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Running a Successful
Plant Sale
Presented by
Faulkner County Master Gardeners
Betty Baxter and Maire Caverley
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old fairgrounds
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church parking lot 2009-2013
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Conway Expo Center 2014
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2016 Faulkner County Plant
Sale
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FIRST STEP
- CHOOSE A LOCATION
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Sell non-plant items?
•Garden Art
•Gloves
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ADDITIONAL FEATURES
Speaker ? -request ASAP -agree topic
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Raffle ?
– review
UAEX
requirements
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Concessions ? – food & drinks
Outside vendors ? - must deal with sales
tax
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Other organizations
Services such as tool sharpening
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DRAFT A BUDGET
• Review previous year’s Plant Sale
budget
• Anticipate additional costs –
items which may not be
purchased annually (signage,
supplies etc.)
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FCMG 2016 PLANT SALE BUDGET REQUEST, Aug. 7, 2015
Publicity
Yard Signs 400.00$
Facebook 135.00$
Flyers/handouts 50.00$
Plant Materials & Supplies
Caladiums 1,400.00$
Hostas & Ferns 650.00$
Freyaldenhoven 150.00$
Culberson 100.00$
BWI (pots & trays) 1,200.00$
Good Earth (potting mix) 900.00$
Potting soil for annuals 140.00$
Misc. Expenses
Expo Rental 750.00$
Tables/chairs 500.00$
Banners 200.00$
Garden Art 100.00$
Garden gloves 440.00$
Social (lunch/snacks on Fri/Sat) 600.00$
Supplies (rafffle tickets, pens, sharpies, tape, etc.) 300.00$
TOTAL 8,015.00$
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STEERING COMMITTEE
Invite MGs who have taken leadership
roles in previous sales
• Review processes – what worked, what
didn’t
• Review MG input from previous sale
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CREATE A CALENDAR
• Create a to-do list by month
• List all activities, due dates,
date of completion
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APPOINT COORDINATORS
• Publicity – social media and print
• Digs – sourcing & organization
• Digs – logistics (responsible for supplies)
• Plant Care at central staging area (if used)
• Trees & Shrubs - optional
• Plant Inventory
• Plant Information
• Speakers/Demos/Displays
• Layout of Sale Area
• Garden Art
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PLAN YOUR PUBLICITY • Along with Coordinator, create a
separate Publicity Calendar with due dates
• Research publications’ deadlines
• Social Media
• Design a flyer and/or postcard for distribution throughout your community
• Design and source local signage. Assign a MG to place and remove signs
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SUPPLIES • Order supplies in Fall and early Spring
• Ask MGs to collect pots
• Ask MGs to donate decorative pots,
containers and hanging baskets to be
planted for sale
• Get plant tags, price tags, markers etc.
• Order ticket pads
• Ask MGs to collect boxes and bring
wagons (marked with their name!) on
set-up day
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Recruit MG Workers
• Sign-up sheets for day of sale
– Plant areas
– Welcome area
– Plant holding area
– Pick-up area
– Include a “Wherever I am Needed” sign-up
sheet
• Day of Sale assignments sent out at
least one week prior
• Guidelines for each task sent to MGs
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KEEP YOUR MGs INFORMED
• Schedule speaking time at monthly meetings
• Include updates in your newsletter and emails
• Hold Coordinator meetings
• Plant Sale meetings for general MG membership- an agenda keeps meeting on track
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SOURCE YOUR PLANTS
• Distribute a list of INVASIVE PLANTS, that will NOT be accepted for the sale, to all MGs (Fall & Spring)
• Digs Coordinator recruits hosts for digs
• MG projects (divisions)
• Source donations/discounts from local nurseries
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Ask MGs to grow plants
(esp. vegetables) at home
cuttings
seeds
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• Contact local nurseries for donation or discount
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Repotting
6 packs
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“Digs” Plant gatherings
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Price
Common name of plant
Sun or Shade - Perennial or Annual
Sun = sun – plant thrives in at least 6 hours of
sun light daily
Sh = shade – plant will not do well in full sun
S/Sh = partial sun/partial shade or suitable for
either sun or shade
P = perennial – come back each year
TP = tender perennial – perennial that must be
protected or taken indoors for the cold weather.
A = annual – grows only one season
B = biennial - grows first year, blooms the
second year
Color of flower (if applicable)
Height plant generally grows
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SHADE PERENNIAL COLOR COUNT SIZE SOURCE
Arum Italian white 27 4" Phipps
Celadine Poppy yellow 4 1/2 gal Robin Hall Gardens
Celadine Poppy yellow 3 4" Robin Hall Gardens
Columbine red/yellow 30 4" NRC
Columbine red/yellow 5 gal NRC
Columbine purple 10 4" Dickerson/Kellitt
Columbine pink/red 8 4" Nash
Columbine purple 4 4" Nash
Columbine white 1 4" Nash
Columbine purple 15 4" Johnson
Columbine purple 6 4" Robin Hall Gardens
Hardy Begonia 7 4" Nash
Japanese Anemone Honore Jobert/white with yellow 20 4"
Lenten Rose pink 1 3 qt Robin Hall Gardens
Lenten Rose pink 6 4" home/Robin Hall Gardens
Lenten Rose pink 2 3" home/Robin Hall Gardens
Solomon's Seal variegated 11 gal NRC
Solomon's Seal 3 3/4 gal Nash
Solomon's Seal white Gillespie-Williams
163
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PLANT COLLECTION & CARE
• If plants kept at one location, Plant Care team is responsible for watering, fertilizing, organizing plants
• MGs growing plants provide inventory to Inventory Coordinator
• Coordinate transport of plants to sale location
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A CLEAN-UP DAY IS HELD 3-4 DAYS PRIOR TO SALE
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SET-UP DAY
• Layout team provides plan for
set up
• Signage for each plant area
set up prior to plant deliveries
• MG-delivered plants checked
in first
• MGs set up their assigned
areas
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PLANT INFORMATION
• Plant Information team creates a detailed information sheet, with photo, for each type of plant
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SET-UP DAY (cont.)
• Final check for information/price
tag and correct placement
• Pre-sale inventory is done
• Wagons and boxes by entrance;
boxes at each plant area and
holding area
• MGs briefed on their assignments
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EDUCATING OUR CUSTOMERS
• Information sheet on each plant type
• Plant Information table
• Speaker
• Displays and demonstrations
• FCMG projects display
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Displays and Demonstrations - •gardening for butterflies
•container gardening
•composting
•fire ants
•bee-keeping
•Master Gardener Projects
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DAY OF SALE • Greeters welcome customers • 4 – 6 MGs work as trouble-shooters • Ticket writers work in pairs, one pulls
color coded price tag, other writes ticket
• Holding area for UNPAID plants
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DAY OF SALE
• Drive-up area for plant pick-up
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UNSOLD PLANTS
1. MG Projects
2. MGs working the sale
3. Trees and shrubs may be held for next sale
4. Designated non-profit organizations
MGs remove any remaining plants
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FUNDS FROM SALE
• FCMG scholarships for HS seniors
and college students majoring in
plant sciences
• Other FCMG projects
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WRAP-UP MEETING
• About 2 weeks post sale
• Feedback and suggestions are invited
• MGs who cannot attend invited to email their comments
• All feedback collated, sent to membership and used in planning next sale
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HAPPY PLANT SALES! - FROM FCMG