Download - School of Humanities Graduate Orientation 2018€¦ · Statement of . Originality (Students) • Certifies that work done and reported is the student's own • Not submitted for a

School of Humanities Graduate Orientation

2019

Welcome to SoH

Assoc Prof Goh Geok Yian Associate Chair (Research)

School of Humanities

Graduate Education Coordinators Chinese Asst. Prof. Chang Yuan

English Asst. Prof. Yong Wern Mei

History Asst. Prof. Scott Anthony

Linguistics and Multilingual Studies Assoc. Prof. Francis Bond

Philosophy Asst. Prof. Winnie Sung

Graduate Education at SoH

Graduate Education Matters By Ivy Goh


https://tinyurl.com/sohorientation2019



Graduate Studies at SoH

Period of Scholarship VS

Period of Candidature

Period of Scholarship/Candidature

Extension of candidature requests need to be put up only if a student has exceeded the maximum candidature period.

PhD Full Time Part Time Scholarship Period 4 Years Not Applicable

Candidature Period 2 – 5 Years 3 – 7 Years

MA Full Time Part Time Scholarship Period 2 Years Not Applicable

Candidature Period 1 – 3 Years 1 – 4 Years


Graduate Assistantship Programme (GAP)

Students on Scholarship must perform teaching/ laboratory supervision duties to fulfil the requirements of the Graduate Assistantship Programme. If the total required hours are not met by the time the thesis is submitted for examination, the Scholar will have his/her transcript (both unofficial and official), student status letter, conferment letter and degree scroll (for graduating student) withheld until the fulfilment of the requirement.

Graduate Assistantship Programme

Work done under GAP and any form of paid or unpaid work

Should not exceed 10 hours a week

Who All students under scholarship except • Self-Funded Students • Students on Principal Investigator Funds (not

funded by MOE) • TA-Ship Scholars

When 6 months before graduation

GAP Hours Submission Submit to Christina at the end of every semester


Hours done in excess of GAP

Remuneration available at a rate in accordance to the Part-Time Appointment Scheme

Planning Scholars should work closely with supervisors to fulfil the hours on a yearly (Academic Year) basis.

Accountability Hours for work done can only be counted if the work is deemed satisfactory by the University

Failure to Meet GAP Hours

If the required hours are not met or the quality of work done is not satisfactory, the faculty or school can reduce the stipend, or withhold, suspend and/or terminate the Scholarship

Graduate Assistantship Programme for PhD Students on Scholarship

Mode of Clocking GAP Hours (Per Candidature)

International Students on non-premium scholarship (e.g. NTU Research Scholarship)

Singaporeans and SPRs on non-premium scholarship (e.g. NTU Research Scholarship)

Maximum % hours allowable out of the stipulated GAP requirement

Teaching Hours/Laboratory Supervision 416 hours 208 hours 100% (Min 20%)

Research Assistant duty, inclusive of research supervision

250 hours (Out of 416) 125 hours (Out of 208) 60%

Other developmental assignments 83 hours (Out of 416)

42 hours (Out of 208) 20%

Graduate Assistantship Programme for PhD Students on Scholarship

Mode of Clocking GAP Hours (Per Candidature)

International Students on premium scholarship (e.g. NPGS)

Singaporeans and SPRs on premium scholarship (e.g. NPGS)

International Students on Tuition Fee Scholarship

Singaporeans and SPRs on Tuition Fee Scholarship


Teaching Hours/Laboratory Supervision

312 hours 156 hours 208 hours 104 hours 100% (Min 20%)

Research Assistant duty, inclusive of research Supervision

187 hours

(Out of 312) 94 hours

(Out of 156)

125 hours


(Out of 104)

60%

Other developmental assignments

62 hours


(Out of 156)

42 hours


(Out of 104)

20%

Graduate Assistantship Programme for MA Students on Scholarship

Mode of Clocking Graduate Assistantship Programme Hours (Per Candidature)

International Students on non-premium scholarship (e.g. NTU Research Scholarship)

Singaporeans and Singapore PRs on non-premium scholarship (e.g. NTU Research Scholarship)



156 hours 78 hours 100%

(Min 20%)


94 hours


(Out of 78)

60%

Other developmental assignments

31 hours


(Out of 78)

20%

Graduate Assistantship Programme for MA Students on Scholarship

Mode of Clocking Graduate Assistantship Programme Hours (Per Candidature)

International Students on Tuition Fee Scholarship

Singaporeans and Singapore PRs on Tuition Fee Scholarship


Teaching Hours/Laboratory Supervision 78 hours 39 hours 100%

(Min 20%)


47 hours


(Out of 39)

60%

Other developmental assignments 16 hours

(Out of 78)

8 hours

(Out of 39) 20%

Mode of Clocking GAP Hours

Types of Service Contributions


• Preparation of tutorials and classes (incl. teaching aids, courses)

• Conduct tutorials, classes and seminars • Assistance to tutor in teaching duties • Assignment marking • Teaching administration • Invigilation


• Assistance to supervisor in literature search, data collection, data organization etc.

• Assistance to faculty on research outside their own areas

• Research administration duties Other developmental assignments

• Assistance rendered in events (e.g. Open house, seminars, conferences)



Teaching Assistantship (TA-Ship)

TA-Ship TA-Ship Scholar Requirements

CGPA Requirement 3.5

Teaching Requirement • 3 hours starting from 1st semester • Teaching duties cannot exceed 10 hours per week • Must teach for 3 semesters • Hours are flexible as long as the student meets the

minimum 39 hours (3 hours x 13 weeks) per semester for 3 semesters which is a total of 117 hours

• Student’s programme, may at their discretion, engage students to teach more than 3 hours per week

Teaching Duties Includes and is not limited to, course preparation, consultation, invigilation, tutorials and marking assignments.

TA-Ship Hours Submission Submit to Christina at the end of every semester


Seminar Attendance

All students must attend 10 Seminars Per Academic Year

Seminar Attendance

Requirement 5 per semester Who All Students Proof of Attendance Submit to Christina at the end of every

semester Failure to Meet Requirements

Stipends will be withheld

Types of Seminars Allowed Can be of a different discipline or different division or even from a different school (if they allow). Any seminar is accepted as all seminars are beneficial to a Graduate student’s professional development.


Information Research and Management Workshop

Aimed at providing all postgraduate research students with a strong foundational knowledge of current resources, tools, methods and practices in undertaking research in a digital information environment


Requirement Compulsory Seminar and tied to renewal of scholarship Completion Deadline Within the 1st year Seminar Frequency Conducted monthly

(only need to attend one) Seminar Duration 3 hours Where to Sign Up? https://blogs.ntu.edu.sg/lib-learning/workshops/

Library In Charge Ms Daphne Seah – [email protected] Good to know Can count as one of your seminar requirements

https://blogs.ntu.edu.sg/lib-learning/workshops/

mailto:[email protected]


Communications/ Writing Training Programme for

PhD Students

The programme consists of three components, two compulsory and one optional. The three components of the Programme are as follows:

Communications/ Writing Training Programme for PhD Students

Compulsory Complete 39 training hours of communications courses Compulsory 3-minute thesis (3MT) presentation symposium organised by

the Graduate Students Association (GSA) and Graduate College

Optional Students who need one-on-one tutoring can schedule appointments with special tutors at LCC Communications Cube or NIE Grad Centre for individualised feedback on their writing and oral communication skills.

Who Full Time and Part Time PhD Students When Before thesis submission

Communications/ Writing Training Programme for PhD Students

S/N Course Contact Hours AU Grade

1. HWG705 The Craft of Academic Writing (Recommended pre-QE)

19.5 1.5 Pass/Fail

2. HWG706 Academic Publishing (Recommended post-QE)

19.5 1.5 Pass/Fail

3. A901

Speaking Academia 19.5 1.5 Pass/Fail

Pick 2 out of 3 courses listed below – complete 39 training hours


Epigeum Research Integrity Course (ERIC)

Epigeum Research Integrity Course (ERIC) Course Code ERI701 (Duration of course – 8 hours) Who All Students Access Students to access course via NTULearn, and

choose Arts and Humanities Track

Before Exam Module Quiz Requirement 100% in order to attempt next level Review Course Content and Complete Module Quizzes

20th September 2019 (Friday)

Trial Quizzes This mimics the actual exam, students are encouraged to practice these before their final exam


Final Exam Exam Date 20 or 21 November 2019 Exam Venue SBS Computer Lab

(SBS-B1n-15) Research Integrity Website

http://research.ntu.edu.sg/rieo/RI/Pages/Training%20on%20Research%20Integrity.aspx

http://research.ntu.edu.sg/rieo/RI/Pages/Training on Research Integrity.aspx




ERI701: Epigeum Research Integrity Course (ERIC)

Enrolment New students auto-enrolled to course by OAS

Passing Criteria

100% score for module quizzes, 80% for Standard Course Quiz and 80% for Track-specific Quiz. • Multiple attempts permitted

Completion

• Course to be completed by first semester failing which student will be assigned an “F” grade which is reflected in transcript.

• Students who fail will be auto-enrolled in Sem 2

• Course carries 0 AUs.

Validity • Certification valid for 3 years, after which

ERIC-Concise is needed. (Details available at a later date.)

Track Title

1 Biomedical Sciences

2 Natural and Physical Sciences

3 Engineering and Technology

4 Social and Behavioural Sciences

5 Arts and Humanities

Students should choose the Arts and Humanities Track.


Templates available for download at: http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents

/Pages/Administrative-Information-and-Forms.aspx

Revised Research Integrity Policy incorporates a University-level requirement for the inclusion of 3 Declaration Statements to promote good authorship practices.

These declarations are to be inserted in all theses submissions commencing Jan 2019.

http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/Administrative-Information-and-Forms.aspx



Statement of Originality (Students)

• Certifies that work done and reported is the student's own • Not submitted for a higher degree to any other University or Institution

Supervisor Declaration Statement

• Currently provided as a separate insert to theses/ dissertations, but now to be included within the submission

• To declare free of plagiarism, grammatical clarity, student’s own work, honesty, integrity

Authorship Attribution Statement

• To be included when published materials are inserted as thesis chapters (often the result of group work)

• Specify student’s contribution and co-authors’ contribution in the statement for each publication

• Demonstrates proper credit and accountability

If published materials are not inserted as thesis chapters, students must acknowledge co-worker contributions in the acknowledgement section of their thesis.


Plagiarism and Academic Fraud Policy

Definitions • Plagiarism

‘to use or pass off as one’s own, writings or ideas of another, without acknowledging or crediting the source from which the ideas are taken’.

• Academic Fraud A form of academic dishonesty involving cheating, lying and stealing.

• Facilitating Academic Dishonesty This includes allowing another student to copy an assignment that is supposed to be done individually, allowing another student to copy answers during an examination/assessment and taking an examination/assessment or doing an assignment for another student.

Plagiarism Policy

Penalty Guidelines • Schools in HASS apply the following penalty policies on

plagiarism:

Notwithstanding the standard policy listed above, HASS reserves the right to apply other penalties, or escalate the penalty, if they are deemed to be warranted in the circumstances.

Plagiarism Policy

1st Offence Student will receive one (1) letter grade down and depending on the seriousness of the offence and in some cases, zero mark may be awarded.

2nd Offence Student will be given a ‘Fail’ grade for the subject in question.

3rd Offence Expulsion from Programme.

Procedures • Students are to read the write-up on academic integrity and the NTU

Honour Code (http://www.ntu.edu.sg/ai/Pages/academic-integrity-policy.aspx)

• Students are required to check that all written assignments are their own work and where relevant, references need to be provided.

• Students are to ensure that they submit their written assignments/assessments with the signed declaration on the originality of their work.

• Students are required to sign and submit the “Declaration of Authorship” form for their written assignments and other assessments.

Plagiarism Policy

http://www.ntu.edu.sg/ai/Pages/academic-integrity-policy.aspx

http://www.ntu.edu.sg/ai/Pages/academic-integrity-policy.aspx


Confirmation Exercise Aka

Qualifying Examination (QE)

Confirmation Exercise / QE

Confirmation Panel 3 members (One chairperson and two panel members)

Who All PhD Students and MA Students from English Programme

Purpose To present research progress that students have made since admission

Confirmation Exercise / QE Confirmation Report Breakdown

• An abstract; • A concise statement of the research topic; • A justification for the choice of topic; • A thorough literature review and critical summary

of prevous research; • An explanation of the conceptual framework used; • An outline of the preliminary work that has been

done; • Plans for future research work and areas to be

explored; • A tentative table of contents for the thesis; • A workplan/timeline for the future – this should be

3 pages in length; • A brief bibliography and a list of publications or

presentations made during probationary candidature.

Confirmation Exercise / QE Reports to be submitted to Graduate Office

1 approved softcopy

Length of Report The report should be about 10,000 to 20,000 words with 1.5 line spacing. Include a word count on your title page.

Panel’s Recommendation Will be conveyed by the School to Office of Admissions (OA)

Failure of Confirmation Candidates who do not pass the QE may be required to undergo the process again within a fixed period or may face termination.


Thesis Submission

1. *Appointment of Examiners should be done at least 3 months before the submission of thesis.

2. Submit the Application for Thesis Submission Form. 3. Update the correct thesis title when submitting the thesis through the online system. 4. Ensure all pages are properly numbered. 5. Get your thesis checked for plagiarism via turnitin or iThenticate. 6. Examination fee will be charged as follows:

• PhD - $214 • MA - $160.50

7. After you have submitted your thesis, you can check this link to find out roughly when you’ll be receiving your conferment letter. http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVICES/Pages/conferment.aspx

Thesis Submission Prevent delays in submission of thesis

*The identity of thesis examiners and oral panel members are confidential to students

http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVICES/Pages/conferment.aspx

http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVICES/Pages/conferment.aspx

Unless otherwise stated, the thesis should not exceed the following number of words:

Thesis Submission Word Limit

*including footnotes, but excluding appendices, bibliography, maps, chats, statistical tables, graphs, illustrations, etc.

Master’s Thesis PhD Thesis

40,000 80,000


Graduation Requirements

PhD Candidates (Full Time)

Graduation Requirements Before 18 Months

Coursework Requirement 6 courses or 18 AUs

Minimum CGPA 3.50

Seminar Attendance 15

Research Integrity Online Course Pass ERI701


Attend one session

HWG702 (Small Group Teaching) Pass For candidates who do not pass HWG702 in time – There will be no backdating of stipend increment ($500) when they subsequently pass HWG702.

HWG703 (Graduate English) Pass

Confirmation Exercise Present to Panel and Pass

PhD Candidates (Full Time)


Before 42 Months GAP Fulfil all hours Communication Courses Fulfil 39 Hours 3 Minute Thesis (3MT) Participate in 3MT

Before Scholarship Ends (48 Months) or Before Candidature Ends (60 Months)

Seminar Attendance 25 (for scholarship holders) and 35 (for non-scholarship holders)

Final Thesis Submit Final Thesis

PhD Candidates (Part Time)


Coursework Requirement 6 courses or 18 AUs Minimum CGPA 3.50 Seminar Attendance 20 Research Integrity Online Course

Pass ERI701


Attend one session

Confirmation Exercise Present to Panel and Pass

PhD Candidates (Part Time)


Before 42 Months Communication Courses Fulfil 39 Hours 3 Minute Thesis (3MT) Participate in 3MT

Before Candidature Ends (84 Months) Seminar Attendance 50 Final Thesis Submit Final Thesis

MA Candidates (Full Time)


Coursework Requirement 3 courses or 9 AUs Minimum CGPA 3.00 or 3.50 (for TA-Ship Scholars) Seminar Attendance 10 Research Integrity Online Course

Pass ERI701


Attend one session

Progress Report Submit a satisfactory progress report from their supervisor

Confirmation Exercise Present to Panel and Pass (For English Programme only)

MA Candidates (Full Time)


Before 18 Months GAP Fulfil all hours

Before Scholarship Ends (24 Months) or Before Candidature Ends (36 Months)

Seminar Attendance 10 (for scholarship holders) or 20 (for non-scholarship holders)

Final Thesis Submit Final Thesis

MA Candidates (Part Time)


Coursework Requirement 3 courses or 9 AUs Minimum CGPA 3.00 Seminar Attendance 10 Research Integrity Online Course

Pass ERI701


Attend one session

Progress Report Submit a satisfactory progress report from their supervisor

Confirmation Exercise Present to Panel and Pass (For English Programme only)

MA Candidates (Part Time)


Before Candidature Ends (48 Months) Seminar Attendance 30 Final Thesis Submit Final Thesis

Graduate Students Office

Temporary Office at SSC

Due to limited space, allocations are subject to availability Full Time students will be assigned a cubicle, if available. Otherwise, they

will take a long table while waiting for a cubicle to be freed up. Here are a list of items provided for all our Graduate Students:

› Dedicated office for Graduate Students accessible only by student card › Shared Photocopier › Shared Network Printer › Pedestal drawer/Lockers for Storage › Discussion Room › Pantry

Print and Photocopy limit – per candidature › MA (Print – 7,000 pages, Photocopy – 3,000 pages) › PhD (Print – 20,000 pages, Photocopy – 8,000 pages)



Leave Matters

Leave Matters for Full Time Students Unofficial Leave /

Vacation Leave Leave of Absence (LOA) Maternity Leave

(Similar to LOA)

• No carrying forward • No half-day leave • Stipends not deducted • Subject to supervisor’s

approval

• Counted towards maximum period of candidature and period of scholarship

• Administrative fee of $53.50 per semester to retain their names on the register

• Surrender student pass if LOA is more than 3 months

• Subject to Associate Chair (Research)’s approval

• Full scholarship stipend will be granted up to a limit of 8 weeks

• Medical certificate must be issued by a medical practitioner registered with the Singapore Medical Council.

21 days More than 21 days 8 weeks

Leave Matters for Full Time Students Reservist In Camp Training Medical Compassionate Leave

• Singapore citizens only • Stipends will not be

deducted

• Including hospitalization and maternity leave

• Must be supported by valid medical certificate issued by a registered medical practitioner in Singapore

• Used for bereavement of an immediate family member

• Taken within 7 calendar days of the death date of the family member

• Immediate family member refers to student’s spouse, child, parent, parent-in-law and grandparent

• Stipends will not be deducted

Duration of Reservist 60 days 3 working days

Leave Matters for Full Time Students A full-time research student may be granted vacation leave subject to satisfactory academic progress of the student and approval of the School. It will be the responsibility of the students to ensure that 1. They have made covering arrangement for their teaching

duties/assignments 2. They are not required to attend any courses during the leave

period 3. In times of emergency, they shall keep their supervisors informed

within 24 hours 4. They shall report to their supervisors immediately after their

return from leave

Procedure for Leave Application

Leave Matters for Full Time Students

Procedure for Leave Application (Other Types of Leave)

Leave Matters for Full Time Students

Overseas Research/Conference Leave

The above amounts allocated are for both overseas research attachments and overseas conference leave. Funding applications are subject to availability of funding.

Overseas Research / Conference Leave Application

Subject to Supervisor’s and Associate Chair (Research)’s approvals

Criteria for Funding Application Must present a paper

Who Can Apply for Funding? Students on NTU Research Scholarship

Who Can Apply for Overseas Conference Leave or Overseas Research Attachment without Funding?

All Students

Scholarship Stipends will not be withheld during this period

Graduation Requirements Should still be met during the timeline given

Funding for PhD Students $5,000 per candidature

Funding for MA Students $1,500 per candidature

Can I take additional courses?

Course Registration Matters Can I be exempted from courses if I have taken an equivalent course from another university?

What are the maximum number of courses allowable per semester?

• 1 out of 3 courses for MA students • 3 out of 6 courses for PhD students

• Research students may take up to 2 additional courses during their candidature (on top of total programme requirements)

• MA Students – 9 AUs or 3 Courses per semester • PhD Students – 15 AUs or 5 Courses per semester

For Current Students http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/

Pages/Home.aspx

Administrative Information and Forms http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/

Pages/Administrative-Information-and-Forms.aspx

http://www.soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/Home.aspx












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Download - School of Humanities Graduate Orientation 2018€¦ · Statement of . Originality (Students) • Certifies that work done and reported is the student's own • Not submitted for a

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