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Prolog Tips & TricksAnthony J. Colatorti, Sundt Construction
Craig DiGiorgi, Division of Capital Asset ManagementShelley Check‐Furtaw, Walbridge
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Prolog Tips & TricksAnthony J. Colatorti, Sundt Construction
Craig DiGiorgi, Division of Capital Asset ManagementShelley Check‐Furtaw, Walbridge
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Building Converge Efficiencies into your Prolog Project Template
Anthony ColatortiProlog Champion, Sundt Construction, Inc.
Anthony ColatortiVice Assistant Manager of Some Things, Sundt Construction, Inc.
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Building Converge Efficiencies into your Prolog Project Template
Sundt Construction, Inc.
Sundt is one of the 100 largest construction companies in the country and a recognized industry leader. The company is owned entirely by its approximately 1,500 employees. The firm is headquartered in Tempe, AZ and has offices in Tucson, AZ; San Diego and Sacramento, CA; Cary, NC; Albuquerque, NM; and San Antonio and El Paso, TX. Sundt builds a variety of projects for both public and private clients throughout the United States.
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Increased Use = Increased Admin
With the increasing use of Prolog Converge notifications to monitor data and activities within the projects at all levels, there becomes an exponential growth of administrative tasks necessary to keep all informed.
Add setup items to Project Template
• Corporate Users (and User Groups)• Distribution Lists• Prolog File Management Folders
Building Converge Efficiencies into your Prolog Project Template
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Adding Corporate Level Users and System User Groups
• Safety Admin• Quality and Safety Managers• Operations Managers• Executive Level Management• Others
Building Converge Efficiencies into your Prolog Project Template
Concerns
• User Groups in Template Match User Groups in Production DB.• Both Name and ID• Avoid User Groups, User Groups2, User Groups3…
Recommend
• Role based rather than User Level security.
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Coordinating Databases with Template
IF your template is in a separate database than your projects, ensuring your security groups have the same group ID and description, will avoid issue of User Group1, User Group2… etc.
• Be sure ID and Descriptions Match• Add Placeholders if necessary
Building Converge Efficiencies into your Prolog Project Template
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Adding Corporate Level Users and System User Groups
Building Converge Efficiencies into your Prolog Project Template
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Add Distribution Lists
For specific project team members intended to be accessed by Converge notifications.
Benefits to Converge/Prolog Users/Admin
• Ensures all lists are spelled correctly for access by notifications.• Eliminates set‐up step/training for end users.• Allows project teams to manage recipients.
Building Converge Efficiencies into your Prolog Project Template
Thanks Jordan!!!
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Prolog File Management Folders
Upload a file to one record in every data group in your project template.
Benefit to end users.
• Users can see and anticipate where files will be stored.• Less likely to create their own folders which will then become a second data silo.• Ensures organizational consistency.
Building Converge Efficiencies into your Prolog Project Template
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Prolog File Management Folders
Creating Prolog File Management Folders in Template:
• Be sure database project is kept in is initialized to Connect/Converge.• Upload a file to one record in every data group in your project template.• Remove linked file from Record.• Delete individual record folders and linked file in Prolog File Manager.• Keep root folders for datagroups.• Return template database to original configuration (Connect/Converge).• Create Project Template.
Building Converge Efficiencies into your Prolog Project Template
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Add users requiring access to many Projects.
• Eliminates Admin time in setting up user access.• Eliminates the gaps during project setup• Allows greater distribution of hyperlinked notifications.
Building Converge Efficiencies into your Prolog Project Template
Recap
Set up distribution lists for all projects.
• Eliminates setup for each project.• Eliminates potential for spelling errors.• Eliminates training at a potentially inconvenient time for end users.
Add all Prolog File Management Folders.
• Minimizes Rouge Folders.• Maintain Organizational Consistency.
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Building Converge Efficiencies into your Prolog Project Template
Anthony ColatortiProlog Champion, Sundt Construction, Inc.
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Prolog Tips & TricksAnthony J. Colatorti, Sundt Construction
Craig DiGiorgi, Division of Capital Asset ManagementShelley Check‐Furtaw, Walbridge
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Data Entry AlternativesCraig DiGiorgi
DCAM Applications Systems Manager, Commonwealth of Massachusetts
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Data Entry Alternatives
Prolog Converge 9.5 and Microsoft Office
Prolog Converge 9.5 now includes the capability to capture data from Excel and Word. Once configured in the admin system, this is a powerful but easy to use tool. Let’s take a look at the steps to configure Converge.
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Data Entry Alternatives
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Data Entry Alternatives
Or IMAP4
Good for troubleshooting purposes
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Data Entry Alternatives
This is the Mailbox username and password
NOTE!
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Data Entry Alternatives
On to the Spreadsheet!
Important Notes!!
• Tables and fields in the forms directly correlate with Prolog Tables and Fields• You need the Prolog Project ID (or PEProjectID if using multiple portfolios)• You also need knowledge of Dropdown lists, name manager and hiding fields in
a spreadsheet.
Let’s Mail it in!
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Prolog Tips & TricksAnthony J. Colatorti, Sundt Construction
Craig DiGiorgi, Division of Capital Asset ManagementShelley Check‐Furtaw, Walbridge
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Tips & Tricks
Prolog Manager – v9.2•Headers and Footers in MS Word Templates• Change a Budget Code on a locked SCO•Contract Number in PCO•Queries
Prolog Converge – v9.2•Retain User Information Tracking•File Management System
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Headers/Footers
Add a bookmark, the field you want to use must be in the template
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Headers/Footers
Insert a Cross – reference
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Headers/Footers
Reformat , as needed
• Right click on the field and select Toggle Field Codes• ReplaceMERGEFORMAT with CHARFORMAT• Right click on the field and select Toggle Field Codes
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Change Budget Code
Have a SCO with the wrong Budget Code?
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Change Budget Code
Add Row, Select correct Budget Code
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Change Budget Code
Place cursor in the previous cell, tab to the new budget code
Ctrl –C copy correct budget code
Use arrow key to move to the incorrect budget code
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Change Budget Code
Ctrl‐V paste new budget code
Delete extra lineClick Save
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Contract Number‐PCO
Tired of Scrolling the Contact Pick List?
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Contract Number‐PCO
PCO Summary located on the General Tab of Contracts
Potential Changes $20,000.00
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Contract Number‐PCO
Select the Contract Number in the PCO
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Standard Queries
Potential Change Orders –PCOContracts
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Standard Queries‐PCO
Allocations
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User Information Tracking
Great New Feature
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User Information Tracking
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File Management System
• Standard• Enhanced • Version Control
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File Management SystemStandard‐ HTML user –interface
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File Management System
Enhanced‐Microsoft Silverlight
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File Management SystemVersion Control‐Microsoft Silverlight
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File Management SystemNew Feature
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Questions