pre-disaster designof the facility for assessing theeligible scope of repair work.
Determine the pre-disasterfunction of the facility—whatwas the facility being used asat the time of the disaster(school, warehouse, office)?
Determine the pre-disastercapacity of the facility.
ProjectFormulation
10-12
Determine if the applicant wantsto combine more than onedamage site on one PW.
If the applicant is requestingan illogical grouping of sites,discuss this with the PAC CrewLeader before proceeding.
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-28 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
Discuss a numbering system tobe entered on the PW as theProject Number (PW ReferenceNumber).
Methods for formulating projects:
Type of damage
System
Jurisdiction
Method of work
SpecialConsiderations/Complex
Multiple Sites:
Projects less than $1,000.00are not eligible
Buildings (Category E) projects
Other projects: (Categories C,D, F)
CO
ND
UC
TIN
GT
HE
SIT
EV
ISIT
Documentingthe DamageSite Conditions:
IdentifyingBasic ProjectConditions
13
Upon arrival at the site, conductan overall walkthrough visualinspection of the site and thesurrounding area.
Differentiate between the physicaldamages you observe and thosethe applicant is requesting to befixed.
Look for indicators of pre-disasterdamage.
Look at the condition of thefacility outside of the damagedlocation to assess the pre-disasterdesign and condition of the facilityoverall. For example, note anyundamaged sections of roads,culverts, or slopes, etc.
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-29 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
Documentingthe DamageSite Conditions:
13-16
Take measurements ofdamaged area and specific facilitycomponents.
Prepare detailed sketches.
Determine the latitude andlongitude at one or morelocations at the facility.
Obtain the GPS reading anddocument the location wherethe reading was taken on amap.
If the project consists ofmultiple sites with distinctaddresses or locations, thelatitude/longitude for each siteshould be recorded.
RE
CO
RD
ING
PR
OJE
CT
DE
TA
ILS
For debris removal, providethe latitude/longitude for thedebris disposal location(s).
For emergency protectivemeasures where the locationhas been identified as “County-Wide” or “City-Wide,” identify aprimary location.
For lengths of roadway,select a location at thebeginning or end of theroadway, or some othermilestone.
Photograph the site:
Overall site view
Specific damages from variousviews and angles
Work completed, if any
Adjacent undamaged areas ofsimilar structures
Document number, location,and date of photographs on a
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-30 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
site plan, and indicate angletaken from
Create and review FIRMette:
Determine if the site is in aSpecial Flood Hazard Area.
Documentation:
Provide as an attachment.
Reference in the text of theDamage Description andDimensions.
Documentingthe DamageSite Conditions:
IdentifyingDamages
16-18
Document the cause(s) of thedamages.
When did the damages occur?
What disaster effect causedthe damage?
What type of disasterconditions resulted in animmediate threat?
Document the action.
What did the disaster do?
What happened to the facility/component?
What was the result of theimmediate threat?
Document thedimensions/quantities of thedamage.
What are the dimensions?
How are Emergency Servicesquantified?
Identify the damaged facilityand/or components.
What is the facility?
What are some examples offacilities/components?
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-31 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
Document the impact.
What is the impact?
Who does it affect?
DE
FIN
ING
TH
ES
CO
PE
OF
WO
RK
Defining theScope of Work
18-19
Determine the applicant’smethodology for repairing thefacility.
Specific design standards?
Engineering consultant?
Engineering or technicalreports?
Discuss how the work is to beperformed.
Force account or by contract?
Determine whether the applicantintends to restore the facility toits pre-disaster condition. If not,
Does the applicant have acode or standard requiring acertain upgrade?
Is the applicant consideringrelocating the facility?
Does the applicant have aHazard Mitigation Proposalfor this project?
Is the facility damaged to theextent that the applicant isrequesting replacementrather than repair?
Is the applicant considering anAlternate or Improved Project?
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-32 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
SC Special
Considerations20
Are there any SpecialConsiderations issuesassociated with the project? Usethe Special ConsiderationsQuestions and collect pertinentinformation.
CO
LLE
CT
ING
CO
ST
INFO
RM
AT
ION
WorkCompleted vs.Work to beCompleted
20-21
For Completed Work, collect:
Contracts or contractor bids
Mutual aid agreements
Rental agreements
Receipts/Invoices
Time/equipment records (ifapplicable)
For Work to be Completed, collect:
The applicant’s cost information
Time/equipment records (ifapplicable)
Historical costs
Average costs for similar work inthe area
Unit prices
Force Account Labor
Request a list of all employeesinvolved in the disaster work.
Request name, job title, jobfunction, the day the work wasperformed, work dates, hoursworked, and rate of RegularTime and Overtime pay.
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-33 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
Request a copy of the applicant’sOvertime policy.
Fringe Benefits
Verify an applicant’s fringe benefitrates.
Force Account 21-22
Force Account Material
Materials generally include itemstaken from stock or purchased.
Materials claimed should includedate and hours used, descriptionof item, quantity, and unit cost.
Request receipts for purchases.
Force Account or Rented Equipment
Ensure information for equipmentincludes type of equipment, size,and date (and/or hours) used.
Damage incurred to vehiclesduring search activities shouldfirst be submitted to theapplicant’s insurance carrier inorder to prevent a duplication ofbenefits. If the vehicle affected isinsured, a copy of the declarationpage of the policy should berequested.
Receipts for cell phone use maybe considered only for calls maderelating to the disaster.
Unit Prices 23
Identify the sources of unit prices:
State or local data frompreviously completed projects
Commercial estimating sources(such as R.S. Means)
FEMA cost codes
Contracts 24 Determine if the applicant has bid
COLLECTING PROJECT INFORMATION
Project Worksheet Development SM 4-34 July 2008
COLLECTING PROJECT INFORMATION CHECKLISTIn Support of Project Worksheet Preparation
Name of Reviewer: Applicant:Name of Preparer: PW No. Date:
Section BlockPW
GuidePage(s)
Content Comments
the work.
Review unit prices provided incontractor bids, if available.
Bids must provide anitemization of unit prices inorder to verify that the bid isfor an eligible scope of workand to allow validation of thebid.
Request a copy of theexecuted contract agreement.
Request a copy of the invoicefor work completed.
Cost EstimatingFormat (CEF)
24-25
Required if project is:
Permanent work
A large project
90% or less complete
BE
FO
RE
LE
AV
ING
TH
ES
ITE
Before Leavingthe Site
25
Document all your observationsbefore you leave the site. Don’twait until you return to the JFO oryour hotel. Details will certainlybe forgotten.
Walk the site one more time toensure you did not miss anydamages and that you havesufficiently documented the siteconditions.
Be sure to ask the applicant anylingering questions you may have.
Summarize for the applicant anyoutstanding questions you haveand confirm they are aware ofany documentation or informationthat you still need.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-35 July 2008
References
PW Guide, p. 27
References
PW Guide, pp. 27-28
References
PW Guide, p. 28
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-36 July 2008
References
PW Guide – Appendix B – FEMA Forms PW Guide, pp. 29-30
References
PW Guide, pp. 30-40
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-37 July 2008
References
PW Guide, pp. 40-48
References
PW Guide, pp. 41-42
References
PW Guide, pp. 41-42
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-38 July 2008
References
PW Guide, p. 42
References
PW Guide, p. 42
References
PW Guide, pp. 42-44
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-39 July 2008
References
PW Guide, pp. 42-44
References
PW Guide, p. 44
References
PW Guide, p. 44
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-40 July 2008
References
PW Guide, p. 45
References
PW Guide, p. 45
References
PW Guide, pp. 45-48
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-41 July 2008
References
Activity 4.1b description is located on thefollowing pages.
Blank forms follow the activity description(Project Worksheet, Continuation Sheets,Special Considerations)
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-42 July 2008
Activity 4.1b
Purpose of Activity
To collect project information and prepare complete, concise Project Worksheets using thetechniques and knowledge gained form the information presented in this unit.
Group Activity Setting
You completed the site visit on July 7, 2007.
Your PAC Crew Leader has requested to see a copy of your Project Worksheet by the endof the day.
Overview of Activities
This activity involves full class participation.
All participants are responsible for documenting the activity solutions in the data sheetsprovided in the Student Manual.
This activity is both interactive and progressive. Each piece builds off the previous sectionand the answers may vary with each instructor and group of participants.
Anticipate participants will identify other items not included in the solutions. Be preparedto comment on the validity of those items.
Part A: Collecting Project Information
Part B: Damage Description and Dimensions
Part C: Scope of Work
Part D: Cost and Special Considerations
Class Activity Review
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-43 July 2008
Part B – Damage Description and Dimensions (15 min)
A blank Project Worksheet, Continuation Sheet, Cost Continuation Sheet, and aSpecial Considerations form will be provided.
Evaluate the information collected in Part A and prepare the Damage Descriptionand Dimensions section of the Project Worksheet.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-44 July 2008
References
PW Guide, pp. 48-57
References
PW Guide, pp. 49-50
References
PW Guide, pp. 49-50
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-45 July 2008
References
PW Guide, p. 50
References
PW Guide, p. 50
References
PW Guide, pp. 50-51
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-46 July 2008
References
PW Guide, pp. 50-51
References
PW Guide, p. 51
References
PW Guide, p. 51
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-47 July 2008
References
PW Guide, pp. 51-52
References
PW Guide, pp. 51-52
References
PW Guide, p. 52
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-48 July 2008
References
PW Guide, p. 52
References
PW Guide, pp. 52-57
References
Activity 4.1c description is located on thefollowing page.
Continue on forms provided in Activity4.1b (Project Worksheet, ContinuationSheets, Special Considerations)
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-49 July 2008
Activity 4.1c
Purpose of Activity
To collect project information and prepare complete, concise Project Worksheets using thetechniques and knowledge gained form the information presented in this unit.
Group Activity Setting
You completed the site visit on July 7, 2007.
Your PAC Crew Leader has requested to see a copy of your Project Worksheet by the endof the day.
Overview of Activities
This activity involves full class participation.
All participants are responsible for documenting the activity solutions in the data sheetsprovided in the Student Manual.
This activity is both interactive and progressive. Each piece builds off the previous sectionand the answers may vary with each instructor and group of participants.
Anticipate participants will identify other items not included in the solutions. Be preparedto comment on the validity of those items.
Part A: Collecting Project Information
Part B: Damage Description and Dimensions
Part C: Scope of Work
Part D: Cost and Special Considerations
Class Activity Review
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-50 July 2008
Part C – Scope of Work (15 min)
Continue with the same Project Worksheet, Continuation Sheets, and SpecialConsiderations forms from Part B.
Evaluate the information collected in Part A and the Damage Description andDimensions prepared in Part B and prepare the Scope of Work section of theProject Worksheet.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-51 July 2008
References
PW Guide, pp. 57-58
References
Special Considerations Questions, FEMAForm 90-120
PW Guide, Section III, pp. 65-81
References
PW Guide, pp. 52-57
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-52 July 2008
References
PW Guide, pp. 58-61
References
Activity 4.1d description is located on thefollowing page.
Continue on forms provided in Activity4.1b (Project Worksheet, ContinuationSheets, Special Considerations)
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-53 July 2008
Activity 4.1d
Purpose of Activity
To collect project information and prepare complete, concise Project Worksheets using thetechniques and knowledge gained form the information presented in this unit.
Group Activity Setting
You completed the site visit on July 7, 2007.
Your PAC Crew Leader has requested to see a copy of your Project Worksheet by the endof the day.
Overview of Activities
This activity involves full class participation.
All participants are responsible for documenting the activity solutions in the data sheetsprovided in the Student Manual.
This activity is both interactive and progressive. Each piece builds off the previous sectionand the answers may vary with each instructor and group of participants.
Anticipate participants will identify other items not included in the solutions. Be preparedto comment on the validity of those items.
Part A: Collecting Project Information
Part B: Damage Description and Dimensions
Part C: Scope of Work
Part D: Cost and Special Considerations
Class Activity Review
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-54 July 2008
Part D – Cost and Special Considerations (10 min)
Continue with the same Project Worksheet, Continuation Sheets, and SpecialConsiderations forms from Parts B and C.
Evaluate the information collected in Part A and the Damage Description andDimensions prepared in Part B and Scope of Work prepared in Part C anddevelop the Project Cost section of the Project Worksheet and complete theSpecial Considerations questions.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-55 July 2008
References
PW Guide, pp. 51-62
References
PW Guide, pp. 62-63
References
PW Guide – Appendix H
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-56 July 2008
References
Activity 4.2 will be complete as a class.Engage in group discussion to determinewhat is wrong about the following DamageDescription and Dimensions and Scopes ofWork.
Provide suggestions as to what would makethem better.
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-57 July 2008
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-58 July 2008
References
What is wrong about this DamageDescription and Dimensions and Scopes ofWork?
Provide suggestions as to what would makeit better.
References
Project Worksheet Preparation Activityscenario can be found on the followingpages.
Blank Project Worksheet forms includingContinuation Sheets and a SpecialConsiderations form are included on thefollowing pages.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-59 July 2008
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-60 July 2008
Activity 2: Project Worksheet Preparation
The purpose of this activity is to develop complete and accurate Project Worksheets usingthe techniques and knowledge presented in this unit. Remember, the intent is to focus ondocumenting project information rather than eligibility issues.
Each participant will independently evaluate the given scenario and complete theappropriate sections of the Project Worksheet—primarily Damage Description andDimensions, Scope of Work, Project Cost and Special Considerations along with anypertinent attachments.
Each participant must complete the appropriate provided forms.
Participants should refer to the PW Guide for guidance in preparing the Project Worksheet.
After participants complete the Project Worksheets, the instructor will lead a groupdiscussion to review.
Instructors will be available for any questions.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-61 July 2008
Scenario
Disaster: FEMA-5002-DR-KYPA ID: 000-U9A30-00Date: June 19, 2007Project No. A-2-C
The City of Maryville is located at the three forks of the Kentucky River in Daly County,Kentucky. Severe storms, tornadoes, flooding, and mudslides that began on May 26, 2007affected the entire State of Kentucky. In Daly County, up to 6 inches of rains in the AppalachianMountains caused washouts downstream due to high flow velocities. Numerous culverts thatprovide stream crossings for Maryville streets were completely washed out.
Site is located in an "AE" zone of the 100-year floodplain. See FIRM Map No. 48029C0428 F.
On June 19, 2007, a site visit was completed where Morris Street crosses Willow Creek(37.57245, -83.70842). At this location, a 36-inch dia. by 30-foot long CMP culvert with 6-footby 6-foot concrete headwalls on each end, and roadway section approximately 24 ft. wide and 40ft. long, were completely washed out. The roadway is 24 ft. wide, with 4-inch thick asphalt,underlain by 6 inches of aggregate base. Six feet of fill material surrounds the pipe.
The washed out material (broken asphalt, aggregate, backfill, CMP pipe and concrete) has beenremoved from the stream and funded under PW-27.
The Applicant is interested in possible Hazard Mitigation opportunities and has requested that aHazard Mitigation Technical Specialist visit the site.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-62 July 2008
The City of Maryville Public Works Department set up a detour so traffic would be redirected,which will be written up on another Project Worksheet.
At the time of the site visit on June 8, 2007, the work was roughly 70% complete.
The following work was completed by Joe’s Restoration Company. Joe’s Restoration is on theThey applicant provided the following itemized invoice to restore the stream crossing to its pre-disaster condition:
1. Furnish and install a 36-inch by 30-foot long CMP. (CMP 36” = $125 / LF x 30 ft. = $3,750.2. Replace two 6-foot by 6-foot concrete headwalls. (Concrete Headwall = $50 / SF x 36 SF x 2
= $3,600.3. Replace roadway embankment with granular backfill ($15/CY): 24-ft wide x 40-ft long x 6-ft
high (5,760 CF), less area of pipe under roadway [36-inch diameter x 24-ft long (170 CF)] =5,590 CF / 27 = 207 CY x $15 = $3,105.
Total Cost = $10,455.00
The following work still need to be completed in order to restore the stream crossing to its pre-disaster condition:
1. Replace aggregate base 40 ft. x 24 ft. x 6 in. = 480 CF / 27 = 18 CY. Cost Code 3091,Aggregate Base Course, $19.50 per CY x 18 CY = $ 351.00.
2. Replace asphalt with 4-inch thick bituminous cold patch 24 ft. x 10 ft. (240 SF / 9 = 27 SY)Cost Code 3100, Bituminous Cold Patch, $5.30 per SY per inch x 27 SY = $572.40.
The City of Maryville Department of Public Works will complete the remaining work at this site.The Director of Public Works agrees that the above costs are accurate estimates to complete thework with the City’s own forces.
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-63 July 2008
COMPLETING THE PROJECT WORKSHEET
Project Worksheet Development SM-64 July 2008
References
FEMA Field Course Evaluation Form