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Focusing on sustainable sourcing solutions.
SBP Data Transfer System (DTS) v1.0
August 15, 2017
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Focusing on sustainable sourcing solutions.
An important tool to support the integrity
of the SBP certification scheme.
Collection, collation and
transmission of the data.
DTS allows SBP claims (e.g. SBP-compliant, SBP-controlled) to be
transmitted along the supply chain.
What is the Data Transfer System (DTS)?
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Focusing on sustainable sourcing solutions.
What is the Data Transfer System (DTS)?
Biomass Producer sells biomass. Makes claim in the DTS, passes on energy and GHG data
Trader buys the biomass, receives information via DTS. Sells the biomass, passes on the same information via DTS
Generator buys the biomass. Receives transaction infor-mation through the DTS. Supply-chain is known, energy and GHG data is clearly associated with the biomass.
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- Mandatory since 1 October 2016
- More than 2000 transactions recorded
- Free for all users
Will be replaced with DTS 1.0 from 1st of September 2017
DTS v0.5
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Focusing on sustainable sourcing solutions.
- Dedicated portal with login details for all certified companies
- Access to Certification Bodies
- Establishing supplier-customer connections
- Document sharing
- In-system reporting
Upgrading from DTS v0.5 to DTS v1.0
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Focusing on sustainable sourcing solutions.
SBP DTS v1.0 workflow summary
BP discusses contract with customer, connects
in DTS
Customer then has access to Standard 5 data,
certification docs etc.
When biomass is sold, BP allocates ‘transaction
batches’ with specific data against that transaction
Trader receives the transaction with the
transaction batches in the DTS
Trader adds any additional GHG data into an SREG form, which is uploaded into the DTS.
Claim received by the generator. Generator can
access all documents from the BP and any
additions from the trader
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Focusing on sustainable sourcing solutions.
July 1st
• Access given to all SBP Certificate Holders (CH-s) and Certification Bodies (CB-s) to start connecting and creating test transactions
July-August
• Testing period – companies invited to provide feedback• DTS 0.5 still mandatory to use
September
• 1st of September – Full transition from DTS v0.5 to v1.0. • DTS 0.5 is shut down & DTS 1.0 made mandatory• Final DTS 0.5 summary reports sent to all CH-s
Timeline for transition
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Focusing on sustainable sourcing solutions.
- Companies are invited to enter the system and test main functionalities for smooth transition
- All transactions created in the system before 1st of September will be deleted
- Business relationships between companies will stay in the system
DTS v1.0 during July-August
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- Automated e-mail from the DTS system on 1st of July or after issuance of SBP certificate
Accessing the system
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Focusing on sustainable sourcing solutions.
Accessing the system
https://radix-tree.org
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Focusing on sustainable sourcing solutions.
Once access is granted, users are asked to review and update company profile:
– Company name and description
– Company logo
– Contact details
– Certification information(review only)
Company profile in DTS
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Focusing on sustainable sourcing solutions.
Company and contact person details in the DTS
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Focusing on sustainable sourcing solutions.
Overview of company DTS users
Each company can add many internal DTS users from the Administration
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Focusing on sustainable sourcing solutions.
In order to make claims, you have to establish a business relationship within DTS. Business Relationships form a supply chain.
Three different types of Business Relationships:
- Supplier relationship
- Client relationship
- Supervisory relationship (SBP, CB)
SBP has supervisory relationship with all SBP-certified organisations by default
Certification Bodies will have supervisory relationship by default with their clients only
Connecting with your suppliers & customers
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Focusing on sustainable sourcing solutions.
Adding new Business Relationship
- Search by company name or SBP certificate number
- Add custom invitation text
- Define Relationship type
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Focusing on sustainable sourcing solutions.
Overview of all open invitations appear on the homepage. System also sendsout an automatic invitation email.
Business Relationships can be accepted, rejected or withdrawn, company records and historic data cannot be deleted. Open BR invitations expiry in 28 days
Notifications to connect in the DTS
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Focusing on sustainable sourcing solutions.
- Clicking on My Business Relationships shows an overview all companies you are connected with
- Clicking on the company name reveals more details
Overview of all Business Relationships
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Focusing on sustainable sourcing solutions.
SBP will upload all SBP-Approved SAR/Static Biomass profiling Data to the Company record in the DTS.
Documents will be available for all connected suppliers/customers.
SREG will be uploaded by companies to the Transaction record.
Documents in the DTS
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Focusing on sustainable sourcing solutions.
To start creating a new Transaction, hover your cursor to My Transactions and click on Add new transaction button.
Creating new Transactions
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Focusing on sustainable sourcing solutions.
Add transaction name and description
Creating new Transactions
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Creating new Transactions
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- Transaction Batch section on the transaction
- Add transaction batch button
Adding Transaction Batches
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Focusing on sustainable sourcing solutions.
Adding Transaction Batches
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Transaction batches
- Unlimited number of transaction batches can be added
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Sharing transaction
- Transaction can be sent to any of your business relationships
- Transaction can only be shared once
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Focusing on sustainable sourcing solutions.
Sharing transaction
- Relevant Business Relationship should be selected from the list
- Both supplier and customer relationships are displayed
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Focusing on sustainable sourcing solutions.
Sharing transaction
- Invoice specific data to be entered in a pop-up window.
A single transaction might not be linked to a single invoice. An invoice can include several transactions.
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Focusing on sustainable sourcing solutions.
Sharing transaction
System-generated attributes will be updated and visible for the supplier and customer.
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Focusing on sustainable sourcing solutions.
Receiving Transaction
Notifications appear here
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Focusing on sustainable sourcing solutions.
Transaction can be previewed and then
Accepted or Rejected
Receiving Transaction
Clicking on the transaction name
opens details
Green button accepts the transaction, red button rejects the transactions and sends it back to the
supplier
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Focusing on sustainable sourcing solutions.
- Receive the transaction from your supplier first
- Add SREG and own invoice specific data
- Share with your customer
Re-sharing Transaction/Trading
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Focusing on sustainable sourcing solutions.
All transactions are listed under My Transactions. Transactions can be sorted and filtered.
Overview of Transactions
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Focusing on sustainable sourcing solutions.
Data Change Log
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Focusing on sustainable sourcing solutions.
Export data– data can be exported to Excel/csv
Standard reports – data reports with predefined filters
Data export & reporting
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Data Export
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Standard Reports
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Focusing on sustainable sourcing solutions.
Full User Manual – Link
FAQ
Live Webinars
Online support
Guidance documents
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Focusing on sustainable sourcing solutions.
Please submit your feedback/comments
and ideas for improvement to
Provide your feedback
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Questions