Download - SECOND QUARTER PERFORMANCE REPORT 2020/2021
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AMAHLATHI LOCAL MUNICIPALITY
SECOND QUARTER PERFORMANCE REPORT 2020/2021
Amahlathi Local Municipality –Second Quarter Performance Report 2020/21
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Contents A. INTRODUCTION ................................................................................................................................... 3
B. PURPOSE ............................................................................................................................................ 3
C. SERVICE DELIVERY PERFORMANCE ASSESSMENT ........................................................................... 4
i. EARLY WARNING MECHANISMS .................................................................................. 4
ii. MUNICIPAL MANAGERS REVIEWS (SITS ON QUARTERLY BASIS) ..................................... 4
D. SUMMARY OF THE INSTITUTIONAL PERFORMANCE FOR THE SECOND QUARTER ............................ 4
................................................................................................................................................................ 8
E. PERFORMANCE INFORMATION PER KEY PERFORMANCE AREA (KPA) .............................................. 8
1. DETAILED PERFORMANCE INFORMATION FOR 2ND QUARTER 2020/21…………………..9
F. CONCLUSION................................................................................................................................. 64
G. HIGHLIGHTS ................................................................................................................................. 64
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A. INTRODUCTION
Section 41 1 (c) of the Municipal Systems Act No. 56 of 2003 requires that the Municipality must in terms of its
performance management system and in accordance with any regulation and guidelines that may be prescribed
with regard to each of those development priorities, objectives and against the key performance indicators and
targets set in terms of paragraphs (a) and (b)
i) Monitor performance and
ii) Measure and review performance at least once per year.
Municipalities are required to manage the development of the institutions Performance Management System. In
terms of Section 39 of the Municipal Systems Act 32 of 2000 the responsibility is assigned to the Municipal Manager
and he/she should submit the proposed system to the Municipal Council for adoption.
This has been achieved through the adoption of the Amahlathi’s Organisational Performance Management System
Policy and the 2019/20 SDBIP for monitoring and review of performance.
At a strategic level the 2017-22 IDP (five year plan) of a municipality forms the basis for performance management,
whilst at operational level the annual SDBIP forms the basis of a monitoring tool to assess the achievement of set
indicators as enshrined in the approved IDP. The IDP is a long-term plan and by its nature the performance
measures associated with it will have a long-term focus, measuring whether a municipality is achieving its IDP
objectives.
The measures set for the Municipality at institutional level is captured in an institutional scorecard (SDBIP)
structured in terms of the preferred performance management model of the Amahlathi Local Municipality which the
Key Performance Area Model. The measures at operational level are to be captured in the operational plans of the
various Departments in the Municipality.
B. PURPOSE The purpose of this report is to account to public on the 2020/2021 second quarter institutional performance of
Amahlathi Local Municipality. The report contains information which is based on the SDBIP formulated for the
financial year 2020/2021. The information of the report concentrates on both the financial and service delivery
performance assessment as contained in the municipality’s Service Delivery and Budget Implementation Plan
(SDBIP).
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C. SERVICE DELIVERY PERFORMANCE ASSESSMENT
i. EARLY WARNING MECHANISMS
Performance Management System serves as an early warning mechanism that is used to respond to the outcomes
measured with corrective interventions that indicates the so-called “gaps” in the levels of service delivery to the community.
It is therefore important that regular monitoring, measurements and reviews are executed timeously in order to identify
those areas within which performance levels are to be found below satisfactory.
ii. MUNICIPAL MANAGERS REVIEWS (SITS ON QUARTERLY BASIS)
Departments will then need to report on their performance in the required format to the municipal manager. Additional
indicators that occur in the strategic and operational plans will also be reviewed. The formulation of a strategic scorecard
and the process of review will be co-ordinated by the Performance Management team.
The Municipal Manager’s Review Panel will need to reflect on whether targets are being achieved, what are the
reasons for targets not being achieved where applicable and corrective action that may be necessary.
The report is based on the analysed and evaluated information through a process whereby information of the key
performance area, objectives, key performance indicators, programmes /projects reflect the Integrated
Development Plan objectives of the Municipality for 2020/2021 financial year. Institutional and departmental
performance of Amahlathi Local Municipality is based on the Service Delivery Budget Implementation Plan (SDBIP)
scorecard. The SDBIP of the municipality comprises of five Key Performance Areas which are derived from Local
Government’s Strategic Agenda and are aligned to our IDP cluster approach. These are:
Basic Service Delivery and Infrastructure Development;
Municipal Financial Viability;
Good Governance and Public Participation;
Local Economic Development; and
Municipal Transformation and Institutional Development
D. SUMMARY OF THE INSTITUTIONAL PERFORMANCE FOR THE SECOND QUARTER
Below is the overall performance achievement in percentage form for the second quarter of the 2020/21 financial
year:
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1.1 SUMMARY OF THE INSTITUTIONAL PERFORMANCE RESULT ON KPAs FOR THE SECOND
QUARTER
INSTITUTIONAL PERFORMANCE
KPA Total targets N/A Targets Targets for the period
Met Not Met %
SDI 24 0 24 10 14 41.67
MFV 15 0 15 12 3 80.00
GGP 26 1 25 20 5 80.00
LED 12 0 12 10 2 83.33
MTI 29 1 28 18 10 64.29
Overall Performance
106 2 104 70 34 67.31
GRAPHICAL PRESENTATION COMPARISON WITH 2ND QUARTER PERFORMANCE
29.17
66.67
80.0083.33
67.8663.46
41.67
8080
83.33
64.29 67.31
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
SDI MFV GGP LED MTI OverallPerformance
INSTITUTIONAL PERFORMANCE
1st Quarter % 02ND Quarter%
INSTITUTIONAL PERFORMANCE OVER 2 QUARTERS
KPA Q1 Q2
SDI 29.17 41.67
MFV 66.67 80.00
GGP 80.00 80.00
LED 83.33 83.33
MTI 67.86 64.29
Overall Performance 63.46
67.31
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1.2 DEPARTMENTAL PERFORMANCE FOR THE SECOND QUARTER 2020/21
The percentages depicted on the table below are only calculated according to the targets met and does not quantify
any allocation of performance bonuses since the over achievements are not included on the calculations. The Core
Competency Requirements (CCR’s) are also not included as the municipality is reflecting departmental performance
based on service delivery only.
ENGINEERING SERVICES
KPA Total targets N/A Targets Targets for the period
Met Not Met %
SDI 16 0 16 6 10 37.50
MFV 1 0 1 0 1 0.00
LED 1 0 1 1 0 100.00
Overall Performance 18 0 18 7 11 38.89
COMMUNITY SERVICES
KPA Total targets N/A Targets Targets for the period
Met Not Met %
SDI 8 1 7 4 3 57.14
MFV 5 0 5 4 1 80.00
MTI 5 0 5 0 5 0.00
Overall Performance 18 1 17 8 9 47.06
BUDGET AND TREASURY
KPA Total targets N/A Targets Targets for the period
Met Not Met %
MFV 9 0 9 8 1 88.89
GGP 2 0 2 2 0 100.00
LED 1 0 1 1 0 100.00
Overall Performance 12 0 12 11 1 91.67
MM'S OFFICE
KPA Total targets N/A Targets Targets for the period
Met Not Met %
GGP 17 0 17 13 4 76.47
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STRATEGIC SERVICES
KPA Total targets N/A Targets Targets for the period
Met Not Met %
GGP 6 1 5 4 1 80.00
MTI 4 1 3 2 1 66.67
Overall Performance 10 2 8 6 2 75.00
PLANNING AND DEVELOPMENT
KPA Total targets N/A Targets Targets for the period
Met Not Met %
LED 10 0 10 7 3 70.00
MTI 3 0 3 1 2 33.33
Overall Performance 13 0 13 8 5 61.54
CORPORATE SERVICES
KPA Total targets N/A Targets Targets for the period
Met Not Met %
GGP 1 0 1 1 0 100.00
MTI 17 0 17 15 2 88.24
Overall Performance 18 0 18 16 2 88.89
Graphical Presentation
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E. PERFORMANCE INFORMATION PER KEY PERFORMANCE AREA (KPA)
The information below indicates the performance of the institution per Key Performance Area. It shows the targets
that are met, the targets that are not met and the ones that are not applicable in the second quarter.
38.89%
47.06%
91.67%
76.67% 75.00%
61.54%
88.90%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
EngineeringServices
CommunityServices
Budget andTreasury
Office
MunicipalManager
StrategicServices
Planning andDevelopment
CorporateServices
DEPARTMENTAL PERFORMANCE IN PERCENTAGES FOR 2ND QUARTER
% 2ND QUARTER
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1. DETAILED PERFORMANCE INFORMATION FOR SECOND QUARTER 2020/21
STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
KPA 1: SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT
To ensure provision of a sustainable road network within Amahlathi by 2022 and beyond
Development, implementation and monitoring of the Roads Infrastructure Masterplan for both tarred and gravel roads
No. of Kms of gravel roads maintained (Blading)
100 Kms of gravel roads maintained (Blading)
25 km gravel access and internal roads bladed
28 km of gravel access roads bladed
Target met
N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures and coordinates 3. Expenditure report "
1. Quarterly report 2. weekly progress reports and inspection
Director: Engineering Services
1
No. of Kms of municipal roads re-gravelled
14 kms of municipal roads re-gravelled
3.5 kms of municipal roads re-gravelled
2.89km were re-gravelled during Q1 of 2020/21 financial year
Target not met
The graders and Trucks broke and they needed service
The municipality is in a process of fixing all trucks. Procurement of service provider for maintenance is
1. Quarterly report signed by Hod 2.Dated pictures and
1. Quarterly report 2. weekly progress reports and inspectio
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
and some needed parts, they could not be driven in that condition. Certain trucks are not roadworthy due to parts that are needed to fix the trucks in order to get roadworthy certificate. We are in a process to fix all the machines
planned to be finalised by end of quarter 4 2021.
coordinates 3.Expenditure report
n 3.Variance reports
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
but delays are caused by service providers due to payments.
No. of Potholes repaired as per departmental inspections
1230 Potholes repaired as per departmental inspections
307 Potholes repaired as per departmental inspections
2033 Potholes repaired as per departmental inspections
Target met
N/A N/A 1. Quarterly report signed by Hod 2. Inspection report signed by Supervisor 3. Dated pictures 4. Expenditure report
1. Quarterly report 2. Weekly Inspection and reports signed by supervisors
Director: Engineering Services
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No. of km's of storm water
8 kms of storm water
R 210 600
2 km's of storm water
6.74km of storm water drains unblocked
Target met
N/A N/A "1. Quarterly report
1. Quarterly report 2.
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
drains unblocked
drains unblocked
drains unblocked
signed by Hod 2. Inspection report signed by Supervisor 3. Dated pictures 4. Expenditure report"
No. of km's of roads constructed (gravelled)
12 kms of roads gravelled (insert coordinates)
R 9 723 400
40% of 12 km's of constructed roads done
87.5% of 12km constructed (90% of 5.5km Sophumelela road, Gubevu 85% of 6.5km, Contractor appointed and site handover completed for Border Post 1.6km, advert issued for Rabe)
Target met
Appointment for Border post delayed due to procurement process
The progress is expected to pickup
"1. Quarterly report signed by Hod 2. Practical completion certificate 3. Dated pictures with projects coordinates 4. Expenditure report"
"1. Quarterly report signed by Hod 2. Practical completion certificate 3. Dated pictures with projects coordinates 4. Expendit
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
ure report" 5. Variance report
% of kms of roads surfaced.
100% of 2 km of roads surfaced.
R 3 500 000
15% of 2 km's of road surfaced Cathcart
0% of construction however projects advertised for Cathcart and Amabele
Target not met
Delays on procurement processes
Project was advertised on the 10th December and bid closes on 22 January, Bid committees scheduled to sit immediately after closure.
"1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"
"1. Quarterly report signed by Hod 2. Appointment of consultant 3. Copy of advert 4. Expenditure report"
Director: Engineering Services
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% of kms of roads paved.
% of 2 kms of roads paved. (Keiskammahoek town and Amatolaville
5000000 (R3 500 000 Amatolaville &1 500 000 KKH)
20% of 2 kms of roads paved. (Keiskammahoek town and Amatolaville
63% of … KKH paving and contractor appointed for Amatolaville paving
Target not met
"1. Quarterly report signed by Hod 2. Consultant progress report
"1. Quarterly report signed by Hod 2. Consultant
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
3. Pictures 4. Expenditure report"
progress report 3. Appointment letter for Amatolaville 4. Expenditure report"
To ensure connection of electricity to all households within the licensed areas by 2022.
Reduce electricity system losses
% of Faulty reported meters repaired per inspection report
80% of Faulty reported meters repaired as per inspection report
Opex 80% of Faulty reported meters repaired as per inspection report
No information submitted
Target not met
Variance report be provided
Variance report be provided
"1. Quarterly report signed by Hod 2. Register of reported and repaired faulty meters 2. Expenditure report"
1. Quarterly report 2.Variance report
Director: Engineering Services
8
To ensure effective, compliant and efficient
Establishment of fire stations in Amahlathi
No. of fire stations constructed
1 fire station constructed
R 1 500 000
50% of fire station constructed
11% of fire station constructed
Target not met
Variance report be provided
Variance report be provided
"1. Quarterly report
1. Quarterly report
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
disaster management services by 2022 and beyond
service areas
signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"
Rehabilitation and proper management of waste disposal facilities to ensure compliance with NEMWA Act 59 of 2008
No. of landfill sites rehabilitated
1 landfill site rehabilitated
R 1 200 000
25% of landfill sites rehabilitated
Nil Target not met.
Variance report be provided
Variance report be provided
"1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"
Nil Director: Engineering Services
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To ensure provision of sustainable public facilities by 2022 and beyond
Facilitate maintenance and upgrade of sport, community halls,
No of sport fields upgraded. (Mlungisi)
1 Sport field upgraded (phase 1 & 2)(Fencing, Ablution
R 3 500 000
100% of sport field upgraded phase1 and 40% of phase2 upgraded
The contractor for phase 2 is on site, establishment completed, Bricks and reinforcement
Target not met
Delays were due to community unrest
Contractor is on-site and construction is in progress.
"1. Quarterly report signed by Hod 2. Consultant
1. Quarterly report 2. Consultant
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
hawker stalls and recreational facilities
facilities, dual pitch, storm water drainage, running track)
material on-site, foundation excavations is in progress.
progress report 3. Pictures 4. Expenditure report 5. Practical Completion certificate for phase 1"
progress report 3. Expenditure report 4. Variance report
No of community halls constructed
1 community hall constructed
R 150 000
50% of construction
72% of Nothenga community hall constructed
Target met
N/A N/A "1. Quarterly report signed by Hod 2. Consultant progress report 3. Pictures 4. Expenditure report"
1. Quarterly report 2. Consultant progress report 3. Expenditure report"
Director: Engineering Services
12
Facilitate maintenance and upgrade of sport, community
No of Municipal Offices constructed.
1 Municipal Office constructed in Ward 2
R 100 000
Procurement of Contractor and appointment.
Nil Target not met
Target not met due funding constraints
The municipality to outsource funding and consult
1. Tender advert 2. Appointment letter.
1. Quarterly report 2. Variance report
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
halls and recreational facilities
development partners
No. of municipal offices in renovated in Stutterheim
1 municipal offices in renovated in Stutterheim
R 1 000 000
Procurement of Contractor and appointment.
Nil Target not met
Target not met due funding constraints
The municipality to outsource funding and consult development partners
1. Tender advert 2. Appointment letter.
1. Quarterly report 2. Variance report
Director: Engineering Services
14
No. of cemeteries fenced
3 cemeteries fenced
R 1 500 000
Appointment of consultant
Project advertised on the 10th December and close on 22nd January
Target not met
Delays due to procurement processes
Project was advertised on the 10th December and bid closes on 22 January, Bid committees scheduled to sit immediately after closure.
1. Appointment letter 2. Design report
1. Quarterly report 2. Advert and supporting documentation 3. Variance report
Director: Engineering Services
15
Compliance with building regulations
% of complying submitted building plans approved
100% of complying submitted building plans approved
Opex 100% of complying submitted building plans approved
100% of complying submitted building plans approved
Target met
N/A N/A Quarterly report signed by HOD 2. Register for building
Quarterly report signed by HOD 2. Register
Director: Engineering Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
plans submitted 3. Copies of approved building plan
for building plans submitted
Ensure that solid waste is managed in an Integrated environmental friendly and sustainable manner
Review and Implementation of the Integrated Waste Management plan
Developed Integrated Waste Management plan adopted by Council
Developed Integrated Waste Management plan adopted by Council
Opex 1. Draft situation analysis report signed by HOD.
Situation analysis report attached
Target met
Variance report be provided
Variance report be provided
1. Draft situation analysis report signed by HOD.
Situation analysis report attached however not signed.
Director: Community Services
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No. of households and businesses with basic waste collection
9252 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15)
Opex 9252 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15)
6434 households and businesses with access to basic waste collected (ward 1, 4, 5, 6, 8 13,14, 15) Must provide system report to verify actual performance
Target not met
System is faulty it produces inconsistent figures
Issue has been escalated to BTO and Camelsa matter to be resolved
Appointment letter. Approved waste Operational plan 2. Waste collection register signed by Supervisor and person in charge/
1.Variance report
Director: Community Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
institution/business
Conduct waste management campaigns
No of waste awareness campaigns conducted per cluster (Electronic Media Communication)
2 waste awareness campaigns conducted (Electronic Media Communication)
Opex N/A for the quarter
Waste and Environmental management campaign conducted in Kei Road 01 December 2020
Target met
N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures 3. Screenshort or audio clip reflecting content of the campaing "
Attendance register Letter
Director: Community Services
19
To protect life, property, environment and economy from hazards
Conduct integrated fire awareness campaigns
No of fire awareness campaigns per prioritization by the Disaster forum (Electronic Media)
2 awareness fire campaigns conducted per prioritization by the Disaster
Opex N/A for the quarter
Fire awareness campaign held at Heckel Public School 18 November 2020
Target met
N/A N/A "1. Quarterly report signed by Hod 2. Dated pictures 3. Screenshort or audio
1.Attendance register
Director: Community Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
forum (Electronic Media)
clip reflecting content of the campaign "
To ensure provision of compliant and efficient community safety by 2022 and beyond
Conduct road blocks
No. of road blocks conducted
36 road blocks conducted
Opex 9 Road blocks conducted
9 Road block conducted. Sheets signed by traffic officers and Chief traffic officer submitted. Road Blocks held ( 2.10.2020 9.10.2020 18.10.2020 23.10.2020 30.10.2020 4.12.2020 16.12.2020 18.12.2020 25.12.2020 Photos not dates Road action plan not submitted
Target met
N/A N/A 1. Road block sheets signed by Traffic Officers and Chief Traffic Officer, 2. Dated Pictures and 3. Law Enforcement Plan
Road block
sheets signed by
traffic officers
and Chief traffic officer
submitted.
Director: Community Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
To promote and ensure safety on municipal and public roads
Implementation of National Road Traffic Act
No. of tickets issued on law enforcement
530 tickets issued on law enforcement
Opex 132 tickets issued on law enforcement
89 Ticket were issued
Target not met
5 out of 8 Vehicles are not roadworthy, ticket machine is also not working properly needs to be calibrated
Dependant on the availability of budget to repair vehicles and calibration machine
1. Quarterly report signed by Hod 2.System printout 3. Duty roaster
1. Quarterly report signed by Hod 2.System printout 3. Variance report
Director: Community Services
22
Provision of proper road marking and signage
% of inspected damaged road markings and signs maintained
100% of inspected damaged road markings and signs maintained per inspection report
Opex 100% of inspected damaged road markings and signs maintained per inspection report
No sufficient information provided Report is vague There is no inspection report Pictures have no coordinates No expenditure report submitted
Target not met
Need variance report or additional information
Need variance report or additional information
A 1. Inspection report 2. Pictures with coordinates 3. Quarterly report signed by Hod 4. Expenditure report
Quarterly report signed by Hod
Director: Community Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
To promote the culture of reading and effective use of library resources
Conduct library activities that promote the culture of reading and effective use of library resource
No. of library awareness campaigns conducted (Electronic Media Communication)
2 library awareness campaigns conducted (Electronic Media Communication)
Opex N/A for the quarter
Target not applicable for the quarter
N/A N/A N/A for the quarter
N/A for the quarter
Director: Community Services
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KPA 2: MUNICIPAL FINANCIAL VIABILITY
To ensure an equitable, economical, transparent, fair and value - add supply chain management system/function by 2022
Monitoring and reporting on the performance of service providers
No. of quarterly Service Provider performance reports submitted to the Mayor by the 15th day after end of the quarter
4 quarterly Service Provider performance reports submitted to the Mayor by the 15th day after end of the quarter
Opex 1 quarterly report on performance of service providers submitted to the Mayor by the 15th day after end of the quarter
Quarterly report on performance of service provider submitted to the Mayor on the 09/10/2020.
Target met
N/A N/A "1. Quarterly report signed by CFO 2. Service provider performance form signed by user department 3. Proof of submission/acknowledgement"
"1. Quarterly report signed by CFO 2. Service provider performance form signed by user department 3. Proof of
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
submission/acknowledgement"
Strict adherence to SCM Regulations
No. of quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor by the 15th day after end of the quarter
4 quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor by the 15th day after end of the quarter
Opex 1 Quarterly report
4 quarterly reports on (tenders awarded, deviations report, contract management report ) submitted to the Mayor on the 09/10/2020
Target met
N/A N/A "1. Quarterly report signed by CFO with Tenders awarded, deviations report, contract management report submitted to the Mayor 2. Proof of submission/acknowledgement"
"1. Quarterly report signed by CFO with Tenders awarded, deviations report, contract management report submitted to the Mayor 2. Proof of submission/acknowledgement"
Chief Financial Officer
26
To maintain an accurate and complete fixed asset
Maintain a fixed asset register that
No. of material audit queries
Zero material audit queries
1200000
Submission of 2019/20 fixed asset
Copy of asset register available
Target not met
National lockdown that affected
Submission date has been extended for all municipalities
"1. Copy of asset register
Variance report
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
register that is compliant with GRAP by 2022
complies with GRAP
raised on the updated asset register by the AG.
raised on the updated asset register by the AG.
register to AG
municipal processes
to end October 2020.
2. Proof of submission"
To ensure 80% expenditure of capital budget by 2022
Monitoring and reporting on the spending
% expenditure of capital budget
100% expenditure of capital budget
R 31 552 300
40% expenditure of capital budget
34% expenditure of capital budget
Target not met
Delays due to covid-19 affected municipal planning, procurement and MIG registration.
Accelerated procurement plan and weekly progress meeting with consultants
"1. Report on capital expenditure signed by HOD 2. Expenditure"
"1. Report on capital expenditure signed by HOD
Director: Engineering Services
28
Ensure 80% collection of income due from consumer debtors by 2022
Collect 70% of billed income
% of billed income collected
60% of billed income collected
Opex 60% of billed income collected
62.13% of billed income collected
Target met
N/A N/A " 1. Quarterly report signed by CFO 2. Billing versus actual report for Quarter 1 "
1. Quarterly report signed by CFO 2. Billing versus actual report for Quarter 1
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
No. of qurterly reports on implementation of revenue enhancement strategy submitted to standing committee
4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee
Opex 4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee
Report signed by HOD and proof of submission to Standing Committee has been submitted.
Target Met
N/A N/A 1.Report signed by HOD 2. Proof of submission to standing committee
4 quarterly reports on implementation of revenue enhancement strategy submitted to standing committee
Chief Financial Officer
30
Revenue collection
% collection of revenue on motor vehicle registration and licenses
100% collection of revenue on motor vehicle registration and licenses
Opex 100% collection of revenue on motor vehicle registration and licenses
System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made has been submitted.
Target met
N/A N/A 1. System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made
1. System printout to reflect revenue generate
d 2. Natis system printout
reflecting request/
applications made
Director: Community Services
31
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
% collection of revenue on learners and drivers licenses
100% collection of revenue on learners and drivers licenses
Opex 100% collection of revenue on learners and drivers licenses
System printout reflecting revenue generated and Natis system printout has been submitted
Target met
N/A N/A 1. System printout to reflect revenue generated 2. Natis system printout reflecting request/ applications made
100% collection of revenue on learners and drivers licenses
Director: Community Services
32
% collection of revenue on law enforcement
100% collection of revenue on law enforcement
Opex 100% collection of revenue on law enforcement
FNB receipts submitted as system printout of R200
Target met
N/A N/A 1. System printout to reflect revenue generated 2. TCS system printout reflecting request/ applications made
1. Quarterly report 2.FNB Receipt
Director: Community Services
33
% collection of revenue on cemetery management
100% collection of revenue on cemetery
Opex 100% collection of revenue on cemetery
100% collection of revenue on cemetery management
Target met
N/A N/A 1. System printout to reflect revenue generated
1. System printout to reflect revenue
Director: Community Services
34
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
management
management
2. Synopsis system printout reflecting request/ applications made
generated 2.
Synopsis system printout
reflecting request/
applications made
% collection of revenue hall hiring
100% collection of revenue hall hiring
Opex 100% collection of revenue hall hiring
Variance report attached No hall bookings were made due to Covid19
Target not met
No hall bookings were made due to covid 19 regulations with regards to gathering
Target to be adjusted during mid-year adjustment
1. System printout to reflect revenue generated 2. Receipts on hall hired 3. Spreadsheet signed by HOD 4. Register for bookings made for hall hiring
Variance report
Director: Community Services
35
To ensure unqualified audit opinion
Adherence to all applicable
No. of Monthly financial
12 Monthly financial
Opex 3 Financial reports (
Sec 52 and Sec 72 report, proof of
Target met
N/A N/A 1. 3 Section 71 reports
3 Financial reports (
Chief Financial Officer
36
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
financial legislation and regulations
reports (Sec 71 and sec 52 reports) submitted to Mayor and Treasury on the 10th working day of each month
report ssubmitted to Mayor and Treasury on the 10th working day of each month 4 sec 52 reports within 30 days to Mayor and Treasury)
Sec 71 reports 10 working days), 1Sec 52 Report within 30 days submitted to Mayor and Treasury on the 10th working day of each month
submission to Mayor ( 31 December 2020 ) acknowledge by treasury 15 January 2021 13/11/2020 11/12/2020 14/01/2021
2. Section 52 report 3. Proof of submission to the Mayor and Treasury/acknowledgement of receipt
Sec 71 reports 10 working days), 1Sec 52 Report within 30 days submitted to Mayor and Treasury on the 10th working day of each month
Preparation and submission of credible and GRAP compliant annual financial statements
Date on which GRAP compliant annual financial statements prepared and submitted
GRAP compliant annual financial statements prepared and submitted to the Auditor-
Opex Develop the AFS plan for 2020/2021by 31 August 20
Draft AFS plan signed by CFO and MM submitted
Target Met
N/A N/A Developed AFS plan signed-off by CFO and MM
Develop the AFS plan for 2020/2021by 31 August 20
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
to the Auditor-General
General and Treasury (Provincial & National) by 31 August 19
To prepare a realistic and compliant budget in line with the objectives and strategies in the IDPby 2022
Coordinate and develop Amahlathi municipality's budget in line developmental imperatives in the IDP
2021/2022 budget prepared and submitted to council for approval on by 31st May 2021
2021/2022 budget prepared and submitted to council for approval on by 31st May 2021
Opex Communicate with the departments the guide for the budget process
Letter to departments giving guide on budget parameters sent to all HODs on 15/12/2020 and proof of submission has been submitted.
Target Met
N/A N/A 1. Letter to the departments giving guide on budget parameters 2. Proof of submission/acknowledgement of receipt
Communicate with the departments the guide for the budget process
Chief Financial Officer
38
To ensure effective, compliant and credible financial planning, management and reporting
To ensure effective, compliant
and credible financial planning,
management and
% Cost coverage (B+C)÷D B represents all available cash at a particular time
To maintain a cost average ratio of 0.5% by June 2021
Opex Maintain 0.5% Cost coverage ration (B+C)÷D B represents all available
1% Cost coverage ration maintained
Target met.
N/A N/A 1. Bank statement 2. Register of investments signed by CFO 3. Monthly operating
1. Bank statement 2. Register of investments
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
by 2022 and beyond.
reporting by 2022 and beyond.
C represents investments D represents monthly fixed operating expenditure
cash at a particular time C represents investments D represents monthly fixed operating expenditure
expenditure report signed by CFO 4. Quarterly report signed by CFO
signed by CFO 3. Quarterly report
GOOD GOVERNANCE AND PUBLIC PARTICIPATION
To deepen democracy through public participation
Implementation of Public Participation Policies
No. of quarterly petition Management status reports submitted to Council
2 Quarterly reports on the status of petitions received and submitted to Council
Opex 1 Quarterly petition Management status report (1st quarter petitions) submitted to Council
Council agenda dated 29October 2020 reflecting report on petitions for the period ending 30 September 2020.
Target met
N/A N/A "1. Quarterly petition status report signed by Hod 2. Proof of submission to Council 3. Register of received and acknowled
2. Proof of
submission to
Council
Municipal Manager
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
ged petitions with dates"
No of awareness programme conducted in civic education for local communities ( Cluster)
4 civic awareness campaigns conducted (Electronic Media Communication)
Opex 1 civic awareness campaigns conducted (Electronic Media Communication)
The office of the speaker organised a civic Education programme session for ward committee members at King Kei Cluster on the 24th/11/2020
Target met
N/A N/A "1. Poster signed By HOD and Screenshot of the website or Facebook 2. Report signed by HOD"
1. Report signed by
HOD 2.
Screenshot of the website
Municipal Manager
41
No. of reports on functionality of ward committees
4 quarterly reports on functionality of ward committees
Opex 1 quarterly report on functionality of ward committees
Report on ward committee functionality attached indicating that there are few ward committees members that are not submitting the reports, In most wards
Target met
N/A N/A Signed quarterly report by
HOD
1. Report signed by HOD with supporting documentation
Municipal Manager
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
there were no ward committees meetings.
Coordination and integration of Stakeholder engagement by 2022
Strengthening of IGR structures
No. of broader IGR forum coordinate
4 broader IGR Forum meeting coordinate
Opex 1 broader IGR Forum meeting coordinate
Meeting conducted on 08/10/2020
Target met
Conversion of IGR forum meetings to Joint Command meetings to deal with the national disaster, Covid-19 pandemic which its elimination was the governments’ interest
IGR forum meeting resolutions will only be dealt with when the national lockdown decision is rescinded
1 quarterly report on
implementation of
IGR resolutions
1. Variance
report 2.
Minutes of the
meeting
Municipal Manager
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
No. of quarterly reports on implementation of IGR resolutions
4 quarterly reports on implementation of IGR resolutions
Opex 1 quarterly report on implementation of IGR resolutions
1 report on implementation of IGR resolutions or JOC provided meeting was held on 08/10/2020
Target met
Conversion of IGR forum meetings to Joint Command meetings to deal with the national disaster, Covid-19 pandemic which its elimination was the governments’ interest
IGR forum meeting resolutions will only be dealt with when the national lockdown decision is rescinded
Report signed by HOD with status on
implementation of
resolutions
Report signed by HOD with status on implementation of resolutio
ns
Municipal Manager
44
To develop and implement effective and compliant frameworks to improve planning and
Strengthening the satellite model
Developed Satellite Operation Model submitted to council for adoption
Developed Satellite Operation Model submitted to council for adoption
Opex "1. 2nd draft document 2.Signed MANCO minutes/resolution"
Draft satellite model presented to MANCO on the 14/09/2020
Target met
N/A N/A "1.Draft Document with inputs 2. Proof of correspond
ence requesting
inputs "
1. Memo reflecting engagem
ents made
Municipal Manager
45
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
performance management by 2022
No of consolidated report on implementation of Satellitte Operation Model
4 of consolidated report on implementation of Satellitte Operation Model
1 consolidated report on functionality of satellite offices
The report reflecting functionality of satellite offices throughout the quarter attached
Target met
N/A N/A Consolidated report signed by
HOD
Consolidated
report signed by
HOD 2.
Reports from
Satelite Office
Managers
Municipal Manager
46
To promote effective Communication of Amahlathi business by 2022
Functionality of B2B/ war room approach
No of reports on functionality of war rooms submitted to Council
4 reports on functionality of war rooms submitted to Council
Opex 1 report on functionality of war rooms submitted to Council
Report on functionality of war room was submitted to Council on the 29/10//2020
Target met
N/A N/A "1. Signed report
2. Proof of submission to Council
"
Signed report
2. Proof of
submission to
Council
Municipal Manager
47
To ensure a clean and accountable governance in Amahlathi by 2022
Strengthening systems and mechanisms relating to governance processes, risks management and
% implementation of the MPAC Annual Programme of Action
100% implementation of the MPAC Annual Programme of Action
Opex 100% implementation of the MPAC Annual Programme of Action
Not all programs were implemented. Annual report could not take place in all arears due to poor attendance
Target not met
Annual report could not take place in all arears due to poor attendance
N/A "1. Copy of the
approved MPAC
Programme of Action
2. Quarterly
report signed by
1. Copy of the
approved MPAC
Programme of Action
2. Quarterly
report
Municipal Manager
48
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
internal controls
Hod supported
by evidence
relevant to the
implemented
activities"
signed by Hod
supported by
evidence relevant to the
implemented
activities"
No. of quarterly reports on the Functioning of the Executive Committee submitted to Council
4 quarterly reports on the Functioning of the Executive Committee submitted to Council
Opex 1 quarterly reports on the Functioning of the Executive Committee submitted to Council
Report indicating functionality of EXCO attached indicating that the executive committee meetings sat virtually on the 14/10/2020 submitted to Council on the 29/10/2020
Target met
N/A N/A "1. Report signed by
Mayor 2. Council
Resolution"
1. Report Signed by the
Speaker 2. Signed Council
Resolution
Municipal Manager
49
No. of quarterly Reports on the Functioning of all
4 quarterly reports on the Functioning of the Executive
Opex 1 quarterly reports on the Functioning of the Executive
I Report indicating functionality of Council Structures submitted to
Target met
N/A N/A 1. Report Signed by
the Speaker 2. Signed
1. Report Signed by the
Speaker 2. Signed Council
Municipal Manager
50
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Council Structures submitted to Council
Committee submitted to Council
Committee submitted to Council
Council on the 29/10/2020
Council Resolution
Resolution
No. of risk management reports submitted to the Risk Committee
4 quarterly risk management reports submitted to Risk Committee
Opex 1 quarterly risk management report submitted to Risk Committee
1 quarterly risk management report submitted on the 13/11/2020
Target met
N/A N/A "1. Risk management quarterly status report signed-off by MM/delegate 2. Signed minutes of the Risk Committee 3. Signed attendance register"
"1. Risk manage
ment quarterly
status report
signed-off by
MM/delegate
Municipal Manager
51
% implementation of the 2020/2021 risk-based internal audit plan (all scheduled audits
100% implementation of the 2020/2021 risk-based internal audit plan
Opex 100% implementation of internal audit assignments scheduled for the 1st quarter
Report attached indicating that not all audit assignment were performed due to covid
Target not met
Variance report be provided
Variance report be provided
"1. IA reports by
IA manager
2. Quarterly progress
report signed by
1.Quarterly
progress report
signed by IA
manager
Municipal Manager
52
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
implemented)
IA manager 3. Signed
AC minutes"
No. of Anti-corruption and Fraud programmes conducted per implementation plan
4 Anti-corruption and Fraud programs conducted per implementation plan
Opex 1 Anti-corruption and Fraud program conducted per implementation plan
No information submitted
Target not met
Variance report be provided
Variance report be provided
"1. Anti-corruption and fraud status report signed-off and dated by MM/IA 2. Approved implementation plan 3. Signed attendance register "
Nil Municipal Manager
53
No. of reports submitted to the Audit Committee regarding
4 reports submitted to the Audit Committee
Opex 1 report submitted to the Audit Committee
Not sufficient information, no confirmation of resolution submitted to
Target not met
Variance report be provided
Variance report be provided
"1. Signed quarterly reports on the implementation of AC
Municipal Manager
54
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
implementation of AC resolutions
regarding implementation of AC resolutions
regarding implementation of AC resolutions
audit committee.
resolutions with progress on implementation 2. Proof of submission to Audit Committee"
Ensure effective & efficient resolution of legal matters
Develop of compliance register and compliance plan
% Implementation of compliance plan
100% Implementation of compliance plan
Opex 100% Implementation of compliance plan
Report indicating the status of compliance attached
Target met
N/A N/A "1.Compliance plan 2. Compliance register 3. Report on implementation of compliance plan"
!. Compliance Plan
2. Report on
compliance
Municipal Manager
55
Resolve legal matters of the municipality
No. of reports on legal matters and their status with financial implications
4 reports on legal matters and their status with financial implications and
Opex 1 report on legal matters and their status with financial implications and
1 report on legal matters and their status with financial implications and legal
Target met
N/A N/A "1. Signed legal report
by Legal Manager and MM
"
1. Signed legal
report by Legal
Manager and MM
Municipal Manager
56
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
legal opinion
legal opinion
opinion attached
To ensure mainstreaming of special programmes into Amahlathi Municipality programmes by 2022
Development, review and implementation of the Special programmes unit action plan
No. of SPU designated groups supported (Youth, Women, Elderly, Disabled, Children, HIV/AIDS and Sport)
7 SPU designated groups capacitated (Youth, Women, Elderly, Disabled, Children, HIV/AIDS and Sport)
R 859 000
4 SPU designated groups capacitated (Elderly, HIV/AIDS Women and Children)
3 programmes conducted 1. HIV program on the 08/10/2020, 2. International Disability day 10/12/2020, 3. Children’s program 20/11/2020
Target not met
Elderly Program postpone due to Covid-19 restrictions on elderly centres
Target deferred to quarter 3
1. Quarterly report signed by Hod 2. Signed attendance registers 3. Dated photos
1. Quarterly
report signed by
Hod 2. Signed attendan
ce registers 3. Dated photos
Director: Strategic Services
57
To promote effective Communication of Amahlathi business by 2022
Effective implementation of the Public Communication Action Plan to revive public trust and confidence
No of Radio Interviews on Service Delivery highlights
4 Radio Interviews on Service Delivery Highlights
Opex 1Radio Interview on Service Delivery Highlights
1 radio interview on the 09/12/2020 Mayor Agnes Hobo had a radio interview with Forte FM
Target met
N/A N/A 1. Signed Report by HoD 2. Dated Pictured 3. Attendance Register
1. Signed Report by HoD 2. Dated Pictured 3. Attendance Register
Director: Strategic Services
58
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
No of Audio- visuals on Munucipal Programmes
12 Audio- visuals on Munucipal Programmes compiled
3 Audio- visuals on Municipal Programmes
3 audio visuals were done as follows; 1.Handover of dust bins 2.Foot operated hand wash equipment 3.Covid-19 awareness campaign
Target met
N/A N/A Dated Screen
Shot of the website on
the uploaded content
Director: Strategic Services
59
No of Newsletters developed
2 Newsletters developed
Opex N/A N/A Target not applicable
N/A N/A Copy of the
newsletter
N/A Director: Strategic Services
60
Strengthening Amahlathi ICT systems and networks for future generations by 2022
Improvement of ICT infrastructure for efficiency and data recovery
% information for municipal users back-upped
80% information for municipal users back-upped
Opex 80% information for municipal users back-upped
85% information for municipal users back-upped
Target met
N/A N/A System generated Back-up
report/weekly/monthly signed by
Hod
1. Quarterly report 2. Variance report
Director: Strategic Services
61
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Turn around time to attend to logged faults by users
10 working hours to attend to logged faults users
Opex 10 working hours to attend to logged faults users
2:25 working hours to attend to logged faults users
Target met
N/A N/A 1. ICT register
1. ICT register
Director: Strategic Services
62
To ensure compliant, effective and efficient customer management by 2022 and beyond.
Provide on-going support to users on system related queries
% of resolved system related queries
95% of resolved system related queries
Opex 95% of reported system related queries resolved
100% of reported system related queries resolved
Target met
N/A N/A 1. Quarterly Report signed by Hod 2. Register of logged and resolved faults with dates and times
1. Quarterly Report signed by Hod
Chief Financial Officer
63
To ensure business continuity in the event of a disaster by 2022 and beyond
Implementation and monitoring of controls to ensure security of information and
Daily backups done on Financial system, Payroll and HR system
Daily backups done on Financial system, Payroll and HR system
Opex Daily backups done on Financial system, Payroll and HR system
Report signed by CFO and system report on back-ups performed
Target Met
N/A N/A 1. Quarter report signed by CFO 2. System report of backups performed
1. Quarter report signed by CFO 2. System report of backups
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
business continuity
performed
Strengthening systems and mechanisms relating to governance processes, risk management and internal controls
To comply with all legislation applicable to the Corporate Services Department
Complianc e certificate signed by HOD
Compliance certitifates submitted
Opex Identification of compliance matters within the Corporate department
Report and Proof of submission of compliance has been submitted
Target Met
N/A Compliance certificates and proof of compliance
Director Corporate Services
65
KPA: 4 LOCAL ECONOMIC DEVELOPMENT
To improve implementation of the government intervention programme to eliminate poverty by 2022.
Implementation of the EPWP and municipal job creation programme
No. of jobs created through EPWP
100 jobs created through public works grant
R 1 000 000
50 jobs created through public works grant
202 jobs created through public works grant
Target met
N/A N/A "1. Quarterly
report signed by
Hod 2. Signed appointment letters and/or
1. Quarterly
report 2.
Spreadsheet with
names of the
appointed
Director: Engineering Services
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Amahlathi Local Municipality Second Quarter Performance Report 2020/21
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Employment
contracts 3.
Timesheets signed by employee 4. Proof of payment
"
To stimulate growth of the local economy through robust programmes by 2022.
Support and development of SMMEs around Amahlathi Local Municipality
% of Amahlathi procurement expenditure should benefit SMMEs
10% of Amahlathi procurement expenditure should benefit SMMEs
MIG and
Opex
10% of Amahlathi procurement expenditure should benefit SMMEs
185% of Amahlathi procurement expenditure benefitted SMMEs in quarter 2
Target met
N/A N/A 1. Expenditure report (total SMMEs exp/total procurement exp X100) 2. Register of total SMME beneficiaries 3. Proof of locality of each SMME
1. Expenditure report (total SMMEs exp/total procurement exp X100) 2. Register of total SMME beneficiaries 3. Proof of locality
Chief Financial Officer
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
4. Quarterly report signed by Hod
of each SMME 4. Quarterly report signed by Hod
No of SMMEs supported to access government Relief Support Measures
20 SMMEs supported to access SMME Relief Measures
Opex 5 SMMEs supported to access SMME Relief Measures
7 hawkers were assisted in accessing relief funding.
Target met
N/A N/A "Quarterly report signed by HOD 2. Register of supported SMMEs"
1. Quarterly
report signed by
HOD 2.
Register for
supports Spaza shop
owners
Director: Development and Planning
68
No of Businesses that comply with Municipal business regulations
20 Businesses that comply with Municipal business
Opex 5 Businesses that comply with Municipal business
10 temporary permits were issued to informal food traders and Spaza shops in July
Target met
N/A N/A "1. Quarterly report signed by HOD 2. Register of businesses
"1. Quarterly
report signed by
HOD 2.
Register of
Director: Development and Planning
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
regulations
regulations
with Trading Permits"
businesses with Trading Permits"
Projects of R4million and above to subcontract local contractors
No. of local contractors supported to sub contracted (advocated)
3 local contractors supported for sub-contracting
Opex 1 local contractors supported for sub-contracting
17 local Contractors mobilised to submit bids for sub-contracting in the Keiskammahoek paving project. Even though, none succeeded
Target not met
Variance report be provided
Variance report be provided
1. Quarterly
report signed by
HOD 2. Signed
attendance register for
a sub-contracting workshop
1. Quarterly
report. Standing committee agenda
Director: Development and Planning
70
Stimulate and Strengthen relationship between Amahlathi and other municipalities
No. of twinning engagement programs commissioned
2 twining agreements with Strategic Institutions
Opex Signed twinning agreement with Strategic Institutions
Meeting was convened between Amahlathi and Dohne Management on 02nd December 2020. Dohne representative has not escalated the agreement to HOD
Target not met
Dohne representative has not escalated the agreement to HOD
Target deferred to quarter 3
"1. Draft twinning agreements 2. Attendance register.
"
1. Attendan
ce register
2. Variance
report
Director: Development and Planning
71
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Promotion of Tourism through the establishment of Local Tourism Organisation and CTOs by 2022
Participate in marketing platforms and host events
No. of trainings conducted for LTOs and CTOs
2 support interventions for LTOs and CTOs
Opex Support mobilisation from partner entities
Support for capacity buildings programs attached letter dated 29 October to DSRAC
Target met
N/A N/A "1. Quarterly
report signed by
Hod 2. Copy of 1 support request"
"1. Quarterly
report signed by
Hod 2. Copy
of 1 support request"
Director: Development and Planning
72
No. of tourism marketing platforms used to promote crafters artefacts
4 tourism marketing platforms to promote crafters artefacts
Opex 2 promotional platforms utilised
2 promotional platforms utilised, Screen short reflecting marketing of Amathole lodge mountain (Cata) and booklet was placed at Manderson hotel
Target met
N/A N/A "1. Report on the utlised platforms 2. Dated pictures 3. Screen grabs of online promotional material "
Quarterly report with screensort and pictures
Director: Development and Planning
73
Promotion of Tourism through identification of Tourist arears
Promotion of identified tourism sites.
No. of tourist attractions promoted
6 tourist attractions promoted
Opex 2 tourist attractions promoted
2 tourist attractions promoted James Arthur Calata profile and Gubu dam profiled
Target met
N/A N/A "1.Data collected and packaging of tourist site to be promoted
"1.Report reflecting Data collected and packaging of
Director: Development and Planning
74
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
and uploaded on municipal website
2. Screenshort of website"
tourist site promoted
To Stimulate local economy through Agricultural development by 2022
Provision of capacity building programs to support existing farmers
No. of farmers supported with capacity building
5 farmers to be supported with capacity building
Opex Screening or selecting farmers to be supported
Quarterly report with screening criteria and beneficiary list attached
Target met
N/A N/A "1. Screening
criteria 2. Signed quarterly report by
HOD of the screening process
3. Screening report with approved
list of farmers to
be capacitate
d"
1. Report with
screening criteria
and beneficia
ry list attached
Director: Development and Planning
75
To ensure value- maximisation of the forestry natural resource in line with local economic
% Implementation of a forestry strategy in a Co-ordinated manner
% Implementation of a forestry sector support process plan in a
50% Implementation of a forestry sector support process plan in a
Opex Revising the forestry sector support process plan in a Co-
Session was held on the 29/10/2020 with cooperatives to check their operations
Target met
N/A N/A "1.Signed quarterly report by
HOD 2. Singed process
plan"
1. Process
Plan 2.
Quarterly report
signed by HOD
Director: Development and Planning
76
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
development by 2022.
Co-ordinated manner
Co-ordinated manner
ordinated manner
3.Attendance
register
To ensure development of the economic infrastructure required to enable increased economic growth
Source funding through development of business plans
No. of Catalytic Projects packaged
3 Catalytic Projects packaged
Opex 1 Catalytic Project Plan developed
Terms of Reference not signed
Target met
N/A N/A 1. Signed quarterly report by
HOD 2. Copy of BP/ToRs
1. Terms of
reference attached
Director: Development and Planning
77
KPA 5: MUNICIPAL TRANSFORMATIO AND INSTITUTIONAL DEVELOPMENT
To attract, retain, build capacity and maximise utilisation of Amahlathi Human Capital by 2022 and beyond
Implementation of the approved organisational structure.
No. of Reviewed institutional policies adopted by council
60 Reviewed institutional policies adopted by council
200000 Situation analysis and development of process plan for all policies to be reviewed/ developed
Situation analysis report attached
Target Met
N/A N/A Situation analysis report signed by HODs
Situation analysis report signed by HODs
Director: Corporate Services
78
Approved re-designed Organisatio
Approved re-designed
Opex Developed process plan
Quarterly report signed by HOD,
Target Met
N/A N/A 1. Signed quarterly report by
1 Report signed by
HOD
Director: Corporate Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
nal structure submitted to Council by June 2021
Organisational structure submitted to Council by June 2021
submitted to Standing Committee
Process plan and Proof of submission to standing committee held 26 November 2020 submitted,
HOD 2. Process plan 3. Proof of submission to Standing Committee
2. Process Plan 3. Proof of submission to Standing committee
% of new and funded posts filled as per the approved staff establishment
100% of new and funded posts filled as per recruitment plan
Develop Recruitment plan
1. Letter requesting advertisement of position 2. Advert 3. Report on recruitment process followed signed by HOD submitted..
Target Met
N/A N/A 1. Letter requesting advertisement of position 2.Advert 3. Report on recruitment process followed signed by HOD.
1. Letter requesting advertisement of position 2.Advert 3. Report on recruitment process followed signed by HOD.
Director: Corporate Services
80
No of implemented programmes per
4 implemented programmes per
Rollout of Corporate Services policies
Quarterly report and attendance register dated 28 October
Target Met
N/A N/A 1. Quarterly Report 2.Attendan
1. Report signed by
HOD
Director: Corporate Services
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Human Resource Strategy implementation plans
Human Resource Strategy implementation plans
through workshops
2020 ( Held in KKH ) has been submitted.
ce registers
2.Attendance
registers
Strengthening systems and mechanisms relating to governance processes, risks management and internal controls
No. of EAP programmes implemented as per approved plan
4 EAP programmes implemented per approved plan (Cancer awareness, World Aids day, Sexual health and TB awareness and Candle Light)
Opex 1 EAP programme implemented per approved plan (Word Aids day)
Approved EAP Plan, signed attendance register of World Aids day conducted on 1st December 2020 at Stutterheim Rugby stadium submitted, dated photos .
Target Met
N/A N/A "1. Approved EAP plan 2. Signed attendance register 3. Dated photos 4. Quarterly report signed by Hod"
1. Report signed by
HOD 2.
Attendance
registers 3.
Pictures
Director: Corporate Services
82
Strengthening systems and mechanisms relating to governance
Development and implementation of Amahlathi LM COVID-
Development and implementation of Amahlathi LM
Report on implementation of Amahlathi LM COVID-19
Report signed by HOD and containment strategy submitted.
Target met
N/A N/A Report on implementation of Amahlathi LM COVID-19
1. Report signed by
HOD 2. Work Plan for business
Director: Corporate Services
83
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
processes, risks management and internal controls
19 containment strategy and compliance plan
COVID-19 containment strategy and compliance plan
containement strategy signed by HOD and compliance plan
containement strategy signed by HOD and compliance plan
continuity and
implementation of COVID-
19 Regulatio
ns 3. Proof
of submissi
on to standing committe
e
Review and Implementation of OHS plan
Review and Implementation of OHS plan
Implementation of OHS plan (OHS meetings and site visits )
Approved OHS Plan, signed attendance register dated 28 October of site visit in Keiskammahoek, Inspection checklist submitted
Target Met
N/A N/A "1. Approved OHS plan 2. Signed attendance register 3. Quarterly report signed by HOD 4. Inspection checklist"
1. Quarterly
report signed by
HOD 2. OHS
Plan
Director: Corporate Services
84
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
No. of employee satisfaction survey conducted
1 Employee satisfaction survey conducted and submitted to council by June 2021
Employee satisfaction survey Outcome report of TG 14 and above
Outcome Report attached
Target Met
N/A N/A Outcome report of TG 14 and above
1. Quarterly
report signed by
HOD 2.
Developed
questionnaire
3. Email as proof
of distributio
n
Director: Corporate Services
85
LLF meetings held
No of LLF meetings
4 LLF meetings
1 LLF meeting held
Agenda of the LLF, Minutes of the meeting held 05 November 2020. And Signed attendance registers submitted.
Target Met
N/A N/A 1. Agenda of the LLF 2. Minutes of the meeting. 3. Signed attendance registers
Quarterly report
signed by HOD
2. Agenda
3. Attendan
ce registers
Director: Corporate Services
86
Implementation of the approved EEP
No. of quarterly reports prepared on
4 quarterly reports prepared on complianc
Opex 1 quarterly report prepared on complianc
Quarterly report signed by Hod, Copy of adverts, Relevant
Target Met
N/A N/A "1. Quarterly report signed by Hod
1. Quarterly
report signed by
HOD
Director: Corporate Services
87
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
compliance with EEP annual targets
e with EEP annual targets
e with EEP targets
evidence supporting report And EEP plan submitted
2. Copy of adverts 3. Relevant evidence supporting report 4. EEP plan"
2. Copy of
adverts 3.
Agendas for
shortlisting
meetings,
attendance
registers
Promotion of Community safety
Development of Liquor by-laws
Amahlathi Liquor by-Laws developed and submitted to council for adoption
Amahlathi Liquor by-Laws developed and submitted to council for adoption
Opex 2nd Draft Liquor By-Law to be Advertised for Community Safety Forum
Liqour by law submitted to community safety forum 25 November 2020
Target not met
Members of the forum agreed that inputs from stakeholders should be submitted to DEDEA before submission to
Target to be deferred to 3rd quarter
Proof of Advert of 2nd Draft Liquor By-Law to Community Safety Forum
Variance report
Director: Community Services
88
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
standing committee
To ensure effective and efficient and economical management of cemeteries
Review of Cemetery Management Policy
Review cemetery management policy submitted to Council for adoption
Review cemetery management policy submitted to Council for adoption
Opex Review cemetery management policy presentation to MANCO
Variance report not talking to the requested POE, Minutes of MANCO Meeting
Target not met
Reasons unclear
To be presented to Technical strat plan
. Manco Minutes Attendance register
Review cemetery management policy presentation to MANCO
Director: Community Services
89
Effective management of public amenities
Developed Public amenities management plan submitted to Council for adoption
Developed Public amenities management plan submitted to Council for adoption
Opex 1st draft of public amenities management plan developed
Variance report has been submitted, No plan has been developed
Target not met
Due to covid 19 regulations
Target to be adjusted
Copy of 1st draft developed
Variance report
Director: Community Services
90
To ensure that all disaster incidents are attended
Facilitate Reviewal and implementation of Disaster Management Plan
Disaster Management Plan submitted to Council for adoption
Disaster Management Plan submitted to Council for adoption
Opex Review of the Disaster Management Plan signed by HOD
Variance report has been submitted
Target not met
Due to changes in council colander
To be deferred to 3rd quarter
Reviewed Disaster Management plan signed by HOD
Variance report
Director: Community Services
91
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
To ensure effective, efficient and economical management of Fire and that disasters are attended
Integrated Fire Management Plan adopted by council - Yes/No
Development of an Integrated Fire Management Plan
Integrated Fire Management Plan adopted by council
Opex Draft Fire Management Plan submitted signed by HOD
No information has been submitted
Target Not Met
No information submitted
N/A Draft fire management plan signed by HOD
Draft Fire Management Plan submitted signed by HOD
Director: Community Services
92
To ensure appropriate capacity building interventions by 2022
Develop and implement programmes (for graduate re-skilling) especially linked to areas of scarce skills)
No of training intervention programs organized for Employees, Councilors and Communities implemented per approved annual training plan
4 trainings intervention programs implemented per approved annual training plan
1 training intervention programs implemented per approved annual training plan
Training was conducted on Housing and Developement for councillors by Human Settlements 10 October 2020
Target met
N/A N/A "1. Training quarterly reports
signed by Hod
2. Signed attendance
registers 3. Annual
Plan "
1. Report signed by HOD 2. Attendance registers 3. Annual Training Plan
Director: Corporate Services
93
To ensure cost efficient and economical use of council
Strengthening systems and mechanisms relating to
No. of reports implementation of fleet
4 reports on implementation of fleet
Opex 1 report on implementation of fleet
No tracker system Service provider was appointed on
Target no met
System was disconnected due to non-
Target deferred to third quarter
1. Quarterly report signed by Hod
1. Report singed by
HOD
Director: Corporate Services
94
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
resources commensurate to effective IDP implementation by 2022 and beyond
governance processes, risks management and internal controls
management systems.
management systems.
management systems.
28 November 2020, , Car track is unable able to activate system due to previous contract being in debt
payment by Municipality. Appointment processes have started.
2. Fleet Monitoring checklist signed by Fleet Officer and User department 3. Tracker report 4. Expenditure report.
2. Trip authoritie
s 3.
Expenditure
report 3.
Acceptance of
Appointment letter
for service provider
for tracking system
Developed fleet and fuel monitoring strategy submitted to Council for adoption
Developed fleet and fuel monitoring strategy submitted to Council for adoption
1st draft of fleet fuel monitoring submitted to Standing committee
Copy of 1st draft of fleet fuel monitoring signed by HOD Submitted to Standing Committee 26 November 2020
Target Met
N/A N/A "1. Copy of 1st draft of fleet fuel monitoring signed by HOD 2. Proof of submission to standing committee"
1. Report signed by
HOD 2. Draft Strategy
Director: Corporate Services
95
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Efficient and economical utilisation of council resources
% decrease in telephone expenditure
20% decrease in telephone expenditure
Opex 5% decrease in telephone expenditure
6.7 decrease in telephone expenditure
Target met
N/A N/A "1. Quarterly report signed by Hod 2. Usage report 3. Telephone usage expenditure report
"
1. Quartelry
report signed by
HOD 2. TMS
Telephone
expenditure
report
Director: Corporate Services
96
Establish systems and mechanisms for clean governance in
Establishment of legal frameworks, standards and ethical principles to protect the confidentiality of data
No. of reports prepared on implementation with the file plan
4 reports prepared on implementation with the file plan
Opex 1 report prepared on implementation with the file plan
Report prepared on implementation with the file plan attached
Target met
N/A N/A "1. Quarterly
report signed by
Hod
"
1. Report signed by
HOD 2. File plan
Director: Corporate Services
97
To develop and implement effective and compliant frameworks
Integrated Planning and Development
Date on which the 2021/22 IDP is submitted
2021/22 IDP submitted to Council for approval
Develop a situation Analysis
Developed situation analysis attached
Target met
N/A N/A 1. Situation analysis report
signed-off and by
Hod
"1. Situation analysis report
signed-
Director: Strategic Services
98
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
to improve planning and performance management by 2022
to Council for approval
by Council by 31st May 2020
2. Signed attendance
registers
off and by Hod
2. Signed attendan
ce registers
"
Improve the effective functionality and credulity of the performance management System
No. of days by which the 2021/22 SDBIP is submitted to the Mayor for approval
2021/22SDBIP submitted to the Mayor for approval by the 28th day after approval of the budget
N/A N/A Target not applicable
N/A N/A Proof of Submissio
n of 2020/21 SDBIP to COGTA, National
and Provincial Treasury
Proof of Submissi
on of 2020/21 SDBIP to COGTA, National
and Provincia
l Treasury
Director: Strategic Services
99
No of accountability agreements signed
70 accountability agreements signed
Opex Report prepared on Organisational Planning and contractin
Report prepared and signed by HOD
Target Met
N/A N/A Signed accountability agreements with performance plans signed by supervisor
1. Report signed by
HOD 2.
Variance report
Director: Corporate Services
100
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
g submitted
No. of individual performance reviews coordinated (Task grade 12 and upwards)
4 Quarterly individual Performance Reviews coordinated (Task grade 12 and upwards)
Opex 1 Quarterly individual Performance Reviews coordinated (Task grade 12 and upwards)
Corporate Services is the only department that has done the reviews
Target Not Met
Non submission of reviews by departments
Request will be sent to the office of the Municipal Manager for departments to conduct performance reviews for their own departments
"1. Performance review
report signed by
Hod 2. Signed
attendance registers
3. Invitation
for performanc
e evaluations
4. Certificate
of assurance
s"
1. Variance
report
Director: Corporate Services
101
No. of quarterly organisational performance reports
4 quarterly organisational performance reported
1 quarterly performance assessment report (Q1
Quarter 4 report was submitted to Council on the 30/10/2020
Target met
N/A N/A "1. Performan
ce assessmen
t report
"1. Performa
nce assessment report
Director: Strategic Services
102
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STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
submitted to Council
submitted to Council
2020/21) submitted to Council
signed by Hod
2. Council agenda/Co
uncil Minutes/co
uncil resolution"
signed by Hod 2.
Council agenda
Date on which the 2019/20 final and audited Annual Report is submitted to Council and AG
2019/120 Annual report submitted to Council and AG by 31 August 2020
R120 000
"2019/20 Audited Annual Report with oversight report submitted to Council and AG by 31 December 2020 "
Copy of 2019/20 Unaudited Annual Report was prepared and submitted to the Council meeting and Auditor General by the 30 of October 2020.
Target not met
Target not met due national exemption from MFMA 56 of 2003 for 2019/2020 financial year (compliance with deadlines in sections 126(1), 127(1)(2), 129(1)
Report will be submitted within two months after the deadline in the applicable legislation as gazetted.
"1. Copy of Unaudited
Annual Report
2. Council Agenda/sig
ned minutes/co
uncil resolution 3. Proof of Submissio
n to Treasury and AG"
Director: Strategic Services
103
Amahlathi Local Municipality Second Quarter Performance Report 2020/21
61 | P a g e
STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
and 133(2))
To promote sustainable Local economic development by 2022
Development and implementation of the Spatial Development Framework
Reviewal of the SDF and submitted to council
Reviewal of the SDF and submission to council
250 000 Submission of 1st draft SDF to standing committee
Not achieved Target not met
Project delayed by absence of Internal Project Management capacity since the resignation of the relevant official and replacement is affected by financial constraints the
"1. Signed quarterly report by HOD 2. Copy of 1st draft SDF 3. Proof of submission to standing committee"
1. Signed quarterly report by
HOD 2. Signed
stakeholder
engagement register
Variance report
attached
Director Development and Planning
104
Amahlathi Local Municipality Second Quarter Performance Report 2020/21
62 | P a g e
STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
municipality is facing regarding employee costs.
Reviewal of the Local Economic Development Strategy
Reviewal of the Local Economic Development Strategy and submitted to Council
Reviewal of the Local Economic Development Strategy and submitted to Council
Opex External stakeholder engagement
Not achieved Target not met
Reliance on COGTA (an external agent) for the implementation of this project has rendered the target unrealistic
Due to the persistent non-achievement of targets related to this project, it’s going to be removed from the SDBIP for Q3 & Q4
1. Signed quarterly report by
HOD 2. Signed
stakeholder
engagement register
Variance report
Director Development and Planning
105
Ensure effective and efficient land administration within Amahlathi
Developed SPLUMA Compliant Wall to Wall Scheme and submitted
Developed SPLUMA Compliant Wall to Wall Scheme and submitted
Planning framework analysis
Analysis report attached
Target met
N/A N/A 1. Signed quarterly report by
HOD 2. Copy of
draft analysis report
Analysis report
attached
Director Development and Planning
106
Amahlathi Local Municipality Second Quarter Performance Report 2020/21
63 | P a g e
STRATEGIC OBJECTIVE
STRATEGY KPI ANNUAL TARGET
MSCOA BUDGE
T
Q2 TARGET
ACTUAL PERFORMANCE/ACHIEVEM
ENT
CONCLUSION
(TARGET MET OR
NOT MET)
REASONS FOR
DEVIATION
CORRECTIVE MEASURE
Expected evidence
Attached evidence
Custodian KPI NO.
Local Municipality
to Council for adoption
to Council for adoption
64 | P a g e
F. CONCLUSION
The overall score for the institution is 67.31% for the second quarter (2020/21) which is 3.85% increase compared
to quarter 1 of 2020/21 performance where the performance was at 63.46%. The report and evidence will be
submitted to Internal Audit for review.
G. HIGHLIGHTS
Financial constraints affected the municipal performance
Reduction of equitable share due to demarcation
High employee costs
Limited tools of trade
Covid-19 pandemic that resulted in national lockdown and prohibited implementation of most projects
Submitted evidence to support targets claimed to be achieved is sometimes insufficient and not the
expected evidence as reflecting in the SDBIP, that is causing delays in preparation of the report.
Delays on re-engineering of organisational structure that delayed filling of critical positions i.e. Electricity, PMU positions etc.
Lack of office space
__________________________________ ____________________________
I SIKHULU-NQWENA (MUNICIPAL MANAGER) DATE