Reconciling in InfoPorte
Nicole ŠebikChange Management &Training Development
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1. Highlight a few key points about InfoPorte
2. Expense & Revenue 101
3. Reconciling…What? Where? When? How?
4. Q&A
Agenda
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Navigation
• You can access InfoPorte in two ways:1. Go directly to InfoPorte,
infoporte.unc.edu
2. From ConnectCarolina, click General Links on the left
How do I get to InfoPorte?
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Data Feed
• InfoPorte is updated early each morning with the previous day’s business.
Data Feed
ConnectCarolina
Data Warehouse InfoPorte
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Navigation
• At the top of every page in InfoPorteNavigation bar
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Finance
• When you click Finance, the landing page is Dept Accounting > Ledger Rollup
• You’ll accomplish most of your day-to-day accounting work – including reconciliation – in this area.
Dept Accounting
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Exporting Data
• The icons are on the right, top side of the page
• The SAS VA reports on the Financial Reporting tab can only be exported to Excel.— Right click on the row and select Export List Table.
Data may be exported to Excel or PDF
Tip! Excel downloads sometimes don’t work well in Internet Explorer. If you have problems, save the file before you open it.
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Expense & Revenue 101
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Expense & Revenue 101
The new look of finance transactions
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Expense & Revenue 101
Ledgers are similar to the old Transaction Codes
*The Collected ledger applies only to units using AR/Billing module, and is not included on the Ledger Rollup.
EXPENSE (5xxxxx)
Budget
Pre-encumbrance
Encumbrance
Expense
REVENUE (4xxxxx)
Budget
Recognized
Collected*
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Expense & Revenue 101
Ledgers are listed on theTransactions tab
F&A Expense ledgers
OSR Expense ledgers
State Expense ledgers
State Revenue ledgers
Trust Expense ledgers
Trust Revenue ledgers
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Expense & Revenue 101
What’s in the different ledgers?
• Budget— Budget Journals, Budget Transfers
• Pre-encumbrances— ePro orders, Purchase Requisitions
• Encumbrances— Purchase Orders, Personnel
• Expenses— Vouchers that have passed budget
checking
— Transactions in Accounts Payable
— Paid transactions
• Budget— Budget Journals, Budget Transfers
• Recognized— Deposits, Revenue from batch feeds
(InfoPorte Cores, for ex.), etc.
EXPENSE LEDGERS REVENUE LEDGERS
* Personnel encumbrances are posted for the period November 1, 2014 to
June 30, 2015.
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Expense & Revenue 101
• In ConnectCarolina, you do not budget F&A on the account level, which is why the Budget Amt is 0.00.
F&A Budget
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Reconciling
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The Questions
• The process of ensuring a balance is correct.What is reconciling?
• InfoPorteWhere do I reconcile?
• After the month is officially closed.When do I reconcile?
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What do I reconcile?
Reconcile these ledgers:
*The Collected ledger applies only to units using AR/Billing module, and is not included on the Ledger Rollup.
EXPENSE (5xxxxx)
Budget
Pre-encumbrance
Encumbrance
Expense
REVENUE (4xxxxx)
Budget
Recognized
Collected*
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?
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What do I reconcile?
• STATE: Fund – Source – Dept ID
• F&A: Source – Dept ID— Use source 14101 when reconciling
• Trust: Source— Two exceptions:
o Endowments– Filter by Fund – Source to see Principal and Income
o For Trusts allocated across multiple departments, use Source – Department
• OSR: Source – Project ID to exclude cost share— Project ID only to include cost share
Use the following combination of chartfields:
If you budget by Program, include
Program when you reconcile.
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How do I reconcile?
• Ledger Rollup
• OSR Ledger Rollup – for contracts and grants
• Transactions
To reconcile you’ll need access to:
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Questions?
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http://ccinfo.unc.edu/
For More Information