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Real-time technologies and efficient collaboration
Alexandre EisenchteterCOO @af83 – twitter : @ineation
TTI/VANGUARD PARIS 2011
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Collaboration occurs when a group of autonomous stakeholdersof a problem domain engage in an interactive process, using shared rules, norms, and structures, to act or decide on issues related to that domain
Toward a Comprehensive Theory of CollaborationD. J. Wood & B. Gray Journal of behavioral Science - 1991
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What makes an efficient collaboration
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energyenergy
energyenergy
energyenergy
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Manage the energy!
Time
Energy
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Energy zones
Time
Energy
Dead Zone
Sustainable Zone
High energy Zone
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Collaboration and energy zones
Time
Energy
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Collaboration can fail caused by weak energy management
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Collaboration w/o action
Time
Energy
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Unsustainable collaboration
Time
Energy
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Weak collaboration
Time
Energy
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An efficient collaboration
Time
Energy
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In real life
Physical Meetings
Distant collaboration
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Energy is linked with interactions frequency
Energy = f(interaction)
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Interaction and collaboration
Time
Interactionfrequency
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Interaction and collaboration
Time
Interactionfrequency
Interactions occur in a short period of time
Interactions occur at different times
No interaction
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Synchronous VS asynchronous
Time
Interactionfrequency
Dead Zone
Asynchronous interactions
Synchronous interactions
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An efficient collaboration
Time
Interactionfrequency
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Rule # 1An efficient collaboration is the
right mix of synchronous and asynchronous interactions
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Asynchronous collaboration tools
Postal mailFax
E-mailFile server
GroupsWikiBlogs
ForumsQ&A base
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Synchronous collaboration tools
File sharingDesktop sharing
Instant massagingAudio video chat
White-boardCo-authoring
Mind-mapping
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Synchronous collaboration tools
File sharingDesktop sharing
Instant massagingAudio video chat
White-board
Co-authoringMind-mapping
Web meeting
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Mapping tools against synchronism
Highly synchronous
Synchronism
Asynchronous
Postal mail
Fax
Blogs
File server
Wiki
Q&A base
Groups
Forums
File sharing
Desktop sharing
Instant massaging
White-board
Co-authoring
Mind-mapping
Audio video chat
Face to
Face
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Using a tool outside the sweet spot
Highly synchronous
Synchronicity
Asynchronous
Postal mail
Fax
Blogs
File server
Wiki
Q&A base
Groups
Forums
E-mail E-mail E-mail E-mail
File sharing
Desktop sharing
Instant massaging
White-board
Co-authoring
Mind-mapping
Audio video chat
Face to
face
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Use the right tool at the right time
==Efficient distant collaboration
Easy?
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Some collaboration process
• Planning• Scheduling• Tracking information• Problem solving• Document creation• Data gathering• Data distribution
Inspired by: Bolstad, C. A., & Endsley, M. R. (2003). Tools for supporting team collaboration.
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Process and distant tools
Inspired by: Bolstad, C. A., & Endsley, M. R. (2003). Tools for supporting team collaboration.
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We need domain specific tools that structure the distant
collaboration
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Example : schedule a meeting
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Doodle: efficient asynchronous meeting scheduling
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Example : create a document
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Etherpad: efficient co-authoring
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Rule # 2An efficient collaboration use
domain or process specific toolsto deliver value
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U.C.Engine helps you to buildreal time collaboration applications
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U.C.Engine Open Source components
Back-end components– A publish / subscribe server with persistence
The core is a publish/subscribe server with persistence written in Erlang. It exposes a RESTful HTTP API with JSON as its primary exchange format and can store the events in a database.
– Libraries (Node, RoR, …)
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U.C.Engine Open Source components
Front-end components– Widgets
Widgets are the easy way to add front-end features and tools to U.C.Engine applications. ucewidget.js provides a factory method to create widget classes.
– Libraries (JS)
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<article class="ui-widget uce-widget uce-widgetName uce-collapsed"> <header> <h1>Title widget</h1> </header>
<section class="uce-zoomed"> <!-- view 1 --> <article> <aside> tool bar </aside> content view 1 </article>
<!-- view 2 --> <article> <aside> tool bar </aside> content view 2 </article> </section>
<section class="uce-unzoomed"> <!-- view 1 --> <article> <aside> tool bar </aside> content view 1 </article>
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U.C.Engine make it easy to build such tools
Basic widget set• Meeting facilitation• Conversation• File sharing
Communication set• Videochat• VOIP• Desktop sharing
Efficient meeting set• Agenda• Timer• Action plan• Automated report• Basecamp plugin
Game storming set• Post-it session• Brain writing• KJ analysis• Prioritization• Specific reports
E-learning set• Question & answer• Quizz
Conference set• Twitter conversation• Twitter picture• Conversation
moderation• Survey
Agile set• Backlog management• Task board• Specific reports
Business decision set• Cause & effect matrix• Value mapping• SWOT• RACI matrix• Prioritization
Custom structured tools• …
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U.C.Engine “efficient meeting” demonstration and test
platform
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Collaboration template
MeetingStart
MeetingEnd
Part I Part II Part III Part IV
Meeting management and communication tools
Tool 1
Part V
Tool 2 Tool 3
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U.C.Engine “brain-writing” demonstration
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0
0
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0
5
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A great idea #1
This is a description of a great idea.
0
5
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0
5
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Another great idea #2
This is a description of another great idea by someone else in the team.
0
5
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Another great idea #2
This is a description of the same idea by someone in the team but extended with some more insights by the rest of the team.
0
5
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10
50
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Efficient distant collaboration & tools
#1. The right mix of synchronous and asynchronous tool
#2. Availability of process specific tools
#3. An extensible collaboration platform
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The end!But before we leave,you may have questions or suggestions ?
Follow-me@ineation @ucengine
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Draft slides
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Real-time collaboration is needed when distant
individuals need to interact at the same time to produce high
value outputs
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Meeting ==
Real-time collaboration
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Rich collaboration & structured tools
Collaboration tools vary in terms of the
degree to which they allow for structured
communications (of a very specific
predetermined nature) or unstructured
communications (allowing a wide variety
of information types to be exchanged).
StructuredTool 1
Raw input
Structuredoutput
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For distributed teams
Distant Meetings
Distant collaboration