PUBLIC WORKSENGINEERING DIVISION
HURRICANE RESPONSE RESPONSIBILITIES
Today’s Agenda• Overview - E. Martin
Responsibilities
* Safety - D. Spivey* Damage Assessment - D. Dombroski
Routes & Responsibilities
Location Reporting
* Debris Management - P. DunnDebris Sites/Contracts
* Family Preparedness - B. Ellington* Questions - E. Martin
2007 Hurricane Forecast
• Leading storm forecaster, William Gray, predicts “very active” Atlantic hurricane season.
• 17 named storms predicted.
• 5 of them predicted to be major hurricanes with sustained winds of 111 m.p.h. or greater.
• The probability of a major hurricane making landfall on the U.S. coast this year is 74%, compared with the average of 52% over the past century.
PRIMARY DUTIES• DAMAGE FORECASTING
• TRAFFIC SYSTEM MANAGEMENT
• DAMAGE ASSESSMENT
• CONTRACT SUPPORT
• ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES
• DEBRIS SITE MANAGEMENT
• ENVIRONMENTAL COORDINATION
• REAL ESTATE SUPPORT
• DOCUMENTATION & ACCOUNTING
WHERE DO YOU FIT?
• Check the list for your primary and secondary duties
• Check the map to see where your damage assessment area is
• Check the storm surge / flood map to see where your house will be
DAMAGE FORECASTING
• Drainage engineers contact Lake Wardens for lake levels and websites for tidal predictions
• Monitor Lake Drummond website for lake levels
• Monitor tidal flooding gages in Elizabeth River and A&C Canal
• Monitor weather radar for accumulations of rainfall in certain areas
• Predict flooding based on tidal levels, rainfall, lake levels
• Pass information to EOC and PWOC
TRAFFIC SYSTEM MANAGEMENT
• Coordinate with Regional Smart Traffic Center and VDOT on evacuation plans and status
• Monitor VDOT traffic control plan implementation – plan available in PW Emergency Book
• Modify city traffic signal system to support evacuations and disaster response
DAMAGE ASSESSMENT
• Assignments as per 2007 plan
• TEAMWORK – Damage assessment teams and road clearing teams must work together
• Pre-positioned or on-call – it depends
• Run your routes for practice – identify hazards and detours
• Communication – expect problems
• Documentation – logs, worksheets, photos
CONTRACT SUPPORT
• Contact local contractor for support
– pre-negotiated rates
• Secure additional Public Works contract support as necessary
• FEMA / Presidential declaration is key
ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES
• Additional engineering analysis of damaged roadways, structures, bridges
• Developing repair cost estimates immediately and compiling for EOC
• Cost estimate worksheets available for common damage (cave-in, washouts, etc).
DEBRIS SITE MANAGEMENT
• Survey crews man debris sites when activated, inspectors follow up later, replaced by contractor PBS&J
• Critical to document amount and type of debris – log sheets available
• Separation of debris types on debris site is critical – site plans are available
• Separate construction debris, woody debris, rubbish, hazardous materials
ENVIRONMENTAL COORDINATION
• Environmental specialists coordinate with DEQ on opening of debris sites
• Monitor operations of debris sites to include before, during and after photography and site assessments
• Assist other City departments as needed
REAL ESTATE SUPPORT
• Contact private debris site owners to advise of activation
• Support other City departments with Real Estate needs – bed down locations, temporary housing locations, additional debris sites
DOCUMENTATION & ACCOUNTING
• Tracking of man hours and equipment of response crews (reg. time vs. OT)
• Compiling reports to EOC and Accounting
• Assist in PWOCC and Damage Assessment team admin support
• Maintain communications between DA Team Leader and PWOCC
• Logistical support to Division as needed
A A A B B B B C C C D D D
Debris S
ite M
anagem
ent
Debris -
Environm
enta
l
Coord
ination
Debris -
Real E
sta
te
Dam
age F
ore
casting
Dam
age A
ssessm
ent
Tra
ffic
Syste
m M
anagem
ent
City E
OC
/PW
OC
C
Eng.
Analy
sis
& D
am
age C
ost
Est.
-Roads/B
ridges
Env.
Coord
. P
roje
cts
-Roads
Real E
sta
te P
roje
cts
-Roads
Eng.
Analy
sis
& D
am
age C
ost
Est.
-Dra
inage
Env.
Coord
. P
roje
cts
-
Sto
rmw
ate
r
Real E
sta
te P
roje
cts
-Dra
inage
Docum
enta
tion &
Accounting
Vehic
le U
sed (
hrs
.) Y
E _
_____
1 16
Reg OT Comp
2 17
3 18
4 19
5 20
6 21
7 22
8 23
9 24
10 25
11 26
12 27
13 28
14 29
15 30
31
Totals
Hours WorkedDate
Engineering Division Disaster Timesheet
Employee (Print Name) Employee's Signature Pay Period Ending Last 4 digits of S.S. # Supervisor's Signature
LOTS TO DO!
Do it safely first and foremost.
Take care of your family by pre-planning so you can be here to help the rest of the City recover!
Know your job and ask questions
Everyone works together or it doesn’t work