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RANK & TENURE PROCESS
September 28, 2005
Elizabeth R. Jacobs, M.D.
Ex-Rank and Tenure Committee Member
Medical College of Wisconsin
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Rank & Tenure at MCW
•What are the paths?
•What is the process?
•What should I do and NOT do to be promoted?
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Rank & Tenure Committee – Composition
Eric Cohen, MD (Nephrology) *Julie Biller, MD (Pulmonary Medicine)Quinn Hogan, MD (Anesthesiology)John Klein, PhD (HPI-Biostatistics)Shi-Jiang Li, PhD (Biophysics)Dennis Maiman, MD (Neurosurgery)Karen Marcdante, MD (Pediatrics)Hershel Raff, PhD (Endocrine)Jeanne Seagaard, PhD (Anesthesiology)James Sebastian, MD (General Medicine)John Weigelt, MD (Trauma Surgery)
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THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
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Four Steps of the Promotion Process
Chairs nominate faculty
Office of Faculty Affairs prepares packet
R&T Committee reviews and votes
Final approval by the Dean and MCW Board of Directors
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Promotion Process – New DeadlinesFor nominations to be effective July 1st of the next fiscal year.
• Nominations for promotion or appointment in the Traditional Path and all nominations for award of tenure (CE or Traditional path) must be submitted to the office of Faculty Affairs on of before October 1st.
• Nominations for promotion or appointment in the Clinician Educator or Research Pathways are due January 1st
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Promotion Process – The Department Chair
Updated curriculum vitaevitae
- Detailed letter of support stating candidates merit for
proposed rank in a given track
- Names of at least 4 internal and 2-7 external referees (depends on rank/track)
- Reprints of two “representative” publications
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Office of Faculty Affairs solicits letters from the referees. Referees are provided with the full packet and the MCW promotion criteria for the proposed rank and track.
When the reference letters are received, the packet is sent to the R&T Committee.
Promotion Process – The Dean’s Office
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The R&T Committee reviews the packet, and may request further information
The Committee votes on the proposed promotion
A majority vote ( 6 of 11 votes) is required for a negative or positive action
Promotion Process – The R&T Committee
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The Dean is notified (has the power to veto)
If the Dean approves, the promotion is
brought to the MCW Board of Directors
If the Board votes positively, the promotion
is approved (takes effect on July 1st)
Positive R&T Committee vote:
Promotion Process – The Dean & Board
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Promotion Process – The Dean & Board
Negative R&T Committee vote:
The Chair is sent a letter by the R&T Chair outlining the reasons for the negative vote
A candidate must wait until the next academic year to be proposed for promotion again
Or an appeals process exists - the Chair may provide significant new information to the R&T Committee, or appear in person to appeal
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THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
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Promotion Criteria - Traditional Track
History of independent research funding (PI), and senior author publications
Excellence in research or clinical teaching
Service to the institution (committees, councils)
Regional reputation as an authority (Associate Professor)
National reputation as an authority (Professor)
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THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
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Promotion Criteria - Research Track
Independent funding and publications
Role in defined research of department (part of a program or supervise a core facility)
Role in research training in the laboratory
Service to the institution not required
Regional (Associate Professor) or national (Professor) reputation as an authority
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THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
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Promotion Criteria – Clinician Educator Track
Exceptional teaching of med students, residents, fellows Development of materials that uniquely contribute to
education at MCW
Excellence in clinical practice, and publication of clinical observations
Service to the institution (committees, councils)
Impact of teaching should be recognized at the regional (Associate Professor) or national level (Professor)
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TENURE
Available in Traditional or Clinician-Educator track
Usually awarded at the Professor level
Criteria are the same for both tracks and are distinct from criteria used for promotion
Awarded to those individuals vital to the school’s missions: clinical, educational, and academic
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Promotion & Tenure Policies at MCW are different than at State-Supported Universities
“Up or out policy” does not apply to clinical faculty
(promotion to Assoc Prof after 6 yrs as Asst Prof)
Positive: More career flexibility
Negative: Stagnation at Asst Prof level
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Promotion & Tenure Policies at MCW are different than at State-Supported Universities
Tenure is not granted with promotion to Assoc Prof
(is granted at State-Supported Universities)
Positive: Less financial obligation for MCW
Negative: Chance of obtaining tenure at MCW is lower than in some institutions
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Plan early, plan often!
Remember clinical service or teaching alone does not qualify you for promotion.
There is no substitute for liberal input from mentors, senior colleagues, and Chairs!
PROMOTION “HINTS”
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PROMOTION “HINTS”
Provide an informative C.V. (R&T Committee members do not have ESP)
Organize your C.V. in the MCW format (MCW website, Office of Faculty Affairs)
Describe research, service and educational activities in detail (Educator’s portfolio, X4332)
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PROMOTION “HINTS”
Send your best first or senior author publications
Choose your referees carefully, and provide more than the minimum number
- talk to them first- should know you well and positively- at or above the proposed rank- from an academic institution (not foreign)
Be certain your section chief (other supervisors) writes a letter in addition to the Chair
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PROMOTION “DONT’S”
Procrastinate – maintain an updated C.V.
Make typos or grammatical errors on your C.V.
Include “wish lists”
- grants that are “approved” but not funded- publications “in progress” or “in review”
Mix abstracts, chapters & peer-reviewed articles
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Summary
•The promotion process is neither unfathomable nor a ritual cloaked in secrecy, carried out by a group of malcontents delighting in foiling aspirations of the powerless masses.
•Promotion is recognition of your accomplishments by a group of your peers.
•Tempus fugit!
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Ask for letters of support from “Harvard-types” unless you meet their criteria (referee must indicate if the candidate would be promoted at their institution)
Ask for letters of support from members of the R&T committee (if members write a letter, they must leave the room)
PROMOTION “DONT’S”
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R&T Committee Actions (2001-2003)
Promotion to: Assoc Prof Full ProfPromotion to: Assoc Prof Full Prof
70/72 40/42
Tenure to:Tenure to: Assoc Prof Full ProfAssoc Prof Full Prof
0/0 17/17
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Path Path Instr/Asst Assoc Full Instr/Asst Assoc Full
Traditional 2 19 43
Research 8 7 0
CE 0 1 2
Promotion paths for Basic Science Faculty
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Path Path Instr/Asst Assoc Full Instr/Asst Assoc Full
Traditional 0 53 135
Research 10 9
4
CE 9 156 83
454 – no path selected!!
Promotion paths for Clinical Faculty
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RANK AND TENURE CHANGES
1983 - Dept Chairs excluded from R&T
1984 - Clinician Educator & Research Tracks added
1993 - Uncoupling of Professorship and Tenure
1993 - Revocation of up-or-out for clinicians
1997 - Tenure for Clinical Educator Track
2000 - R&T expands from 7 to 11 members - Appeal process for negative R&T action