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Page 1: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

SAP MDG, central governance, financial data

Nov. 2015

Page 2: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 2Public

Agenda

Financial Master Data in the Business – Situation and

Challenges

The Solution: SAP Master Data Governance for Financials

Process

Content

Architecture

Technology

The Solution Benefits

Summary

Page 3: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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These Challenges are Driving the Need for

Greater Financial Information Governance

Tracking and tracing

of changes

Maintain consistency

across data sources

Streamline and automate

processes

Strong data maintenance

and approval guidance

Validation checks built into

data entry processes

Data distribution control to

manage varied content

over multiple systems

Centrally governed

maintenance processes

Role-based workflows with

flexible routing

Business Rules to control

content and assignment

options

Change documentation

on content

Workflow tracking on

approval history

Validity tracing of time-

controlled distribution

Page 4: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Financial Organizations’ Master Data Challenges

Current Challenges Impacting Your

Lack of data standards/policies

Manual data management processes

Increasingly complex regulations

Lack of change transparency/audit trails

Inability to manage time-dependent data

provisioning

Operational Efficiency

Regulatory Compliance

Planning & Analysis

“Data quality effects overall labor productivity by as much as 20%. Measuring the Business Value of Data Quality, Gartner, Inc.

Page 5: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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How Can Information Governance Help?

54.2% best

18.6% average

11.8% worst

Decrease in

business process

cycle time

SAP Value Engineering

96% best

90% average

81% worst

1.2 best

2.8 average

6 worst

Hours per week employees

spend searching for

information

Aberdeen Group

Now that master data is consistent

throughout, creating a new cost center

takes less than 30 minutes instead of

several days.

Jian Ming Se,

Global IT Associate Director

Colgate-Palmolive

on the benefits of SAP MDG

Page 6: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Agenda

Financial Master Data in the Business – Situation and

Challenges

The Solution: SAP Master Data Governance for Financials

Process

Content

Architecture

Technology

The Solution Benefits

Summary

Page 7: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Master Data Governance for Financials at a Glance

• Master Data Governance for Financials (MDG-F) is an application to centrally

govern the maintenance of financial master data.

• MDG-F provides central steering and control mechanisms independently of

local or centralized execution.

• In MDG-F, master data records can be created, completed or changed in a

staging area, following a distributed step-by-step way, before making the

record available to connected business applications.

MDG-FBusiness

Applications

Centrally

Govern

Create/

maintain

Distribute

Page 8: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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MDG for Financials Addresses Main Action Areas

Controlling

Accounting

Internal Audit

Consistent

financial master

data across the

entire organization

Collaborative maintenance

Excellence in financial

processes, i.e. accurate

reconciliation, timely

group closing

High quality of master

data and a single

version of the truth

Traceability of changes for

compliance requirements

Consolidations

Page 9: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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MDG-F: The Solution

Building Block Overview

Content

Data Models

Extensibility

Architecture

Staging area

Deployment

Replication

Technology

UI and

configurability

Integration

Process

Maintain Validate Approve Replicate

Business Rules

Edition Management

Search

Page 10: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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MDG-F Process Framework

Search

Create Change

Mark for

Deletion

Block

Replicate

Financial

Accounting

Financial

Controlling

Financial

Consolidation

Maintain Validate Approve Replicate

Business Rules

Edition Management

Requestor

Corporate

AccountantApprover

Data Specialist

Accountant Data Steward

Page 11: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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The Change Request

• The Change Request is an MDG-specific object that:

• acts as the container for new and changed data

• Master data content

• Comments

• Approval history

• defines and controls the process flow and processors according to defined

Change Request type

• optionally holds multiple changes

Request Approve EnrichFinally

ApproveReplicate

Page 12: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Changes collected for release at a

dedicated valid-from date:

Ad-hoc changes to be executed

immediately, using any open edition.

Editions

Editions are used to control the validity of a change. In the edition, planned change

requests for the creation of new data or for changes to existing data are collected and

released collectively at a certain date. Time-dependent objects (Profit/Cost Center)

automatically inherit the valid-from date from the edition’s valid-from date.

Edition

01.0401.01 01.07Ad hoc Ad hoc Ad hoc Ad hoc Ad hoc

release release releaserelease release releaserelease release

Page 13: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Work with Changeable Keys

When requesting a new financial master data item, often the requesting user does

not yet know the number to be used in Business Suite Applications. To provide

flexibility to the requestor whilst adhering to corporate numbering standards, the

single-object maintenance in SAP MDG-F offers the feature to use a generated key

first, and changing it to the desired final number in a later step of the creation

process.

New Profit Center:

111

Production Line TY17

Request

New Profit Center:

440117

Production Line TY17

Enrich

MDG-F Create Process

Page 14: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Process Features

• Copy multiple company codes:

create multiple company code-

specific G/L accounts by

simple copying

• One-step creation of primary

cost element: automatically

create the primary cost

element connected to a new

account in the same

maintenance step

Page 15: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Hierarchy Assignment in Single-Object Processing

Master Data and Hierarchy Assignment in the same Main Financial Objects UI

• Cost Center

• Profit Center

• Cost Element

• Cost Center Group

• Profit Center Group

• Cost Element Group

And also:

• G/L Account

• Financial Reporting Structure Item

Standard Hierarchy Group

Multiple Alternative Hierarchies

In addition to ERP:

• Overview of all assignments in all

hierarchies

• Display and maintain not only

standard group, but also

alternative hierarchies on master

data screen

Page 16: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Integrated Change Request

For all multiple objects processing applications:

Hierarchy Processing File Upload Mass Change

Page 17: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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• Strict Interlocking (Default)Upwards and Downwards

A1

B1

A2

H1

C1

C2

B2C3

C4B3

D1

D2

D3

D4

D5

A1

B1

A2

H1

C1

C2

B2C3

C4B3

D1

D2

D3

D4

D5

E1E1

Not Interlocked: You can use a separate change requestNode currently maintained in a pending change request Interlocked: You must use the pending change request

• Loose Interlocking (New Option) Same parent

Hierarchy Interlocking

Loose interlocking provides additional flexibility

Page 18: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Usability Features in Single-Object Maintenance UI

• Side panel / Business

Context Viewer:

Context information can

be displayed in the side

panel to provide further

related information about

the current data record,

e.g. the change history

• Highlight Changes:

Fields that were changed

in the previous step are

highlighted in color

Page 19: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Usability Features in Hierarchy Processing

Easy Actions supported for

multiple objects:

Drag & Drop

Move Up, Down

Rank Higher, Rank Lower

Copy & Paste or Paste at Lower Level

Cut & Paste or Paste at Lower Level

Easy to use:Select multiple subnodes of one node and

carry out any of the actions above.

Page 20: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Direct Access/Insight to

Hierarchy Change by clicking

icons:

• Pending Change Request

• Change Document

Usability Features in Hierarchy Processing

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Supporting SAP Central Finance

• In an SAP Central

Finance usage scenario,

MDG can serve as the

central master data

governance application

• While local transactional

postings are centrally

reposted into the Central

Finance application, the

MDG-based mapping

information on differing

local numberings is

retrieved and used in the

posting process

SAP

Simple Finance –

Central Finance

SAP HANA

Business Mapping

SAP ERPSAP ERP

SAP ERP

SAP ERP

MDGMaster data

replication

Real-time

replication

transactional

postings

Mappings

MDG Key Mapping

Page 22: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Standard Objects in Data Model 0G

Data Objects can be modified/

extended flexibly to specific

needs, according to the backend

systems

Leading

Referencin

g

Hierarchy

*1

* 0..1

*1

Financial Consolidation

Controlling

Chart of

Account

GL Account

(Company

Code)

Financial

Reporting

Structure

Company

Consolidation

Chart of

Account

Consolidation

Reporting

Structure

Breakdown

Category

Cause for

Submission

Breakdown

Category Set

Transaction

Type

Consolidation

Characteristic

Consolidation Element

Consolidation

Unit

Consolidation

Group

Consolidation

Group

HierarchyProfit Center

Profit Center

Group

Profit Center

Group

Hierarchy

Cost CenterCost Center

Group

Cost Center

Group

Hierarchy

Cost Element

Group

Hierarchy

Cost Element

GroupCost Element

The figure shows only type 1 entities grouped

into the three major MDG-F areas. Entities Profit

Center, Profit Center Group and Profit Center

Hierarchy are used by the Financial area, too.

Page 23: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Deployment

MDG is delivered as a business function within SAP ECC

Deployment as standalone hub or on top of existing ERP instance

Optional embedding of HANA search

Replication into various applications

including S/4HANA

Example

SAP ERP

MDG

AnyDB

S/4HANA

Business

Suite on

HANA

HANASAP ERP

AnyDB

Non-SAP

AnyDB

“MDG is pre-integrated with SAP ECC, and provides publish/subscribe and master/slave implementation

modes with automatic distribution to SAP and 3rd party applications.

Aaron Zornes, The MDM Institute

Page 24: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Replication

MDG-F replicates the data according to the needs of the connected business systems. This

is independent of the deployment option, if MDG is used on top of one of the operational

ERP systems, or as a standalone MDG data hub.

SAP MDG-F

SAP SEM-BCS

Non-SAP Non-SAP

Corporate Group

Systems

Local

Systems

SAP S4HANA

SAP ERP

Example

Landscape

Corporate CoA

Corporate CoA

Corporate CoA

Corporate CoA

Corporate CoA

Operational CoA

Operational CoA

Operational CoA

Consolid. Units

Consolid. Units

Consolid. Units

“MDG is pre-integrated with SAP ECC, and provides publish/subscribe and master/slave implementation

modes with automatic distribution to SAP and 3rd party applications.

Aaron Zornes, The MDM Institute

Page 25: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Integration

Integration technology (elective)

MDG-F

Web Service

ALE / IDoc

RFC

File

Sample Available ModelsReplication

Model

Outbound

Impl.

Description

SOA_ACC 1010 Replication model for Account (SOA)

SOA_CCTRH 1110 Replication model for Cost Center Group Hierarchy (SOA)

SOA_CELE 1180 Replication model for Cost Element (SOA)

SOA_CELEH 1190 Replication model for Cost Element Group Hierarchy (SOA)

SOA_COA 1000_V1 Replication model for Chart of Account (SOA)

SOA_COMP 1140 Replication model for Company (SOA)

SOA_COST 1100 Replication model for Cost Centre (SOA)

SOA_FRS 1020 Replication model for Financial Reporting Structure (SOA)

SOA_PCTH 1130 Replication model for Profit Center Group Hierarchy (SOA)

SOA_PCTR 1120 Replication model for Profit Center (SOA)

Replication

Model

Outbound

Impl.

Description

IDOC_ACC 1012 Replication model for Account (IDoc)

IDOC_COST 1102 Replication model for Cost Center (IDoc)

IDOC_CCTRH 1112 Replication model for Cost Center Group Hierarchy (IDoc)

IDOC_CELE 1182 Replication model for Cost Element (IDoc)

IDOC_CELEH 1192 Replication model for Cost Element Group Hierarchy (IDoc)

IDOC_PCTR 1122 Replication model for Profit Center (IDoc)

IDOC_PCTH 1132 Replication model for Profit Center Group Hierarchy (IDoc)

Page 26: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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User Interface

Technology

Browser-based UI (Web Dynpro

ABAP) to allow decentral task

execution

Use of Floorplan Manager for easy

screen configuration and

personalization

Pre-delivered workcenters provide a

structured entry point for individual

roles

Page 27: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Fiori Apps for Cost Center and Profit Center

You can also use Fiori apps to

request a new cost center or a

new profit center.

These apps can be flexibly used

on a variety of devices including

tablets and smartphones.

Page 28: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Approve Cost Center and Profit Center With Fiori App

Approve new object: Only entered fields are

displayed

Approve change: Only changed

fields (with old values) are displayed

Page 29: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Agenda

Financial Master Data in the Business – Situation and

Challenges

The Solution: SAP Master Data Governance for Financials

Process

Content

Architecture

Technology

The Solution Benefits

Summary

Page 30: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Benefits of SAP Master Data Governance for Financials

What can be improved? How can SAP Master Data

Governance help?

What benefits can be achieved?

Intercompany reconciliations

Period closing

Corporate controlling

Financial consolidation

Greater governance across local and

corporate systems

Automation of data maintenance through

integrated validations, derivations and

role-based transactional guidance

Reduction of manual correction work due

to “First Time Right” data entry

More automation in reconciliation of charts

of accounts across multiple ledgers

Faster financial close

Increased coordination across

operating units

Increased trust in reporting data

Reduced cost of finance as a

percentage of revenues

SAP Master Data Governance

Divisional

period cut-off

Internal audit

& validate numbers

Intercompany

reconciliation

& local close

Corporate

consolidations

& flash reports

Regulatory

reporting

Division

Controller

Exec. Mgmt. and

External

Stakeholders

Internal Audit/

Compliance

Corporate

Controller

Process efficiency

Page 31: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Benefits of SAP Master Data Governance for Financials

What can be improved? How can SAP Master Data

Governance help?

What benefits can be achieved?

Transparency

Traceability

Risk exposure

Greater governance across local and

corporate systems

Separation of duties between change and

approval authority for financial master data

Standardized workflow and automated

routing

Complete history and audit trail of changes

to financial master data

Increased visibility into change

impact on financial statements

Reduced audit workloads and costs

Greater collaboration in support of

internal policies and

government/industry regulations

Fewer non-compliance penalties

Compliance Management

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Benefits of SAP Master Data Governance for Financials

What can be improved? How can SAP Master Data

Governance help?

What benefits can be achieved?

Master data

Business rules

Governance processes

Greater governance across local and

corporate systems

Single Source of Truth allowing for creating

and storing the right data at the right place,

even in distributed and changing

landscapes

Standardized data models, validation rules

and workflows

Easier Cross-System Data Synchronization

through configurable and selective

distribution logic

Reduced effort to find information

Increased trust in data by business

users

Greater consistency of financial

statements and less need for

restatements

Improved modeling, planning and

analysis

Quality and Consistency

Page 33: SAP MDG, central governance, financial data · PDF fileSimple Finance – Central Finance SAP HANA Business Mapping SAP ERP SAP ERP SAP ERP SAP ERP Master data MDG replication Real

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Success Examples

© 2014 SAP AG or an SAP affiliate company. All rights reserved.

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Agenda

Financial Master Data in the Business – Situation and

Challenges

The Solution: SAP Master Data Governance for Financials

Process

Content

Architecture

Technology

The Solution Benefits

Summary

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Summary: Why SAP Master Data Governance?

1.Up-front, central creation of master data enables high

data quality and leads to significant business

improvements

2.Out-of-the-box, process-centric applications provide

centralized governance for master data domains such

as financial data, supplier data, material data etc.

3.Embedded solution with native integration into

Business Suite using existing business logic and

infrastructure leads to low TCO

4.SAP Master Data Governance provides flexibility, from

configurable workflows and extensible data models up

to custom-built applications

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SAP Rapid Deployment Solutions

Predictability

Fast value in days/weeks

Fixed cost and fixed best practice scope

Integration

Integrated start and growth options

Immediate and future IT and business processes

landscape integrity

Choice

Modular packages to meet specific business needs

and allow individual adoption paths

Flexible licensing and deployment options

SAP Rapid

Deployment Solutions

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Hierarchy Assignment in Single-Object Processing Cost Center, Profit Center, Cost Element, G/L Account, Financial Reporting Structure

Integrated Process for Multiple Objects Processing On-the-fly submission of change requests: hierarchy processing, file upload, mass change

Parallel Hierarchy Processing by Loose Locking

Better Usability and Efficiency in Hierarchy Processing Search in hierarchy, easy navigation

List of unassigned Cost Centers…, Hierarchy Attribute handling…

Drag and drop, move, copy/cut-paste for multiple objects,

Control the number of nodes displayed

Pending change request and change document,……

Enrichment of Financial Content G/L Account attributes enrichment

Audit info for G/L Account, Cost Center, Profit Center, Cost Element

Group Account synch between MDG/F and ECC

Fiori User Interface for Approve Cost Center, Profit Center

Demo Scenarios

Master Data Governance for Financials

What’s New With MDG-F 8.0

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Further Reading and Links

MDM and Information Governance on sap.com

http://www.sap.com/mdm

SAP Master Data Governance on sap.com

http://www.sap.com/pc/tech/enterprise-information-

management/software/master-data-governance/index.html

SAP Developer Network and related communities

http://www.sdn.sap.com/irj/sdn/mdm

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In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related

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