Download - Quick Wins in School Improvement
QUICK W
INS IN
SCHOOL IMPR
OVEMENT
USING D
ATA A
ND A C
OLLABORAT
IVE
LEADERSH
IP M
ODEL
WHAT IS A QUICK WIN ?
• OBTAINABLE IN 4 TO 6 WEEKS
• VISABLE OR TANGIBLE CHANGE IN THE EDUCATIONAL ENVIRONMENT
• STRATEGICALLY IDENTIFIED BASED ON PRIORITIZED CURRENT NEEDS ESTABLISHED BY MULTIPLE STEAKHOLDER GROUPS
• GROUNDED IN DATA
• DESIGNED TO CREATE AN ATMOSPHERE OF CHANGE
• MAY OR MAY NOT LINK TO IMMEDIATE IMPROVEMENT IN ACHIEVEMENT
• BEGINS TO CREATE MOMENTUM, CONFIDENCE, HOPE, AND COMMITMENT WITHIN THE EDUCATIONAL ENVIRONMENT
• CAN BE MAINTAINED OR RECREATED AS NEEDED
BEFORE , DURING, AND AFTER QUICK WINS
• BEFORE QUICK WINS• IMPORTANT TO STRATEGICALLY PLAN
• DURING QUICK WINS• PLAN TO COACH THEN COACH YOUR PLAN
• AFTER QUICK WINS• PLAN TO KEEP WINNING
BEFORE
• USE DATA TO IDENTIFY WHAT QUICK WINS WOULD HAVE THE GREATEST POSITIVE IMPACT
• HAVE A TENTATIVE IDEA OF WHAT IMPACT OR END PRODUCT IS NEEDED TO BE CONSIDERED A QUICK WIN
• ORGANIZE A PLAN TO GUIDE AND FACILITATE THE PROCESS OF GETTING TO THE QUICK WIN
• HAVE MULTIPLE OPTIONS OR PROCESSES FOR CONSIDERATION AS A STARTING POINT TO LEAD TO THE QUICK WIN
• LISTEN CAREFULLY TO WHAT STAFF, STUDENTS, AND PARENTS ARE SAYING
IMPORTA
NCE OF
STRATE
GICALL
Y PLA
NNING
QUICK W
INS
DURING
• REFERENCE AND KEEP THE DATA USED TO IDENTIFY AREAS OF NEED IN FRONT OF STAKEHOLDERS
• MAINTAIN FOCUS ON TARGETED AREA FOR QUICK WIN
• CONSISTENT TIME TO DO THE WORK
• USE AGENDAS AS MUCH AS POSSIBLE
• USE ACTION STEPS
• SET TIMELINES
• SHARE RESPONSIBILITIES
• USE PLANNED FEEDBACK POINTS
• BUILD CONSENSUS
PLAN Y
OUR COACHIN
G
AND COACH Y
OUR PLA
N
AFTER
• HOLD ONTO YOUR QUICK WIN
• PROMOTE AND CELEBRATE THE WINS
• MAINTAIN PRACTICES• AVOID STACKING UNTIL QUICK
WIN BECOMES EMBEDDED IN CULTURE
• CONTINUE TO MONITOR, COLLECT FEEDBACK, AND ADJUST
CONSISTA
NT PRACTI
CE =
CONSISTA
NT W
INS
QUICK WINS THAT CHANGED OUR LANDSCAPE
Doddridge County Elementary School Top 3
1) Balkanized = 686 2) Collaborative = 565 3) Contrived Collegiality = 452
Adjectives to describe the Culture of Doddridge County Elementary School
Clique – 2 Frustrated – 2 Overwhelmed – 2 Unappreciated - 2
Caring Controlled Stressful Struggling
Inconsistent Turbulent Supportive Friendly
Rushed
Some possible why’s
Schools to big
Only see grade level teachers
Turnover Rate
First year of common planning
Poor Communication
We have a commitment to change
High participation in after school training
Have discussion on student achievement
Small community where outside comes inside
Schedule lends itself to teams on grade levels
Trust issues ( band together with whom you trust )
Departmentalized
Upstairs / downstairs are like two different worlds
No cross grade level communication
Strong overbearing personalities
Some want peace in the Universe
Factor Mean
Collaborative Leadership Factor 3.06
Teacher Collaboration Factor 2.53
Professional Development Factor 3.69
Unity of Purpose Factor 3.98Collegial Support Factor 3.77
Learning Partnerships Factor 3.34
Efficacy Factor 3.62Efficacy Factor: Assesses the extent to which teachers consider their students to be capable of successful learning and consider themselves to be responsible and effective agrents in instructing students.
Collaborative Leadership: Describes the degree to which school leaders establish and maintain collaborative relationships with school staff.Teacher Collaboration: Describes the degree to which teachers engage in constructivedialogue that furthers the educational vision of the school.Professional Development: Describes the degree to which teachers' value continuouspersonal development and school-wide improvement.Unity of Purpose: Describes the degree to which teachers work toward a common mission for the school.
Collegial Support: Describes the degree to which teachers work together effectively.Learning Partnership: Describes the degree to which teachers, partents and students work together for the common good of the student.
3.06
2.53
3.69
3.983.77
3.34
3.62
0.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
CollaborativeLeadership Factor
TeacherCollaboration
Factor
ProfessionalDevelopment
Factor
Unity of PurposeFactor
Collegial SupportFactor
LearningPartnerships
Factor
Efficacy Factor
Facto
r Sco
res
Factors
Mean Scores by Factors
HOW WE USED OUR DATA TO STRATEGICALLY PLAN FOR QUICK WINS IN YEAR ONE OF THE SCHOOL IMPROVEMENT PROCESS
• COLLABORATIVE TEAM PLANNNIG
• SHARING DATA• SHARING BEST PRACTICE• SETTING ACTION STEPS
• PLC• ONGOING PD• TARGETING DATA
ANALYSIS• INTERACTIVE FEEDBACK
CREATING STRUCTURES AND PROCESSES THAT WOULD ALLOW FOR MULTIPLE OPPORTUNITIES FOR TEACHER COLLABORATION
• BUILD SHARED LEADERS
• PROTOCOLS TO COMMUNICATE
• CREATING CONSENSUS
• USE ACTION STEPS
TEACHER LEADERSHIP + TEACHER VOICE
= QUICK WIN
HOW W
E DID
IT !
ADMINISTRATIVE ACTION CREATED THIS QUICK WIN
Pre-K Kindergarten 1st Grade 2nd Grade 3rd Grade 4th Grade
8:00-8:30 Tier 2 Intervention as needed
8:30-9:00 Tier 1 Intervention Reading Block
9:00-9:30 Reading Block Reading Block Tier 1 Intervention
9:30-10:00 Tier 1 Intervention Saxxon Phonics
10:00-10:30 Saxxon Phonics Saxxon Phonics Reading Block
10:30-11:00 Tier 1 Intervention Reading Block
11:00-11:30 10:55-11:25 LUNCH 11:00-11:30 LUNCH 11:05-11:35 LUNCH 11:00-11:15 Open Tier 1 Intervention
11:30-12:0011:30-12:00 RECESS Little Playground
11:35-12:05 RECESS Big Playground
11:15-11:45 RECESS Big Playground
11:30-11:50 Open 11:30-11:55 Open
11:45-12:15 LUNCH
12:15-12:45 Tier 2
12:35-1:0512:20-12:50 RECESS
12:50-1:05 Open12:25-12:55 RECESS
12:55-1:05 Open
1:05-1:35 Tier 2 Intervention
1:35-2:05 1:45 -2:05 Open Tier 2 Intervention
2:05-2:35 Tier 2 Intervention
2:35-2:45 Dismissal Dismissal Dismissal Dismissal Dismissal Dismissal
Tier 3 Interven -
tion
Planning
Planning12:45-1:45
Math
Math Planning
Math Planning
Planning Math
12:05-12:35
Math
11:50-12:20 LUNCH 11:55-12:25 LUNCH
TEACHER LEADERSHIP TEAM HUMBLE BEGINNINGS
Leadership Team Members will…
Be positive cooperative and congenial to promote a friendly school atmosphere
Act responsible by communicating correct information to their team members and be at all meetings on time
Foster trust by not sabotaging undermining leadership team decisions
Participate openly and willing in group discussion listening respectful to all points of view
Maintain confidentiality as appropriate Be prepared , be ready to work, and
actively participate in discussion and decision making
Make and support decisions that benefit students, school, and community
Be fully present attentive and stay on task to keep the process moving forward
Not bring other work to meeting and will turn off cell phones
CREATING CONSENSUS OUT OF CHAOS
Dear Leadership Team Members,
As we prepare for our Leadership Team meeting this Friday November 5, 2010 at 3:00 pm I wanted to inform you that for today’s meeting we will be, on a trial basis, using the “ FIST TO FIVE “ consensus building protocol. Below I have outlined the protocol for your reference during our Leadership Team work today.
Overview
To use this technique the Team Leader restates a decision the group may make and asks everyone to show their level of support. Each person responds by showing a fist or a number of fingers that corresponds to their opinion.
If anyone holds up fewer than three fingers, they should be given the opportunity to state their objections and the team should address their concerns. Teams continue the Fist-to-Five process until they achieve consensus (a minimum of three fingers or higher) or determine they must move on to the next issue.)
How to use FIST-TO-FIVE Protocol Fist A “NO” - a way to block consensus. I need to talk more on the proposal and require changes for it to pass. 1 Finger I still need to discuss certain issues and suggest changes that should be made. 2 Fingers I am more comfortable with the proposal but would like to discuss some minor issues. 3 Fingers I’m not in total agreement but feel comfortable to let this decision or a proposal pass without further discussion. 4 Fingers I think it’s a good idea/decision and will work for it. 5 Fingers It’s a great idea and I will be one of the leaders in implementing it.
A TIME AND PLACE FOR EVERY ISSUE
The foundation and purpose of the DCES Leadership Team is creating a school community that is dedicated to Hearing Everyone’s Voice, Collective Collaboration, and Shared Decision Making. In order to provide everyone a voice but maintain focus during leadership team meetings we focus on a preplanned agenda. However in order to always provide opportunity for additional discussion points or questions the Leadership Team uses the PARKING LOT Protocol.
“PARKING LOT” Protocol Overview
The purpose of the PARKING LOT protocol is to make sure that “NO” question, idea, or concern gets overlooked but at the same time does not allow leadership meetings to deviate off course due to side bar questions. Anyone having question, idea, or concern that does not appear on the meeting agenda can write their question, idea, or concern on a post it note and place it in the PARKING LOT in Rm 209. Then after current meeting agenda items have been discussed the Leadership Team looks to any items posted in the PARKING LOT for discussion. If time does not allow for discussion during the current weeks meeting those items in the PARKING LOT will be added to the next week’s agenda and discussed then. Any staff member who has a question, idea, or concern is welcome to utilize the PARKING LOT POSTER in Rm 209. Please keep in mind that the PARKING LOT should NEVER be used to bring up personal issues with other staff members. If you have questions about the PARKING LOT please see your Leadership Team representative.
KEEPING OUR TEAM ON THE RIGHT ROAD
Tammy Haught _______________________________________ Nicole White ________________________________________
Amy Spurlock _____ _________________________________ Rosella Amos ________________________________________
Karen Siders ______________________________________ Michelle Robey ________________________________________
Kathy Todd ______________________________________ Judy Robinson _ _______________________________________
Mellissa Cross ______________________________________ Fredette Leda ________________________________________
Allison Escolopio ______________________________________ Jennifer Thomas ________________________________________
Jeff T Harvey _______________________________________ Guest ________________________________________
Meeting Date: ___________9/9/11________________ Meeting Time: _________3:30pm-4:30pm___________
1) WELCOME / CONNECTIONS TIME
2) OLD ITEMS FOR REVIEW/CONSENSUS DECISIONS/MOVE TO FINALIZE
Action Step #1 – Developing Common Classroom Expectations
Action Step #2 – “4” School Improvement Teams MODEL and Placement
3) NEW ITEMS FOR LEADERSHIP TEAM DISCUSSION / CONSENSUS BUILDING
10 year Commemoration of “ 9 -11 “
SIG Activity Update
Pacing Guides Update
New Teacher Evaluation Update
4) Action Steps for Next Week ( 9/12/11 TO 9/16/11 )
Leadership Team Members
Action Step #1 – Get list of who needs training on new pilot evaluation system.
Action Step #2 – Talk about behavior log and detention. Brainstorm ideas
Administration
Action Step #1 – Need WVEIS numbers for all teachers to do the survey.
5) Old Parking Lot Items
3rd and 4th need to get together to discuss new departmentalization process ( WHEN ??? )
6) New Parking Lot Items
7) Open
SUPPORTING AND GUIDING TEACHER LEADERS
For week of 8-29-11 to 9-2-11 Grade Level_________________________________
Action Step #1 – Developing Common Classroom Expectations
Please hold discussion about … 1. What would be the value in creating some common classroom expectations
throughout the school ? 2. How would your team feel about moving in this direction ? 3. How would your team feel about using the examples below as a starting point for
common classroom expectations ? o Essential Questions ( From Pacing Guide Work ) o Daily Skills ( Tied to Key Concepts and Enduring Understanding ) o Daily Agenda / Assignments / Assessments / Projects / Events
4. What other suggestions would your team have for creating common classroom expectations around instruction / content
5. Given input would your team support the above concept ?
Action Step #2 – “ 4” School Improvement Teams MODEL
Please review the overview of each of the proposed school improvement teams and …
Leadership Team
Team member’s will provide representation for each grade level team or group. They will act in a liaison capacity to facilitate grade level team meetings, discussion points, action steps, document feedback, develop consensus within grade levels using fist to five protocol, and accurately convey input from their team to leadership team.
PBS Team
Team members will assist in the organization, planning, implementing, supporting, and modeling of the PBS program for staff, students, and parents. Members will also be involved with creating, organizing, planning, and facilitating PBS activities for students. Each member will also act as a liaison to communicate with grade level teams and communicate feedback from grade levels team.
Curriculum / Assessment
Team members will be working on aligning CSO’s, current classroom curriculum, and formative / summative assessments. This team will also be reviewing trend data to identify CSO’s that have shown to be instructionally weak over time, for the purpose of identifying. Communicating, and planning strategies to address those weaknesses. This team will also begin organizing, formatting, planning, and developing Math and Language Arts ACUITY common assessments for each nine weeks. Each member will also act as a liaison to communicate with grade level teams and communicate feedback from grade levels team.
Data Analysis
Team members will be organizing, formatting, analyzing, and communicating school wide data collected through WESTEST, Benchmarking, ACUITY, DIBELS, IPI, Interventions, Attendance, PBS, Common Assessments ( once created ), and Surveys. Members will also be assisting with the development, construction, and maintenance of any needed data walls
TEACHERS ACTING AS LEADERS AND LIAISONS
CONNECTING IT ALL !!!! CULTURE OF TRANSPARENCY
QUICK WIN WITHIN A QUICK WIN
Monthly PLC
Calendar
MONDAY
( 245-330 )
TUESDAY
( 245-330 )
WEDNESDAY
( 245-330 )
THURSDAY
( 245-330 )
FRIDAY
( 245-330 )
KINDERGARTEN
Team Plan
1235-105 X
1ST GRADE
Team Plan
135-205 X
2ND GRADE
Team Plan 1030-1100
X
3RD GRADE
X
Team Plan
900-930
4TH GRADE
X
Team Plan
815-845
SPECIAL ED Every
Tuesday 730-800am
SPECIAL AREA Every
Wednesday 730-800am
TITLE I & RTI Every Other Thursday
730- 800am
Tuesday
8:00 am – 9:00 am - 4th Grade Team
9:00 am – 10:00 am - 3rd Grade Team
Thursday
10:00 am – 11:00 am - 2nd Grade Team
12:35 pm – 1:35 pm - Kindergarten
1:35 pm - 2:35 pm - 1st Grade Team
CONNECTING THE DOTS TO SEAL OUR WIN !!!!
Doddridge County Elementary Professional Learning Community Record Form
Group Name : Date : 8-29-11 to 9-2-11 PLC Location : Rm 212 Start / End Time : 250-330
1. List and Sign In Sheet for members present
Member Member Member Member Member Member Member Member Guest Guest
2. List of Agenda Items / Topics / Tasks for PLC Session
Principals Items
o SAT files o SOAR Passes o WESTEST DATA Mailing
Grade Level PLC Discussions, Activities, Planning o New Behavior Logs
Positive Negative Procedures Suggestions
o School Improvement Teams Purpose Statement Descriptions Discussion / Questions
o Grade Level Team Planning When and Where
o Differentiated Instruction Professional Development o Immediate PLC focus and After School Training for next few weeks
PLC - West Virginia Writes PLC – ACUITY
Afterschool – Grade Quick and Edline ( Sept 6 and 7 330-430 ) o PRE K ONLY – Trips and Visitors
3. DCES, Grade Level, or Individual Action Steps for this week
DCES Administration Grade Level Individual
4. Other or Open Items from Grade Levels / Content Areas
5. Next PLC Date: 9-6-11 to 9-9-11 Time: See PLC Schedule Location: Rm 212
6. Recorder for PLC Session : Mr. Harvey / Mrs. Haught / Mrs. Spurlock / Coaches
Tammy Haught _______________________________________ Nicole White ________________________________________
Amy Spurlock _____ _________________________________ Rosella Amos ________________________________________
Karen Siders ______________________________________ Michelle Robey ________________________________________
Kathy Todd ______________________________________ Judy Robinson _ _______________________________________
Mellissa Cross ______________________________________ Fredette Leda ________________________________________
Allison Escolopio ______________________________________ Jennifer Thomas ________________________________________
Jeff T Harvey _______________________________________ Guest ________________________________________
Meeting Date: ___________9/9/11________________ Meeting Time: _________3:30pm-4:30pm___________
1) WELCOME / CONNECTIONS TIME
2) OLD ITEMS FOR REVIEW/CONSENSUS DECISIONS/MOVE TO FINALIZE
Action Step #1 – Developing Common Classroom Expectations
Action Step #2 – “4” School Improvement Teams MODEL and Placement
3) NEW ITEMS FOR LEADERSHIP TEAM DISCUSSION / CONSENSUS BUILDING
10 year Commemoration of “ 9 -11 “
SIG Activity Update
Pacing Guides Update
New Teacher Evaluation Update
4) Action Steps for Next Week ( 9/12/11 TO 9/16/11 )
Leadership Team Members
Action Step #1 – Get list of who needs training on new pilot evaluation system.
Action Step #2 – Talk about behavior log and detention. Brainstorm ideas
Administration
Action Step #1 – Need WVEIS numbers for all teachers to do the survey.
5) Old Parking Lot Items
3rd and 4th need to get together to discuss new departmentalization process ( WHEN ??? )
6) New Parking Lot Items
7) Open
Doddridge County Elementary 3rd Grade Team Meeting
PLC
Group Name: 3rd Grade Date : 4/05/2011
Meeting Location : Rm 210 Start / End Time : 2:45-3:30
List and Sign In Sheet for members present
Member Keri Hurst Guest Lesta Grear Member Jackie Hetzer Guest Gina Oliverio Member Jack Leep Guest Member Nicole White Guest
List of Agenda Items / Topics / Tasks for PLC Session
1) WESTEST Math Planning a. Materials b. Assessments
Summarize Key Discussions, Findings, Conclusions, and Decisions during PLC Went through the lesson plans and figured out what we have and what materials we
still need to get: i. Variable Dice: all ready and accounted for ii. Shading Shapes: in Math Masters under Unit 8 iii. Small/Whole Group test prep questions from Lesta iv. Numeric and Geometric Assessment: done by Jackie v. Small Group Practice 18.4 (1-4) Questions ran off vi. Small Group Jeopardy: White will find/make vii. Real-World Problems Assessment: Keri Hurst viii. Small Group Rabbit Activity from Jackie ix. Battleship graph paper x. Ordered Pairs/Coordinate Planes Assessment: done by Jack xi. Styrofoam plates, need to by ridged ones.
*highlighted: still need Established Action Steps, Assignments, and Responsibilities for next PLC
None Next TM - Date: 4/19/2011 Time: 9-10 am Location: Rm 210
Recorder for 3rd Grade Team Meeting Session : N. White
Action Steps for 3rd Grade Hurst: Assessment Jackie: Rabbit Activity and Graph paper White: Jeopardy Game Lesta: Small/Whole Group Test Prep Review questions for CSO 3.2.1
Concerns that came up:
SUMMARIZING THE POWER IN QUICK WINS• SNAP OUT OF DOING THE SAME OLD SAME OLD
• ORGANIZE, STRUCTURE, AND MOVE THE WHOLE IN A COMMON DIRECTION
• BREAK ORGANIZATIONAL RUTS
• EMPOWER PEOPLE TO BECOME PART OF THE SOLUTION
• CREATE AND BUILD LEADERSHIP CAPACITY
• GENERATE ENERGY AND MOMENTUM FOR BIGGER EDUCATIONAL UNDERTAKINGS THAT IN TIME WILL IMPACT ACHIEVEMENT
• BUILDS TRUST
• OPEN COMMUNICATION
• WE ALL LIKE TO WIN !