Download - SAP Enables Better Corporate Governance
mySAP ERP Enables Better Corporate Governance
mySAP ERP Solution Management
High Level Features and Functions
Customer and Analyst Validation
Overview
Business Issues and Solutions
© SAP AG 2005, mySAP ERP – Corporate Governance / 3
CORPORATE GOVERNANCE OBJECTIVES
Corporate governance involves the responsible management and supervision of a company focused on long-term value creation.
Corporate Governance Objectives
Speed• Fast close• Fast transformation• Fast reporting
HRMS Enterprise Applications
Compliance Speed
Transparency
Compliance• Compliance with rules
and regulations• Detection of exceptions
Transparency • Accurate, auditable
accounting• Consistent internal and
external information
© SAP AG 2005, mySAP ERP – Corporate Governance / 4
CORPORATE GOVERNANCE – EXTERNAL INFLUENCES
CFO
Auditors
Public authorities(Tax, Regulators,Stock Exchanges)
Creditors(Banks, Investors)
Analysts &Rating Agencies
Rules and regulationsIFRS (International Financial Reporting Standards)
US-GAAP
other GAAPs (e.g. HGB)
Basel II
Country-specific tax regulations
Corporate Governance Codex
Sarbanes-Oxley Act
COSO
COSO II
KonTraG (Germany)
LSF (France)
Other geographic specific rules
External Influencers
© SAP AG 2005, mySAP ERP – Corporate Governance / 5
ACCOUNTING REQUIREMENTS
Accounting RequirementsAccurate, auditable account transactionsParallel accounting capabilitiesTransparency of accounting and treasury Timely access to financial informationCompliance with accounting standardsCompliance with corporate governance standardsDocumentation of relevant tax informationMid-term planningStrategy outlookTransparency of risk situation
Auditors
Public authorities(Tax, Regulators,Stock Exchanges)
Creditors(Banks, Investors)
Analysts &Rating Agencies
External influences drive multilple, often overlapping accounting requirements.
© SAP AG 2005, mySAP ERP – Corporate Governance / 6
YOUR ERP PLATFORM CAN IMPROVE CONTROL
Organization & Structure
Entity-Level Controls
Process-Level Controls
Business Processes
General Ledger
AccountsPayable
AccountsReceivable
OrderManagement
Inventory
ERP Platform
SecurityAdministration
Change Management
DataManagement
ITOperations
DisasterRecovery
Your ERP platform probably has the most sweeping single impact on your control structure.
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mySAP ERP SUPPORTS CORPORATE GOVERNANCE
Built-in Controls of SAP ArchitectureInherent controlsConfigurable controlsSecurity controlsReporting controls
→ SAP NetWeaver & mySAP ERP
Additional CapabilitiesGeneral LedgerFast CloseSupport for IFRSTransfer PricingSEM Business ConsolidationSEM Business PlanningSEM Strategy & Performance Mgmt.SEM Risk ManagementTreasury
→ mySAP ERP
Corporate Governance ApplicationsManagement of Internal ControlsAudit Information SystemWhistle Blower ComplaintsTransparency for Basel IIOperational Risk Management*
→ mySAP ERP
System IntegrationReduce complexityReduce custom integration Reduce cost of system integration
→ SAP NetWeaver
* not licensed with mySAP ERP – available via SAP Custom Development
© SAP AG 2005, mySAP ERP – Corporate Governance / 8
mySAP PROVIDES COMPLIANCE BENEFITS AT ALL LEVELS
Meet strategic goal of achieving global complianceAccess information in easy-to-use, appropriate formatProvide information to external & internal auditors in reliable and cost efficient manner
Leverage scalable infrastructureExtend and Integrate new requirementsLower integration costs
View a clear overall of business processesFulfill compliance requirements faster and easierIncrease efficiency via faster access to appropriate information
Rely on consistent and clear overview of tasks, to do‘s, and reportsEasily access appropriate functionality Enjoy intuitive usabilityUse unique role-based concept
Users Users
CC--Level Level
InformationInformationTechnologyTechnology
ManagementManagement
Line ofLine ofBusinessBusiness
ManagementManagement
Insight Insight Adaptability Adaptability FlexibilityFlexibility Productivity Productivity
High Level Features and Functions
External Validation
Overview
Business Issues and Solutions
© SAP AG 2005, mySAP ERP – Corporate Governance / 10
BUSINESS ISSUES OF CORPORATE GOVERNANCE
Corporate governance and compliance issues require a CFO to execute effectively on:
Internal and external audits
Sarbanes-Oxley and other corporate governance standards
IFRS and parallel valuation
Fast close
Risk management and COSO II
Basel II requirements
IT landscape
© SAP AG 2005, mySAP ERP – Corporate Governance / 11
COST OF CORPORATE COMPLIANCE
These requirements are especially challenging given the associated cost of compliance:
$4.4 M Average 1st year expense for a Fortune 1000 companies on Sarbanes-Oxley compliance*
125% Percentage Sarbanes-Oxley spend exceeded budget for those same companies*
118% increase in internal hours (from 12,265 to 26,759)121% increase in external audit fees (from $590k to $1.3M)
* Financial Executives International surveys performed in January 2004 and March 2005
© SAP AG 2005, mySAP ERP – Corporate Governance / 12
SAP SUPPORTS ALL ASPECTS OF CORPORATEGOVERNANCE
Support internal and external audits
Comply with Sarbanes-Oxley and other corporate governance standards
Comply with IFRS and execute on parallel valuation
Execute a fast close
Manage risk and COSO II requirements
Conform to Basel II requirements
Create a supportive IT landscape
SAP uses a comprehensive solution of built-in controls, dedicated corporate governance applications, system integration, and additional capabilities to help CFOs:
© SAP AG 2005, mySAP ERP – Corporate Governance / 13
SUPPORTING INTERNAL AND EXTERNAL AUDITING
SAP helps improve audit quality while reducing costs.
FunctionalitySupport of system, business, and tax audit in the SAP environmentStructured collection and pre-setting of standard functionality Monitoring of system inherent, configurable, and reporting controlsData export to external analysis and audit tools
Business benefitsStructured, easy-to-lean access to audit-relevant data in the SAP system
Easy to tailor to the specific audit situation
Improve the quality of auditing
Reduce the cost of auditing
Reduce the risk of non-compliance
© SAP AG 2005, mySAP ERP – Corporate Governance / 14
COMPLIANCE WITH SARBANES-OXLEY
SAP improves the ability to comply with Sarbanes-Oxley Act.
FunctionalityBuilt-in controls in SAP softwareManagement of Internal Controls (MIC)Support for “Whistle Blower“ processAudit Information System (AIS)Plus supporting capabilities in the area of Business Planning, Strategy & Performance Management, and Risk Management
Business benefitsHigh-degree of system-based internal controls inherent in SAP architectureCost-effective documentation, assessment, and testing of internal controlsTransparency for management and auditors via personalized dashboards
Sarbanes-Oxley Act
§301: “Whistle Blower”
§302: Certification of DisclosureControls & Procedures
§401: Disclosure of material correcting adjustments
§404: Internal Controls over Financial Reporting
§409: Rapid disclosure of material changes
© SAP AG 2005, mySAP ERP – Corporate Governance / 15
IFRS COMPLIANCE
SAP supports parallel valuation for IFRS compliance.
FunctionalityIssue financial statements according to IFRS rules
Balance sheet, P&LSegment reportingCash flow statement
Execute parallel valuation for international and local standards
Business benefitsAvoid costs of non-compliance
Protect market value
Easier access to international financial markets
© SAP AG 2005, mySAP ERP – Corporate Governance / 16
FAST CLOSE
SAP supports an enterprise-wide Fast Close.
FunctionalitySAP Enterprise PortalmySAP ERP Financials
General LedgerClosing CockpitIntercompany reconciliation tools Legal / management consolidation
Business benefitsEfficient collaborationQuality at sourceEnhance process managementAccelerate processing of critical activitiesEasily monitor for closing activitiesAutomate activitiesPerfect decision support
© SAP AG 2005, mySAP ERP – Corporate Governance / 17
RISK MANAGEMENT
SAP addresses complete risk management process—from operational activities to strategic objectives.
FunctionalitySupport of existing and future frameworks, such as COSO II and KonTraG
Using SEM Strategic Risk ManagementUsing Operational Risk Management*
Business benefitsTransparency of the risk situation
Event identification and risk assessment via standard roles of the organization
Quantitative and qualitative risk impact
Planning of risk responses
CO
SO II
Fra
mew
ork
* available via SAP Custom Development (not included in ERP license)
© SAP AG 2005, mySAP ERP – Corporate Governance / 18
COMPLIANCE WITH BASEL II REGULATIONS
FunctionalityIntegration of strategy- and risk-managementFinancial Statement Planning Flexible consolidation of company resultsFast Close for rapid preparation and processing of financial information Parallel accounting for local GAAPs, IFRS, and more
Business benefitsReduce the costs of capital
Faster strategy execution
Increase business plan transparency
Make smarter use of available cash resources
Increase control and tighten corporate governance
Fast close of accounting books
Analysis ofcompany‘s
current situation
Analysis ofcompany‘s
current situation
GAP Analysisand
Action Plan
GAP Analysisand
Action Plan
ImplementationImplementation
RatingRating
ContinuousImprovementContinuous
Improvement
SAP improves Basel II compliance while reducing cost of capital.
© SAP AG 2005, mySAP ERP – Corporate Governance / 19
SUPPORTIVE IT ENVIRONMENT
SAP applications create an IT environment supportive of corporate governance and compliance.Sarbanes-Oxley Act Corporate Governance Codex COSO II Basel II
This way ...
FIN
FIN
FIN
FIN
FIN
FIN
FIN
FIN
CRM SCM HCM
Compliance Disclosure ManagementInfo
ManagerialAccounting
SECReporting
RegularityReporting
Local Regional Corporate
Agencies
Investors
C-Level
Business Managers
Auditors SEC
LOBTransactional ERP System
Information Portal
Business Consolidation
Corporate GovernanceApplications
...or like this?mySAP ERP
High Level Features and Functions
Overview
Business Issues and Solution
Customer and Analyst Validation
© SAP AG 2005, mySAP ERP – Corporate Governance / 21
Scoping andSet-Up
Document Processes &
Controls
Sign-Off, Prepare
Certification / Internal Control
Report
Assess Control
Design & Remediate
Issues
TestOperatingEffective-
ness
Attest and
Report
ManagementManagement AuditorAuditor
MIC SUPPORTS SOX COMPLIANCE PROJECTS
Review
Attestation
Reporting
Assignment of Processes to BU‘s
Initial Control documentation
Initial target setting for control maturity
Documentation of Management Controls
Process and Control Design Assessment
Control Efficiency Assessment
Management Controls Assessment
Identification of Issues
Validation of Assessments
Remediation of Issues
Progress Tracking and Analysis
Documentation of Testing Results
Identification of Issues
Remediation of Issues
Progress Tracking and Analysis
Identification of Org. Units and Processes in scope
Org. Unit Hierarchy
Central Process Catalog
Assignment of Processes to FS Accounts
Central Catalog of Control Objectives and Risks
Analysis Overviews with Drill-down Functionality
Management Reports
Workflow-triggered Sign-off supporting 404 Reporting / 302 Certification
SAP Management of Internal Controls (MIC)
© SAP AG 2005, mySAP ERP – Corporate Governance / 22
MIC OFFERS FLEXIBLE REPORTING OPTIONS
30 “Out-of-the Box” Online Reports1
Executive Dashboards and Custom BW reporting*
2
Documentation Print Reports3
Management gets information about the current state of controls.
* This dashboard was created with existing SAP BW 3.5.3 and MIC functionality; customizing effort is required for implementation.
© SAP AG 2005, mySAP ERP – Corporate Governance / 23
BUSINESS BENEFITS OF SAP MIC
Cheaper Reduces the cost of communications and administration regarding internal control management
FasterSends tasks via SAP Workflow to the appropriate users to get the testing process concluded in time for public filings
Smarter Provides management with reporting about the current state of internal controls including drill-down
EasierEnables a fast cascading of responsibilities via the role and task concept; eliminates navigation, taking user from the start page directly to controls
Safer Centralizes control-related documentation; creates an audit trail using time-dependent controls and processes
© SAP AG 2005, mySAP ERP – Corporate Governance / 24
SAP AUDIT INFORMATION SYSTEM (AIS)
In an environment of mass transaction, a result-oriented audit view is only possible with computer-supported audit or control procedures.
Toolbox for the Auditor in the SAP environmentStructured collection of predefined reportsSuitable even for auditors with limited SAP knowledge
Comprehensive functions for system, business, and tax auditsMonitoring of inherent and security controlsImplementation of all important reporting controls
Structuring of audits by balance sheet and income statement accounts Drilldown from AIS report-tree to multiple documentsAIS supports data extraction into external systems for subsequent data analysis and auditing.
© SAP AG 2005, mySAP ERP – Corporate Governance / 25
SAP AUDIT INFORMATION SYSTEM (AIS)
• Audit planning
• Work program
- System audit- Business audit
Expo
rt in
terf
ace
Online controls onthe SAP database• System information• Reconciliation• B/S, P&L• Account balances• Documents
Data export• Account balances• Line items
Non-SAP Environment mySAP ERP Environment
Work paperprep.
Report
Analysis software( ACL/IDEA/ … )
Reporting software
Line items
Balances
...Accounts
CustomersVendorsAssetsMaterialOrders
Invoices…
© SAP AG 2005, mySAP ERP – Corporate Governance / 26
SAP AUDIT INFORMATION SYSTEM (AIS) ROLES
AIS allows roles to be flexibly created to accommodate specific auditing needs.
BusinessBusinessAuditAudit
Tax Tax AuditAuditSystem System AuditAudit
Internal Auditor
Roles
External Auditor
Tax Auditor
....
© SAP AG 2005, mySAP ERP – Corporate Governance / 27
HANDLING WHISTLE BLOWER COMPLAINTS
SAP accelerates compliance with section 301 of the Sarbanes-Oxley Act and improves stakeholder confidence.
Establish procedures for “Whistleblower” process, adapted to the companyReact on anonymous complaints from employeesKeep track of history of all complaints and reactionsIntegrate whistleblower access into the intranet and make available to all employees via URL call
© SAP AG 2005, mySAP ERP – Corporate Governance / 28
SUPPORTING BASEL II REQUIREMENTS
Speed the collection, preparation, and processing of relevant financial informationIncrease control and provide for tighter corporate governance Make smarter use of available cash resourcesIntegrate strategy and risk management practicesOptimize and automate the planning of risk management on all levelsIncrease transparency of financial results and improve trust in company financial ratings
mySAP ERP helps address all IT-based Basel II requirements through financial and analytic functionality.
© SAP AG 2005, mySAP ERP – Corporate Governance / 29
SAP PROVIDES TWO COMPLEMENTARY RISK MANAGEMENT APPLICATIONS
SEM Strategic Risk Management Operational Risk Management
Unlimited number of hierarchy levelsBased on Balanced Scorecard framework where one scorecard represents one organizational unit
Unlimited number of hierarchy levelsOrganizational units represent legal entities, business units, or departments.
OrganizationalUnits
… performance metrics of an organizational unitExamples: Net Sales or EBITPerformance metrics can be linked to strategic objectives in the organizational unit
… activities within an organizational unitActivities can be processes, projects, and other business activities
Risks affect…
Based on “impact” and represents deviations from the performance metric target amountInstead of probability, the impact can be expressed in categories such as “expected value”
Impact is quantified as “total loss” in monetary unitsQualitative impacts can be expressedProbability of occurrence expressed as a percentage
Risk Quantification
© SAP AG 2005, mySAP ERP – Corporate Governance / 30
SEM STRATEGIC RISK MANAGEMENT IN DETAIL
Data compilation for subsequent analysisAnalysis of current financial situationSelf assessment of qualitative areas via management meetings
Analysis ofcompany’s
current situation
Analysis ofcompany’s
current situation
GAP Analysisand
Action Plan
GAP Analysisand
Action PlanImplementationImplementation RatingRating Continuous
ImprovementContinuous
Improvement
Determine and transfer data for external or internal ratingPerform internal or external rating
Activities based on rating resultsAdjustments of current actions plansUpon availability of rating rules: Calculation of future rating results including the effects of actions plans
SEM Business Planning & SimulationSEM Balanced Scorecard
SAP BW QueriesSEM Business Consolidation
Planning and simulations of future rating relevant quantitative and qualitative figuresIdentification of required actions to achieve the planned targets including cost / benefit analysis
SEM Business Planning & Simulation
Execution of action plansValue-based Mgmt. and active Risk Mgmt. leading to improved transparencyImprove disclosure and external communicationOptimize financing conditions
SEM Business PlanningSEM Rolling ForecastSEM Business ConsolidationSEM Balanced ScorecardSEM Risk ManagementSEM Management Cockpit
SEM Business ConsolidationSAP BW QueriesSEM Management Cockpit
Supporting SAP SEM Components
© SAP AG 2005, mySAP ERP – Corporate Governance / 31
SAP OPERATIONAL RISK MANAGEMENT IN DETAIL
RiskPlanning
Risk Identification
Risk Response
Risks
OrganizationalUnits
ActivitiesA specific operation that may lead to risks in an organization unitThree types of activities can be assigned to organizational units:
Processes: potentially all operational and administrative processes within an enterprise
Projects: potentially all internal and customer projectsObjects: generic activity that is neither a project nor a
process (e.g. “Production Plant A”)
Arranged in an organizational unit hierarchy, e.g. according to organizationHeaded by a named manager of organizational unitMain entry point for analyzing the risk situation
Named uncertain event or condition that has a negative effect onthe businessRisks are assigned to processes, projects, or objects within a certain organizational unit
Risk Monitoring
Risk AnalysisRM Process
© SAP AG 2005, mySAP ERP – Corporate Governance / 32
GENERAL LEDGER IN mySAP ERP FINANCIALS
General ledger functionality in mySAP ERP Financials enhances transparency and financial disclosure.
Unified managerial and financial accountingExtensible and flexible by industry specific and/or customer-defined fieldsComprehensive support of parallel accounting proceduresBalanced books for any dimensionCorporate governance functionality TCO reductionSupport of fast close using the closing cockpit to accelerate the process, support compliance, and provide an overview of closing status
High Level Features and Functions
Customer and Analyst Validation
Overview
Business Issues and Solution
© SAP AG 2005, mySAP ERP – Corporate Governance / 34
ANALYST FEEDBACK ON SAP FOR COMPLIANCE
SAP ranked first or second on a survey related to the delivery of compliance functionality.
SAP Rankings in Forrester Compliance Wave Report, March, 2005*
#1 Product Strategy and Vision#1 Technical Strategy and Vision#1 Resource Investment in Compliance#1 Customer Support Strategy#1 Market Presence – Delivery Footprint#2 Strategic Alliances#2 Financial Viability#2 Integration
Source: The Forrester Wave™: Sarbanes-Oxley Compliance Software, Q1 2005 (April 7, 2005); Markham and Hamerman.
© SAP AG 2005, mySAP ERP – Corporate Governance / 35
COMPLIANCE KEY CRITERIA FOR CUSTOMERS
mySAP ERP provides a comprehensive compliance solution.
CA Picks SAP for Global ERP SystemSays rollout will help it fulfill settlement with DOJ, address accounting issues
.... plans to roll out SAP AG's ERP software globally, partly to help meet the requirements of the deferred-prosecution deal CA reached with the U.S. Department of Justice in September.
SAP ERP Adheres to FDA, DEA, SOX, and Other Pharmaceutical Requirements Industry dominance drives adoption of SAP ERP by Lannett
….the pharmaceutical-specific solution adheres closely to standard operating procedures and the requirements of FDA, DEA, SOX, and other regulations. SAP puts tighter control on the process.
Software Helps Spot Big ErrorsProgram brought accounting mess to CP Ships' attention. Uses SAP systems to “create transparency.”
© SAP AG 2005, mySAP ERP – Corporate Governance / 36
CUSTOMER QUOTES“SAP's Management of Internal Controls is a very scalable application that provides global support for E.ONs Sarbanes-Oxley 404 project. With more than 100 organizational units and more than 1000 users involved in the assessments of internal controls in our Sarbanes-Oxley 404 project, we rely on SAP's stability and scalability to ensure that we meet our reporting deadlines."
Michael Hoefer, Head of IT-Audit 2, E.ON Audit Services
“SAP SOA-MIC is an easy to use documentation tool that Biomet uses for full compliance with the requirements of the Sarbanes Oxley Act 2002. The simplicity to use was confirmed during our first training session held last week. We therefore expect further training costs to be limited.
SAP SOA-MIC workflow functionality used in assessments and testing fullyfacilitates and supports our approach to the implementation of SOA at Biomet. This workflow and related 'real time tasking' are a great feature of MIC, one that I have not witnessed yet in other tools currently available.”
Christiaan Koreman, Internal Audit, Biomet Merck
“We have found SAP's Management of Internal Controls to be a useful system that provides a logical structure for organizing our Sarbanes-Oxley documentation. The role and task concept gives process owners the ability to perform role assignment and maintenance without requiring involvement from our IS department. However, the most important benefit of MIC to THQ is that control/process assessments, testing and sign-off activities are scheduled, and then workflow tasks are sent to each responsible person. Since our internal controls were originally documented in Excel, we have been able to take advantage of the upload functionality and transfer this documentation into the system quickly.”
Al Hunt, Director of Internal Audit, THQ
© SAP AG 2005, mySAP ERP – Corporate Governance / 37
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© SAP AG 2005, mySAP ERP – Corporate Governance / 38
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