Download - QRS Catalogue 2.0 EDI 832 (v4010) Mapping Guide For Vendors Catalog Srvs/QRS Catalogue 2.0... · Revision: This version of the mapping guide removes the G5513 data element and adds

QRS Catalogue 2.0

EDI 832 (v4010) Mapping Guide For Vendors

May 2003

QRS Catalogue 2.0 EDI 832 (v4010) Mapping Guide for Vendors

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832 Price/Sales Catalogue (v4010) For QRS Catalogue Vendors

Functional Group ID=SC Revision: This version of the mapping guide removes the G5513 data element and adds the G5514 and G5515 data elements. This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalogue Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalogue. Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments Must Use 010 ST Transaction Set Header M 1 Must Use 020 BCT Beginning Segment for Price/Sales Catalogue M 1 070 DTM Date/Time Reference O 10 090 CUR Currency O 1 LOOP ID - N1 >1 150 N1 Name O 1 Detail: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments

LOOP ID - LIN >1 010 LIN Item Identification O 1 030 DTM Date/Time Reference O 10 060 CTB Restrictions/Conditions O 2 070 PID Product/Item Description O 200 110 TD4 Carrier Details (Special Handling, or

Hazardous Materials, or Both) O 1

140 LDT Lead Time O 1 165 TC2 Commodity O 2 168 G55 Item Characteristics - Consumer Unit O 1 LOOP ID - CTP 100 170 CTP Pricing Information O 1 LOOP ID - SLN >1 350 SLN Subline Item Detail O 1 Summary: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments Must Use 010 CTT Transaction Totals M 1 n1 Must Use 020 SE Transaction Set Trailer M 1


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Transaction Set Notes 1. Number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not

used in this transaction.


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Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

Comments:

Data Element Summary Ref. Data Des. Element Name Attributes >> ST01 143 Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 832 Price/Sales Catalogue >> ST02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set The number is sequentially assigned by the sender, starting with one within

each functional group. For each functional group, the first transaction set control number will be 0001 and incremented by one for each additional transaction set within the group.


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Segment: BCT Beginning Segment for Price/Sales Catalogue Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the beginning of the Price/Sales Catalogue Transaction Set and specify

catalogue purpose and number information Syntax Notes: Semantic Notes: Comments:

Notes: BCT10 is used only to clarify, to the receiver, the sender's purpose of the transaction set. Code 13 is used to request catalogue information from the owner of the catalogue or the authorized agent, e.g., a third party catalogue service. Code 11 is used only when the transaction set is a reply to a specific request transaction. If the sender has a standing request from the receiver for specific data when a specific event takes place, e.g., women's tops, new products, every two weeks, this is NOT considered a response, in which case, nothing will be sent in BCT10. The recipient will only receive a response (BCT10 contains code 11) if the recipient had previously sent a request (BCT10 contains code 13). Codes 02, 03, 04, and 05 are to be used to update catalogue information kept by the user of the catalogue data, e.g., a retailer or the vendor's agent. Caution must be exercised when deleting a U.P.C. from the catalogue. Due to ordering and shipping cycle times, a U.P.C. should reside on the catalogue as discontinued at least one year after the last of the product has been shipped. Deleting the U.P.C. from the catalogue does not alter the minimum retention period (30 months for apparel and 48 months for all other items) as defined in the U.P.C. Data Communications Guidelines for General Merchandise and Apparel.

QRS Note: New BCT segments should only be generated if the Selection Code or action code changes. This will decrease your IE traffic, as well as ensure that your data is processed efficiently.

Data Element Summary

Ref. Data Des. Element Name Attributes >> BCT01 683 Catalogue Purpose Code M ID 2/2 Code indicating purpose of catalogue RC Resale Catalogue U.P.C. Catalogue Data, Traditional Vendor's Catalogue,

and Item Maintenance BCT02 684 Catalogue Number O AN 9/12 Identifying number for catalogue or superseded catalogue VENDOR ID as defined by U.P.C. Data Communications Guidelines for

General Merchandise and Apparel Owner of the catalogue, generally the vendor ITEM MAINTENANCE: Reference number

QRS Note: Only for Catalogue data - inbound and outbound. Catalogue Vendor ID, Inbound: (from the vendor's QRS Account Number)


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12 = Vendor ID is telephone number. You must send the full 12 digit account number. 01 = Vendor ID is Duns Number, you must send the 9 digit Duns number or full 12 digit account number. 08 = Vendor ID is UCC Comm ID. You must send the 10 digit UCC ID or full 12 digit account number. Catalogue Vendor ID, Outbound: You will receive a full 12 digit number for all account types.

BCT03 685 Catalogue Version Number O AN 3/3 Identifying version number of catalogue or superseded catalogue SELECTION CODE as defined by U.P.C. Data Communications Guidelines

for General Merchandise and Apparel

BCT09 352 Description O AN 1/25 A free-form description to clarify the related data elements and their content SELECTION CODE DESCRIPTION as defined by U.P.C. Data

Communications Guidelines for General Merchandise and Apparel

QRS Note: QRS Catalogue will truncate the information to 25 characters on inbound transmissions.

BCT10 353 Transaction Set Purpose Code O ID 2/2 Code identifying purpose of transaction set ACTION CODE as defined by U.P.C. Data Communications Guidelines for

General Merchandise and Apparel 01 Cancellation Restricted use. See U.P.C. Data Communications

Guidelines for General Merchandise and Apparel 02 Add 03 Delete 04 Change 05 Replace


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Segment: DTM Date/Time Reference Position: 070 Loop: Level: Heading Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required. 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic Notes: Comments:

Notes: The publication and expiration dates identify the exact period to which the data apply. One segment for each date. This segment will be used to specify the dates for all SKUs identified in the transaction. If a particular SKU has a different date, the DTM segment in the detail area will be used to override the date for that SKU only. Codes 196 and 197 specify the applicable dates for the prices specified in this transaction, e.g., effective date or expiration date.

QRS Note: - The DTM segments are valid at both the header and detail level. When used at the header level, all following Products and Items will be assigned this date, unless the this date is overridden by use of at DTM segment at the detail level. Outbound they are generated only at the detail level. - Send Discontinue Dates and Cancellation Dates no earlier than one month prior to the actual processing date. If sent too early, the discontinue and canceled transactions will result in transaction errors.


Ref. Data Des. Element Name Attributes >> DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 018 Available U.P.C. CATALOGUE: AVAILABLE DATE - First

available ship date. Implies nothing about current availability.

036 Expiration Date coverage expires DISCONTINUE DATE as defined by the U.P.C. Data


043 Publication DATE OF CHANGE as defined by the U.P.C. Data


QRS Note: If change date is sent, it will be overridden by the current system date.

092 Contract Effective U.P.C. CATALOGUE: BOOKING DATE - The date

the item is available for ordering. ITEM


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MAINTENANCE: First order date QRS Note: for booking date (item is ready to order). 177 Cancellation Date on which the coverage or service is no longer in

force CANCELLATION DATE as defined by the U.P.C.

Data Communications Guidelines for General Merchandise and Apparel

>> DTM02 373 Date X DT 8/8 Date expressed as CCYYMMDD


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Segment: CUR Currency Position: 090 Loop: Level: Heading Usage: Optional Max Use: 1 Purpose: To specify the currency (dollars, pounds, etc.) used in a transaction Syntax Notes: Semantic Notes: Comments:

Notes: All prices are assumed to be in U.S. Dollars, unless otherwise specified in this segment. The use of this segment, in the header area, denotes all prices given in the transaction set will be in the specified currency. In addition, the exchange rate for the currency specified to U.S. Dollars may be provided.

QRS Note: QRS Catalogue supports only one currency per Catalogue. Currency is selected on line.


Ref. Data Des. Element Name Attributes >> CUR01 98 Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an

individual SE Selling Party >> CUR02 100 Currency Code M ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified ISO code for currency represented by price/cost fields. Example: USD

Only one currency per Catalogue is supported.


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Segment: N1 Name Position: 150 Loop: N1 Optional Level: Heading Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101. Notes: This segment is used to identify the vendor's country of origin for the items and the

shipping point(s) for the items. One segment (loop) for each point.

Data Element Summary Ref. Data Des. Element Name Attributes >> N101 98 Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an

individual CT Country of Origin U.P.C. CATALOGUE: COUNTRY OF ORIGIN - The

country where the product is manufactured. N104 will contain the country code.

QRS Note: If CT is present, then N102 and N104 are required and N103 = "38". Up to three Countries of Origin can be added.

SF Ship From U.P.C. CATALOGUE: POINT OF ORIGIN - Shipping

location. VN Vendor N102 93 Name X AN 1/25 Free-form name QRS Note: Free form name of vendor's Catalogue whose information is

contained in envelope. If value in N101 is "SF", this field contains Point of Origin.

N103 66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification

Code (67) 38 Country Code QRS Note: "38" if "CT" is present in N101. 91 Assigned by Seller or Seller's Agent QRS Note: "91" for manufacturer or vendor. N104 67 Identification Code X AN 2/12 Code identifying a party or other code This is the location code as defined by N103. The location code may be a

formal number, e.g., DUNS, or it may be assigned by either the buyer or seller. The location refers to a store, warehouse, distribution center, plant, etc. Location codes are used to alleviate the need to send complete names and


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addresses.

QRS Note: "128008728255" Country Code if "CT" is present in N101. COUNTRY OF ORIGIN - ISO 3166 Code List: AFG Afghanistan ALB Albania DZA Algeria ASM American Samoa AND Andorra AGO Angola AIA Anguilla ATA Antarctica ATG Antigua and Barbuda ARG Argentina ARM Armenia ABW Aruba AUS Australia AUT Austria AZE Azerbaijan BHS Bahamas BHR Bahrain BGD Bangladesh BRB Barbados BLR Belarus BEL Belgium BLZ Belize BEN Benin BMU Bermuda BTN Bhutan BOL Bolivia BIH Bosnia and Herzegowina BWA Botswana BVT Bouvet Island BRA Brazil IOT British Indian Ocean Territory BRN Brunei Darussalam BGR Bulgaria BFA Burkina Faso BDI Burundi KHM Cambodia CMR Cameroon CAN Canada CPV Cape Verde CYM Cayman Islands CAF Central African Republic TCD Chad CHL Chile CHN China CXR Christmas Island CCK Cocos (Keeling) Islands COL Colombia COM Comoros COG Congo COD Congo, The Democratic Republic of The (Zaire) COK Cook Islands


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CRI Costa Rica CIV Cote D'Ivoire HRV Croatia (Local Name: Hrvatska) CUB Cuba CYP Cyprus CZE Czech Republic DNK Denmark DJI Djibouti DMA Dominica DOM Dominican Republic TMP East Timor ECU Ecuador EGY Egypt SLV El Salvador GNQ Equatorial Guinea ERI Eritrea EST Estonia ETH Ethiopia FLK Falkland Islands (Malvinas) FRO Faroe Islands FJI Fiji FIN Finland FRA France GUF French Guiana PYF French Polynesia ATF French Southern Territories GAB Gabon GMB Gambia GEO Georgia DEU Germany GHA Ghana GIB Gibraltar GRC Greece GRL Greenland GRD Grenada GLP Guadeloupe GUM Guam GTM Guatemala GIN Guinea GNB Guinea-Bissau GUY Guyana HTI Haiti HMD Heard and McDonald Islands HND Honduras HKG Hong Kong HUN Hungary ISL Iceland IND India IDN Indonesia IRN Iran (Islamic Republic of) IRQ Iraq IRL Ireland ISR Israel ITA Italy JAM Jamaica JPN Japan


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JOR Jordan KAZ Kazakhstan KEN Kenya KIR Kiribati PRK Korea, Democratic People's Republic of KOR Korea, Republic of KWT Kuwait KGZ Kyrgyzstan LAO Lao People's Democratic Republic LVA Latvia LBN Lebanon LSO Lesotho LBR Liberia LBY Libyan Arab Jamahiriya LIE Liechtenstein LTU Lithuania LUX Luxembourg MAC Macau MKD Macedonia, The Former Yugoslav Republic of MDG Madagascar MWI Malawi MYS Malaysia MDV Maldives MLI Mali MLT Malta MHL Marshall Islands MTQ Martinique MRT Mauritania MUS Mauritius MYT Mayotte MEX Mexico FSM Micronesia, Federated States of MDA Moldova, Republic of MCO Monaco MNG Mongolia MSR Montserrat MAR Morocco MOZ Mozambique MMR Myanmar NAM Namibia NRU Nauru NPL Nepal NLD Netherlands ANT Netherlands Antilles NCL New Caledonia NZL New Zealand NIC Nicaragua NER Niger NGA Nigeria NIU Niue NFK Norfolk Island MNP Northern Mariana Islands NOR Norway OMN Oman PAK Pakistan PLW Palau


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PSE Palestinian Territory, Occupied PAN Panama PNG Papua New Guinea PRY Paraguay PER Peru PHL Philippines PCN Pitcairn POL Poland PRT Portugal PRI Puerto Rico QAT Qatar REU Reunion ROU Romania RUS Russian Federation RWA Rwanda SHN Saint Helena KNA Saint Kitts and Nevis LCA Saint Lucia SPM Saint Pierre and Miquelon VCT Saint Vincent and The Grenadines WSM Samoa SMR San Marino STP Sao Tome and Principe SAU Saudi Arabia SEN Senegal SYC Seychelles SLE Sierra Leone SGP Singapore SVK Slovakia (Slovak Republic) SVN Slovenia SLB Solomon Islands SOM Somalia ZAF South Africa SGS South Georgia and The South Sandwich Islands ESP Spain LKA Sri Lanka SDN Sudan SUR Suriname SJM Svalbard and Jan Mayen Islands SWZ Swaziland SWE Sweden CHE Switzerland SYR Syrian Arab Republic TWN Taiwan, Province of China TJK Tajikistan TZA Tanzania, United Republic of THA Thailand TGO Togo TKL Tokelau TON Tonga TTO Trinidad and Tobago TUN Tunisia TUR Turkey TKM Turkmenistan TCA Turks and Caicos Islands TUV Tuvalu


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UGA Uganda UKR Ukraine ARE United Arab Emirates GBR United Kingdom USA United States UMI United States Minor Outlying Islands URY Uruguay UZB Uzbekistan VUT Vanuatu VAT Vatican City State (Holy See) VEN Venezuela VNM Viet Nam VGB Virgin Islands (British) VIR Virgin Islands (U.S.) WLF Wallis and Futuna Islands ESH Western Sahara YEM Yemen YUG Yugoslavia ZMB Zambia ZWE Zimbabwe


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Segment:LIN Item Identification Position: 010 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify basic item identification data Syntax Notes: 1 If either LIN04 or LIN05 is present, then the other is required. 2 If either LIN06 or LIN07 is present, then the other is required. 3 If either LIN08 or LIN09 is present, then the other is required. Semantic Notes: 1 LIN01 is the line item identification Comments: 1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN31 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. Notes: The codes listed for LIN02 apply to every occurrence of Data Element 235 in the LIN

segment.

QRS Note: - Inbound (to QRS), the LIN segment pairs (Qualifier and Data) can be in any order, but LIN02 & LIN03 are required in all VICS formats. - Outbound (from QRS), LIN segments may contain empty delimeters between each pair. Pairs will be sent as described in this document. - In creating a prepack, the prepack component U.P.C.s must be loaded into the Catalogue first. The parent prepack will be in the LIN segment, and its components will follow in the SLN segment(s).


Ref. Data Des. Element Name Attributes LIN01 350 Assigned Identification O AN 1/6 Alphanumeric characters assigned for differentiation within a transaction set A sequential number assigned to each line item within the transaction starting

with one.

QRS Note: Number of inbound edit (to QRS), or outbound transmission (from QRS).

>> LIN02 235 Product/Service ID Qualifier M ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) VC Vendor's (Seller's) Catalogue Number This code will be deleted after Version 004010. VN Vendor's (Seller's) Item Number VENDOR PRODUCT IDENTIFIER as defined by the

U.P.C. Data Communications Guidelines for General Merchandise and Apparel

>> LIN03 234 Product/Service ID M AN 1/20 Identifying number for a product or service QRS Note: Product ID (for Catalogue data and Profile data) LIN04 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1)


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QRS Note: "EN" when entering an EAN in LIN05. UP U.P.C. Consumer Package Code (1-5-5-1) QRS Note: "UP" when entering a UPC in LIN05. LIN05 234 Product/Service ID X AN 1/13 Identifying number for a product or service QRS Note:

- U.P.C. or EAN depending on LIN04 - U.P.C. is 12 digits. EAN is 13 digits. - From QRS: U.P.C. will be 12 digits. - To QRS: U.P.C. can be either 12 digits, or with a leading zero, 13 digits.

LIN06 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) CM National Retail Federation Color Code LIN07 234 Product/Service ID X AN 1/48 Identifying number for a product or service QRS Note: "CM" NRF color code recommended. LIN08 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) SM National Retail Federation Size Code LIN09 234 Product/Service ID X AN 1/5 Identifying number for a product or service QRS Note: NRF 5-digit size code recommended.


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Segment: DTM Date/Time Reference Position: 030 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required. 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic Notes: Comments:

Notes: This segment is used to override the corresponding date in the header area. This is only applicable to the item identified in the preceding LIN segment.

QRS Note: The DTM segments are valid at both the header and detail level. When used at the header level, all following Products and Items which change will be assigned this date, unless this date is overriden by use of a DTM segment at the detail level. Outbound they are generated only at the detail level.


Ref. Data Des. Element Name Attributes >> DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 018 Available U.P.C. CATALOGUE: AVAILABLE DATE - First

available ship date. Implies nothing about current availability.

036 Expiration Date coverage expires DISCONTINUE DATE as defined by the U.P.C. Data


043 Publication DATE OF CHANGE as defined by the U.P.C. Data


QRS Note: If Change Date is sent, it will be overriden by the current date.

092 Contract Effective U.P.C. CATALOGUE: BOOKING DATE - The date

the item is available for ordering. ITEM MAINTENANCE: First order date

QRS Note: For booking date (date item is ready to order).

177 Cancellation Date on which the coverage or service is no longer in

force CANCELLATION DATE as defined by the U.P.C.

Data Communications Guidelines for General Merchandise and Apparel

QRS Note: For date U.P.C. is cancelled by the Vendor. >> DTM02 373 Date X DT 8/8


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Date expressed as CCYYMMDD


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Segment: CTB Restrictions/Conditions Position: 060 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 2 Purpose: To specify restrictions/conditions (such as shipping, ordering) Syntax Notes: 1 At least one of CTB02 CTB04 or CTB06 is required. 2 If either CTB03 or CTB04 is present, then the other is required. 3 If either CTB05 or CTB06 is present, then the other is required. Semantic Notes: Comments:

Notes: QRS Note: Maximum use is 2 per LIN for QRS Catalogue.

Data Element Summary Ref. Data Des. Element Name Attributes >> CTB01 688 Restrictions/Conditions Qualifier M ID 2/2 Code identifying the type of restriction/condition OR Ordering >> CTB03 673 Quantity Qualifier X ID 2/2 Code specifying the type of quantity 57 Minimum Order Quantity U.P.C. CATALOGUE: MINIMUM QUANTITY -

Manufacturer imposed minimum order for item. 70 Maximum Order Quantity >> CTB04 380 Quantity X R 1/15 Numeric value of quantity


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Segment: PID Product/Item Description Position: 070 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 200 Purpose: To describe a product or process in coded or free-form format Syntax Notes: 1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required. Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.

4 PID09 is used to identify the language being used in PID05. Comments: 1 If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If

PID01 equals "X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in

the segment. 3 PID07 specifies the individual code list of the agency specified in PID03.

Notes: The PID segment is used to provide product/item descriptions in text and or coded formats. The codes in PID04 are maintained by the VICS EDI SMC and are only printed in this guideline.


Ref. Data Des. Element Name Attributes >> PID01 349 Item Description Type M ID 1/1 Code indicating the format of a description QRS Note: "F" with PID02 and PID05, "S" with PID03 and PID04. F Free-form The description will be found in PID05. S Structured (From Industry Code List) The description will be found in PID03 and PID04. PID02 750 Product/Process Characteristic Code O ID 2/3 Code identifying the general class of a product or process characteristic Codes 75 and 91 are used only from retailer to vendor for private label

products. 08 Product PRODUCT DESCRIPTION as defined by U.P.C. Data


QRS Note: Used with Product description in PID05. 73 Vendor color description COLOR DESCRIPTION as defined by U.P.C. Data


QRS Note: Used with color description in PID05. 74 Vendor size description SIZE DESCRIPTION as defined by U.P.C. Data



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QRS Note: Used with size description in PID05. 92 Fabric Description U.P.C. CATALOGUE: FABRIC DESCRIPTION -

Fabric content or description. QRS Note: Used with fabric description in PID05. TRN Trade Name QRS Note: Used with brand/label name in PID05. WD Warranty Description The warranty description for the final consumer, which

the retailer needs to keep on file, in case the consumer has a claim against the warranty

QRS Note: Used with terms of warranty in PID05. PID03 559 Agency Qualifier Code X ID 2/2 Code identifying the agency assigning the code values QRS Note: When using PID03, PID01 and PID04 must also be present. VI Voluntary Inter-Industry Commerce Standard (VICS)

EDI PID04 751 Product Description Code X AN 1/2 A code from an industry code list which provides specific data about a product

characteristic CL Collateral

As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel GW Gift with purchase As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel MP U.P.C. multipack As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel OS Size not within normal size range (Odd Size) U.P.C. CATALOGUE: ODD SIZE CODE - May be at a different price point than other SKUs with the same product identifier. PC Prepack subject to change U.P.C. CATALOGUE: PREPACK MAY VARY - The quantity of items may vary within the prepack. PP Product sold only as part of a prepack (assortment) U.P.C. CATALOGUE: PREPACK INDICATOR - Indicates that an item is sold only as part of a prepack. PU U.P.C. prepack As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel PW Purchase with purchase As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel RN Product cannot be reordered U.P.C. CATALOGUE: REORDER INDICATOR - Does not imply any information on current availability. RY Product can be reordered U.P.C. CATALOGUE: REORDER INDICATOR - Does not imply any information on current availability. SN Seasonal product currently not available SP U.P.C. Setpack As defined by the U.P.C. Data Communications Guidelines for General Merchandise and Apparel


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SY Seasonal product currently available

QRS Note: - When using PID04, PID01 and PID03 must also be present. - PP, PC for inbound only - When using GW, PW, or CL, you must include this indicator in updates to the item or the indicator will be cleared.

PID05 352 Description X AN 1/80 A free-form description to clarify the related data elements and their content U.P.C. CATALOGUE: Field lengths may vary. Refer to the U.P.C. Data

Communications Guidelines for General Merchandise and Apparel for appropriate field lengths.

QRS Note: - When using PID05, PID01 and PID02 must also be present. - Product description (max length = 20), when PID02 = 08. - Color or size description (max length = 10), when PID 02 = 73 or 74. - Fabric description (max length = 40), when PID02 = 92. - Brand/label name (max length = 25), when PID02 = TRN. - Terms of warranty (max length = 80), when PID02 = WD.


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Segment: TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both) Position: 110 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify transportation special handling requirements, or hazardous materials

information, or both Syntax Notes: 1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required. Semantic Notes: 1 TD405 identifies if a Material Safety Data Sheet (MSDS) exists for this product. A

"Y" indicates an MSDS exists for this product; an "N" indicates an MSDS does not exist for this product.

Comments: Notes: When specifying International Fire Code Institute class code designations, TD402 and

TD403 will not be used, and TD404 will contain the text class code designation. Contact the International Fire Code Institute for a list of class code designations: International Fire Code Institute 5360 Workman Mill Road Whittier, CA 90601-2298 This segment may be used also to specify the Department of Transportation code and description for hazardous materials.

QRS Note: Maximum use is 1 per LIN for the QRS Catalogue.

Data Element Summary Ref. Data Des. Element Name Attributes TD402 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209) D Hazardous Materials ID, DOT TD403 209 Hazardous Material Class Code X AN 1/4 Code specifying the kind of hazard for a material TD404 352 Description X AN 1/80 A free-form description to clarify the related data elements and their content


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Segment: LDT Lead Time Position: 140 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify lead time for availability of products and services Syntax Notes: Semantic Notes: 1 LDT04 is the effective date of lead time information. Comments: 1 LDT02 is the quantity of unit of time periods.

Data Element Summary Ref. Data Des. Element Name Attributes >> LDT01 345 Lead Time Code M ID 2/2 Code indicating the time range AE From date of PO receipt to shipment >> LDT02 380 Quantity M R 1/15 Numeric value of quantity QRS Note: Quanity expressed as a whole number. >> LDT03 344 Unit of Time Period or Interval M ID 2/2 Code indicating the time period or interval DA Calendar Days DW Work Days


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Segment: TC2 Commodity Position: 165 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 2 Purpose: To identify a commodity or a group of commodities or a tariff page commodity Syntax Notes: Semantic Notes: Comments:

Data Element Summary Ref. Data Des. Element Name Attributes >> TC201 23 Commodity Code Qualifier M ID 1/1 Code identifying the commodity coding system used for Commodity Code J Harmonized System-Based Schedule B Classification of exported merchandise N National Motor Freight Classification (NMFC) Q Quota Category >> TC202 22 Commodity Code M AN 1/10 Code describing a commodity or group of commodities QRS Note:

- Max length 10 when TC201 = J. - Max length 6 when TC201 = N. - Max length 3 when TC201 = Q.


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Segment: G55 Item Characteristics - Consumer Unit Position: 168 Loop: LIN Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To provide physical characteristics relative to a consumer unit Syntax Notes: 1 If either G5503 or G5504 is present, then the other is required. 2 If either G5505 or G5506 is present, then the other is required. 3 If either G5507 or G5508 is present, then the other is required. 4 If either G5509 or G5510 is present, then the other is required. 5 If either G5511 or G5512 is present, then the other is required. 6 If either G5514 or G5515 is present, then the other is required. 7 If any of G5523 G5524 or G5525 is present, then all are required. Semantic Notes: 1 G5521 indicates if the product is prepriced. Code "Y" indicates the product is

prepriced. Code "N" indicates the product is not prepriced. Comments: 1 G5516 is limited to 16 characters.

Notes: This segment should be used to provide physical characteristics relative to a consumer selling unit. The dimensions of the consumer unit may be specified by using G5505 through G5510. G5506, G5508 and G5510 must be in the same unit or basis for measurement code. G5514 and G5515 should be used only if different from G3918 and G3919. This segment may be used to specify the weight of the consumer unit by using G5523, G5524, and G5525. The volume (cube) of the consumer unit may be specified by using G5511 and G5512.

QRS Note: Customers are strongly encouraged to use G5514 and G5515 instead of G5513. G5513 has been removed from the mapping guide but is supported at this time. For G5505, G5507, G5509, G5511 and G5523, the decimal is not implied. It must be included where decimal is required.


Ref. Data Des. Element Name Attributes >> G5501 235 Product/Service ID Qualifier M ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) UP U.P.C. Consumer Package Code (1-5-5-1) >> G5502 234 Product/Service ID M AN 1/48 Identifying number for a product or service QRS Note:

This must be the same U.P.C. or EAN as noted in LIN05. G5505 65 Height X R 1/8 Vertical dimension of an object measured when the object is in the upright

position G5506 355 Unit or Basis for Measurement Code X ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken


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See QRS Catalogue for Vendors Batch Guide, Appendix E, for values. G5507 189 Width X R 1/8 Shorter measurement of the two horizontal dimensions measured with the

object in the upright position G5508 355 Unit or Basis for Measurement Code X ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken See QRS Catalogue for Vendors Batch Guide, Appendix E, for values. G5509 82 Length X R 1/8 Largest horizontal dimension of an object measured when the object is in the

upright position G5510 355 Unit or Basis for Measurement Code X ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken See QRS Catalogue for Vendors Batch Guide, Appendix E, for values. G5511 183 Volume X R 1/8 Value of volumetric measure U.P.C. CATALOGUE: CUBE PER UNIT - The cube of an item. G5512 355 Unit or Basis for Measurement Code X ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken See QRS Catalogue for Vendors Batch Guide, Appendix E, for values. G5514 357 Size O R 1/8 Size of supplier units in pack G5515 355 Unit or Basis for Measurement Code X ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken See QRS Catalogue for Vendors Batch Guide, Appendix E, for values.

G5523 395 Unit Weight X R 1/8 Numeric value of weight per unit U.P.C. CATALOGUE: WEIGHT PER UNIT - The weight of an item. G5524 187 Weight Qualifier X ID 1/2 Code defining the type of weight G Gross Weight G5525 188 Weight Unit Code X ID 1/1 Code specifying the weight unit L Pounds O Ounces


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Segment: CTP Pricing Information Position: 170 Loop: CTP Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify pricing information Syntax Notes: 1 If either CTP04 or CTP05 is present, then the other is required. Semantic Notes: 1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90

would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount. Comments: 1 See Figures Appendix for an example detailing the use of CTP03 and CTP04. See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Data Element Summary Ref. Data Des. Element Name Attributes >> CTP02 236 Price Identifier Code O ID 3/3 Code identifying pricing specification CAT Catalogue Price QRS Note: Used for inbound with published cost in

CTP03. MSR Manufacturer's Suggested Retail U.P.C. CATALOGUE: SUGGESTED RETAIL - Price

that is printed on ticket identified as suggested retail. UCP Unit cost price U.P.C. CATALOGUE: UNIT COST - Standard

wholesale cost of an item. QRS Note: Used for inbound and outbound with

published cost in CTP03. >> CTP03 212 Unit Price O R 1/17 Price per unit of product, service, commodity, etc. The price is sent with a decimal point only when needed, e.g., $15.95 would be

sent as "15.95", and $29.00 would be sent as "29".


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Segment: SLN Subline Item Detail Position: 350 Loop: SLN Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify product subline detail item data Syntax Notes: 1 If SLN07 is present, then SLN06 is required. 2 If SLN08 is present, then SLN06 is required. 3 If either SLN04 or SLN05 is present, then the other is required. 4 If either SLN09 or SLN10 is present, then the other is required. Semantic Notes: 1 SLN01 is the identifying number for the subline item. 2 SLN02 is the identifying number for the subline level. The subline level is analogous

to the level code used in a bill of materials. 3 SLN03 is the configuration code indicating the relationship of the subline item to the

baseline item. 4 SLN08 is a code indicating the relationship of the price or amount to the associated

segment. Comments: 1 See the Data Element Dictionary for a complete list of IDs. 2 SLN01 is related to (but not necessarily equivalent to) the baseline item number.

Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.

3 SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Notes: Prepacks/setpacks are identified in the LIN segment. To specify the contents of a prepack/setpack, use the SLN segment with code I in SLN03. When changing the contents of an existing prepack/setpack, use code D or code I in SLN03 to either delete an existing U.P.C. or include a new U.P.C. to the prepack/setpack. If SLN03 contains code D or code I, then SLN04 and SLN05 are required. The codes listed for SLN09 apply to every occurrence of Data Element 235 in the SLN segment.

QRS Note: - To be recognized, UPC/EAN must be in SLN09 and SLN10. - A prepack may contain a maximum of 100 components. Component breakdwons for ADD and REPLACE requests require the "I" value only.


Ref. Data Des. Element Name Attributes >> SLN01 350 Assigned Identification M AN 1/11 Alphanumeric characters assigned for differentiation within a transaction set QRS Note:

- Inbound is vendor supplied. - Outbound is LIN01 plus a number indicating the SLN sequence. Example: If first LIN01 = 1, then the first SLN = 1.1, the second SLN = 1.2, the third = 1.3, etc.

>> SLN03 662 Relationship Code M ID 1/1 Code indicating the relationship between entities D Delete I Included U.P.C. CATALOGUE: PREPACK/SETPACK

A O h C i


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BREAKDOWN - Each component U.P.C. is represented by its U.P.C. number and the quantity of this U.P.C. in the prepack/setpack.

SLN04 380 Quantity X R 1/5 Numeric value of quantity The quantity of items (SKUs), identified by the SLN, that are contained within

the prepack/setpack (assortment) identified in the LIN segment. SLN05 C001 Composite Unit of Measure X To identify a composite unit of measure (See Figures Appendix for examples

of use) >> C00101 355 Unit or Basis for Measurement Code M ID 2/2 Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken See QRS Catalogue for Vendors Batch Guide, Appendix E, for values. SLN09 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in

Product/Service ID (234) EN European Article Number (EAN) (2-5-5-1) UP U.P.C. Consumer Package Code (1-5-5-1) SLN10 234 Product/Service ID X AN 1/48 Identifying number for a product or service


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Segment: CTT Transaction Totals Position: 010 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To transmit a hash total for a specific element in the transaction set Syntax Notes: Semantic Notes: Comments: 1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Data Element Summary Ref. Data Des. Element Name Attributes >> CTT01 354 Number of Line Items M N0 1/6 Total number of line items in the transaction set The number of LIN segments present in the transaction set


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Segment: SE Transaction Set Trailer Position: 020 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set.

Data Element Summary Ref. Data Des. Element Name Attributes >> SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE

segments >> SE02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set This must be the same number as is in the ST segment (ST02) for the

transaction set.

Download - QRS Catalogue 2.0 EDI 832 (v4010) Mapping Guide For Vendors Catalog Srvs/QRS Catalogue 2.0... · Revision: This version of the mapping guide removes the G5513 data element and adds

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