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Recruiting and Involving Volunteers in the School
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Definition of Volunteering
‘Volunteering is the commitment of time and energy for the benefit of society and the community, the
environment, or individuals outside one’s immediate family. It is undertaken freely and
without concern for financial gain.’
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Are there any volunteers out there?
282,067 formal volunteers 29,335 volunteers in public sector 10,678 volunteer in children’s
education/schools
It’s All About Time. Volunteering in Northern Ireland (2007)
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Reasons for getting involvedImprove things/help people
Cause was really important to me
Had time to spare
A need in my community
Religious belief or philosophy of life to help people
Chance to use my existing skills
Friends/family did it
Meet people/make friends
Connected with the needs of my family/friends
No-one else to do it
Give me a chance to learn new skills
Helps me get on in my career
Social or political principles
Chance to get recognised qualification
Had received voluntary help
To structure my day
It’s All About Time (2007)
50%
28%
24%
23%
23%
17%
12%
15%
12%1%
1%
2%
3%
3%
4%
5%
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Benefits
Satisfaction with results 74% Personal enjoyment 73% Meet people 63% Use skills/knowledge 63% Broaden experience 59% Learn new skills 46% Maintains health/activity 30% Improve employment prospects
24% It’s All About Time (2007)
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VOLUNTEER ORGANISATIONVOLUNTEERING
Worth
Fun Duty
Experie
nce
SatisfactionFriendship
Skills
Learning
Recognition
New servicesCommunityinvolvement Dedication
Time
FundingExpertise
Flexibility
Ideas
Diversity
Skill
Enthusiasm
Credibility Ideas
Time
Experience
Contacts
Welcome
Clear roles
Information
Expertise
InsuranceSupport
ResourcesManagement
Training
A different view of volunteering
SCHOOL
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What would make you volunteer?
36% if they became aware of a need in the community; 28% if new skills could be developed; 24% if they could meet new people; 24% if there was more information available; 24% if there was flexibility about timing of the
involvement; 21% if the group offered training and accreditation; 18% if the group offered to reimburse expenses.
Taken from ‘Its all about Time’ (2007)
17.5% of non-volunteers (1 in 6 individuals) said they would be willing to do some unpaid work if asked. Factors that would encourage non-volunteers to volunteer include:
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VOLUNTEER
RECRUITMENT PLAN
Recruitment plan for volunteers
SCHOOL
Remember - Avoid going public until the plan is done.
1. Why does your school want to involve volunteers?
2. What does your school want volunteers to do?
3. What qualities/skills does your school want the volunteers to have?
4. How will your school find volunteers?
5. How will your school select which volunteer they want?
6. How will your school manage the volunteer after selection?
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Recruitment plan for volunteers
ETHOS VALUE BASE
1.Why does your school want to involve volunteers?
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Benefits of involving volunteers
Adds extra range of skills, experience, fresh ideas that would not exist without
their involvement
Volunteers enhance the effectiveness of the
organisation
They provide a service that complements what employees can offer.
They are very committed, flexible and enthusiastic
Community involvement Try out new ways of working and innovative projects
Can increase service provision
100%100%
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Recruitment plan for volunteers
1. Why does the school want to involve volunteers?
2.What does the school want volunteers to do?
Clear roles determine :• who would be interested in volunteering,• who would be able/suitable to volunteer.
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Building a volunteer role
Why?
What will the volunteer be doing?
Where and when will the volunteer have to carry out the role?
With whom?
What supervision and support will be offered?
What’s in it for the volunteer?
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Recruitment plan for volunteers
1.Why does the school want to involve volunteers?
2.What does the school want volunteers to do?
3.What qualities/skills does the school want volunteers to have?
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Ideal volunteer
We want a volunteer with:
Good knowledge of schools
Previous relevant training
Great communication skills
Relevant previous work/volunteering experience
Friendly, reliable, enthusiastic, fun, dynamic personality
Available every afternoon from 1-3pm
WISH LIST
But what about me?
I’m keen to learn
Have a genuine caring nature
I’m only free on Tuesday 12 –2
Have not volunteered before
No previous experience but happy to attend any training required
Have basic skills but will develop with training/support
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Recruitment plan for volunteers
1.Why does the school want to involve volunteers?
2.What does the school want volunteers to do?
3.What qualities/skills does the school want the volunteers to have?
4.How will the school find volunteers?
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Recruitment of volunteers - key principles
Schools must have a clear value base for involving volunteers
The image of the school in the community is important
A well thought through recruitment message is key
A clear role with full information about what is required is important
The needs of the school and the needs of the volunteer must be met
Schools should make it easy for people to volunteer
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VOLUNTEER
RECRUITMENT PLAN
Recruitment plan for volunteers
SCHOOL
Remember - Avoid going public until the plan is done.
1. Why does the school want to involve volunteers?
2. What does the school want volunteers to do?
3. What qualities/skills does the school want the volunteers to have?
4. How will the school find volunteers?
5. How will the school select which volunteer they want?
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Matching ‘offers’ and ‘needs’
• Time• Experience• Skills• Qualities
Tasks done- in a particular way- to a particular
standard
• Role satisfaction • Support• Motivation fulfilled• Friendship
• Clearly defined work
• Opportunities• Challenge• Support
OFFERS
OFFERSNEEDS
NEEDS
Volunteer School
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Selection of volunteers - key principles
Having the wrong volunteers is worse than having no volunteers at all
Remember equality of opportunity for all - leave your prejudices at home
Inform all volunteers from the start that a selection procedure will be followed and that not all candidates will be successful
Selection procedures are necessary - but should be in keeping with the type of role(s)
Take all reasonable steps to ensure that unsuitable people are prevented from volunteering
All volunteers must go through the same selection procedure for the same role
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VOLUNTEER
RECRUITMENT PLAN
Recruitment plan for volunteers
SCHOOL
Remember - Avoid going public until the plan is done.
1. Why does the school want to involve volunteers?
2. What does the school want volunteers to do?
3. What qualities/skills does the school want the volunteers to have?
4. How will the school find volunteers?
5. How will the school select which volunteer they want?
6. How will the school manage the volunteer after selection?
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Why I left……
Badly organised Changing work/home circumstances Organisation made unfair demands No-one thanked me I didn’t feel involved Badly organised Was only given menial tasks Got no satisfaction Was too much work Lack of training in my role Wasn’t what I was expecting Couldn’t afford bus fare No-one spoke to me
Volunteering in Northern Ireland 200170%
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Why develop a Volunteer Policy?
Sets out how volunteering will be promoted and managed within your school.
procedures or practices in working with volunteers
monitoring, reviewing and development of volunteering
Offers framework to develop:
VOLUNTEERS
Value
Role
Contribution
It highlights:
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VOLUNTEER
RECRUITMENT PLAN
Recruitment plan for volunteers
SCHOOL
Remember - Avoid going public until the plan is done.
1. Why does the school want to involve volunteers?
2. What does the school want volunteers to do?
3. What qualities/skills does the school want volunteers to have?
4. How will the school find volunteers?
5. How will the school select which volunteer they want?
6. How will the school manage the volunteer after selection?