Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Purpose Business Warehouse
Use this procedure to enter selection criteria for a Business Warehouse report.
Prerequisites
Access to UC Flex Business Warehouse
Menu Path
SAP Easy Access Menu - Reports in various folder by report type.
Browser Bookmarked Reports
Helpful Hints
All functions work the same in all Business Warehouse reports, regardless if the report is HR or Financial.
Extreme caution should be used when selecting values for the Variables Entry screen and filters within the BW report. Incorrect choices of value will produce faulty reports or a report with no data.
A variable field name with the MSV designation indicates a multiple singles value option. Only single values or strings of single values can be entered for MSV variables. "Fund Owner MSV" is an example.
A variable field name with the Range designation (such as Fund Owner Range) can only contain ONE range so multiple ranges cannot be entered.
On variables entry, single values can be entered as a string of values with a colon and space between each entry. For example, four cost centers can be entered by typing 1010000000; 715050000000; 7180000000; 6261400000
Users may want to create a Word document that includes all their usually variable choices which can then be easily copied and pasted in any reports as desired. Often the easiest way to build the data on this Word document is to enter variables the first time in a report and then copy/paste the variables onto the Word document before executing the report.
Variants may be saved for BW reports but they are exclusive to the individual report and bookmarks of that report.
Users should NEVER save Personalized Variables. The restriction for a personalized variable, once created, crosses through all HR and FI BW reports even when the field isn't necessarily a field in the report or on the variables entry screen. When a report's variables entry screen doesn't offer that saved field as a choice, the user can't even remove it to run a less restricted version of the report.
If an error message is received when the report is executed that includes the wording "or you have no authorization" the variable selected is incorrect. All UC users have authorization to the data so that is never the error when that wording is included in the standard error message.
The Business Warehouse is separate from the UC Flex HR and Financial system. The Business Warehouse receives data nightly from the UC Flex HR and Financial system. Data is retrieved for the reports and cannot be changed by the user.
Terminology
Characteristics –A business object, such as an Asset, a Vendor, a Fund or a Fiscal Year. It is a broad representation of the business object.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 1/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Characteristic Values– A characteristic’s identifier. Examples of values for the Fund characteristic might be “Faculty Club,” “PPR-Dermatology,” and “Army ROTC.”
Attributes –Provide additional information about a characteristic such as the valid-to and valid-from dates for a Grant or the address of a Vendor.
Key Figures– Values or quantities, such as amount, fixed costs, or number of employees. In simple terms, you can do math on it.
Variable– Selection criteria used to limit the results of a report.
Variables Entered– An area of the report that shows the variables that were entered by the user.
Navigation Block– An area of the report that shows some of the columns that can be added to or deleted from the report.
Drilldown– The Variables and Key Figures available in a BW report represent the report’s columns and rows. Drilldown is used to change the layout of a report by adding, deleting or changing the order of the columns and/or rows.
Conditions– Element of a report which enables the user to filter using a multiple variable approach with one characteristic and one key figure. For example, creating a filter for all positions that earn greater than $20,000
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 2/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Procedure
1. Logon to ucflex.uc.edu
Welcome - UCFlex Enterprise Portal - Windows Internet Explorer
2. Click the FI | HR | BW tab .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 3/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Financials Home - UCFlex Enterprise Portal - Windows Internet Explorer
3.Click the Logon to BW tab .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 4/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
SAP Easy Access - User menu for ZBWTU021
4. Click Financial Viewer Folder open icon .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 5/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
SAP Easy Access - User menu for ZBWTU021
5. Double-click FM865: Actuals Document Journal Detail report
.
6. Perform one of the following:If You Want To Go ToEnter single values Go to Step7.Enter ranges of values Go to Step34.Include or exclude single values in a range Go to Step 39.Enter a hierarchy value Go to Step 47.Save the variables entered as a variant Go to Step 57.Check variables entered and run the report Go to Step 70.Access the Variant Screen after the report is run Go to Step 75.Exit the report Go to Step 89.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 6/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Do Not use Show Variable Personalization on the Variable Entry Screen!
BEx Web - Windows Internet Explorer
7. Perform one of the following:
If Then Go To
You need to search for a Fiscal Period/Year
Click the Fiscal Period/Year matchcode
button to search for a field value.
Step 8
You know the Fiscal Period/Year Click in the Fiscal Period/Year field
to type in a value.
Step 14
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 7/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
8. As required, complete/review the following fields:
Field R/O/C Description
Fiscal year/period: Key Required The search field used to search for Fiscal year/period in the key values of the table
Example:*2008
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 8/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
9. Click to filter the list for the entered value.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 9/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
10. Click in front of a value.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 10/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
11. Click the Add button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 11/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
12. Click the OK button to copy the selected values to the Variable Entry field.
13. Go to Step 15.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 12/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
14. As required, complete/review the following fields:
Field R/O/C Description
Fiscal Period/Year Required The fiscal month/year for the report
Example:001/2008
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 13/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
15. As required, complete/review the following fields:
Field R/O/C Description
Fund Required Separate and distinct fiscal/accounting object containing a complete self-balancing set of accounts used to segregate cash and other financial resources, together with associated liabilities, residual equities, and related changes; Amounts are separated by fund so that certain activities can be performed or objectives achieved in accordance with special regulations, restrictions, or limitations; Funds are classified into fund types, which have distinctive accounting and reporting requirements
Example:A100001
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 14/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
16. Click the Cost Center matchcode button to search for a field value.
Multiple values may be entered or copied into this one field. Values must be separated by a ; followed by a space.
Example 1. - Single multiple values: 4555000000; 4555001000; 4555001001; 4555002000; 4555003000; 4555004000
Example 2. - Ranges: 4555000000 - 4555001000; 455002000 - 4555008000
Example 3. - A range excluding single values: 4555000000 - 4555008000; !4555001000; !4555003000; !4555005000
The ! in front of a value will exclude a single value or a range.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 15/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
17. Drag to to see where the retrieved value list ends.
The system warns there are more possible values available than are listed for this field.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 16/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
18. Click in the Funds Center: Key field .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 17/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
19. As required, complete/review the following fields:
Field R/O/C Description
Funds Center: Key Required The key is the numeric or alpha-numeric value of an object. This is the search field used to search for Fund Centers in the key values of the table.
Example:724*
The value 724* isn't in the list since the list only contains the first 1000 entries values for the field. The list is incomplete.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 18/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
20. Click to filter the list for the entered value.
Since the value 724* wasn't in the first 1000 values, nothing is found.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 19/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
21. As required, complete/review the following fields:
Field R/O/C Description
Maximum Records: Required The number of records to retrieve from the system and enter in the search table
Example:5000
The value being searched for may not be in the first set of records retrieved. If this is the case increase the number of Maximum Records: and Refresh the e list.
By increasing the number of records in the list the Funds Center will now be in the list for the filter action to find.
Leave "724*" as the filter value. The system will bring in more values and apply the filter to the data added data.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 20/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
22. Click the Refresh button to expand the list.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 21/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
23.To select an individual value click in front of the value.
As many individual values as needed can be selected from the list.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 22/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
24.Click the Add button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 23/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
25. On the left side "All" data table, Click the Select All check box .
All of the values can be selected from the list.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 24/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
26. Click the Add button .
Values already added won't be added again.
27. Perform one of the following:If You Want To Go ToRemove all values from the selections Go to Step28.Remove one or more single values Go to Step31.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 25/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
28. On the right side "Selections" data table, Click the Select All check box .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 26/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
29. Click the Remove button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 27/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
30. All values have been removed from the Selections table.
Perform one of the following:If You Want To Go ToPerform another action Go to Step 6. Remove one or more single values Go to Step 31.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 28/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
31. To select an individual value Click in front of the value.
Individual values can be removed after being added.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 29/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
32. Click Remove .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 30/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
33. The selected values have been removed from the table.
To perform another function go to Step 6.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 31/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
34.Click the Show tool: drop down menu .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 32/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
35. Click the Value ranges list item .
Ranges of values can also be added to the selection.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 33/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
36. As required, complete/review the following fields:
Field R/O/C Description
Sign: Required Field to Include or Exclude selected values
Example:Include
Operator: Required Field to designate the operation to be applied to the selected values Operators include, between, Equal, Greater, Greater or equal, lower, lower or equal, Contains a Pattern.
Example:between
From: Required The first value of a range
Example:4555000000
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 34/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Field R/O/C Description
To: Required The last value of a range
Example:455008000
BEx Web - Windows Internet Explorer
37.Click the Add button .
The Range of values will be added to the Selections table.
38. Perform one of the following:If You Want To Go ToInclude or exclude single values in a range Go to Step39.Perform another action To perform another function go to Step6.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 35/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
39.Click the Single values list item .
Single values can be selected to be Included or Excluded from the Selections.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 36/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
40.Click the to filter the list for the entered value.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 37/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
41. To select an individual value, Click in front of a value.
BEx Web - Windows Internet Explorer
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 38/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
42. Click the Add button .
The highlighted values will be added to the Selections Table.
BEx Web - Windows Internet Explorer
43. Select the single values to exclude from the range.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 39/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
44. Click to exclude the selected values from the between range.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 40/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
45. Click the OK button to copy the Selections to the Variable Entry screen.
46. To perform another function go to Step 6.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 41/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
47. Click Cost Center Hierarchy matchcode button .
Some report have a Hierarchy field option for variable entry.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 42/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
48. As required, complete/review the following fields:
Field R/O/C Description
Search: Required The field to enter criteria for the table search.
Example:Athletics
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 43/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
49. Click the Go button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 44/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
50. Click the Athletics tree open item .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 45/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
51.Click the Administration option .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 46/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
52. Click the Add button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 47/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
53. Click the Administration tree open item .
The tree in the type column designates the selected node for the hierarchary. This node and everything under it in the tree will be included in the report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 48/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
54.Click the OK button to copy the Selections to the Variable Entry screen.
All of these nodes and sub nodes under Athletics - Administration will be included in the report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 49/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
55. The selected node has been copied to the variable entry screen.
56. To perform another function go to Step 6.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 50/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
57. Click the Save As... button to save the entered search criteria as a variant.
Different search variant criteria can be saved for the same report from the Variable Entry Screen.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 51/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
58. As required, complete/review the following fields:
Field R/O/C Description
Description: Required Text to define an object
Example:A100001 - 455* cost ctr
Type in a good descriptive name. The name can be longer than the visible field.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 52/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
59. Click the OK button .
Saved variants are automatically part of the report. One or more variants can be saved for a report. They remain available to utilize with the report or for bookmarks of the individual report until deleted. They are not available to be used on other reports.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 53/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
60. Click the Cost Center matchcode button .
The Variables entered can be changed to save a different variant for the report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 54/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
61. Select the values to remove from the search criteria.
BEx Web - Windows Internet Explorer
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 55/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
62. Click the Remove button .
BEx Web - Windows Internet Explorer
63. Click the OK button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 56/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
64. Click the Save As... button to save the new search criteria.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 57/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
65. As required, complete/review the following fields:
Field R/O/C Description
Description: Required Text to define an object
Example:A100001 - 445* All Cost Ctr
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 58/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
66. Click the OK button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 59/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
67.Click the Available Variants: drop down menu to select which variation of the report to run.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 60/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
68. Click A100001 - 455* cost ctr list item .
Any saved search criteria can be selected for this report.
69. To perform another function go to Step 6.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 61/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
70. Click the Check button to verify the entered values are accurate.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 62/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
71. Click in the Fund field to correct the data entry error.
The message with the green box, will be displayed if there is an error in the data entry for an account line field. Ignore the "you have no authorization" part of the message.
The message with the yellow triangle indicated which field contains the data error. Correct the data entry before continuing.
72. Click the Check button again to verify data entry.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 63/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - Windows Internet Explorer
73. There are no more data entry errors.
Click the OK button to run the report.
74. To perform another function go to Step 6.
The Variable Screen can be accessed from the report in various places. All functions on the Variable Screen are always available, from the initial screen or after the report has run.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 64/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
75. Click Variable Screen button to view, or change the report search variant or criteria .
The Variables Entry screen comes up with the report in the background. The screen can be resized to view more of the report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 65/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
76. Adjust the variables as needed, Click the OK button to apply changes to the report..
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 66/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
77. Click the Expand tray button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 67/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
78. Right-click on Cost Center .
Right-clicking on any item in the navigation panel will have the same result.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 68/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
79. Click the Filter Variable Screen menu item .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 69/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
80.Click Available Variants: drop down menu .
With the Navigation Panel open make sure to scroll down and right click on a value at the bottom of the Navigation Panel, so the report will be displayed in the background when the Variable Entry screen is opened.
Notice in this case the reports isn't on the background since it wasn't there when the Variable Entry was opened.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 70/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
81. Click the OK button .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 71/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
82. Right-click on the Grant column description .
Right-clicking on any column description will have the same result.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 72/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
83. Click the Filter Variable Screen menu item .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 73/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
84. Click the OK button to apply any new criteria.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 74/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
85. Right-click on the FT UnrepUncl Ex Base label .
Right-clicking on any report data will have the same result.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 75/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
86. Click the Filter Variable Screen menu item .
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 76/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
87. Click the Cancel button to exit without saving any changes.
88. Perform one of the following:If You Want To Go ToPerform other actions Go to Step6.Exit Go to Step89.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 77/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
BEx Web - FM865: Training Template for FI - Windows Internet Explorer
89. Click the Close button to exit the report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 78/79
Work InstructionFunctional Area: Business Warehouse Report Running and Variable Entry in BW 7.0
Result
Variables have benn entered and edited in various sections of a report.
11/4/2017Ver: Rev 2013-1
BW 7.0 Login and Report Variable Entry (1).udc© University of Cincinnati 79/79