Download - SAP MM Bootcamp
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SAP MM BootcampSAP MM Bootcamp
(Insert session dates here)(Insert session dates here)
DAY 1DAY 1
SAP Materials Management (MM)SAP Materials Management (MM)
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At the end o* the corse+ participants ,i-- be ab-e to:
Explain SAP Materials Management (MM) functionality and how the module integrates with other modules
Describe the MM organiation structure! master data! and common business transactions
Perform basic MM business transactions
Perform basic MM configuration
Introduction
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-onour +ime Schedule-onour +ime Schedule
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Introdce Yorse-*Introdce Yorse-*
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our SAP MM 2ootcamp ,b3ectie4sour SAP MM 2ootcamp ,b3ectie4s
Introduction
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Re*erence Materia-sSAP 'amiliarisation 0uide
SAP /aigation Assistance
SAP 5uic# .eference 0uide
Proides transaction codes and description
SAP +able Structure ,eriew
Introduction
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/here does the corse *it in De-i0ery Method (ADM) *or SAPhttps:methodo-o2y!accentre!com*inderScenarioshomepa2em3accentrede-i0erymethods!asp4sap32rop!5m-
6177 Design Application6177 Design Application
Introduction
https://methodology.accenture.com/finder/Scenarios/homepage/m_accenturedeliverymethods.asphttps://methodology.accenture.com/finder/Scenarios/homepage/m_accenturedeliverymethods.asp -
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Basic Procrement Day 1
Introdction to SAP + Materia- Master+ 6endor Master Day 1
Re7isition+ Prchasin2+ Basic con*i2ration+ A2reements+
R8#+ #otation Day 9
#ota Arran2ements+ Re-ease Strate2ies+ Ser0ice
Procrement Day
6a-ation+ Acc! Determination+ In0entory M2mt Day ;
Specia- Procrement Day : Supplier *ontact=?hen one or more suitable suppliers hae been identified! .e$uests for 5uotes (.'5)!
.e$uests for Proposals (.'P)! .e$uests for 8nformation (.'8) or .e$uests for 2ids
(.'2) may be adertised! or direct contact may be made with the suppliers:
6: 2ac#ground .eiew=.eferences for product4serice $uality are consulted! and any re$uirements for follow"
up serices including installation! maintenance! and warranty are inestigated:
Samples of the products or serices being considered may be examined! or trials
underta#en:
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Basic Procurement Philosophy
+he Procurement &ifecycle (9*ntd)@: /egotiation=
/egotiations are underta#en! and price! aailability! and customisation possibilities are
established: Deliery schedules are negotiated! and a contract to ac$uire the products
or serices is completed:+he contract is a mutually binding legal document:
: 'ulfilment=Supplier preparation! shipment! deliery! and payment for the products or serices are
completed! based on contract terms: 8nstallation and training may also be included:
B: *onsumption! Maintenance and Disposal=During this phase the company ealuates the performance of the products or serices
and any accompanying serice support! as they are consumed:
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Basic Procurement Philosophy
+he Procurement &ifecycle (9*ntd)C: .enewal=
?hen the products or serices hae been consumed and4or disposed of! the contract
expires! or the product or serice is to be re"ordered! company experience with the
products or serices is reiewed: 8f the products or serices are to be re"ordered! the
company determines whether to consider other suppliers or to continue with the same
supplier:
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Basic Procurement Philosophy
2asic Procurement Actiities?hat Materials or Serices are re$uired
+he form or electronic transmission used to informthe purchasing department that purchased items or
serices are needed for a business purpose
?hen the re$uisition is approed it becomes aPurchase ,rder: A P, typically includes item!
$uantity! price! discounts! endor information! andship"to information
+he material is receied: *ondition and $uality areerified 4 +he inoice is receied from the endor:
Determination of.e$uirement
.e$uisition
Purchase ,rder
0oods .eceipt 48noice .eceied
8noice erification 4endor Payment
.econciliation of the inoice and the purchaseorder is accomplished 4+he endor is paid
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Basic Procurement Philosophy
Direct s: 8ndirect Procurement2ased on the consumption purposes of the ac$uired goods and serices!
procurement actiities are often split into two distinct categories: +he first
category being direct! production"related procurement and the second being
indirect! non"production"related procurement:
Direct procurement occurs in manufacturing settings only: 8t encompassesall items that are part of finished products! such as raw material!
components and parts: Direct procurement! which is the focus in supply
chain management! directly affects the production process of
manufacturing firms:
8ndirect procurement actiities concern ;operating resources< that a
company purchases to enable its operations: 8t comprises a wide ariety ofgoods and serices! from standardised low alue items li#e office supplies
and machine lubricants to complex and costly products and serices li#e
heay e$uipment and consulting serices:
/ote= +erms Direct48ndirect procurement are not always used as cited aboe: -oweer! the aboe is an industry standard:
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Procurement
Determination of
re$uirement
Selection ofendors from
the endordatabase
P, processingP, Monitoring
0oods.eceipt
8noice
erification
Payment
0eneral cycle of actiities=
Procurement in IT SystemsProcurement in IT Systems
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1! Determination o* Re7irements
Materials re$uirements are either identified by users or automatically by the 8+ system of the organiation F passed on to the Purchasingdepartment ia Purchase re$uisitions:
>: Source Determination
+he 8+ System helps you identify potential sources of supply based on old orders and existing longer"term agreements with the endor: +his
speeds the process of creating re$uests for $uotation (.'5s)! which can be sent to endors:
! 6endor Se-ection and $omparison o* #otations
After receiing the 5uotations from the inited endors! the purchasing department compares them and chooses the most appropriate endor tocomplete the order:
;! Prchase %rder Processin2
+he Purchasing system ta#es up input data from the re$uisition and the $uotation to help the user create a purchase order: As with purchasere$uisitions! the user can generate P,s or hae the system generate them automatically:
Procurement in IT Systems
.ecapping 0eneral cycle of actiities=
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Prchase %rder Monitorin2
he byer (or Prchasin2 %**icer) can chec the stats o* the P% i!e! i* the 2oods or in0oices ha0e been recei0ed! .enera--y Procrement I systems can a-so becon*i2red to atomatica--y chec P% pro2ress and to isse reminders or e5pediters at prede*ined inter0a-s!
.oods Receipt
.oods recei0in2 personne- (norma--y ,arehose personne-) can con*irm the receipt o* 2oods simp-y by enterin2 the P% nmber into the system! By speci*yin2permissib-e to-erances+ byers can -imit o0er" and nder de-i0eries o* ordered 2oods!
In0oice 6eri*ication
6endor in0oices are checed *or accracy o* prices and contents! Byers can a-so speci*y permissib-e 0a-e to-erances *or in0oices!
Payment Processin2
Based on the in0oice 0eri*ication+ the Acconts Dept Acconts Payab-e norma--y dea-s ,ith 0endor payments!
Procurement in IT Systems
.ecapping 0eneral cycle of actiities= (9*ntd)
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Procurement in IT Systems
ypes o* ProcrementProcurement for Stoc# s: *onsumption
External s: 8nternal Procurement
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Procrement *or Stoc
A stoc materia- is a materia- that is ept in stoc! hese materia-s are ept in stoc once recei0ed *rom the 0endor! he stoc o* this materia- eepson increasin2 or decreasin2 based on amont o* the 7antity recei0ed or issed!
o order a materia- *or stoc+ the materia- !ust"ha0e a master record in the system!
Procrement *or Direct $onsmption
/hen procrement is *or direct consmption+ the ser mst speci*y the consmption prpose! By enterin2 an accont assi2nment (*or e5amp-e+ acost center)!
o order a materia- *or consmption+ the materia- !#$"ha0e a master record in the system!
+ypes of ProcurementProcurement for Stoc# s: *onsumption
Procurement in IT Systems
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Procurement forStoc#
?ith Mat:Master.ecord
AccountAssignment
AutomaticAcc:Assgt
Data from Mat:Master
Stoc# Account
Procurement for*onsumption
?ith Mat:Master
.ecord
Enter Acc: Ass:*ategory
Manual Acc: AssgnData Entry .e$uired
*onsumption Acc:*ost *entre
Asset
?ithout Mat:
Master .ecord
Procurement in IT Systems
+ypes of ProcurementProcurement for Stoc# s: *onsumption (9*ntd)
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Materia- &mber can be sed+
bt is not mandatory
Accont Assi2nment $ate2ory
mandatory
Postin2 to $onsmption Accont
In0entory #antity ,i-- not be pdated
Procurement for Stoc Procurement for !onsumption
Materia- &mber is Re7ired
&o Accont Assi2nment $ate2ory
Postin2 to Stoc Accont
In0entory #antity ,i-- be pdated
Procurement in IT Systems
+ypes of ProcurementProcurement for Stoc# s: *onsumption
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=5terna- Procrement
Is the process o* procrin2 2oods or ser0ices *rom e5terna- 0endors!
Interna- Procrement
Re*ers to trade happenin2 bet,een the di**erent entities o* the same or2aniCation!
+ypes of ProcurementExternal s: 8nternal Procurement
Procurement in IT Systems
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+here are 6 basic forms of external procurement generally supported by the Purchasing component of 8+ systems:
,ne"time purchase orders
&onger"term contracts with the subse$uent issue of release orders
&onger"term scheduling agreements and deliery schedules
Procurement in IT Systems
+ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)
External Procurement
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%ne"ime Prchase %rder
Yo se one"time orders *or materia-s or ser0ices that yo order irre2-ar-y!
Yo can re*erence a prchase re7isition+ R8#+ or another P% ,hen creatin2 a
one"time order!
$ontract and Re-ease %rders
8or materia-s that are bein2 ordered re2-ar-y and in -ar2e 7antities+ ,e can ne2otiate
a dea- ,ith the 0endor *or pricin2 or conditions E record then in a contract!
In a contract yo a-so speci*y the 0a-idity date!
Sched-in2 A2reement
I* a materia- is ordered on a re2-ar basis and is to be de-i0ered accordin2 to an e5act time sched-e+ then yo set p a sched-in2 a2reement! his method o*
procrement is
typica--y sed ,hen Fst"in"ime de-i0eries are re7ired *rom the 0endor (*or e5amp-e+ in the atomobi-e indstry)!
Procurement in IT Systems
+ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)
External Procurement
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Procurement in IT Systems
Sometimes companies a-so need to record and monitor stoc mo0ements bet,een its o,n entities e!2! prodction *aci-ities!
Key acti0ities:
*reating a stoc# transport order in the receiing entity
0enerating a deliery document in the deliering entity
Pic#ing the material in the deliering entity
Posting an issuing document in deliering entity
Posting a receipt document in receiing entity
+ypes of ProcurementExternal s: 8nternal Procurement (9*ntd)
8nternal Procurement
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Is the process that inc-des *rom the re7isition determination nti- the payment o* the correspondent in0oice! It is comprised by the *o--o,in2 SAPdocments:
Material Management (MM)Material Management (MM)
Accounts Payable (AP)Accounts Payable (AP)
Moduleim
pacted
Moduleim
pacted
0eneral &edger (0&)0eneral &edger (0&)
Pro3ect System (PS)Pro3ect System (PS)
PPPP
Re7!Re7!
Determ!Determ!
PrchasePrchase
Re7isitionRe7isition
PrchasePrchase
%rder%rder
.oods.oods
ReceiptReceipt
In0oiceIn0oice
6eri*ication6eri*ication
PaymentPayment
The SAP "e#uisition to Pay process
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Is the process ,hich he-ps sers determine the materia-ser0ices re7irements! Re7irements can be based on cstomer
demand+ ,hich dri0es the prodction p-annin2 process+ or re7ests *rom ,ithin the or2aniCation!
Material Management (MM)
Accounts Payable (AP)
0eneral &edger (0&)
Pro3ect System (PS)
PPPP
Re7!Re7!
Determ!Determ!
Prchase
Re7isition
Prchase
%rder
.oods
Receipt
In0oice
6eri*icationPayment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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A Prchase Re7isition is a re7est to Prchasin2 to procre a certain 7antity o* a materia- or a ser0ice so that it is a0ai-ab-e at a certain point in
time! It is not essentia- *or creatin2 a P%! It can a-so be created atomatica--y by rnnin2 the MRP in the PP mod-e!
Material Management (MM)Material Management (MM)
Accounts Payable (AP)
0eneral &edger (0&)
Pro3ect System (PS)Pro3ect System (PS)
PP
Re7!
Determ!
PrchasePrchase
Re7isitionRe7isition
Prchase
%rder
.oods
Receipt
In0oice
6eri*ication
Payment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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A Prchase %rder is a *orma- re7est to a 0endor to spp-y or pro0ide 2oods or ser0ices at a certain point in time ,ith a certain 7antity+ nder the
a2reed terms and conditions!
Material Management (MM)Material Management (MM)
Accounts Payable (AP)
0eneral &edger (0&)
Pro3ect System (PS)Pro3ect System (PS)
PP
Re7!
Determ!
Prchase
Re7isition
PrchasePrchase
%rder%rder
.oods
Receipt
In0oice
6eri*ication Payment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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.oods Receipt is the term sed to describe an increase in ,arehose stoc de to receipt o* 2oods *rom e5terna- 0endors o* *rom interna- stoc
trans*ers!
Material Management (MM)Material Management (MM)
Accounts Payable (AP)
0eneral &edger (0&)0eneral &edger (0&)
Pro3ect System (PS)Pro3ect System (PS)
PP
Re7!
Determ!
Prchase
Re7isition
Prchase
%rder
.oods.oods
ReceiptReceipt
In0oice
6eri*icationPayment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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Is the 0eri*ication o* the data on the in0oice sent by the 0endor a2ainst the 2oods receipt and the ori2ina- prchase order! his
ensres that the 2oods recei0ed match the cost and 7antity re7irements o* the prchase order and the 0endorGs in0oice!
Material Management (MM)Material Management (MM)
Accounts Payable (AP)Accounts Payable (AP)
0eneral &edger (0&)0eneral &edger (0&)
Pro3ect System (PS)
PP
Re7!
Determ!
Prchase
Re7isition
Prchase
%rder
.oods
Receipt
In0oiceIn0oice
6eri*ication6eri*ication
Payment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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%nce the in0oice is posted+ the payment is made on the basis o* the payment terms and conditions de*ined in the prchase order!
It is processed thro2h Acconts Payab-e in the 8I mod-e!
Material Management (MM)
Accounts Payable (AP)Accounts Payable (AP)
0eneral &edger (0&)0eneral &edger (0&)
Pro3ect System (PS)
PP
Re7!
Determ!
Prchase
Re7isition
Prchase
%rder
.oods
Receipt
In0oice
6eri*icationPaymentPayment
The SAP "e#uisition to Pay process
Moduleim
pacted
Moduleim
pacted
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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SAP stands *or HSystems+ App-ications and Prodcts in data processin2!
SAP is the ,or-ds third"-ar2est independent so*t,are pro0ider!
SAP ,as *onded by < *ormer IBM emp-oyees in 1?9 and head 7artered in /a--dor*+ .ermany!
SAP is the 2-oba- maret -eader in =RP and in co--aborati0e E inter"enterprise bsiness so-tions
Introduction to SAP
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mySAP Enterprise resource planning
mySAP Supply chain management
mySAP *ustomer relationship management
mySAP Product life cycle management
mySAP Supplier relationship management
Introduction to SAP
+he SAP 2usiness suite
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Aerospace E De*ense Atomoti0e
Banin2 De*ense E Secrity
=n2ineerin2+ $onstrction E %perations Ji2h ech
Jea-thcare Ji2her =dcation E Research
Indstria- Machinery $hemica-s
$onsmer Prodcts i*e Sciences
Ji2her =dcation E Research Indstria- Machinery E $omponents
i*e Sciences o2istics Ser0ice Pro0iders
Media Mi-- Prodcts
Jea-th $are Ji2h ech
Introduction to SAP
SAP 8ndustry Solutions
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Minin2 %i- E .as
Posta- Ser0ices Pro*essiona- Ser0ices
Pb-ic Sector Rai-,ays
Retai- e-ecommnications
'ti-ities /ho-esa-e Distribtion
Introduction to SAP
SAP 8ndustry Solutions (9*ntd)
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Sma-- and medim bsiness so-tions
mySAP all"in"one
SAP business one
&e, dimension prodcts
Strategic enterprise management
Adanced planner and optimier
Enterprise buyer profession edition
2usiness information warehouse
mySAP techno-o2y
SAP /et?eaer
Introduction to SAP
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Introduction to SAP
SAP R main mod-es are'inancial Accounting ('8)
*ontrolling (*,)
Materials Management (MM)
Sales F distribution (SD)
Production Planning and Execution Process (PP)
&ogistics execution (&E)
5uality Management (5M)
Pro3ect Systems (PS)
Plant Maintenance (PM)
*ustomer Serice (*S)
-uman .esources (-.)
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.46.46
*lient 4 Serer*lient 4 Serer
A2AP4@A2AP4@8S
8ndustrySolutions
MMMaterials
Mgmt:
PDPersonnel
Deelopment
SDSales FDistribution
PPProductionPlanning
5M5uality
Manage"ment PMPlant
Maintenance
'8'inancialAccounting
*,*ontrolling
+.+reasury
PSPro3ect
System?'?or#flow
E*Enterprise*ontrolling
8M8nestment
Management
PAPersonnel
Administration
SAP has seeral layers: +he 2AS8S System is the heart of the data operations and should
not be eident to higher leel or managerial users: ,ther customising and
implementation tools exist also: +he heart of the system from a managers iewpoint is
the application modules:
Introduction to SAP
SAP Application Modules
Sorce: SAP A$>1>: 8inancia- Accontin2 E Reportin2
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Agenda Day 1
%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Introduction to SAP $og %n
SAP &ogon Screen
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Introduction to SAP $og %n
SAP Easy Access Screen
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*ommand 'ield
Application +ool 2ar
+itle 2ar
Standard +ool 2ar
Menu2ar
Introduction to SAP $og %n
SAP Screen layout elements
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Introduction to SAP $og %n
SAP H System and -elp menu
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Introduction to SAP $og %n
'unction of '1 and '@ field help
'@'1
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Introduction to SAP $og %n
SAP &ogoff Screen
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Agenda Day 1
%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Introduction to IM&
?hen a client purchases the SAP! it comes in a *D ery similar to any software
that we buy off the shelf: ?hen SAP is first installed! SAP comes with some
standard set up: Example of those set up are company code 7771! plant 7771 etc:
+hese setup do not necessary meet the client re$uirement:
8n the build phase of a pro3ect! SAP system is customied according to there$uirement of the client which are identified in the design phase:
8n SAP! customiing is performed through the 8mplementation 0uide (8M0):
/ote that customiing is different from master data or transactional data:
SAP 8mplementation 0uide
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Introduction to IM& SAP *onfiguration H 8mplementation 0uide (SP.,)
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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SAP 'nterprise Structure
*lient
*ompany *ode
Plant
Storage&ocation
Pur ,rg
Pur0roups
,rganiational leels in a procurement cycle
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An independent nit in R system that contains its o,n set o* master data and tab-e contents
It is not a -e2a- entity bt is more technica- in natre
SAP 'nterprise Structure
*lient
An 8ndependent accounting unit within the client:
Each has its own PF& account and 2alance Sheet
Setup is done by the 'inance team
*ompany *ode
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SAP 'nterprise Structure
'inancial Accounting "I 'inancial Accounting 0lobal Settings "I *ompany *ode "I Enter 0lobal
Parameters (,2B)
'inancial Accounting "I 'inancial Accounting 0lobal Settings "I 'iscal ear "I
Maintain 'iscal ear ariant (,2>J)
'inancial Accounting "I 'inancial Accounting 0lobal Settings "I 'iscal ear "I Assign *ompany
*ode to a 'iscal ear ariant (,26C)
*ompany *ode (9*ntd)*ompany *ode setup in SP.,=
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+he storage location is an organiational unit that allows the differentiation of material stoc#s within a plant:
Physical 8nentory is carried out at storage location leel:
Storage location codes can be repeated under a different plant
Storage &ocation setup in SP.,=
SAP 'nterprise Structure
Storage &ocation
Enterprise Structure "I Definition "I Materials Management "I Maintain Storage &ocation (,L7J)
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.esponsible organiational unit for procuring materials 4 serices
Procures the material 4 serice for one or more plants within the company
Purchasing ,rganiation setup in SP.,=
SAP 'nterprise Structure
Purchasing ,rganiation
Enterprise Structure "I Definition "I Materials Management "I Maintain purchasing organisation(,L7)
Enterprise Structure "I Assignment "I Materials Management
Assign purchasing organiation to company code (,L71) (optional)
Assign purchasing organiation to plant (,L1C)
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*entralied purchasing (corporate"wide purchasing)
Purchasing org is not assigned to any company code:
Any plant can purchase through this one purchasing org:
SAP 'nterprise Structure
Different forms of purchasing
*ompany"specific purchasing
A purchasing org is assigned to a company code:
Any plant from that company can purchase through this one purchasing org:
Plant"specific purchasing
A purchasing org is assigned to a plant (and not to company code)
,ne specific plant can purchase through this one specific purchasing org:
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+he groups which are responsible for day to day buying in the purchasing organiation
Purchasing 0roup setup in SP.,=
SAP 'nterprise Structure
Purchasing 0roups
Materials Management "I Purchasing "I *reate Purchasing 0roups (,ME@)
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ASP&
2D* MD*
2D*1 2D*> MD*1 MD*>
2ay11 2ay1> 2ay>1 2ay>> 2ay61 2ay6> 2ay@1 2ay@>
PK.2 PK.M
PK.A
*&8E/+
*,MPA/
P&A/+
S+,.A0E
&,*A+8,/
PK.*-ASE
,.0A/8NA+8,/
.E' PK.*-ASE
,.0A/8NA+8,/
SAP 'nterprise Structure
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Define here
Assign here
SAP 'nterprise Structure
*onfiguration
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$-ient :
SPR% IM. =nterprise Strctre De*inition 8inancia- Accontin2 De*ine $ompany &e, =ntries
$ompany $ode :
SPR% IM. =nterprise Strctre De*inition 8inancia- Accontin2 =dit+ $opy+ De-ete+ $hec $ompany $ode $opy+ De-ete+ $hec$ompany $ode
$ontro--in2 Area :
SPR% IM. =nterprise Strctre De*inition $ontro--in2 Maintain $ontro--in2 Area Maintain $ontro--in2 Area
SAP 'nterprise Structure
*onfiguration Defining ,rganiational Elements
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P-ant :
SPR% IM. =nterprise Strctre De*inition o2istics .enera- De*ine + copy+ de-ete + chec p-ant copy+ de-ete + chec p-ant
Stora2e ocation :
SPR% IM. =nterprise Strctre De*inition Materia-s Mana2ement Maintain Stora2e oc ( ,!r!t p-ant ) &e, =ntries
Prchase %r2aniCation :
SPR% IM. =nterprise Strctre De*inition Materia-s Mana2ement Maintain Pr! %r2 &e, =ntries!
SAP 'nterprise Structure
*onfiguration Defining ,rganiational Elements(9*ntd)
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SPR% IM. =nterprise Strctre Assi2nment 8inancia- Accontin2 Assi%n Co!n$ Code to Co!n$
SPR% IM. =nterprise Strctre Assi2nment $ontro--in2Assi%n Co!n$ Code to Contro''in% #re#
SPR% IM. =nterprise Strctre Assi2nment -o2istics .enera- Assi%n ('#nt to Co!n$ Code
SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to Co ) Code
SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to ('#nt
SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n +t#nd#rd ()*r% to ('#nt
SPR% IM. =nterprise Strctre Assi2nment Materia-s M2mt Assi%n ()*r% to Re,erence ()*r%
SAP 'nterprise Structure
Assigning
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SPR% IM. o2istics .enera- Materia- Master Basic Settin2s -#int#in Co)Code ,or -#teri#'s -%!t
SAP 'nterprise Structure
Actiate *ompany *ode for Materials Management
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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SAP 'nterprise Structure
=5ercise 1!>=5ercise 1!>
*onfiguration= Display a *ompany *ode*onfiguration= Display a *ompany *ode
*onfiguration= Display a Plant*onfiguration= Display a Plant
*onfiguration= Display a Storage &ocation*onfiguration= Display a Storage &ocation
*onfiguration= Display a Purchasing ,rganiation*onfiguration= Display a Purchasing ,rganiation
*onfiguration= Display an Assignment of Plant to *ompany *ode*onfiguration= Display an Assignment of Plant to *ompany *ode
*onfiguration= Display an Assignment of Purchasing ,rganiation to *ompany *ode*onfiguration= Display an Assignment of Purchasing ,rganiation to *ompany *ode
*onfiguration= Display an Assignment of Plant to Purchasing ,rganiation*onfiguration= Display an Assignment of Plant to Purchasing ,rganiation
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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SAP Master Data %erie
SAP R operates Hrea- timeL+ p-acin2 the responsibi-ity o* data inte2rity on a-- sers!
8nformation in SAP is always current
/o time lag between data entry and data aailability
.eports and data displays aailable online
.eports can be run in foreground or bac#ground
Eeryone has a critical role to play in maintaining ;data integrity Materia- A9> Materia- B> N
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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/hat is Materia- Master O
Jo, is the Materia- master sed in a-- the departments O
Jo, is it se*- in creatin2 Prchase %rdersO
Material Master
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he materia- master record contains the in*ormation on a-- the materia-s that
a company procres or prodces+ stores or se--s! he materia- master record
is a companyGs main sorce o* materia- speci*ic data! It is sed by a--
components in the R -o2istics system!
MaterialMaster.ecord
2asic data
Materials planning
Stoc#s in Plant4stor &oc
Accounting
Storage
?arehouse Mgmt
Purchasing
S F D
?or# scheduling
5ualitymanagement
'orecasting
*lassification
Material Master
8ntroduction
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Inte2ration o* a-- materia- data in a sin2-e database+ pre0ents the prob-em o* data redndancy! Data contained in materia- master records is re7ired *or many*nctions ,ithin the R -o2istics system+ *or e5amp-e:
Purchasing data for ordering
8nentory management data for posting a goods moements and managing physical inentory
Accounting data for material aluation
M.P data for material re$uirements planning
Since the materia- master is sed and maintained by di**erent ser departments+ the materia- master is sbdi0ided accordin2 to area o* se+ and ths each serdepartment in a company has its o,n 0ie, o* a materia- master record!
Material Master
8ntroduction (9*ontd)
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Some materia- 0ie,s are 0a-id *or a-- or2anisationa- -e0e-s+ ,hi-e some are 0a-id on-y *or certain -e0e-s!
Data at client leel is data alid for the whole enterprise (e:g: material number! material group! unit of measure! 9)
Data at plant leel is alid within a plant and all storage locations belonging to that plant (e:g: purchasing data! forecasting data! wor#
scheduling data! 9)
Data at storage location leel is only alid for a particular storage location (e:g: storage bin description! pic#ing area! 9)
Material Master
8ntroduction (9*ntd)
i l
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/hen creatin2 or editin2 a materia- master data+ the ser 2oes thro2h a nmber o* screens!
8n the initial screen the user enters the material number, industry sectorand material type:
8n the second screen the user specifies the user department viewsto be processed:
+he third screen prompts the user for organisational data:
Material data is then entered in the data screens:
Note: Screen sequence can be changed.
Material Master .ecord= Screens
Material Master
Material (8ndustry sector) (Material type)
,rganiationalleelsPlantSloc9
Kser departmentiews
2asic Data
Purchasing
Accounting
9
Data screens
M t i l M t
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he Indstry Sector and Materia- ype *ie-ds on the initia- screen are main-y contro-
*ie-ds i!e! they contro- the screen se7ence+ 0ie,s and *ie-ds in the data screens o* the
materia- master record!
A nmber o* di**erent Indstry Sectors and Materia- ypes e5ist in standard SAP R+
,hen companies need more they can de*ine these in $stomisin2 accordin2 to their
o,n re7irements!
Material Master
8nitial Screen
8ndustry Sectors
Material +ypes
M t i l M t
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Materia-s ,ith the same basic attribtes are 2roped to2ether and assi2ned to a materia- type! his a--o,s the or2anisation to mana2e di**erent materia-s in a
ni*orm manner in accordance ,ith the companys re7irements!
/umber assignment
Procurement type
'ield selection
Kser departments
Account determination
*ontrol
::::::::::::::
.aw materials
Semi"finished products
'inished products
Material Master
8nitial Screen
Material +ype
Material +ype *ontrol 'unction
M t i l M t
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Material Master
8nitial ScreenQMaterial +ype (9*ntd)
Example=
$an be prodced in"hose or
procred e5terna--yProdced in"hose on-yProcrement type
Basic Data 1
Basic Data 9
Accontin2 1
Accontin2 9
8orecastin2
N
Basic Data 1
Basic Data 9
Prchasin2
/arehose Mana2ement 1
/arehose Mana2ement 9
N
/hich screens are disp-ayed and in ,hich order
9>>>>>>>>> @ 91>>>>>>>>1>>>>>>>>> " 11>>>>>>>>&mber Ran2e Inter0a-
Interna- or e5terna- nmber assi2nment (i!e! System or
ser)Interna- &mber Assi2nment (i!e! System)&mber assi2nment
Materia- ype BMateria- ype A$ontro- 8nction
Material Master
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Material Master
8nitial ScreenQ Material +ype (9*ntd)
A-on2 ,ith the p-ant+ the materia- type determines a materia-s in0entory mana2ement re7irement that is+ ,hether the system pdates 7antity chan2es in the
materia- master record or pdates chan2es in 0a-e in the stoc acconts in 8inancia- Accontin2!
he materia- type a-so determines ,hich acconts are posted ,hen a materia- is posted to stoc or -ea0es the ,arehose!
Material Master
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ie materia- type+ the indstry sector has a contro- *nction in SAP R
/hen yo create a materia- master record+ the indstry sector de*ines:
which screens are displayed and in which order
which industry specific fields are displayed in each screen
In cstomiCin2 + yo can de*ine ne, indstry sectors and maintain *ie-d re*erence *or *ie-d se-ection contro- accordin2 to yor company" speci*ic re7irements!
he Indstry sector assi2ned to a materia- cannot be chan2ed -ater!
Selection Screen
*ontrol'ield selection
*hemical 8ndustry
Pharmaceutical 8nd:
Material Master
8nitial ScreenQ 8ndustry Sector
Material Master
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Material Master
Kser Departments iews " Main DataQ2asic DataQ*lassification
QAccounting
Q*osting
Q'orecastingQMaterials .e$uirement Planning (M.P)
QPurchasing
QStoc#s! Plant and Storage &ocation
QSales
QProduction .esources4+ools
Q5uality Management
QStorage
Q?or# Scheduling
Material Master
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Material Master
Kser Departments iews " Main Data (9*ntd)Q2asic Data=,n this data screen! the user enters data that is also used by other user departments
Q*lassification=
*lasses allow companies to classify materials with the same characteristics: A materialcan be assigned to one or more classes: *lassification data is alid for the whole
company:
QAccounting=
2esides other accounting data! users normally enter data releant to aluation in thecurrent period here! and companies can manage accounting data on company codeleel or plant leel:
Q*osting=2esides costing data! users can also define aluation data on this screen: +his data isidentical with that on theAccountingscreen: 8n most cases! it will already exist on theCostingscreen because it has already been entered on theAccountingscreen: 8f it isentered on the Costingscreen first! it will appear on theAccountingscreen as defaultalues that can be oerwritten: *osting data is managed at plant leel:
Material Master
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Material Master
Kser Departments iews " Main Data (9*ntd)Q'orecasting=,n the 'orecasting screen! users hae the following options=
Ksers can access the screens on which consumption alues and forecast aluesare entered as a basis for the initial calculations:
Ksers can directly execute an indiidual forecast for a material: Starting from the
maintained forecast parameters! users can simulate the forecast in seeral dialogsteps:
+he forecast alues are updated only when the material master record is saed: +heM.P parameters .eorder point and Safety stoc#! which are based on the forecast! aread3usted dynamically at the same time:
'orecasting data is maintained on a plant leel:
QMaterials .e$uirement Planning (M.P)=M.P is planned at plant leel! howeer if users need to enter data specific to a storagelocation! they must also specify the storage location concerned: ou must specify astorage location if you want a material to be included in storage location M.P: Storagelocations are considered as independent units for M.P purposes:
Material Master
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Material Master
Kser Departments iews " Main Data (9*ntd)QPurchasing=/ot all purchasing data is plant"specific: As a result! the data displayed depends onwhether the user enters a plant or not:
QStoc#s! Plant and Storage &ocation=
After material master record has been created! users can select the following data
screens in the Select iew(s) dialog box for displaying the stoc#s held at a particularplant or storage location=
Plant stoc#
Storage location stoc#
,ther Kser Department iews=
Sales
Production .esources4+ools
5uality Management
Storage
?or# Scheduling
Material Master
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Material Master
Kser Departments iews " Main Data
2asic Data
8mportant 'ields=
Material Description=
+ext containing up to @7 characters that describes
the material in more detail:2ase Knit of Measure=
Knit of measure in which stocksof the material are
managed: ou define the base unit of measure and
also alternatie units of measure and their
conersion factors in the material master record:
Material 0roup=
Oey used to group together seeral materials or
serices with the same attributes! and to assign
them to a particular material group:
Material Master
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Material Master
Kser Departments iews " Main Data
Accounting 8mportant 'ields=
aluation *ategory
Determines whether stoc#s of the material are
aluated together or separately: Split aluation
allows companies to aluate different stoc#s of the
same material separately: 8n the case of split
aluation! this indicator also determines whichaluation types are allowed! that is! the criteria by
which stoc#s can be aluated:
%ri2in
#a-ity
6a-ation $ate2ory
Material A
Split aluation
allowed
1'%M 5 < T > T 1>>
Stoc 5 Price T 6a-e
o, #a-ity
A0era2e #a-ity
Ji2h #a-ity
6a-ation ypes
Material Master
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Material Master
Kser Departments iews " Main Data
Accounting (9*ntd)8mportant 'ields=
aluation *lass
Qaluation class is used to combine thematerials for assigning 04& accounts! so
that companies do not hae to manage a
separate stoc# account for each material:Q+he aluation class allowed for a materialdepends on the material type and can be
configured in customiing:
Price *ontrol
8ndicates the price control used to aluate the
stoc# of a material: +he following options exist=
QStandard price
QMoing aerage price
aluation will be reisited in more detail on Day @ of the boot
camp:
Material aluation
Price control( 8n material master )
; S ;Standard price
; ;Moing aerage Price
aluation class
677777
Accounting 1
Material Master
6a-ation $-ass 9
6a-ation $-ass 1
Materia- ype
677177
aluation *lass
Price *ontrol
Material Master
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Material Master
Kser Departments iews " Main Data
Purchasing 8mportant 'ields=
2atch Management
8ndicator specifies whether the material is managed
in batches:
Automatic P,
8ndicator specifying whether purchase orders are
generated automatically when re$uisitions are
conerted:
/ote= +he indicator Automatic P,s allowed must
also be set in the master record of the endor from
whom the material is ordered:
Purchasing alue Oey
Oey defining the reminder days and tolerance limits
alid! as well as the shipping instructions and order
ac#nowledgment re$uirement of the material for
Purchasing:
Material Master
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Material Master
Kser Departments iews " Main Data
Purchasing (9*ntd) 8mportant 'ields=
5uota Arrangement Ksage
8s field controls how the total order $uantity is
calculated in the $uota arrangement! and thus
which source of supply is determined for the
material at a particular point in time:
(5uota Arrangement will be discussed in detail on day 6 of boot camp)
Source &ist .e$uirement
Specifies whether the source list (&ist of aailable
sources of supply for a material! indicating the
periods during which procurement from such
sources is possible) must hae been maintained in
the case of external procurement for a certainplant:
Material Master
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Material Master
Kser Departments iews " Additional Data
Data screen that can be accessed from any iew in a material master record bychoosing in the standard material master
Material Master
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Material Master
Kser Departments iews " Additional Data (9*ntd)
Additional data screens are=
QDescriptions
*ompanies can enter a description for a material master in different languages: -oweer! only one
description per language is allowed:
QKnit of Measure
Multiple units of measures can be entered for a material master! howeer a base unit of measure
has to be specified (stoc##eeping unit )and a conersion factor to that unit of measure must also
be specified:
2ase Knit of Measure Q Piece
,rder K,M Q 2ox Sales K,M Q *arton
@ 1>
Material Master
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Material Master
Kser Departments iews " Additional Data (9*ntd)QAdditional EA/s
An 8nternational Article /umber (EA/) (or Kniersal Product *ode (KP*) in the KSA) is an
internationally standardied number uni$uely identifying a material: 8t always refers to a specific
unit of measure or type of pac#aging such as a pac# of ten pieces or a box: 'or each unit of
measure defined in a material master record! you can assign one or more EA/s and specify
pac#aging data (such as dimensions! olume! and gross weight):
QDocument Management
A material may hae arious documents such as drawings and photographs assigned to it: +he
system differentiates between these documents by means of the document type: 8f the company
uses SAPs document management system! you can manage documents and assign existing
documents to a material in the material master record: Document data is managed at client leel:
Material Master
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Material Master
Kser Departments iews " Additional Data (9*ntd)Q2asic Data +exts! 8nspection +exts! 8nternal *omments
+ext are stored at client leel! and can be entered in many languages though only one text is
allowed per language:
2asic data text
+his text can be used as per companys re$uirement! for example! to store additional! general
information on the material:
8nspection text
+his text can be used to stipulate rules on the procedure to be followed for inspecting a
material! or any special points to be obsered:
8nternal comment
+his text can be used as per companys re$uirement! for example! to store any specific points
to be ta#en into consideration with regard to the material:
Material Master
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Extending Material Master .ecord
8f one user department has already stored data on a material in a material master record! andanother user department wants to enter data on the same material! there is no need to create
another material master record: 8nstead! the material master record is extended to include the
information releant to the user department:
A material master record is also extended if the same user department wants it to include data for
other organiational leels:
Material A
Material A Material A
Purchasing
Plant 1777
Purchasing
Plant 1777Accounting
Plant 1777
Purchasing
Plant 1777Accounting
Plant 1777Purchasing
Plant 1>77Accounting
Plant 1>77
Extend iews
e:g: Accounting
Extend to different
,rg: leels
e:g: Plant 1>77
Extend with
Material Master
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System /a-thro2h
+ransaction = *reate a material master
Material Master
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Initial Screen
Material Master
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Selectie ies for creating Material Master
Material Master
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Maintain data in Basic data1 ie
Material Master
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Maintain data in Purchasing ie
Material Master
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Maintain data in Accounting 1 ie
Material Master
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/hat is cstomiCin2 settin2s *or materia- masterO/hat is cstomiCin2 settin2s *or materia- masterO
Jo, is it se*- *or end sersOJo, is it se*- *or end sersO
Jo, does it satis*y the bsiness re7irement o* an or2anisationOJo, does it satis*y the bsiness re7irement o* an or2anisationO
!ustomi*ing Settings for Material Master Introduction!ustomi*ing Settings for Material Master Introduction
Material Master
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$stomiCin2 settin2s *or materia- master+ ,e can cstomiCe *ie-ds accordin2 to the bsiness re7irements! Most cases standard SAP pro0idin2 is eno2h+ bt$stomiCin2 settin2s *or materia- master+ ,e can cstomiCe *ie-ds accordin2 to the bsiness re7irements! Most cases standard SAP pro0idin2 is eno2h+ bt
some case yo need to cstomiCe( i!e! yor o,n indstry sector+ materia- type+ no ran2es+ N )!some case yo need to cstomiCe( i!e! yor o,n indstry sector+ materia- type+ no ran2es+ N )!
/e can restrict the materia- nmber -en2th/e can restrict the materia- nmber -en2th
/hen e0er yo are creatin2 a Materia- + i* se-ect yo se-ect yor o,n materia- type and indstry sector+ it ,i-- disp-ay the se-ecti0e 0ie,s re7ired 0ie,s *or or/hen e0er yo are creatin2 a Materia- + i* se-ect yo se-ect yor o,n materia- type and indstry sector+ it ,i-- disp-ay the se-ecti0e 0ie,s re7ired 0ie,s *or or
materia-( i!e!+ ,hat ,e ha0e cstomiCed )materia-( i!e!+ ,hat ,e ha0e cstomiCed )
!ustomi*ing Settings for Material Master !oncept!ustomi*ing Settings for Material Master !oncept
Material Master
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System /a-thro2hSystem /a-thro2h
*onfiguration= *reate a purchasing alue #ey*onfiguration= *reate a purchasing alue #ey
*onfiguration= *reate a purchasing group*onfiguration= *reate a purchasing group
*onfiguration= Define material number length*onfiguration= Define material number length
*onfiguration= *reate an industry sector*onfiguration= *reate an industry sector
*onfiguration= *reate a material type*onfiguration= *reate a material type
*onfiguration= Maintain number ranges*onfiguration= Maintain number ranges
*onfiguration= Define screen se$uence*onfiguration= Define screen se$uence
Material Master
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!reate Purchasing alue ey!reate Purchasing alue ey
Material Master
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!reate Purchasing group!reate Purchasing group
Material Master
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Demo1+!utomi*ing settings for Material Master
Material num,er length MaterialMaterial num,er length Material
Material Master
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!reate an Industry Sector!reate an Industry Sector
Material Master
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!reate a Material Type!reate a Material Type
Material Master
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Maintain -um,er "angesMaintain -um,er "anges
Material Master
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!opy the standard screen se#uence to on!opy the standard screen se#uence to on
Material Master
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Assign the screen se#uences to material type and industry sectorAssign the screen se#uences to material type and industry sector
Material Master
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MM>1MM>1 $reate Materia- Master$reate Materia- Master
MM>9MM>9 $han2e Materia- Master$han2e Materia- Master
MM>MM> Disp-ay Materia- MasterDisp-ay Materia- Master
MM1MM1 Mass MaintenanceMass Maintenance
MMAMMMAM $han2e Materia- ype$han2e Materia- ype
MM11MM11 Sched-e creation o* Materia- MasterSched-e creation o* Materia- Master
MMMM =5tend the materia- 0ie,(s)=5tend the materia- 0ie,(s)
,nce material masters are created from one plant same can be extended to other plants,nce material masters are created from one plant same can be extended to other plants
using +*ode MM71:using +*ode MM71:
Important T !odes in Material MasterImportant T !odes in Material Master
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Agenda Day 1%PI$ IM=Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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=5ercise 9!>=5ercise 9!>
&ote that the e5ercises are di0ided into con*i2ration and transactionmaster data&ote that the e5ercises are di0ided into con*i2ration and transactionmaster data
re-ated! =ach e5ercise are identi*ied as sch on the -e*t side o* the Hco-onL!re-ated! =ach e5ercise are identi*ied as sch on the -e*t side o* the Hco-onL!
*onfiguration= *reate purchasing group*onfiguration= *reate purchasing group
*onfiguration= *reate Material +ype*onfiguration= *reate Material +ype
*onfiguration= Maintain number ranges*onfiguration= Maintain number ranges
+ransaction= *reate material master+ransaction= *reate material master
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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Agenda Day 1%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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/hat is meant by 0endor master O
Jo, is it se*- in prchasin2O
Jo, is the 0endor master record maintainedO
.endor Master
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he 6endor Master Record contains in*ormation -ie 0endorGs name+ address on a-- the or2anisationGs 0endors! Data in the 0endorhe 6endor Master Record contains in*ormation -ie 0endorGs name+ address on a-- the or2anisationGs 0endors! Data in the 0endormaster record is di0ided into three cate2ories:master record is di0ided into three cate2ories:
IntroductionIntroduction
Q0eneral data
0eneral data is data alid at client leel
and hence aailable throughout the
organisation: e:g: endor address! ban#details! 9
QAccounting data
Accounting data is maintained at company
code leel and is alid for all the plants
belonging to the company code: e:g:
.econciliation account! Payment methods!
9QPurchasing data
Purchasing data is maintained at the
purchasing organisation leel: e:g:
Purchase order currency! 8ncoterms! 9
endorMaster.ecord
*lient
*ompany *ode
Pur: ,rg:
Accounting Data
0eneralData
Purch
asing
Data
.endor Master
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/hen creatin2 a 0endor master record+ yo mst speci*y an accont 2rop! he accont 2rop has contro- *nction in SAP R! he Accont/hen creatin2 a 0endor master record+ yo mst speci*y an accont 2rop! he accont 2rop has contro- *nction in SAP R! he Accont.rop contro-s:.rop contro-s:
Q +he type of number assignment:+he type of number assignment:
Q +he number range+he number range
Q ?hether or not a one time endor is inoled:?hether or not a one time endor is inoled:
Q ?hich fields are displayed on the respectie screens and whether entry in these fields is mandatory or optional:?hich fields are displayed on the respectie screens and whether entry in these fields is mandatory or optional:
!reating a .endor Master record!reating a .endor Master record
8nitial Screen
.endor Master
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!reating a .endor Master record (/!ntd)!reating a .endor Master record (/!ntd)
A-tho2h the accont 2rop is the on-y mandatory *ie-d on this screen+ the $ompany code and Prch! %r2anisation *ie-ds ,i-- determine the screensA-tho2h the accont 2rop is the on-y mandatory *ie-d on this screen+ the $ompany code and Prch! %r2anisation *ie-ds ,i-- determine the screens
that the ser ,i-- be ab-e to access i!e! at ,hich or2anisationa- -e0e- the 0endor master record is bein2 created!that the ser ,i-- be ab-e to access i!e! at ,hich or2anisationa- -e0e- the 0endor master record is bein2 created!
8nitial Screen
Account 0roup Acct: 0roup F *o*odeAcct: 0roup F *o*ode F Pur: ,rg
.endor Master
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&eneral Data&eneral Data
0eneral Data in a endor Master record is diided into 6 sub categories=0eneral Data in a endor Master record is diided into 6 sub categories=
.endor Master
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Accounting DataAccounting Data
Accounting Data in a endor Master record is diided into @ sub categories and is usuallyAccounting Data in a endor Master record is diided into @ sub categories and is usually
maintained by the accounting department =maintained by the accounting department =
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Purchasing %rganisation DataPurchasing %rganisation Data
Purchasing DataPurchasing Data
Purchasing Data in a endor Master record is diided into > sub categories=Purchasing Data in a endor Master record is diided into > sub categories=
+he purchasing organisation salesperson and contact number atendor office:
Q+erms of Payment= Defines cash discounts and paymentperiods:
Q8ncoterms= Specify certain internationally recognised proceduresthat the shipper and the receiing party must follow to complete a
shipping transaction:
.endor Master
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Purchasing %rganisation DataPurchasing %rganisation Data
Purchasing Data (/!ntd) Purchasing Data (/!ntd)
QPurchasing 0roup= +he purchasing group is internally responsiblefor the procurement of a material4serice and as a rule the principal
channel for a companyRs dealings with its endors: A purchasing
group can be an indiidual or a group of indiiduals:
QPlanned deli: time= /umber of calendar days needed to obtain thematerial or serice from the endor:
QAuto P,= 8ndicator specifying whether purchase orders aregenerated automatically when re$uisitions are conerted:
QAc#nowledgment re$d= Determines whether the purchasingdocument is to be ac#nowledged by the endor:
QA2* 8ndicator= Seres to assign the endor to one of the categoriesA! 2 or *! according to releance to organisation:
.endor Master
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A 0endor can tae p di**erent ro-es dependin2 pon the re7irement! these ro-es are ca--ed Partner ro-es or Partner 8nction! Some o* these ro-es are 2i0en be-o,:A 0endor can tae p di**erent ro-es dependin2 pon the re7irement! these ro-es are ca--ed Partner ro-es or Partner 8nction! Some o* these ro-es are 2i0en be-o,:
Q ,rdering address,rdering address
Q Supplier of goodsSupplier of goods
Q 8noice present by8noice present by
Q Alternatie PayeeAlternatie Payee
Purchasing %rganisation DataPurchasing %rganisation Data
Partner 0unction Partner 0unction
.endor Master
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System /a-thro2hSystem /a-thro2h
*onfiguration= Define Account group*onfiguration= Define Account group
*onfiguration= Define /umber .anges*onfiguration= Define /umber .anges
*onfiguration= Assign number ranges to account group*onfiguration= Assign number ranges to account group
*onfiguration= Define the term of payment*onfiguration= Define the term of payment
*onfiguration= Define the Partner function*onfiguration= Define the Partner function
*onfiguration= Define the Partner schemas*onfiguration= Define the Partner schemas
+ransaction= *reate endor master+ransaction= *reate endor master
+ransaction= *hange endor master+ransaction= *hange endor master
+ransaction= Display endor master+ransaction= Display endor master
.endor Master
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.endor Master
!reate an account group!reate an account group
.endor Master
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!reate an account group!reate an account group
.endor Master
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!reate an account group!reate an account group
.endor Master
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!reate an account group!reate an account group
.endor Master
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Define num,er rangesDefine num,er ranges
.endor Master
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Assign endor Account group to num,er rangesAssign endor Account group to num,er ranges
.endor Master
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Define Terms of PaymentDefine Terms of Payment
.endor Master
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Define Partner 0unctionDefine Partner 0unction
.endor Master
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Define partner schemaDefine partner schema
.endor Master
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Define Partner 0unction in schemaDefine Partner 0unction in schema
.endor Master
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!reate a -e .endor Master!reate a -e .endor Master
.endor Master
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!hange a .endor Master!hange a .endor Master
.endor Master
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Display a .endor MasterDisplay a .endor Master
Agenda Day 1
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Agenda Day 1
%PI$ IM=
Course Introduction 09:00 09:30
Basic Procrement Phi-osophy >?:> @ 1>:>>
Procrement in I Systems 1>:>> @ 1>:>
BREAK 10:30 10:45
he SAP Re7isition to Pay $yc-e 1>:;< @ 11:>>
Introdction to SAP 11:>> @ 11:1
Introdction to IM. 11:> @ 11:;
LUNCH 12:30 13:15
Master Data %0er0ie, 1:1< @ 1:;
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=5ercise !>=5ercise !>
*onfiguration= *reate endor account group*onfiguration= *reate endor account group
*onfiguration= Maintain number ranges*onfiguration= Maintain number ranges
*onfiguration= Assign account group to number ranges*onfiguration= Assign account group to number ranges
+ransaction= *reate endor master+ransaction= *reate endor master