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Page 1: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

SAP Finance - steps to be followed when Locking a Cost Centre to review Assets

Description This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped to cost centre in Master Data. Steps – Review items in Assets Master Data

1. Go to SAP / Finance / Fixed assets and equipment / Display asset .

2. Click onto the boxes as shown below

3. Click onto the Cost Centre. Type your school code with a 6 in front and the cost centre that you

are looking to lock. Eg 64633XXX. Click onto binocular to run query

Page 2: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

As you will see above, no items are found.

• No further action is required and you can progress with locking the cost centre. • Continue with Step 4 onwards if assets identified

Page 3: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

Steps – when Asset identified under cost centre to be locked

Where Cost centre has resulted in assets assigned to this cost centre

4. Scroll across the grey bar to identify details of asset number (s)

Page 4: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

5. From the home page of SAP (Finance tab) , Forms

select : Asset and equipment master maintenance request

6. Select from the drop down box “Asset Master”

7. Mode select from the drop down box “Change Single” and describe reason

Page 5: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

8. Type asset number located from step 4

9. Click on enter button of keyboard data on file will pre populate into both columns

10. In column “NEW” change cost centre from the drop down to reflect the alternative

Page 6: SAP Finance - steps to be followed when Locking a Cost ... · This process is required in SAP / Finance / Display Assets when a Cost Centre is being locked to display any assets mapped

11. Once cost centre changed click on Check

Once checked click on Send

Repeat Steps 5 -11 for all assets found.

If further assistance is required contact EDConnect 1300 32 32 32, option 1, option 4.


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