Download - Reader's Guide - Nuffield
Nuffield College LibraryNuffield College Library
Reader’s Guide 2012/2013Reader’s Guide 2012/2013
Opening Hours
The library is staffed Monday to Friday, 9:30 - 5:30. Details of closed periods are
posted on our website: www.nuffield.ox.ac.uk/library. Nuffield college members
who have registered with the library have 24 hour access 7 days a week. You will
need your University card to swipe in. You will also need your card for borrowing
books using the self-issue system.
Please be aware of both your personal safety, and the security of the library (e.g.
closing windows when you leave) when you are using it out of staff hours.
Please note that non-College members are not permitted to use the library
outside of staff hours.
Contacting us
During opening hours staff can be found at the Enquiry Desk (first floor), apart
from a brief period over lunch. One of us will also be on the Circulation Desk
(ground floor) at all times.
T: 01865 278550
Your library team
Elizabeth Martin, Librarian [email protected]
Tessa Richards, Deputy Librarian [email protected]
Edward Smithson, Assistant Librarian (Circulation)
Tula Miller, Assistant Librarian (Cataloguing)
Clare Kavanagh, Assistant Librarian (Archives, Taught Course Collection)
Ciara Murray, Graduate Trainee (Inter-library loans)
Please come and see us if you have any questions! We are always happy to assist
with searches, and we will do our best to answer any other queries you might
have.
Who can use the library
Nuffield College library is a research library, primarily for the benefit of members
of College. It specialises in the social sciences.
Registration is offered to:
a. Members and Associate Members of the College, former members of the
College who are resident in Oxford.
b. Graduate students and faculty members at Oxford colleges and University
institutions;
c. Such persons as may be admitted at the Librarian’s discretion.
Those who fall under category (a) and (b) can register at the Circulation Desk with
their university card. Applicants under (c) should enquire in advance, and should
be supported by a Fellow of the College or by a letter of recommendation.
Membership is reviewed annually.
Borrowing
To borrow books, you must be:
a) Fellows, Associates, Students, or members of College Staff. (To make
arrangements for Emeritus, Visiting, and Honorary Fellows, or Official
Visitors, please consult either the Librarian or the Fellow Librarian.
b) Students on leave of absence or Continuing Students (special
arrangements apply);
c) Former members of College resident in Oxford;
d) Fellows or students of St Antony’s College in residence;
e) Fellows and research students at other Oxford colleges.
Please note: Masters (taught course) students are entitled to use the library for
reference, but not to borrow. Undergraduates will only be permitted to use the
library if the item they are interested in cannot be found elsewhere in Oxford.
Total loans
permitted
Books Government
Publications
Bound
Journals
Current Journals,
Reference
Safe items,
Theses
College
Members 100
100
1 year
50
1 year
50
1 month
3
Overnight
5
1 week
Continuing
Students 35
35
3 months
35
3 months
35
1 month
3
Overnight
5
1 week
Emer./Hon.
Fellows with a
College room
100 100
1 year
50
1 year
50
1 month
3
Overnight
5
1 week
Visiting /Hon.
Fellows without a
College room 3 3 3 X X X
Official College
visitors 50
50
3 months
50
3 months
50
1 month
3
Overnight
5
1 week
Associates
resident in Oxford 25
25
90 days
25
90 days X X
5 Safe items
1 week
Library visitors
resident in Oxford 3
3
28 days
3
28 days X X
3 Safe items
1 week
Former college
members resident
in Oxford
3 3
28 days
3
28 days X X
3 Safe items
1 week
St Antony’s
College members 3
3
1 week
3
1 week X X
3 Safe items
1 week
Research students/
academics from
other Colleges or
Depts.
3 3
1 week
3
1 week X X
3 Safe items
1 week
Who can borrow what and for how long?
Library Golden Rules (please read carefully!)
All members: once a year, members of College will be asked to return
all items they have on loan to the Library. Once checked in, they may
be borrowed again immediately. Failure to respond to the reminder
within 28 days renders the reader liable to fines.
All members: 28 days after an item has been issued, it may be recalled
by another reader. If the item is recalled, it will be due the next
working day after the request. Please respond promptly to recalls. Any
items not returned within 10 days of a recall will be retrieved by
Library staff from readers’ rooms, and an administration fee of £10 will
be charged to battels, regardless of outcome.
All members:
Books should not be taken out of Oxford.
Books should never be handed on to another reader, they must
be returned to us and issued to the new borrower. You remain
responsible for all items issued to you until they have been
checked in by Library staff.
The marking or defacing of items belonging to Nuffield College
Library is forbidden. Any infringement will be treated as a
disciplinary offence.
Food and drink should not be brought into the library. The only
exception is for securely bottled water.
No reader may engage in conduct that infringes the regulations
of the University in respect of the use of its materials or facilities,
including but not limited to the use of computers and network
resources.
College leavers: you must account for all library items at the end of your final
term, when membership and loans expire. Items not accounted for upon
departure will be charged for. Charges consist of a £10 administration fee and
either:
a) replacement cost for books in print or immediately available second-
hand;
b) 10p per page for out of print books and £10 for binding.
Important: College members will not be presented for a degree if they have
not:
a) given a copy of their thesis, bound in hard covers, to the Library;
b) cleared their Library account, either by returning all books issued to
them, or paying for those they are unable to return.
How to...
...Find your way around
Our stock is arranged using the Library of Congress classification. There are
several signs around the library (at the staircases, Circulation and Enquiry
Desks, and in the lift) that will tell you where to find things.
A “q” at the beginning of an item’s classification denotes a large item -
“quarto”, whilst “p” means a small or boxed item - “pamphlet”. These items
are shelved in a separate sequence but can be found on the same floor as the
standard shelfmark (e.g. qJA is on 5th floor, as is JA).
Items prefixed with “Safe”, “Reserve”, “Special” or “MSS” are closed access:
please ask at the Enquiry Desk.
On page 12 of this booklet you will find a floorplan of the main library/tower.
There are printouts of the Library Extension floorplan in the Extension itself.
You will need your proximity key to get into the Extension (at the bottom of L
staircase). If you have trouble finding anything, please ask at the Enquiry Desk.
...Search the catalogue http://solo.bodleian.ox.ac.uk
SOLO can be used to search almost all of Oxford’s library collections, including
printed and electronic books and journals and many other items. To limit your
search to things held at Nuffield, select Nuffield College Library from the ‘All
libraries/collections’ drop-down menu on the right before searching. To look for
an item, enter your search terms in the box and click ‘Search’.
To find out where copies of the item are held, you can click on ‘Find and Request’.
To see if a particular library has a copy of the item, click on the + sign next to the
library’s name. The Type/Status column will show if an item is available, on loan
(if it is on loan, the date that it is due back will be displayed), or confined.
There are more detailed printed guides in the library, and online: http://
ox.libguides.com/SOLO. Library staff are always happy to help if you need
assistance!
...Borrow
During staff hours, bring your items to the Circulation Desk (ground floor) with
your university card and staff will issue them to you. Out of hours, there is a self
-issue system in operation. Self-issue is used at all times in the Library
Extension. For any items without a barcode, please fill in a loan slip, following
the instructions carefully. We rely on College members’ honesty and integrity in
recording any items that they remove from the library, and in respecting library
property.
Journals may only be borrowed by readers with a College room and must
remain within the College buildings at all times.
Reference books and theses may be borrowed for short periods, and only by
readers with a College room. These must remain within the College buildings at
all times.
Books from special collections may not be borrowed without the Librarian’s
permission.
A small collection of “Safe” items that are heavily used are kept in reserve and
must be asked for at the Enquiry Desk. They can be borrowed for one week.
Borrowing an excessive number of books or keeping loans for longer than they
are required can cause serious inconvenience to other readers, so please return
loans as soon as you have finished with them! You will always be asked at the
end of the academic year to return or renew all of your loans.
...Renew
Renewals, where permitted, can be done either online using SOLO, over the
phone, by email or in the library.
...Return
You will receive an automatic email reminder when your books are due back to
the library. Please respond to these promptly. Books should always be returned
to the Circulation Desk during opening hours. In an emergency, please use the
book drop facility at the Library entrance. If you are going to be absent from
College for extended periods, please return all loans or make arrangements for
someone else in College to deal with recalls of your books on your behalf.
...Recall a book
Ask a member of staff! Because Nuffield College members have such long
borrowing periods it is not effective to put a hold on the item using SOLO, as it
will not be subject to a recall. It will simply be reserved for your use upon the
item’s return. To accelerate the return process you need to ask staff to recall
the book for you.
All College members are entitled to a 28 day minimum loan period. This means
that when you request a recall on the item and it has been on loan for more
than 28 days, it will be due back the next working day. However, if it has not yet
been out for 28 days, it will be due back the next working day after the 28th day
of its original loan period.
You will receive an automatic email alert when the book has been returned. It
will be placed on the Reserved Books shelf on the Ground Floor. Please
remember to have the book issued when you collect it!
...Reserve books for further use in the Library
If you want to keep books on your desk for later use, please fill in and leave a
yellow reservation slip inside the book with your name and the date. These can
be found on all floors of the Library. The books will be left on the desk for up to
one week. Please update the date if you wish the books to remain there.
Unreserved books will be reshelved on a daily basis. It is not possible to reserve
journals in this way.
...Use other libraries
College members are entitled to use any of the Bodleian Libraries.
A reciprocal arrangement exists for College members to register at St
Antony’s
College Library and to borrow.
College members may also use the Institute of Actuaries Library in
Worcester Street.
...Request a new book for purchase
If there is a book that you would like to suggest for purchase, please complete
the book request form on the Library website, making sure you are signed into
the College Intranet.
...Keep up to date with new books
We list our new books on a weekly basis on: our website, Facebook, Library
Thing and via an RSS feed. You can also receive email notifications—please email
us or let us know if you would like to be signed up to this service.
Book jackets of new books and recent titles by Nuffield College members are
displayed on the first floor landing, and the books are kept separately on a shelf
in the Current Affairs room. These books can be borrowed as normal.
...Request an inter-library loan
If you need an item that cannot be found in any of the Oxford libraries, we can
usually arrange an inter-library loan for you. Please fill in the inter-library loan
request form on our website with as many details as possible. You will need to
be signed into the College Intranet to do this.
About our collections
Aside from its stock in the main library, we have a large collection of
government and official publications that are kept in the Library Extension at
the bottom of L staircase. There are plans in the Extension showing the layout of
the shelves.
We stock a number of books on the core reading lists of Master’s courses in the
social sciences. This Taught Course Collection is confined to the library (i.e. may
not be borrowed) to ensure that the books are always available for Master’s
students from all Oxford colleges. It can be found in the small reading room at
the end of the long corridor on the first floor. The books have a subject
shelfmark (e.g. POL for politics). Full details of the collection can be seen on our
website.
Our Oxford Collection, a selection of fiction, non-fiction, and DVDs relating to
Oxford, is available for borrowing. It is housed in the Current Affairs room on
the first floor. You will also find a wide selection of books featuring artists
from the College’s Art Collection. These may be perused in the library, but not
borrowed.
There is a reference section in the First Floor Reading Room, including
dictionaries, directories, encyclopaedias, reference works, and bibliographies.
Many reference works are available via OxLIP+. Please ask us if you would like
to know how to search these databases.
The JCR DVD Collection is available to College members, and can be found in
the Extension. Please write your details and the DVD title in the register
before taking anything out. Donations are gladly accepted.
We also operate a Book Exchange, of mostly fictionfound on the ground floor
of the library - this is a collection of mostly fiction. We ask either that you
borrow and return the books, exchange one of your own for the book you
take, or put a donation in the moneybox for Oxfam. Donations of books are
also welcome.
Services
Our website www.nuffield.ox.ac.uk/library contains information about all
the services we offer as well as details of our collections, including regular
updates about new books.
You will also find links to our pages on Facebook, Twitter, Delicious, Library
Thing and our Wordpress blog. There are many ways to keep up with what
we’re doing!
There are several computer workstations in the reading rooms, which can be
used to search SOLO and access the Internet. You can also print from these
workstations; this costs 5p per printed side, and printouts should be collected
and paid for at the Circulation Desk.
Floor Plan of Nuffield College Library
Books and pamphlets are housed in the tower.
Journals are on the second floor in the reading
room, tower, and Cole Room. Recent journals are
displayed in the small reading room at the end of
the long corridor on the first floor.
Today’s newspapers are laid out on the table in
the Current Affairs Room. The past two months’
papers are kept in the Cole Room.
Official publications and pre-1980 journals are
kept in the Library Extension at the bottom of L
staircase.